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Awards for All England

Terms and conditions of grant

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Terms and conditions are the rules that make up an

agreement. For example – the rules for using the

money Awards for All gives. Your organisation must

follow the rules. If any new people join your

organisation, you must make sure they know the

rules too.

Your organisation

You must use the money we give you just for the

project and nothing else. If you do not use all the

money we give you, we will ask you to give the rest of

it back to us.

Your organisation must treat everyone fairly. Do not

let anybody in your organisation discriminate against

a person for any reason.

You must give a copy of these terms and conditions

to everyone who works for your organisation on the

project. Anyone who joins your organisation and

works on the project must also have a copy.

Your organisation must follow all the laws for your

kind of organisation.

To discriminate - to treat someone less fairly because of

their age, race, religion, gender, sexuality or disability.

Solicitors - experts in the law. They can explain how

different laws work.

Terms &

Conditions

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You may want to join with another organisation or to

change the goals of your organisation. If so, you will

ask us to agree to the changes in writing.

You will let us know if any person or organisation

takes you to court because of the project.

You will tell us if any official organisation investigates

your project.

You will meet with us from time to time to tell us how

the project is going.

You will tell us if your governing body (or Board of

Trustees) has less than 3 people. You will try to find

3 people as soon as possible.

If your project works with children, young people or

vulnerable adults, you must make sure they are safe

at all times.

You will work with carers, making sure they know

what the people they care for do on the project.

If you are a charity you will be registered with the

Charity Commission.

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You will have the right kind of insurance for the

project.

You will let us talk about your project in our publicity if

we want to do this.

The Project

We agreed to give the grant to your organisation

because of what you told us in your application. If

you want to change any part of the project, you must

write to us and tell us:

What you want to change.

Why you want to change it.

Why we should keep on supporting you.

Before you make any changes, you must wait for

us to agree to the changes in writing.

You must start your project no more than 3 months

after getting the grant. If that is not possible, you

must write and tell us why the project has not started.

You must finish the project no more than 1 year after

getting the grant.

+ 1 year

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You cannot use any grant money for things you said

you would do before you applied to Awards for All.

You will tell us if anyone else has offered you money

to support your project.

If you finish the project and do not use all the money

in the grant, you will give us back the money you

have not spent.

If you are publicising the project you should mention

who has helped with your funding.

You will let us say that we are supporting your project

in our publicity.

You will tell us if your contact details change or if

people change in your organisation.

You will keep to the law. You will have an equal

opportunities policy. You will make sure your staff

know what this policy says and how they should

behave.

Publicising - letting people know about the project.

Contact details - phone number, email and postal

address.

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Value Added Tax (VAT)

If the taxman gives you back any money for any items

or activities for your project because of VAT, you will

give it to Awards for All. If you need more

information about VAT, please ask someone to help

you go through the information in the full document

(not Easy Read).

Annual Report and accounts

You will show the payment of our grant in your annual

report and accounts. You will call it “Big Lottery Fund

Grant” in the accounts.

You will keep records for 7 years after your project

has finished, to show how you spent the money. The

records will show how much you paid people who

worked on the project. You will give copies of the

records to Awards for All if we ask you to.

You will give the Awards for All bosses regular

reports on:

How the project is going.

How much money has been spent.

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Grants for assets or services

If you buy things costing more than £250, you must

ask at least 3 companies to give you their price. You

must let us look at the quotes if we ask to. If you buy

a car or van you must give us a copy of the

registration document no more than 3 months later.

If you wish to sell items that you bought with grant

money you must write to us and ask us to agree to

this.

Monitoring (Checking)

You will let us know how the project is going. You will

use any forms we give you for this information. We

may ask how many people you are helping with the

project. We may then use your answers to let the

public know how grant money is helping people.

When you finish the project, you will tell us:

How much you have spent.

What you did on the project.

You will write to us if anything stops the project

starting on time. You will tell us if you decide to run

the project in a different way from how you first said

you would do it.

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Payment of Grant

You will open a separate bank account for the grant

money, if we ask you to. You will give us copies of

bank statements, if we ask for them.

The Bank account must be with a UK Bank or

Building Society. You cannot use cash machines to

take out money to pay for goods used on the project.

If you pay more than £100 for any goods used on the

project, you must pay by cheque and keep a receipt.

You must not buy goods on the internet unless we

agree to this.

Length of Grant agreement

The terms and conditions continue for whichever of

these is longest:

1 year after you get the grant money

or

You have done everything we asked you to – for

example, writing reports about your work. This

could take longer than 1 year after the project

finishes.

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Other matters

Awards for All can only give out money while the

National Lottery has funds to give away.

We may tell others about your grant if they ask. They

may show details on TV, in newspapers or on the

internet.

If you spend more money than you have in the grant,

we will not give you any more to cover it.

Awards for All will not take the blame if anything bad

happens due to the way you run the project.

Awards for All will ask you to pay back all or part of

the grant if:

You do not do what you said you would when

you asked for the Grant.

Something on the application form was a lie.

You gave wrong information when you first

made the application.

Somebody who works for you does something

that makes Awards for All look bad.

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There is an investigation by an official

organisation into how the project is run.

Someone else gives you money for the project.

Something changes, making the project fail.

You do not tell Awards for All that things have

changed and will affect the project.

Awards for All thinks it needs to protect its

money.

We may ask for the money back if it seems you may

have to close your organisation.

If paying grant money to you breaks the law, you will

return the grant. You will not give the grant money to

another organisation unless Awards for All agrees.

Awards for All may not give you grants for future

projects if you break any of its terms and conditions.

We can add more conditions if:

You break this agreement.

People who work for you or manage you do

something that makes Awards for All look bad.

Awards for All thinks that more conditions will

help your project.

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