bansilal ramnath agarwal charitable trust’s vishwakarma ...2015 2015 university, state government,...

Bansilal Ramnath Agarwal Charitable Trust’s VISHWAKARMA INSTITUTE OF TECHNOLOGY – PUNE (An autonomous Institute affiliated to University of Pune) 666, Upper Indiranagar, Bibwewadi, Pune – 411 037.

Minutes of First Meeting of Internal Quality Assurance Cell (IQAC) held on 26.07.2013

The First Meeting of Internal Quality Assurance Cell was held on 26th July 2013 in

Director’s Office.

Following points were discussed during the meeting :

Item - 1 : Presentation about constitution of Internal Quality

Assurance Cell – identified members and their responsibilities

Prof. A.S. Marathe, Dean, Quality Assurance, briefed the faculty and staff members about the philosophy behind formation of Internal Quality Assurance Cell. The

guidelines given by University Grants Commission and National Assessment and Accreditation Council and its role in the development of the Institute was also discussed. He proposed the slate for the Internal Quality Assurance Cell to Hon. Director,

Vishwakarma Institute of Technology, Pune, requesting him to act as Chairman of the Cell and guide the activities. Hon. Director kindly agreed for the same and granted

the constitution at the slate with All Deans, all Heads of Department, All Section

Heads, All Office Superintendent or equivalent staff as members.

Resolution :

It is unanimously resolved to form the Internal Quality Assurance Cell of

Vishwakarma Institute of Technology, Pune from 26.07.2013.

Proposed by - Prof. A.S. Marathe

Seconded by - Mr. P.D. Thakar

Resolution unanimously passed.

Hon. Director, Chairman, Internal Quality Assurance Cell, addressed the Cell

members giving insight about quality initiatives and their importance in the Institute

growth. He also stressed the need for efficient use of Institute infrastructure,

manpower, resources and intellect of Internal Quality Assurance Cell for the Institute growth.

The meeting concluded with a vote of thanks to the Chair.

[Prof. A.S. Marathe] Member Secretary Bansilal Ramnath Agarwal Charitable Trust’s

VISHWAKARMA INSTITUTE OF TECHNOLOGY – PUNE (An autonomous Institute affiliated to University of Pune) 666, Upper Indiranagar, Bibwewadi, Pune – 411 037.

Minutes of Second Meeting of Internal Quality Assurance Cell (IQAC)

held on 10.02.2014

The Second Meeting of Internal Quality Assurance Cell was held on 10th February 2014 in Director’s Office.

Following points were discussed during the meeting :

Item - 1 : Work distribution for smooth data collection of Annual

Quality Assurance Report

Prof. A.S. Marathe, Member Secretary, Internal Quality Assurance Cell, presented the

detailed contents of Annual Quality Assurance Report and identified the Internal Quality Assurance Cell members to collect the data smoothly and contribute towards

compilation of Annual Quality Assurance Report.

Resolution :

It is unanimously resolved to follow the work distribution and collect the data efficiently.

Proposed by - Prof. A.S. Marathe

Seconded by - Prof. (Dr.) M.S. Patwardhan


Item – 2 : Use of ISO Quality Management System for effective monitoring of Internal Quality Assurance Practices

Mr. P.S. Pethe, Quality Assurance Expert, suggested that the established framework of ISO Quality Management System in the Institute can be used wherever applicable.

The functioning of the IQAC can be monitored through the Management Review

meetings.

Resolution :

It is unanimously resolved to effectively use the ISO Quality Management System for IQAC activities.

Proposed by - Prof. P.S. Pethe

Seconded by - Prof. P.A. Kulkarni


The meeting concluded with a vote of thanks to the Chair.

[Prof. A.S. Marathe] Member Secretary

Bansilal Ramnath Agarwal Charitable Trust's

VISHWAKARMA INSTITUTE OF TECHNOLOGY, PUNE - 37.

(An autonomous Institute affiliated to Savitribai Phule Pune University) 666, Upper Indira Nagar, Bibwewadi, Pune-411037

Date : 24/01/2015

Minutes of 3rd IQAC Meeting held on 23rd January 2015

1. Results of Audit :

Following Audits are conducted after the last meeting

A. Internal Audit No. 16 is conducted from 4th March to 5th March 2014 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 13 Total No. of NCs closed = 13 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.

B. Internal Audit No. 17 is conducted from 22nd September to 24th September 2014 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 07 Total No. of NCs closed = 07 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.

2. Customer Feedback :

A. Customer Feedback is taken through the following resources and activities – a. Complaint / Suggestion from students – through Complaint / Suggestion box to each

HOD / Section Head. The details will be submitted by each HOD / Section Head.

b. Student Faculty Appraisal – Conducted twice during First Semester of Academic Year

2014-15. Detailed report of the 2 feedbacks is available with each HOD. A comprehensive report of student faculty appraisal is available with Dean – Quality Assurance.

c. Student Course Feedback – Student Course feedbacks were conducted from 25th April to 28th April 2014 and 13th October to 17th October 2014. Detailed report of the 2 feedbacks is available with each HOD & Cumulative Report is available with Dean – Quality Assurance.

d. Student Institute Feedback – Student Institute Feedback is conducted once during

every Academic Year at the end of second semester. The feedback was conducted from 8th April to 19th April 2014. The student satisfaction index is 87.41%.

e. Student Exit Feedback – Student Exit Feedback is conducted once during the

Academic Year at the time of Student Major Project Stage – III Assessment. The feedback was conducted in May 2014 after the Major Project Examination. A comprehensive report of the Student Exit Feedback for Academic Year 2013-14 is available with Dean – Quality Assurance.

