Electricity Supply for SchoolsThe latest contract for electricity supply to schools commenced with Energia from May 1st 2018 and is for 36 months duration. It is important to be aware that if your school is outside of the OGP bundle, or is not already covered under a formal fixed-term contract with one of the Electricity Supply companies, then it is probable that your school is being charged at a ‘default’ rate, which will be higher than the rate you could be achieving within the OGP bundle. If you wish to add your school to the OGP bundle for electricity, please contact the OGP helpdesk on 076 100 8000 or email them directly at support@ogp.gov.ie to engage with the registration process.

ProcurementNewsletterISSUE NINE:

JUNE/AUGUST 2018

In this issue • SEAI - Energy in Education

• Electricity Bundle for Schools

• AdeeperlookattheOfficeofGovernment(OGP)stationeryframeworkfromthe Schools’ perspective

• PCsandLaptopsforSchools–whatthesuppliers say

• NewarrangementsforsourcingAppledevices

• GoodsandservicesavailablebyDirectDrawdowninFacilitiesManagement

• Latest testimonials

The team at the Schools Procurement Unit extendsitsverybestwishestoallschoolcommunities for the forthcoming academic year.TheSPUteamislookingforwardtocontinuing to provide our advice and support service for all your school’s procurement needs during 2018/19.

For more tips on how to save your

school energy and money visit

www.energyineducation.ie

For teaching resources and workshops

for pupils visit

www.seai.ie/teaching-sustainability

Sign up to SEAI’s schools ezine here

and keep up to date on new resources

and supports for teaching energy and

sustainability in school.

SEAI Energy Updates, Aug-Sept 2018The Energy in Education programme offers a range of supports developed by the Sustainable Energy Authority of Ireland (SEAI) in partnership with the Department of Education and Skills designed to help schools to improve energy management practices, reduce school operating costs and protect the environment.

FREE Energy Management WorkshopsInterested in reducing your school’s energy costs? Sign up today for a free Energy Management training course. Over two half-day workshops, participants have an opportunity to network and share knowledge & experiences with other schools and are given access to a range of resources, online tools and expert advice. Schools that attend courses can apply for an Energy Advisor service (depending on energy spend), including a consultation and report identifying energy saving opportunities, followed by three months mentoring to implement a savings plan.

Formoreinformationortobookaplacecontact energyineducation@seai.ie

Venue 1st Workshop 2nd Workshop Times

Tralee Education Centre 23rd October 27th November 10am-1pm

Drumcondra Education Centre 24th October 28th November 10am-1pm

Donegal Education Centre TBC TBC 4pm-7pm

Wexford Education Centre 25th October 29th November 4pm-7pm

Clare Education Centre 24th October 28th November 4pm-7pm

West Cork Education Centre TBC TBC 4pm-7pm

Top Energy Tips As the Autumn approaches you can cut energy costs by making the most of natural daylight and remembering to switch off lights when rooms are not in use:

n Switch off lights when daylight is adequate, especially the row of lights nearest the windows.

n Actively use window blinds to promote daylight and control glare.

n Exterior lights left on during the day and all night waste energy. Use time clocks to switch lights, make sure they are adjusted when the clocks change. Read more

TheOGPframeworkfor StationeryandOfficeSupplies What are the products and how do we engage?

The following range of products (per category) are supplied under this contract

Category Range of products

Adhesives Glue sticks, Spray adhesive, Tape, Fabric Hook and Loop

Books and pads Manuscript books, Memo pads, Notebooks, Refill pads

Desktopaccessories Briefcase, CD/DVD Jewel case, Folding Crate trolley, Laptop back-pack, Letter trays, Pilot case, Tube tidy (Pen holder)

OfficeStationery Clips, Correction fluids and rollers, Letter opener, Page tabs, Punch, Ruler, Scissors, Stapler, Staple extractor, Staples, Sticky notes, Sticky tack, Tape dispenser, Treasury tags

Electrical Items Batteries, Calculators

Envelopes Boardback Envelopes, Packaging Envelopes, Paper Envelopes, Waterproof Envelopes

Filingandstorage Archive boxes, Box files, Files, Folders, Plastic pockets, Subject dividers

Labels Address labels, Computer labels, Diskette/CD/DVD labels, Folder labels, Franking labels, Media labels, Multi-purpose labels, Tag labels

Officeaccessories Cleaning wipes, Waste bins

OfficeEquipment(small) Binders, Labelling machines, Laminators, Shredders, Trimmers

Packaging Bubble wrap, Packaging tape dispenser, Packing box, Twine, Wrapping paper

Paper Flipchart pad, Listing paper

Photocopying and multi-purposeofficepaper

Cut office paper (restricted to 20 reams)

Presentation and display Binding/Report covers, Clipboard, Comb binding rings, Easel charts, Laminating pouches, Notice boards, Ring binder, Visitors badges, White boards

Stamps Bespoke stamps, Date stamps, Signature stamps, Stamp pads, Word stamps

Writing materials Highlighters, Pens, Pencils, Permanent markers, Whiteboard markers

