avoid the stressful bidding process with the help of a bid writing specialist

7/31/2019 Avoid The Stressful Bidding Process With The Help Of A Bid Writing Specialist

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Bid management services not only offer

assistance with writing, they also provide

other valuable services that can make the

whole bidding process much easier and

less stressful.

Bid

Management

Service Your

Ticket For

Successful Bids

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executivecompass.co.uk Page 1

Title PageBid Management: Your Companys Key To Successful Bids

2

Writing Mistakes Tender Writers Should Avoid

4

Why A Great Bid Writing Professional Wears Many Hats

6

Bid Writing Tips For First-Time Bidders

8

Fundraising For Charity? Get A Bid Writing Specialist

10

What Your Bid Writing Service Consultant Should Really Say

12

Deal Maker: How To Execute Successful Tender Management For All

Your Proposals 14

How To Land Profitable Contracts With Your Pre Qualification

Questionnaire 16

Tender Training: Upgrading For Competitiveness

18

Writing Bids And Tenders: Tips To Ensure Your Success In Business

20
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Bid Management: Your Companys Key To Successful Bids

Bidding for contracts is a necessary step that some companies must take to ensure more clients

and services in the future. Creating a bid proposal is a crucial process for certain industries,

especially those in the service sector wherein business depends on clients who will make use of

their products and services. Examples of such industries include construction, utilities and

janitorial companies. If you are the owner of such a business, its imperative that you employ a

bid management service to ensure a streamlined process for creating, submitting and following

up on bids.

What exactly isbid managementand how can your company profit from hiring bid managers?

This kind of service aims to make contract bidding a much simpler process by offering

assistance not only in drafting the bid proposal, but also in tracking the progress of your bid. Bid

managers also offer additional support such as extra training for personnel involved in the

bidding process.

One way that bid management can benefit companies is by saving time and resources. This is

simply because a professional can do the job much faster and better than any of your

companys employees. For instance, one crucial step in the bidding process is the creation of

the bid proposal. If you leave this all-important task to your companys employees, you will be

running the risk of compromising their performance at work as well as producing a second-ratedocument that is not guaranteed to get your company noticed. This is because although a

regular employee might have some talent in writing, he or she might not have the necessary

training in effective and compelling business writing, which is a different field altogether. In

addition, you will be burdening your employees with an additional task, leaving them little time

and energy to attend to their jobs. All of this will ultimately lead to wasted time and resources,
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since youll be getting subpar output from your workers and your bid will most likely be set

aside by client companies.

Besides saving time and resources, your company can also benefit from the additional services

that bid management provides. This is because bid managers not only help in drafting the

proposal, they can also scout for new bids from clients you are interested in and notify you

regarding these notices. In addition, bid managers can also help with submission of the

necessary documents and ensure that you have enclosed all the requirements with your bid

proposal. The service doesnt end with submission either; bid managers can track your bid

throughout the evaluation process, and when you are invited to present your bid, they can also

offer training to prepare you for such an event. From looking for opportunities for your

company to making sure you win a contract, a bid management service truly is your com panys

key to success.


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Writing Mistakes Tender Writers Should Avoid

Writing a convincing tender is not something that you can learn overnight. It takes training and

some experience for you to finally be able to create an effective document easily. However,

even the most seasoned tender writers can occasionally commit a mistake. A lot of online

articles discuss tips to help writers create a winning tender, but dont you think that a list

showing the most common mistakes that you should avoid can be just as helpful? If you

answered that question with a yes, then read on. To help both new and experienced writers

avoid these mistakes, discussed below are some of the most common blunders committed

during tender writing:

Not complying with the tender

requirements. Companies, authorities

and local councils that issue an

invitation to tender usually add in a setof requirements along with their

invitation. These conditions range from

the essential, such as documents,

content and materials that should be

included in your proposal, to conditions

that are not really as vital, such as font

and formatting requirements. However,

its particularly important to follow each and every detail in the clients list of requisites

because this serves as a reflection of the companys dedication to providing the needs of theclient. Despite the importance attached to compliance, however, there are still many tender

writers who often forget to follow the instructions, or worse, choose to forego such. Dont

make this mistake; follow the clients wishes whether they want more information or a special

method of formatting.