3. Process Performance & Product Conformity :

Each HOD has presented their assessment of implementation of each process in the department in the rating from 1 to 5. (for the period 16th January 2014 to 22nd January 2015)

Mandatory Procedures implementation rating (with reference to NCs observed in Internal Audit No.16) Average rating at Institute level is 97.90 % Mandatory Procedures implementation rating (with reference to NCs observed in Internal Audit No.17) Average rating at Institute level is 98.83 %

4. Corrective & Preventive Actions :

NIL

5. Changes that could affect QMS :

Issue No. 05, Rev. No. 0, Dt. 22/11/2014 released.

6. Recommendation for Improvement : The following recommendations for improvement were given by Managing Trustee and Director

1. Data about approved budget and amount actually spent in 1 year. Information in terms of amount as well as number of items/equipments is to be provided. Responsibility – HOD

2. Inclusion of quality objective of hosting one programme of professional body in Vishwakarma Institute of technology, Pune, each year. Responsibility – (I) Formation of Quality Objective – ISO M.R. (II) Implementation - HOD

3. Communication with Food and Drug Administration Department for initiating food testing in all canteens within the Campus. Responsibility – Administrative Officer Target Date – 30th April 2015

4. Conduction of Evacuation Drill in the Institute. Responsibility – Administrative Officer Target Date – 30th April 2015

5. Conduction of Fire Safety Audit. Responsibility – Administrative Officer Target Date – 30th April 2015

6. Formation of quality objective about procurement of at least 10 lac Rs. Infrastructure related grant from authorities such as Savitribai Phule Pune University, State Government, AICTE, etc. Responsibility – (I) Formation of Quality Objective – ISO M.R. (II) Implementation – Administrative Officer

7. Study of various activities of service provisions (such as admission, fee payment, registration, re-registration, etc.) and minimization of service time using Industrial Engineering practices. Responsibility – Administrative Officer, Accounts Officer, Student Section, Library for identification of services and HOD Industrial for work study

8.GATE Examination compulsion to students or incentive for appearing GATE Examination. Responsibility – HOD

9. Website improvement and regular updation. Responsibility – HOD Systems

10. Formation of official Facebook page, official Twitter Handle & study of search engine optimization. Responsibility – HOD Systems Target Date – 28th February 2015

8. Resource Need including Infrastructure, Manpower & Training :

HODs have presented the requirements & further actions regarding the same were instructed by Managing Trustee & Director

9. Quality Policy & Quality Objective :

Status of Quality objectives (i.e. from 17th January 2014 to 22nd January 2015 are reported & presented by each HOD and Dean in their presentation.

10. Other Important Activities :

UGC Autonomy Extension Committee has been constituted. The Committee Visit is

scheduled on 29th January & 30th January 2015.

( Prof. A.S.Marathe ) M.R. ISO 9001:2008 & IQAC Co-ordinator Vishwakarma Institute of Technology Pune

11. Revision of Quality Objective regarding training. Existing Quality Objective - `To depute at least 1/3rd of the Department faculty for Industrial training every year’. Revised Quality Objective - `To depute at least 1/3rd of the Department faculty for training every year’ Responsibility – ISO M.R.




Date : 02/07/2015

Minutes of 4th IQAC Meeting held on 1st July 2015



Internal Audit No. 18 is conducted from 10th February to 11th February 2015 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 13 Total No. of NCs closed = 13 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.

C. External Continuous Assessment Visit No. 6 was conducted on 26.02.2015 by BSI India auditors. Total No. of NCs Raised = NIL Total No. of NCs closed = NIL Total NCs in Progress = NIL


B. Customer Feedback is taken through the following resources and activities –

a. Complaint / Suggestion from students – through Complaint / Suggestion box to each HOD / Section Head. The details will be submitted by each HOD / Section Head.

b. Student Faculty Appraisal – Conducted twice during 2nd Semester of Academic Year 2014-15. Detailed report of the 2 feedbacks is available with each HOD. A comprehensive report of student faculty appraisal is available with Dean – Quality Assurance.

c. Student Course Feedback – Student Course feedbacks was conducted from 20th April to 25th April 2015. Detailed report of the feedback is available with each HOD and Cumulative Report is available with Dean – Quality Assurance.


every Academic Year at the end of 2nd semester. The feedback was conducted from 30th March to 8th April 2015. The student satisfaction index is 88.90%.


Academic Year. The feedback was conducted from 30th March to 8th April 2015. A comprehensive report of the Student Exit Feedback for Academic Year 2014-15 is available with Dean – Quality Assurance.

f. Company Feedback – The Institute has started Company Feedback under ISO as per Training and Placement ISO FF No. 383. A comprehensive report of the Company Feedback was presented by Training and Placement Officer during IQAC Meeting.


Each HOD has presented their assessment of implementation of each process in the department in the rating from 1 to 5. (for the period 16th January 2014 to 22nd January 2015)

Mandatory Procedures implementation rating (with reference to NCs observed in Internal Audit No.16) Average rating at Institute level is 97.90 % Mandatory Procedures implementation rating (with reference to NCs observed in Internal Audit No.17) Average rating at Institute level is 98.83 %


NIL

5. Follow-up Action Plan from Previous Management Review :

1. All actions are initiated


Issue No. 05, Rev. No. 0, Dt. 22/11/2014 released.


