awareness support in scientific event management with ginkgo
DESCRIPTION
TRANSCRIPT
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Awareness Support in Scientific Event
Management with
Wolfgang Reinhardt, Julian MaicherHendrik Drachsler and Peter Sloep
University of Paderborn, Germany & Open University of the Netherlands
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What’s so special about scientific events?
2
✓ conferences, symposia, workshops
✓ important events for researchers
✓ presentation & discussion of research results and new approaches
✓ exchange of ideas
✓ negotiations about new projects
✓ nurturing of the own professional network
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Organization of scientific events
3
✓ honorable office
✓ huge manual effort
✓ up to 24 months of preparation for 250 people event (IEEE)
✓ roles, phases and realization differ between events
➡ our goal: common model of scientific events
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Roles in managing scientific events
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Roles in managing scientific events
4
Members of the organization committee
(organizers)
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Roles in managing scientific events
4
Chairs of the program committee
(program chairs)
Members of the organization committee
(organizers)
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Roles in managing scientific events
4
Chairs of the program committee
(program chairs)
Members of the organization committee
(organizers)
Members of the program committee(Reviewer)
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Roles in managing scientific events
4
Chairs of the program committee
(program chairs)
Members of the organization committee
(organizers)
Members of the program committee(Reviewer)
Participants
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Roles in managing scientific events
4
Chairs of the program committee
(program chairs)
Members of the organization committee
(organizers)
Members of the program committee(Reviewer)
Participants Authors
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ theme and scope of the event
✓ time, location, name
✓ sponsors
✓ members of the organization and program committee
✓ call for paper publication
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ authors submit proposals (different accepted formats)
✓ organizers receive, archive and acknowledge receipt
✓ authors may edit submissions until deadline
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ many different forms
✓ reviewer assignment
✓ review criteria have to be defined
✓ reviews due until defined deadline
✓ poss. notification of other reviewers
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ selection and notification about acceptance / rejection
✓ poss. revision or additional reviews
✓ dispatch of reviewer comments and deadlines for final / reworked versions
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ selection and notification about acceptance / rejection
✓ poss. revision or additional reviews
✓ dispatch of reviewer comments and deadlines for final / reworked versions
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ start of program planning
✓ typically active until event is over
✓ clustering of accepted proposals into sessions
✓ assigment of session chairs
✓ continuous fine-tuning of the event program
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
5
✓ registration of participants (receipts, lists of attendees, ...)
✓ the event
✓ keep anything on track and all attendees happy :)
✓ sending / publishing proceedings & special issues
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Phases in managing scientific events
preparation phase submission phase review phase selection phase
program planning phaseregistration phaseevent phasefollow-up phase
Creation of the technical event program
5
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Creation of the technical event program
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✓ event program is the cornerstone of scientific events
✓ highest manual efforts
✓ submission
✓ review
✓ decision
✓ re-submission
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Creation of the technical event program II
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✓ different variants of realization
✓ multi-staged submisson (abstract, full paper, rebuttal, final paper) vs. regular submission (full paper, final paper)
✓ variation in review processes
✓ open peer review
✓ blind review
✓ double blind review
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Problems during the organization
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✓ management of large amounts of data
✓ creation of the event program
✓ details of the event program
✓ grouping by topics, consideration of meetings, availability of rooms etc.
✓ communication with the participants
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✓ creation of the event program
✓ Communication with the participants
✓ Website
Problems during the organization
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✓ creation of the event program
✓ Communication with the participants
✓ Website
Problems during the organization
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✓ creation of the event program
✓ Communication with the participants
✓ Website
Problems during the organization
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✓ creation of the event program
✓ Communication with the participants
✓ Website
Problems during the organization
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✓ networking with other participants
✓ individual event program
✓ discovery of relevant events
Participation in scientific events
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✓ networking with other participants
✓ individual event program
✓ discovery of relevant events
Participation in scientific events
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✓ networking with other participants
✓ individual event program
✓ discovery of relevant events
Participation in scientific events
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(Awareness) Problems as participant
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✓ Most event management tools for one event only
✓ When and where will be the next relevant events?
✓ Who of my contacts will be at event X?
✓ Which of the parallel session should I attend?
✓ Are the information on the website still up-to-date?
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Concept
event managementfeatures
social networkingfeatures
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Concept
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integrated solution
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Concept
12
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Goals
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✓ Support all phases of the generic event model
✓ provide awareness support for all roles of people
✓ try not to replace existing tools but to incorporate them in the tool design & feature selection
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Feature comparison
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Feature comparison
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Feature comparison
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Feature comparison not all features available yet
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Realization
•Used technologies
15
RSpec
•Goals:
• Using of standards
• Maintainability
• Easy extensibility
• BDD and TDD using Cucumber and RSpec
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16
Demo in the demo session...
and sign up for the public beta athttp://ginkgosem.com
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Conclusion
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✓ generic model of scientific events
✓ integration of classic conference management systems features with those known from social networks
✓ awareness support for organizers, reviewers & attendees
✓ successful evaluation of ginkgo in the context of 1st Workshop on Awareness and Reflection in Learning Networks (ARNets’11) at EC-TEL 2011
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What’s next
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✓ implementation of missing features
✓ Recommender Systems
✓ Events, Peers, Papers, Reviewers
✓ Enhanced awareness support for organizers and reviewers
✓ Visual analytics
✓ Call Ontology (more on this later)
✓ Mobile Clients, API development & visual makeover
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wolfgang reinhardtuniversity of paderborn
@wollepb @wollepb
@wollepb
@wollepb
@wolfgang.reinhardt
www.isitjustme.de
@wolfgang.reinhardt
@wollepb
@wollepb@wollepb
awareness research networks
artefact-actor-networks
bibliometrics
sna
ginkgorecommendations
social media
research 2.0