Who are the suppliers in each Lot?LOT

FrameworkMemberAwardedInitialGoodsContracts

2 Lyreco Ireland Ltd

3 Jones Business Systems Ltd

4 Office Depot Ireland Ltd

5Fagan Office Supplies Ltd(Consortia with Stakelum Office Supplies)

6Codex Ltd (Prime Contractor)Consortia with Kelly Office Supplies Ltd

7Eciffo Office Ltd (Prime Contractor)Consortia with Spicers Ireland Ltd

Which Lot covers my school?LOT SchoolsbyGeographicalLocation

2Schools located in Dublin, Kildare, Louth, Meath and Wicklow

3Schools located in Carlow, Kilkenny, Waterford and Wexford

4Schools located in Clare, Cork, Kerry, Limerick and Tipperary

5Schools located in Laois, Longford, Offaly and Westmeath

6Schools located in Galway, Leitrim, Mayo, Roscommon and Sligo

7Schools located in Cavan, Donegal and Monaghan

Pricing has been agreed for the specific items contracted under each Initial Goods Contract awarded at individual Lot level;n Prices are fixed for the duration of each Initial Goods Contract;n All prices are inclusive of delivery and exclusive of VAT;n A catalogue of contracted products with pricing detail is available to Clients in various formats

including: softcopy; hardcopy and / or e-catalogue from the contracted supplier for your Lot.n There are no additional discounts available under these contracts.

How does my school engage?n Go to the www.ogp.gov.ie website to download a copy of the Notification to Activate

Goods Form (NAGF/ Schedule E).n Prior to placing any orders with the relevant Framework Supplier for your Lot, Clients must

complete, sign and return your authorised NAGF to the appropriate contracted supplier.

For more information contact us on the details below.

Dublin 01 415 6000 | schoolsetb@datapac.comwww.itschools.ie

PCs and Laptops for SchoolsSchools can now order their PC and Laptop requirements online directly from the two appointed suppliers. Under these arrangements, there is no requirement on schools to embark upon any procurement process

for these devices because this has already been conducted on behalf of all schools.

Standard Desktop and Laptop Computers for all schools and ETBs available from Datapac

MODEL COMPANY/PRICING BENEFITS INCLUDE

3���Delivery within 10 business days

3���3 year warranty with next business day on-site, full parts and labour cover

3�� No need to get quotes or undertake procurement process

3���Additional upgrades and services available

3���Detailed technical specification available in user guide available in buyer’s zone of ogp.gov.ie

Windows 10 Pro, Intel Core i3 processer, 8GB RAM, 500GB HDD Includes 21” monitor. PC upgrade options available.

Windows 10 Pro, Intel Core i3 processer, 8GB RAM, 500GB HDD Includes 15.6” Screen. Laptop upgrade options available.

SEE OUR GREAT SEPTEMBER ONLY OFFER

HP Prodesk 400 G4 SFF

HP Prodesk 400 G4 SFF

Prices from @425.91 (ex-VAT)

Prices from @435.66 (ex-VAT)

*Buy any combination of 5 devices andreceive a FREE HP 2630 All in one printer*Limited to one per school, September 2018 purchases only. Any combination of 5 devices on asingle invoice. Available whilst stocks of printer last. Flexible payment options by agreement.

*FLEXIBLE PAYMENTOPTIONS AVAILABLE(I.E. TO COINCIDE WITH POTENTIAL GRANTS ETC.)

Higher Spec Desktop for all Schools & ETBs

Higher Spec Laptops for all Schools & ETBs

Celtic R1000 Series PC Prices from €484.95 (ex-VAT) Available for all schools to purchase under an OGP approved Purchasing Framework, with no requirement to obtain other supplier price quotations, this high spec PC systems comes with powerful latest generation AMD Ryzen processing capability and Windows 10 Professional installed. Because they are built-to-order, you have the opportunity to specify any extra or indeed fewer components required for your specific applications - just tell us what you need and we’ll take it from there.

Toshiba Satellite Pro A50 Series Prices from €559.00 (ex-VAT)No matter what your business/education needs, the Satellite Pro A50-C has the right combination of processors, drives and screen resolutions for enhanced productivity. The Satellite Pro A50 was built to be a device that you can depend on. That’s why we’re confident enough to offer our Reliability Guarantee with every model – a promise that in the unlikely event of your laptop breaking down, you’ll receive a full refund, and a free repair. This also means that you’re guaranteed to experience less costly downtime, and greater productivity as a consequence.

Product Information

• 3 year Onsite Next Business day Warranty with Warranty extension options

• Celtic Replacement Gurantee / Toshiba Reliability Guarantee

• Custom Build Facility

• Full Range of peripheral add-ons

• Energy Star Qualified Products

Client Information

• End-user friendly ordering facility

• Flexible payment terms (on agreement)

• Volume discount options (on agreement)

• Free delivery service

• Installation, network commissioning and maintenance services

Please contact your Education Account Manager – Jim Byrne jim.byrne@pcp.ie / www.pcp.ie/etbs-schools.html / 01291 7900

for additional details on all/any of the above.

Sourcing Apple devicesHEAnet has established a drawdown arrangement with 3 suppliers across 5 Lots for

Apple devices plus some associated support services which schools can avail of.