Resorting to vague business jargon and not personalising the proposal. Tender writersshould

always remember that nobody wants to work with a person they dont know, and as such, its

very important to introduce the company in the proposal and make sure that you have

established the companys identity very well. A few lines describing how the company is an

innovative leader in the field of business and how the companys products are simply the

best for your needs will not impress any client. The best technique is to cite examples of the

companys work and the awards or recognition they have received. Always try to be specific

when describing the company; vague descriptions filled with power words and phrases are just

too easy to forget.
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Not providing enough details to convince a client. While its true that most clients base their

decision on the cost of the services, this can still be changed if you offer them enough

information on how you can service them better. Tender writers should also prioritise the

needs of the clients and make sure that they have provided enough evidence that the company

can deliver the clients demands. After all, what is written in the tender is for the clientsbenefit; the benefits the company will reap from the transaction only come a distant second.


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Why A Great Bid Writing Professional Wears Many Hats

The chance of your proposal being chosen by assessors relies

on various factors. The reputation of your company. The

most recent projects you have completed. The economic

climate and the state of the industry. The timing of your

application. The way your proposal was written and

submitted. Even whom you submit it to and who will make

the review can be an influential element to the outcome of

your initiative.

You dont have any control over some of the most dominant

factors that influence the decisionyou have to admit this

fact to yourself early on. What you can do, however, is to

focus on the elements that you can manage, and make everyone of those key points work according to your advantage.

One particular thing you need to concentrate on fully is

writing your bid. With a highly competent bid writing professional by your side, you can ensure

that every word, every statement and every page leads you closer to the project youre aiming

for.

If youve done your research, you might have come across various pieces of advice on how to

choose your bid writing consultant. Is your candidate a good writer? An expert on your field of

business, as well as the industry your assessor belongs to? Someone who is in the know and up-

to-date with the policies and regulations regarding this

bidding process? All these qualities are important to look

for when youre considering hiring a bid writing

professional. Your bid writer should wear multiple hats to

provide you an edge over your competition.

A highly skilled writer Someone who writes succinctly

and crisply. Every word should have a purpose and every

sentence should lead into a general narrative that says how

you are the best choice for the project. The documentshould be easy to read and the key points helpfully

highlighted. It should have a clear, single audience: the

client company, who from page one will already be asking,

Whats in it for me?
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A convincing salesperson Someone who approaches the bid writing as a sales presentation.

Bids are highly technical documents that have no room for hyper marketing campaigns. But

every piece of evidence should be cleverly presented to act like a sales pitch in favour of your

organisation.

An administrative manager Writing the proposal is only one part of the whole process. Your

writer should keep track of the governing policies and regulations and incorporate these into

the document framework. Bids run according to specific stages with a series of deadlines. The

completion and submission of paperwork should be organised, well-planned and systematic to

ensure every requirement is covered.

Its not easy to look for a great bid writing professional. It takes a meticulous interview,

screening and selection process to come across someone with all the qualities youre looking

for. But once you find the right match for you, then consider half the battle already won.
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Bid Writing Tips For First-Time Bidders

The most successful businesses are those that are always looking forward to new challenges

that may open doors for new opportunities. You may be looking into opening another branch,

introducing a new component to your services, or expanding your operations for a larger and

wider market share all these changes can be intimidating and overwhelming, but necessary

to see your endeavour thrive and fulfil its potential.

Another way to add more business into your company is to bid as a supplier, contractor or an

outsourcer to another company. For some industries, bidding is already incorporated into their

operations. Engineers, builders or construction companies, for instance, usually get their

income from being the chosen or commissioned contractor for projects. For other businesses,

however, competing for a bid is optional. That is, its your choice if you want to stay within your

existing market and settle for the modest profit that you make or go for the larger arena and

see your operations bloom into a larger, more rewarding venture.