1. Data about approved budget and amount actually spent in 1 year. Information in terms of amount as well as number of items/equipments is to be provided. Responsibility – HOD

2. Evolve a numerical approach of generating information about percentage completion of syllabus. Responsibility – HOD

3. Inclusion of quality objective of hosting one programme of professional body in Vishwakarma Institute of technology, Pune, each year. Responsibility – (I) Formation of Quality Objective – ISO M.R. (II) Implementation - HOD

4. Communication with Food and Drug Administration Department for initiating food testing in all canteens within the Campus. Responsibility – Administrative Officer Target Date – 30th April 2015

5. Conduction of Evacuation Drill in the Institute. Responsibility – Administrative Officer Target Date – 30th April 2015

6. Conduction of Fire Safety Audit. Responsibility – Administrative Officer Target Date – 30th April 2015

7. Formation of quality objective about procurement of at least 10 lac Rs. Infrastructure related grant from authorities such as Savitribai Phule Pune University, State Government, AICTE, etc. Responsibility – (I) Formation of Quality Objective – ISO M.R. (II) Implementation – Administrative Officer

8. Study of various activities of service provisions (such as admission, fee payment, registration, re-registration, etc.) and minimization of service time using Industrial Engineering practices. Responsibility – Administrative Officer, Accounts Officer, Student Section, Library for identification of services and HOD Industrial for work study

9.GATE Examination compulsion to students or incentive for appearing GATE Examination. Responsibility – HOD

10. Website improvement and regular updation. Responsibility – HOD Systems


HODs have presented the requirements & further actions regarding the same were instructed by Managing Trustee & Director


Status of Quality objectives (i.e. from 17th January 2014 to 22nd January 2015 are reported & presented by each HOD and Dean in their presentation.

10. Other Important Activities :

UGC Autonomy Extension Committee has been constituted. The Committee Visit is

scheduled on 29th January & 30th January 2015.

( Prof. A.S.Marathe ) M.R. ISO 9001:2008 and IQAC Co-ordinator Vishwakarma Institute of Technology Pune

11. Formation of official page on Social Networking sites such as Face book, official Twitter Handle & study of search engine optimization. Responsibility – HOD Systems Target Date – 28th February 2015

12. Revision of Quality Objective regarding training. Existing Quality Objective - `To depute at least 1/3rd of the Department faculty for Industrial training every year’. Revised Quality Objective - `To depute at least 1/3rd of the Department faculty for training every year’ Responsibility – ISO M.R.



(An Autonomous Institute Affiliated to Savitribai Phule Pune University) 666, Upper Indira Nagar, Bibwewadi, Pune-411037

Action Taken Report of IQAC

4th IQAC Meeting held on Wednesday 01/07/2015 at 04.00 p.m. in Board Room

1. Results of Audit: Following Audit is conducted after the last meeting Internal Audit No. 18 is conducted from 10th February to 11th February 2015 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 13 Total No. of NCs closed = 13 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.

2. Customer Feedback : A. Customer Feedback is taken through the following resources and activities – a. Complaint / Suggestion from students – through Complaint / Suggestion box to each


b. Student Faculty Appraisal – Conducted twice during 2nd Semester of Academic Year 2014-15. Detailed report of the 2 feedbacks is available with each HOD. A comprehensive report of student faculty appraisal is available with Dean – Quality Assurance.

c. Student Course Feedback – Student Course feedbacks was conducted from 20th April to 25th April 2015. Detailed report of the feedback is available with each HOD and Cumulative Report is available with Dean – Quality Assurance.



e. Student Exit Feedback – Student Exit Feedback is conducted once during the Academic Year. The feedback was conducted from 30th March to 8th April 2015. A comprehensive report of the Student Exit Feedback for Academic Year 2014-15 is available with Dean – Quality Assurance.

f. Company Feedback – The Institute has started Company Feedback under ISO as per Training and Placement ISO FF No. 383. A comprehensive report of the Company Feedback will be presented by Training and Placement Officer during the Meeting.

A. Mandatory Procedure Implementation Rating (With Reference to NCs observed in Internal Audit No. 18)

Sr. No.

Section / Department Control of Documents

(out of 5) Ref. – PM01

Control of Records (out of 5)

Ref. – PM02

Internal Quality Audits


Control of NC Product (out of 5)

Ref. – PM04

Total Rating

(out of 20)

1 Director 5 5 5 5 20

2 MR 5 5 5 5 20

3 Dean – Administration & Registrar

5 5 5 5 20

4 Dean – Academics 5 5 5 5 20

5 Dean – Quality Assurance 5 5 5 5 20

6 Dean – Exam, Admission & Registration

5 5 5 5 20

7 Dean – Alumni & International Relations

5 5 5 5 20

8 Dean – R&D and Industry Relations

5 5 5 5 20

9 HOD – Mechanical Engg. 4 4 5 5 18

10 HOD – Computer Engg. 5 5 5 4 19

11 HOD – Electronics Engg. 3 4 4 5 16

12 HOD – Industrial Engg. 5 4 5 5 19

13 HOD – Instrumentation Engg. 4 5 5 5 19

14 HOD- Chemical Engg. 5 5 5 5 20

15 HOD – DESH 4 5 5 5 19

16 Electrical Maintenance 4 5 5 5 19

17 Workshop Superintendant 5 4 5 5 19

18 Training & Placement Officer 5 5 5 5 20

19 Sports In Charge 5 5 5 5 20

20 HOD – Systems 5 5 5 4 19

21 Ph.D. Co-ordinator 5 5 5 5 20

22 Housekeeping & Civil Maintenance

5 5 5 5 20

23 Office Superintendant Students’ Section

5 5 5 5 20

24 Office Superintendant Establishment Section

5 5 5 5 20

25 Sr. Librarian 5 5 5 5 20

26 Office Superintendant Accounts’ Section

5 5 5 5 20

27 Accounts Officer 5 5 5 5 20

28 Administrative Officer 5 5 5 5 20

29 Staff Incharge - Student Activities

5 5 5 5 20

30 Time Table Co-ordinator 5 5 5 5 20

31 ERP Co-ordinator 5 5 5 5 20

Average Rating at Institute Level (97.90%)

149/155 (96.13%)

151/155 (97.42%)

154/155 (99.35%)

153/155 (98.71%)

607/620 (97.90%)

3. Status of Preventive & Corrective Action – NIL

4. Follow-up actions from previous Management Reviews – ( Status report as on 30th June 2015) (Reference - Minutes of 3rd IQAC meeting held on 23rd January 2015. Finalised minutes sent by mail on 03.02.2015)

D. Internal Audit No. 16 was conducted from 4th March to 5th March 2014 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 13 Total No. of NCs closed = 13 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.

