Backup Procedures

modified from

http://www.utmem.edu/comp/techtalk/topics/Backup%20Procedures.ppt

The importance of backing up

The importance of backing up Are you still not backing up your data? Computers can and do fail. You

typically get no warning. Computers are becoming more and

more reliable. This can create a false sense of security.

Backups are really a necessity. You are responsible for making backups of your own files.

What to Backup?

My Documents backup (plus personal data folders)

Email (Outlook Express) System State Application data not in My

Documents (eg MYOB, etax, etc.)

What Not to Backup!Don’t backup anything that can be re-

loaded from a CD or downloaded from the Internet

Operating System (Windows, Apple OS, Linux)

Application Programs (MS Office, etc.)

Temporary (Internet) Files, Cookies. Program Generated Files

My Documents backup The My Documents folder contains

many of your important files. Most Windows programs, including Microsoft Word, Excel, PowerPoint, etc. save their data in My Documents folder.

Probable locations: C:\Windows\Personal\ on Windows 95. C:\My Documents\ on Windows 98, ME. C:\Documents and Settings\User Name\My

Documents\ on Windows ME, 2000, XP.

Outlook Express

Mail on Outlook Express is stored in .dbx files.

You can find where your mail is being stored by going into Outlook Express and following these steps.

Outlook Express

Outlook Express cont’d

Backup Hardware

What do you back up to? Another Computer (networked) External Disc Drive CD ROM Flash Memory Stick

Installing Windows Backup Utility

If you use Windows XP Home Edition, you may need to install the backup utility:

Insert your Windows XP CD into the drive

Click Perform Additional Tasks. Click Browse this CD. Double-click the ValueAdd folder, then

Msft, and then Ntbackup folders. Double-click Ntbackup.msi to install

the Backup utility.

Windows Backup Utility

Included in Windows 2000 and Windows XP

Windows Backup Utility cont’d

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What is the system state?

System state Backup creates a backup file for critical system related components. This backup file can be used to recover the critical system components after a crash

Windows Backup Utility cont’d

Backup to a Network Drive

Connect to a share on the network Tools, “Map Network Drive” Run Backup Utility and set the

“Backup Destination” to your mapped drive

Example

Windows Backup Utility cont’d

Windows Backup Utility cont’d

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Restoration

Restoration Cont.

Proprietary Software

There are now some excellent Windows backup software products available that make backing up relatively easy and painless. So easy that computer users at all levels can routinely and automatically protect their important data from disaster.

Proprietary Software

Some Examples:

Genie Backup Manager 

NTI BackupNow!

NovaStor NovaBackup

Handy Backup

Double Image

Backup Plus

Backup Procedures

Questions ?

Outlook Outlook is a Microsoft application that is

integrated into Microsoft Office 97, 98, 2000, XP and 2003.

C:\Documents and Settings\User Name\Application Data\Microsoft\Outlook\

C:\Documents and Settings\User Name\Local Settings\Application Data\Microsoft\Outlook\

C:\Documents and Settings\All Users\Application Data\Microsoft\Outlook\

What to backup in Outlook Personal Folders (.pst) files. Your

personal folders .pst file contains all of your local Outlook folders, such as Calendar, Inbox, Tasks, Sent Items, Outbox, Deleted Items, and user-created folders. When running, Outlook usually keeps its .pst folders partially locked, so it is recommended to close Outlook prior to making a backup.