Since this is your first time to apply for a bid, it makes good sense to get a professional to help

you with writing your proposal.Bid writingis a highly specialized, technical trade, and you need

to be a good writer, a fantastic sales pitcher, an industry expert and a cunning strategist to

make your bid stand above the competition. Dont let having rivals with more experience in

bidding daunt you in achieving your goal. Study these starting points, and give your bid a

fighting chance with some of the following tips.

While bidding is a necessary risk you need to take for your business to grow, dont just plunge

into it with eyes closed. All risks in business should be calculated and well-planned. Bid only if

you know that winning it is a highly realistic and deliverable goal for you and your team. Your

proposal should be able to show that taking that one extra project is in line with your core
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specialty, resources, and operational process, and would not need for you to have a major

upgrade or huge detour from your usual route.

Its also recommended that your bid state the obvious. In other forms of writing, stating the

obvious can be deemed redundant, boring or even insulting to the reader. Not with bid

writingyou need every detail and statement delivered in a clear and concise manner. Always

assume that your reader doesnt know about your company or your capabilities, so you can

present your case most compellingly. List your methods, objectives and expected results so that

your assessor would have a clearer vision on how you would be able to deliver what they need.

With a well-structured, skilfully written proposal, first-time bidders like you can break the gates

and enter into a new field where the grass is greener and business can be more fruitful.


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Fundraising For Charity? Get A Bid Writing Specialist

When you think of charity, the images that

usually go over your mind may come across

as sentimental and emotional. Relief

operations to help a community recently

devastated by a hurricane. Feeding

programs to aid small children. Fundraising

videos for families who lost a loved one due

to cancer. Inspiring stories on supporting

women healing after a traumatic

experience. However, while it is true that

the essence of charity is built in human

compassion, having an objective, business-like approach is what it takes for funds to be raised,

goods to be collected, and help to be delivered.

If youre involved in a cause-oriented group or an advocate of a non-profit campaign, you may

be well aware that the highly inspirational, spiritual and selfless act of charity involves a great

deal of making and looking for money. Charity funding comes from various sources:

government grants, individual donors, institutional patrons and private corporations. Most of

the donations that are coursed through a formal organisation follow a specific set of

procedures that are very much like a corporate bidding process. In these cases, you need the

help of abid writing specialistto make a strong case for your charity work.

Writing a bid for a typical business contract is already a challenging task, but the responsibility

gets even more difficult if youre proposing for something a business entity doesnt really

need. While corporate social responsibility is a huge buzzword today among many

progressive organisations, doling out for charity is still considered an optional act for many

business owners. Thus, the bid you submit should be structured to be as engaging and

compelling as possible.

One important tip for charity fundraisers is to professionalise their approach to writing,

formatting and submitting the bid. However good-hearted a business organisation may be, they

still have fiscal schedules, accounting and billing procedures to follow. Make sure your bids aresubmitted on time and all paperwork is submitted according to their policies. Provide a fully

transparent and measurable method of accounting every single cent they donate. Your bid

writing specialist should be able to consider all these technicalities when outlining your

proposal.
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Make sure you clearly highlight your organisations identity, what you stand for, who your

beneficiaries are, and how committed you are to optimise all the help and support you get.

Your bid writer should be able to state all this information in a way that will make the donors

see that their help will be put into good use and in a timely manner.

Try to frame the charity act as something that will be mutually beneficial to both giver and

receiver. You may approach it as a partnership rather than a donor-beneficiary relationship, by

providing tangible evidence on how you can work together to support a common goal.


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What Your Bid Writing Service Consultant Should Really Say

For some businesses, winning a bid is a way to expand their market share or to fuel the growth

of their currently existing operations. For a lot more, however, winning bids is their

organisations lifeblood. If they dont get consistently contracted or receive a steady supply of

projects or orders, then their businesses will most likely shut down and cease operations. Retail

sales can be helpful, but most of the time, only through a major, long-term contract will a

commercial venture reach its full potential.