E. Internal Audit No. 17 was conducted from 22nd September to 24th September 2014 by Mr.

P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 07 Total No. of NCs closed = 07 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.

F. External Continuous Assessment Visit No. 6 was conducted on 26.02.2015 by BSI India auditors. Total No. of NCs Raised = NIL Total No. of NCs closed = NIL Total NCs in Progress = NIL

5. Changes that could affect Quality Management Systems – Changes initiated by MR = 01 – Department Forms (Course plan format

for NBA preparation) Change requests Approved = 01 Change requests Not Approved = Nil Change requests pending for Approval = Nil

6. Recommendations for Improvement-

No pending NCs from previous Audits. All NCs closed

Following recommendations for improvement were given by Managing Trustee & Director : (Reference –– Minutes of 3rd IQAC Meeting)

1. Data about approved budget and amount actually spent in 1 year. Information in terms of amount as well as number of items/equipments is to be provided. Responsibility – HOD Status – To be reported by respective HOD

2. Inclusion of quality objective of hosting one programme of professional body in Vishwakarma Institute of technology, Pune, each year. Responsibility – (I) Formation of Quality Objective – ISO M.R. (II) Implementation - HOD Status – (I) Revised Quality Objectives for Departments circulated on 9.2.15 by ISO M.R. (II) Implementation to be reported by respective HOD

3. Communication with Food and Drug Administration Department for initiating food testing in all canteens within the Campus. Responsibility – Administrative Officer Target Date – 30th April 2015 Status – To be reported by Administrative Officer

4. Conduction of Evacuation Drill in the Institute. Responsibility – Administrative Officer Target Date – 30th April 2015 Status – To be reported by Administrative Officer

5. Conduction of Fire Safety Audit. Responsibility – Administrative Officer Target Date – 30th April 2015 Status – To be reported by Administrative Officer

6. Formation of quality objective about procurement of at least 10 lac Rs. Infrastructure related grant from authorities such as Savitribai Phule Pune University, State Government, AICTE, etc. Responsibility – (I) Formation of Quality Objective – ISO M.R. (II) Implementation – Administrative Officer Status – (I) Revised Quality Objectives for Administrative Officer circulated by ISO M.R. (II) To be reported by Administrative Officer

7. Study of various activities of service provisions (such as admission, fee payment, registration, re-registration, etc.) and minimization of service time using Industrial Engineering practices. Responsibility – Administrative Officer, Accounts Officer, Student Section, Library for identification of services and HOD Industrial for work study Status – To be reported by concerned MRC members

8.GATE Examination compulsion to students or incentive for appearing GATE Examination. Responsibility – HOD Status – To be reported by respective HOD

7. Resource need including Infrastructure , Manpower & Training –

Each HOD/ Section Head and Dean will present the report in this MRC if required

8. Quality Policy & Quality Objective – Each HOD/ Section Head and Dean will present the Objectives and their status

9. Other Important Activities – 1) UGC Autonomy Extension Committee Visit has taken place on 29th January & 30th

January 2015. 2) NBA Awareness Workshop by Prof. B.L. Gupta, NITTTR, Bhopal, for all faculty

conducted on 27.02.2015 to 01.03.2015. Date: 01/07/2015

[Prof. A.S. Marathe] M.R. ISO 9001:2008 & IQAC Co-ordinator

9. Website improvement and regular updation. Responsibility – Incharge Systems Status – To be reported by Incharge Systems

10. Formation of official page on Social Networking sites such as Face book, official Twitter Handle & study of search engine optimization. Responsibility – Incharge Systems Target Date – 28th February 2015 Status – To be reported by Incharge Systems

11. Revision of Quality Objective regarding training. Existing Quality Objective - ̀ To depute at least 1/3rd of the Department faculty for Industrial training every year’. Revised Quality Objective - `To depute at least 1/3rd of the Department faculty for training every year’ Responsibility – ISO M.R. Status – Revised Quality Objectives for Departments circulated on 9.2.15 by ISO M.R.




Date : 23/03/2016

Minutes of 5th IQAC Meeting held on 22nd March 2016



Internal Audit No. 19 is conducted from 9th October to 13th October 2015 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 18 Total No. of NCs closed = 18 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean Quality Assurance and Director. The same are informed to all auditee.

B. Transition Audit from Quality Management System ISO 9001:2008 to ISO 9001:2015 was conducted on 15.03.2016 by BSI Auditor. BSI Auditor granted permission to transit from Quality Management System ISO 9001:2008 to ISO 9001:2015.


A. Customer Feedback is taken through the following resources and activities – a. Complaint / Suggestion from students – through Complaint / Suggestion box to each


b. Student Faculty Appraisal – Conducted twice during 1st Semester of Academic Year and once during 2nd Semester of Academic Year 2015-16. Detailed report of the 3 feedbacks is available with each HOD. A comprehensive report of student faculty appraisal is available with Dean – Quality Assurance.

c. Student Course Feedback – Student Course feedbacks was conducted from 30th October to 5th November 2015. Detailed report of the feedback is available with each HOD and Cumulative Report is available with Dean – Quality Assurance.





f. Company Feedback – The Institute has started Company Feedback under ISO as per Training and Placement ISO FF No. 383. A comprehensive report of the Company Feedback will be presented by Training and Placement Officer during 19th MRC Meeting.


