Why FEITH...BAE Systems sought to gain control of their massive record retention problem, while adhering to the company’s rigid security standards. Feith o�ered an intelligent, secure and cost-conscious method to capture, organize and track the various invoices and shipments received each day.

Feith presented BAE with solutions for both Invoice and Advance Shipping Noti�cation (ASN) management to streamline and document these business processes. BAE Systems favored Feith’s solution which allowed integration with the division’s existing Oracle E-Business Suite and provided fully linked, indexed and approved invoices.

Feith provided BAE the ability to display the actual images of invoices tied with their records. The solution removed the need to store large amounts of paper �les.

Feith’s solution allowed BAE to convert a once fully manual process to an automated one- removing the guess work. With Feith’s system in place, BAE no longer had to rely on massive spreadsheets and emails to record and route work through departments.

The new solution for invoices is designed to capture all invoice information scanned or imported from email into Feith’s system. Images are presented to processors and keyed into Oracle Financials. Feith’s Work�ow iQ product then monitors the information being entered in to Oracle tables and routes work accordingly.

The implementation of this solution fully automated and documented the �ow of every invoice entering the system. Each invoice’s progress and status is fully tracked and can be displayed at any time. Using a variety of interfaces.

THE FEITH SOLUTIONEach invoice is then subsequently routed for correction according to the pre-established rules. The appropriate employee is noti�ed via automatically generated emails. Each email is sent with links to display a Fieth form. The form contains both Oracle and Feith information as well as the actual invoice image.

Feith redesigned BAE’s Advanced Shipping Noti�cation (ASN) processing system. A portal page was designed for buyers and suppliers to enter PO shipment numbers and information into Oracle.

APPLICATIONFeith further con�gured the work�ow to watch for past due bills, unopened email noti�cations, employment status and incorrect shipping/billing information.

To address concerns with sorting the multitude of invoices received daily, the pages are scanned and coupled with barcodes which are captured by VIP. The barcodes allow invoices to be sorted and indexed appropriately after they are keyed in.

Feith also engineered a calendar interface to display the number of shipments expected each day and links to each ASN invoice. Shipment statuses are updated and removed in real-time as they are received.

BridgeLogiQ for Accounts Payable:BridgeLogiQ by Feith drives your enterprise information and business processes with a world-class work�ow solution. Enhance timeliness, track and store invoices without paper records. All while increasing report accuracy, boosting productivity and more.BridgeLogiQ’s imaging andwork�ow products have made the admissions, invoice processing, and operations management processes easy for over 100 companies and academic institutions.

Since 1979, Feith Systems has been helping companies compete with cutting edge technologies. Feith specializes in enterprise Work�ows, Web Forms, Imaging and RMA software implemented in a broad range of industries.

Feith Document Database (FDD), the �agship product, puts key documents at the customers’ �ngertips. BridgeLogiQ is used by organizations spanning every industry, allowing customer to capture, organize and work�ow virtually any object.

About FEITH:

www.feith.com

Invoices can be placed on holds automatically by rules set by Oracle E-Business Suite or manually by employees. These holds can range from missing receipts, incorrect information or pricing to the need for approvals by the requestor.

Feith’s software watches for new ASNs and creates a web form with the shipmentinformation. If shipments are received before a pre-determined number of days, ASN’s will automatically withdraw from the system; otherwise it will be routed to AP for review.

By eliminating miscommunications between shipping and receiving, Feith’s system increased the accuracy of accruing reports.

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