Schools are directed to email the HEAnet’s brokerage@heanet.ie e-mail address requesting full disclosure of the available options, and they in response will issue full details of the bundle. Thereafter, the school is directed to the discount matrix and

after considering the option(s) that best meets their needs, can then e-mail their order to the preferred supplier.

Lot Number Supplier Products Optional Add-ons

1 Iconnect/ ScreenwayIpadIpad Mini

Spec options and accessories

2 Typetec/ WriggleIpad Pro 12.9”Ipad Pro 10.5”

Spec options and accessories

3 Compu B

MacBookMacBook Air MacBook Pro 13”MacBook Pro 15”IMac 21.5”IMac 27”MacMiniMacPro

Spec options and accessories

Support options and services including device management

4 Compu B

MacBookMacBook Air MacBook Pro 13”MacBook Pro 15”IMac 21.5”IMac 27”MacMiniMacProIpad Pro 12.9”Ipad Pro 10.5”IpadIpad Mini

Spec options and accessories

Support options and services including device management

5 Typetec/ Wriggle

MacBookMacBook Air MacBook Pro 13”MacBook Pro 15”IMac 21.5”IMac 27”MacMiniMacProIpad Pro 12.9”Ipad Pro 10.5”IpadIpad Mini

Spec options and accessories

Support options and services including device management

Goods and servicesavailable byDirect Drawdown inFacil ities Management

-Water Coolers-Light Catering Equipment-Shredding-Sanitary Hygiene

Goods and Services available by Direct Drawdown can be accessedfrom OGP frameworks with no further competition required

Light Catering Equipment

The framework includes the following:

• Light catering equipment and kitchen utensils

• Hospital ity tableware: crockery/cutlery/glassware

Key Benefits

• No minimum orders

• Mutually agreed delivery and instal lation times

• Customer complaint and corrective action process

• Removal of defective goods and arrangements made to replace the

goods or credit the customer as instructed

For more details and to find the supplier in your location please Click Here

Water Coolers

The framework includes the following range of Water Coolersolutions:

• Water bottle coolers provided free on loan

• 18.9 litre and 11 l itre water bottles with no deposit charges

• Purchase or rental of point of use (mains fed) coolers

• Servicing of water coolers (including point of use coolers)

• Water cups

Key Benefits

• No minimum orders

• Equipment minimum standards required for supply, instal lation,

servicing and filtration

• Free of charge on loan bottle racks

• No deposit charges

• Removal and replacement of defective goods

• Provision of integrated cup dispensers and dishwasher safe drip tray

For more details and to find the supplier in your location please Click Here

Shredding

The framework includes the following services, both on-site andoff-site depending on your needs:

Collection, transportation, destruction, recycling, and erasing of:

• Paper items• Branded clothes and uniforms• ID cards• SIM cards and mobile phones• Video and audio tapes, CDs and USB flash drives• Hard drives and mobile tablet devices

Not included under this framework:

Destruction of x-rays, state exam papers along with associated materials.

Key Benefits

• Guidance in relation to the appropriate shred levels• Mutually agreed service and delivery schedules• Destruction off-site and on-site• Materials transported and disposed in line with best practice

For more details and to find the supplier in your location please Click Here

Key Benefits

• Two pre-selected special ist suppliers

• Price certainty

• No minimum orders

• Mutually agreed delivery & service schedules

For more details and to find the supplier in your location please Click Here

Sanitary Hygiene

The framework covers the following goods:

• Sanitary bins and sanitary waste disposal

• Nappy bins and nappy waste disposal

• Sanitary product dispensers including regular servicing

• Wall mounted air fresheners including regular servicing

https://ogp.gov.ie/

For your general enquires, specific feedback or suggestions on how we can improve our service to your school or to the schools sector generally, please see

our contact details below.

Schools Procurement Unit, Joint Managerial Body (JMB), Emmet House,Dundrum Road, Milltown, Dublin D14 V3K8

T: 01 203 5899 F: 01 269 5461 W: www.spu.ie E: procurementsupport@spu.ie

FOLLOW US ON TWITTER

@SPUireland

Our ‘Guidance for Schools on Good Procurement Practices’ is available for download in both Irish and English versions from –

https://www.spu.ie/procurement-guide/

Archive of previous Newsletters

The archive of our previous newsletters, available in both Irish and English versions, is now available

on our website at: https://www.spu.ie/procurement-newsletters/

I contacted the Schools Procurement Unit over the summer break with regard to facilitating an e-tender

for our school’s Engineering room. From start to finish the communication was clear, precise and timely to

guide each member through the process. No matter the question, whether it was big or small, it was always dealt

with professionally and quickly which was incredibly important to us. I would highly praise the role the Schools Procurement Unit had to play in this process and we are

very grateful to them, in particular Fiona Coy. - Hansfield ETSS, Barnwell Road, Hansfield, Dublin

I could not recommend the Schools Procurement Unit highly enough. They

basically did all the work in terms of preparing a tender document for Catering

Services, and then provided excellent advice and guidance on the tenders

received.- Scoil Mhuire, Trim, Co Meath

Latest Testimonals