Each HOD has presented their assessment of implementation of each process in the department in the rating from 1 to 5. (for the period 2nd July 2015 to 21st March 2016)

Mandatory Procedures implementation rating by Dean Quality Assurance office (with reference to NCs observed in Internal Audit No.19) Average rating at Institute level is 96.13 %


NIL

5. Follow-up Action Plan from Previous Management Review :

1. All actions are initiated


a. Change from Quality Management System ISO 9001:2008 to ISO 9001:2015 b. Institution of Deans’ Posts – Dean – Planning & Development , Dean – Student Activity c. Institution of Incharge – Vishwakarma Learning Lab (VLL) d. Release of Issue 1, Rev. 0, dt. 16/03/16 as per ISO 9001:2015 standard


1. Departments to document the reasons for non conduction of lectures and analyze the same. Responsibility – HOD

2. Consideration of amendment of contract with canteen, fruit staff, coffee parlor, bakery, if necessary in terms of timing of service, cost of food, etc. Responsibility – Dean Planning & Development

3. Conduction of food audit Responsibility – Dean Planning & Development

4. Conduction of minimum one meeting of Industry Advisory Board (IAB), Board of Studies(BOS), IIT Mentor, in each Semester. Responsibility – HOD

5. Incharge Vishwakarma Learning Lab (VLL) to design and develop Feedback format for each course and carry out feedback at the conclusion of Course. Responsibility – Incharge Vishwakarma Learning Lab

6. Incharge Vishwakarma Learning Lab (VLL) to specify Quality Objective on quantitative basis in terms of total number of courses, total number of students for each course and course fees. Responsibility – Incharge Vishwakarma Learning Lab

7. Revision of Quality Objectives for Departments as per the guidelines given by Management in January 2016. Responsibility – Dean Quality Assurance

8. Conduction of Major Project Competition in April 2016. Responsibility – Dean R&D and Industry Relations

9.Study and implementation of ISO 27001 Data Security Standard. Responsibility – Dean Quality Assurance

10. Preparation of Researchcentric Quality Objectives. Responsibility – Ph.D. Co-ordinator

11. Reporting of discrepancies in Time Table to Dean Quality Assurance. Responsibility – Institute Time Table Co-ordinator


MRC Members presented the requirements & further actions regarding the same were instructed by Managing Trustee & Director


Status of Quality objectives (i.e. from 2nd July 2015 to 21st March 2016) are reported & presented by each MRC Member in their presentation.

( Prof. A.S.Marathe ) Dean Quality Assurance & IQAC Co-ordinator Vishwakarma Institute of Technology Pune

12. Preparation of revised Quality Objectives Responsibility – Institute Time Table Co-ordinator

13. Presentation of a separate Company Feedback after first 30 days of placement activity. Responsibility – Training & Placement Officer

14. Preparation of revised Quality Objectives Responsibility – Incharge Civil Maintenance & Housekeeping

15. Implementation of use of Open Source Software and reduction in licensing fees. Responsibility – HOD




Report of Dean – Quality Assurance

5th IQAC Meeting

held on Thursday 22/03/2016 at 09.00 a.m. in Conference Room

1. Results of Audit: Following Audits are conducted after the last meeting Internal Audit No. 19 is conducted from 9th October to 13th October 2015 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 18 Total No. of NCs closed = 18 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean Quality Assurance and Director. The same are informed to all auditee. Internal Audit No. 20 is conducted from 2nd March to 3rd March 2016 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 10 Total No. of NCs closed = 10 Total NCs in Progress = NIL All observations of audit have been explained and reported to Director. The same are informed to all auditee.



b. Student Faculty Appraisal – Conducted twice during 1st Semester of Academic Year and once during 2nd Semester of Academic Year 2015-16. Detailed report of the 3

feedbacks is available with each HOD. A comprehensive report of student faculty appraisal is available with Dean – Quality Assurance.

c. Student Course Feedback – Student Course feedbacks was conducted from 30th October to 5th November 2015. Detailed report of the feedback is available with each HOD and Cumulative Report is available with Dean – Quality Assurance.





f. Company Feedback – The Institute has started Company Feedback under ISO as per Training and Placement ISO FF No. 383. A comprehensive report of the Company Feedback will be presented by Training and Placement Officer during 19th MRC Meeting.

B. Mandatory Procedure Implementation Rating (With Reference to NCs observed in Internal Audit No. 19)

Sr. No.




Ref. – PM02




Ref. – PM04

Total Rating

(out of 20)

1 Director 5 5 5 5 20

2 MR 5 5 5 5 20


5 5 5 5 20

4 Dean – Academics 5 5 5 5 20


6 Dean – Exam, Admission & Registration

5 5 2 5 17


5 5 5 5 20


5 5 5 5 20







15 HOD – DESH 3 5 5 5 18





20 HOD – Systems 5 5 5 5 20


22 Housekeeping & Civil Maintenance

5 5 5 5 20


5 5 5 5 20

24 Office Superintendant Establishment Section

5 4 5 4 18


26 Office Superintendant Accounts’ Section

5 5 5 5 20


28 Administrative Officer 5 5 5 5 20

29 Staff Incharge - Student Activities

5 5 4 5 19




147/155 (94.86%)

153/155 (98.71%)

147/155 (94.86%)

153/155 (98.71%)

600/620 (96.13%)


Sr. No.




Ref. – PM02




Ref. – PM04

Total Rating

(out of 20)

1 Director 5 5 5 5 20


3 Member Secretary – Academic Board

5 5 5 5 20

4 Dean – Administration & Registrar 5 5 5 5 20

5 Dean – Exam & Registration 5 5 5 2 17


5 5 5 5 20


5 5 5 5 20

8 Dean – Student Activities 5 5 5 5 20

9 Dean – Planning & Development 5 5 5 5 20

10 Incharge – VLL 5 5 5 5 20







17 HOD – DESH 5 5 4 5 19





22 I/C – Systems 5 5 5 5 20


24 I/C Housekeeping & Civil Maintenance

5 4 5 5 19


5 5 5 5 20

26 For Office Superintendant Establishment Section

5 5 5 5 20





Average Rating at Institute Level (98%)

149/150 (99.33%)

147/150 (98%)

145/150 (96.66%)

147/150 (98%)

588/600 (98%)

20


4. Follow-up actions from previous Management Reviews – ( Status report as on 9th March 2016 ) A. Internal Audit No. 18 is conducted from 10th February to 11th February 2015 by Mr.

P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 13 Total No. of NCs closed = 13 Total NCs in Progress = NIL All observations of audit have been explained and reported to M.R. and Director. The same are informed to all auditee.

5. Changes that could affect Quality Management Systems – a. Change from Quality Management System ISO 9001:2008 to ISO 9001:2015 b. Institution of Deans’ Posts – Dean – Planning & Development , Dean – Student Activity c. Institution of Incharge – Vishwakarma Learning Lab (VLL) d. Release of Issue 1, Rev. 0, dt. 16/03/16 as per ISO 9001:2015 standard

6. Recommendations for Improvement- Following recommendations for improvement were given by Managing Trustee & Director : (Reference –– Minutes of 18th MRC Meeting)

1. Data about approved budget and amount actually spent in 1 year. Information in terms of amount as well as number of items/equipments is to be provided. Responsibility – HOD Status – presented by HOD

2. Website improvement and regular updation. Responsibility – I/C Systems Status – Responsibility given to Dean Quality Assurance. Necessary ISO framework is being set up for improvement and updation

3. Formation of official page on Social networking sites such as Face book, official Twitter Handle & study of search engine optimization. Responsibility – I/C Systems Status – presented by I/C Systems

4. Revision of Quality Objective of Department regarding Research Proposal Submissions per faculty on a Cadre wise basis Responsibility – Dean R & D and IR , Head of Department Status – Quality Policy is prepared.


7. Resource need including Infrastructure , Manpower & Training – Each HOD/ Section Head and Dean will present the report

8. Quality Policy & Quality Objective – Each HOD/ Section Head and Dean will present the Objectives and their status Date: 10/03/2016

[Prof. A.S. Marathe] Dean – Quality Assurance & IQAC Co-ordinator

5. Finalization of benchmark about minimum training duration for every faculty Responsibility – Dean R & D and IR, Head of Department Status– Quality Policy is prepared.

6. Book issue in vacation for PG students Responsibility – Sr. Librarian Status – Library Committee decision made to issue books in vacation for PG students




Date : 17/03/2017

Minutes of 6th IQAC Meeting held on 15th March 2017

1. Status of action from previous Management Review meetings All actions are initiated (Refer to Dean Quality Assurance Report for details.)

2. Identification of Internal & External issues relevant to QMS All MRC members identified Internal and External Issues such as Student Academics, Student Teaching learning, Student and faculty exchange programs, faculty training etc. relevant to QMS and presented the details.

3. Identification of relevant Internal and External interested parties and their needs and expectations All MRC members identified Internal and External interested parties such as NBA, NAAC, MHRD etc. and presented their needs and expectations as well as communication steps taken

4. Customer satisfaction and feedback from relevant interested parties A. Customer Feedback is taken through the following resources and activities – a. Complaint / Suggestion from students – through Complaint / Suggestion box to each

HOD / Section Head. The details were submitted by each HOD / Section Head.

b. Student Faculty Appraisal – Conducted twice during 1st Semester of Academic Year and once during 2nd Semester of Academic Year 2016-17. Detailed report of the 3 feedbacks is available with each HOD.

c. Student Institute Feedback – Student Institute Feedback is conducted once during

every Academic Year at the end of 2nd semester. The feedback was conducted from 6th April to 19th April 2016. The student satisfaction index is 90.20 %.

d. Student Exit Feedback – Student Exit Feedback is conducted once during the

Academic Year. The feedback was conducted from 15th February 2016 to 25th February 2016. The feedback focused on direct and indirect attainment of Program Outcomes (POs) and Program Specific Outcomes (PSOs)

e. Company Feedback – The Institute has started Company Feedback under ISO as per

Training and Placement ISO FF No. 383. A comprehensive report of the Company

Feedback was presented by Training and Placement Officer during 20th / 21st MRC Meeting.

5. Quality Objective status

Status of Quality objectives were reported & presented by each MRC Member in their presentation.

6. Process performance & product conformity

Each MRC member presented their assessment of implementation of each process in the Department/Section in the rating from 1 to 5. Mandatory Procedures implementation rating by Dean Quality Assurance office (with reference to NCs observed in Internal Audit No.21) Average rating at Institute level is 96.89 %


7. Monitoring and measurement results

Each member presented applicable Monitoring and measurement results

8. Result of audits

Following Audits are conducted after the last MRC meeting A. Internal Audit No. 21 is conducted from 14th December 2016 to 12th January 2017. by

Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 17 Total No. of NCs closed = 17 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean Quality Assurance and Director. The same are informed to all auditee. B. Internal Audit No. 22 is conducted from 23rd February 2017 to 28th February 2017 by

Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 03 Total No. of NCs closed = 03 Total NCs in Progress = NIL

All observations of audit have been explained and reported to Dean Quality Assurance and Director. The same are informed to all auditee.

9. Performance of External Providers

Each member presented the performance of External Providers

10. Adequacy of resources Members presented the requirements about resources & further actions regarding the same were instructed by Managing Trustee & Director

11. Identification of Risks and Opportunities and actions taken to address risks & opportunities Each member identified the applicable risks and opportunities and presented the actions taken to address the risks and opportunities

12. Opportunities for improvement The following recommendations for improvement were given by Managing Trustee and Director

1. Departments to analyze NBA report after announcement of results of accreditation.

Responsibility – HOD

2. Departments to carry out Industry Advisory Board meeting, IIT Mentor meeting and Academic Audits in subsequent months and present the findings


3. Departments to strengthen Semester Internships and Summer internships. HODs to

provide tabular results of growth of such internships Responsibility – HOD

4. Departments to identify and explore implementation of MOOCs. Report about use of

MOOCs is to be presented in subsequent meetings. Responsibility – HOD

5. To explore Global Internship Program opportunities for B.Tech. students enrolling to Final year B.Tech. in A.Y. 2018-19

Responsibility – Dean International Relations

6. Ensure effectiveness and accuracy of OMR based marks sheet. Responsibility – Dean Examinations and Registration

(Prof.A.S.Marathe) Dean Quality Assurance & IQAC Co-ordinator Vishwakarma Institute of Technology

7. Amendment in ISO form formats to meet need of NAAC

Responsibility – Dean Quality Assurance

8. Reporting about the efficiency improvement and reduction in Electricity bill of the Institute

after installation of solar panels and use of LED tube lights. Responsibility – I/C Electrical maintenance

9. Preparation of e-waste management policy and its implementation Responsibility – I/C Systems




Report of Dean – Quality Assurance

7th IQAC Meeting

held on Wednesday 15/11/2017 at 11.00 a.m. in Conference Room

1. Results of Audit: Following Audit is conducted after the last meeting Internal Audit No. 21 is conducted from 14th December 2016 to 12th January 2017 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 17 Total No. of NCs closed = 17 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean QA and Director. The same are informed to all auditee. Internal Audit No. 22 is conducted from 23rd February 2017 to 28th February 2017 by Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 03 Total No. of NCs closed = 03 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean QA and Director. The same are informed to all auditee.



b. Student Faculty Appraisal – Conducted twice during 1st Semester of Academic Year and twice during 2nd Semester of Academic Year 2016-17. Detailed report of the 4

feedbacks is available with each HOD. A comprehensive report of student faculty appraisal is available with Dean – Quality Assurance.

c. Student Institute Feedback – Student Institute Feedback is conducted once

during every Academic Year at the end of 2nd semester. The feedback was

conducted from 11th April to 21st April 2017. The student satisfaction index is

88.56 %.


Academic Year. The feedback was conducted on 11th April 2017. The

feedback focused on direct and indirect attainment of Program Outcomes

(POs) and Program Specific Outcomes (PSOs)

e. Company Feedback – The Institute has started Company Feedback under

ISO as per Training and Placement ISO FF No. 383. A comprehensive report

of the Company Feedback was presented by Training and Placement Officer

during Meeting

C. Mandatory Procedure Implementation Rating (With Reference to NCs observed in Internal Audit No. 21)

Sr. No.




Ref. – PM02




Ref. – PM04

Total Rating

(out of 20)

1 Director 5 5 5 5 20



5 5 5 5 20


5 5 5 5 20

5 Dean – Examination & Registration

5 5 5 5 20


5 5 5 5 20

7 Dean – Student Activity 5 5 5 5 20







14 HOD – E & TC Engg. 5 5 5 5 20

15 HOD – MCA / IT Engg. 4 5 4 5 18

16 HOD – DESH 5 5 5 5 20


18 Workshop Superintendent 5 5 5 5 20



21 I/C – Systems 5 5 5 5 20



5 4 5 5 19

24 Office Superintendent Students’ Section

5 5 5 5 20

25 Office Superintendent Establishment Section

5 5 5 5 20






136/145 (93.79%)

141/145 (97.24%)

141/145 (97.24%)

144/145 (99.31%)

562/580 (96.89%)


Sr. No.




Ref. – PM02




Ref. – PM04

Total Rating

(out of 20)

1 Director 5 5 5 5 20



5 5 5 5 20


5 5 5 5 20

5 Dean – Examination & Registration

5 5 5 5 20


5 5 5 5 20

7 Dean – Student Activity 5 5 5 5 20







14 HOD – E & TC Engg. 5 5 5 5 20

15 HOD – MCA / IT Engg. 5 5 5 5 20

16 HOD – DESH 4 5 5 5 19


18 Workshop Superintendent 5 5 5 5 20



21 I/C – Systems 5 5 5 5 20



5 5 5 5 20

24 Office Superintendent Students’ Section

5 5 5 5 20

25 Office Superintendent Establishment Section

5 5 5 5 20






143/145 (98.62%)

144/145 (99.31%)

145/145 (100%)

145/145 (100%)

577/580 (99.48%)


4. Follow-up actions from previous Management Reviews – ( Status report as on 14th March 2017 )

B. Internal Audit No. 19 is conducted from 9th October 2015 to 13th October 2015 by Mr.

P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 18 Total No. of NCs closed = 18 Total NCs in Progress = NIL All observations of audit have been explained and reported to M.R. and Director. The same are informed to all auditee. C. Internal Audit No. 20 is conducted from 2nd March 2016 to 3rd March 2016 by Mr.

P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 10 Total No. of NCs closed = 10 Total NCs in Progress = NIL All observations of audit have been explained and reported to M.R. and Director. The same are informed to all auditee.

5. Changes that could affect Quality Management Systems – a. Institution of Heads Posts – HOD – Electronics and Telecommunication Engineering ;

HOD – MCA / IT Engineering b. Inclusion of NBA centric Form Formats for Teaching Departments for sustained data

generation w.e.f. December 2016

6. Recommendations for Improvement- Following recommendations for improvement were given by Managing Trustee & Director :

1. Departments to document the reasons for non conduction of lectures and analyze the

same. Responsibility – HOD Status – Analysis done in Deans and Heads meeting

2. Conduction of minimum one meeting of Industry Advisory Board (IAB), Board of Studies(BOS), IIT Mentor, in each Semester.

Responsibility – HOD Status – conducted by respective Departments . Reports presented by respective HOD


7. Resource need including Infrastructure , Manpower & Training –

Each HOD/ Section Head and Dean will present the report

8. Quality Policy & Quality Objective – Each HOD/ Section Head and Dean will present the Objectives and their status

9. Other Major Activities -

3. Revision of Quality Objectives for Departments as per the guidelines given by Management in January 2016.

Responsibility – Dean Quality Assurance Status – Updated by Dean Quality Assurance in June 2016

4. Conduction of Major Project Competition in April 2016.

Responsibility – Dean R&D and Industry Relations Status – Conducted by Dean Student Activities on 23rd May 2016

5.Study and implementation of ISO 27001 Data Security Standard.

Responsibility – Dean Quality Assurance Status – Preliminary Study and discussions with BSI authorities done. Commercials to be discussed based on post GST financial terms and conditions

6. Preparation of Research centric Quality Objectives. Responsibility – Ph.D. Co-ordinator Status – Prepared by Ph.D Co-ordinator

7. Reporting of discrepancies in Time Table to Dean Quality Assurance. Responsibility – Institute Time Table Co-ordinator Status – Reported by Time Table co-ordinator. New software development task taken

8.Preparation of revised Quality Objectives

Responsibility – Institute Time Table Co-ordinator Status – Prepared by Time Table Co-ordinator

9. Preparation of revised Quality Objectives Responsibility – Incharge Civil Maintenance & Housekeeping Status – Incharge Civil Maintenance & Housekeeping

10. Implementation of use of Open Source Software and reduction in licensing fees. Responsibility – HOD Status – conducted by respective Departments . Reports presented by respective HOD

National Board of Accreditation (NBA) Expert team visited the Institute for Accreditation of 7 UG Programs from 25th November 2016 to 27th November 2016. The results are awaited.

Date: 11/10/2017

[Prof. A.S.Marathe] IQAC Co-ordinator




Date: 17/11/2017

Minutes of 7th IQAC meeting held on 15th November 2017

1. Status of action from previous Management Review meetings All actions are initiated

2. Identification of Internal & External issues relevant to QMS All members identified Internal and External Issues such as Student Academics, Student Teaching learning, Student and faculty exchange programs, faculty training etc. relevant to QMS and presented the details.

3. Identification of relevant Internal and External interested parties and their needs and expectations All members identified Internal and External interested parties such as NBA, NAAC, MHRD etc. and presented their needs and expectations as well as communication steps taken

4. Customer satisfaction and feedback from relevant interested parties A. Customer Feedback is taken through the following resources and activities – a. Complaint / Suggestion from students – through Complaint / Suggestion box to each

HOD / Section Head. The details were submitted by each HOD / Section Head.

b. Student Faculty Appraisal – Conducted twice during 1st Semester of Academic Year and twice during 2nd Semester of Academic Year 2016-17. Detailed report of the 4 feedbacks is available with each HOD.

c. Student Institute Feedback – Student Institute Feedback is conducted once during

every Academic Year at the end of 2nd semester. The feedback was conducted from 11th April to 21st April 2017. The student satisfaction index is 88.56 %.


Academic Year. The feedback was conducted on 11th April 2017. The feedback focused on direct and indirect attainment of Program Outcomes (POs) and Program Specific Outcomes (PSOs).

e. Company Feedback – The Institute has started Company Feedback under ISO as per

Training and Placement ISO FF No. 383. A comprehensive report of the Company Feedback was presented by Training and Placement Officer during Meeting.

5. Quality Objective status

Status of Quality objectives were reported & presented by each Member in their presentation.

6. Process performance & product conformity

Each MRC member presented their assessment of implementation of each process in the Department/Section in the rating from 1 to 5. Mandatory Procedures implementation rating by Dean Quality Assurance office (with reference to NCs observed in Internal Audit No.21) Average rating at Institute level is 96.89 %


7. Monitoring and measurement results

Each member presented applicable Monitoring and measurement results

8. Result of audits

Following Audits are conducted after the last meeting C. Internal Audit No. 21 is conducted from 14th December 2016 to 12th January 2017. by

Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 17 Total No. of NCs closed = 17 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean Quality Assurance and Director. The same are informed to all auditee. D. Internal Audit No. 22 is conducted from 23rd February 2017 to 28th February 2017 by

Mr. P.S.Pethe (Consultant) & Trained Internal Auditors from VIT. Total No. of NCs Raised = 03 Total No. of NCs closed = 03 Total NCs in Progress = NIL All observations of audit have been explained and reported to Dean Quality Assurance and Director. The same are informed to all auditee.

9. Performance of External Providers

Each member presented the performance of External Providers

10. Adequacy of resources Members presented the requirements about resources & further actions regarding the same were instructed by Managing Trustee & Director

11. Identification of Risks and Opportunities and actions taken to address risks & opportunities Each member identified the applicable risks and opportunities and presented the actions taken to address the risks and opportunities

12. Opportunities for improvement The following recommendations for improvement were given by Managing Trustee and Director

1. Every faculty to use Google Classroom.


2. Training scores & Grades of all faculty in MOOCs based training to be presented in every MRC meeting


3. Establish correlation of results with placements


4.Appointment of 2 mentors – 1 from IIT and 1 International mentor. Responsibility – HOD. Appropriate amendment in Quality objectives of HOD Responsibility – ISO MR

5. Audit mechanism for checking % Attendance & % lectures conducted Responsibility – Dean Academics To monitor the Audit Mechanism Responsibility – Dean Quality Assurance

6. To develop Research Project review mechanism Responsibility – Dean Research & Development To monitor review mechanism Responsibility – Dean Quality Assurance

7. Initiation of process of PG programs in Production Engg., Electronics Engg. & IT Engg. During Extension of Approval (EOA)

Responsibility – Dean Administration

( Prof. A. S.Marathe ) IQAC Co-ordinator

Vishwakarma Institute of Technology

8. Alumni engaging Self Development programs for improvement in placements

Responsibility – HODs

9. Derive analytics of performance of student from CET up to Graduation on Google platform without ERP support Responsibility – Dean Student Career Counseling & guidance To monitor mechanism of analytics of performance Responsibility – Dean Quality Assurance

10. Devise a. Generic feedback b. Technical feedback c. Soft skills feedback for Industry at the time of Placements Responsibility – T & P Officer & Dean Industry Relations To monitor design, deployment of revised feedback Responsibility – Dean Quality Assurance

11. To setup administration systems in consultation with Accounts Department, Students Section and Students Representative to ensure no queues at Transaction Windows in the Office. Responsibility – Dean Administration