A tightly written, well-constructed proposal is a business organisations ticket to a lucrative

business contract. The process of bidding is a fastidious and confidential process that most of

the time, that file of paper is all that connects the bidding entity and the client-assessor. Thus,

your bid document should be able to deliver all the important information and stand as a strong

case even without your presence. Getting abid writing serviceconsultant should result in a self-

sufficient document; the bid should raise no questions that you need to answer yourself orpose problematic points that need personal meetings to clarify.

The format of the bid depends upon the requirements set upon by the industry or the specific

client. Regardless of the recommended format, however, your proposal should present the

following essential information: your profile as an organisation, the details of the project and

the financial structure of both your organisation and the project. Data about these components

should be presented in such a way that strategically points to your company as the perfect

team to accomplish the project in question.

For a highly skilled bid writer, however, these pieces of information are just the vessel to hold

the true message of your proposal. Your bid writing service consultant should understand that

the final document is also a form of a sales pitch, but without the tagline and the obvious

marketing campaign. Without grandstanding and through the presentation of facts and figures,

the underlying statement of your bid should tell the assessor the following:

Your vision is important. While the document calls for you to introduce your organisation as a

highly competent and reliable contractor, the true message should be about how the

competency and reliability of your organisation will make the vision of your customer come

true. Its not about you; it should be about their needs and demands and how your

organisational profile can meet all those satisfactorily.

Your vision will be delivered with utmost quality and on time. As you talk about your

technical expertise, the talent and size of your team, or the innovation of your equipment, all

these should be anchored on how they benefit the customers project or operations.
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Your vision will put you on top of your game. Ensure that your proposal states how, in

measurable terms, the project will reach its expected outcomeor even exceed it. Provide

information on how you plan to evaluate and access the outcome of your project, and lay down

clear plans on how youll make it one of the most influential pillars of their success.
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Deal Maker: How To Execute Successful Tender Management For All Your

Proposals

No matter what industry youre in or what type of company youre running, competition will

always be a guaranteed aspect of your business. Whether that competition occurs on a local or

international scale does not matter. What matters is getting ahead of the competition so thatyour company meets its sales targets and maintains its position in the market. In the current

business climate, when there are fewer clients and smaller markets to explore, landing lucrative

contracts has become an even tougher objective to accomplish as more companies vie for the

same clients. How do you ensure your bids get past the bid processing committee and gain an

edge over your competitors?

Get the help you need with a professional team that handles tender managementfor a variety

of companies.

When another company requires any products or new service providers from external suppliers

(like builders for real estate projects or concessionaires for dining halls), an invitation to tender

is usually circulated. These invitations can either be sent strictly to their regular vendors or

offered publicly. When the invitations are received, its important to go through the tender

documents like the statement of work and the request for proposal and information

meticulously because the appropriate examination of these papers will determine how you will

write your bid. Failing to comply with the requirements, especially if its a government contract,

can get your bid dismissed.

A professional team that has had

decades of experience in managing

tenders from the moment the

invitation arrives right down to the

submission of the bid will give you that

much needed edge over all your

competitors. Professional teams will

not only analyse the tender

documents, efficiently capturing theessential details, theyll also design

solutions that will meet the

requirements and develop a compelling proposal so that your bid stands out from a pile of

other bids.
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Hiring a professional team to manage your bids will help you get organised and focused as well,

particularly if youre still in the early stages of building your business. Planning your company's

bids, holding meetings with your staff to come up with winning proposals, and facilitating

reviews to ensure that your bidsfrom the value it offers to the appeal of the price can take

up a lot of time that could prevent you from making the submission deadline. A well-writtenand compelling bid that is sent on deadline (or before) will indicate your companys capabilities

even though its a start-up, or small-scale in comparison to other companies that are bidding

for the project.

Tender management is time sensitive and requires a staff of dedicated, knowledgeable, and

efficient individuals to successfully carry it out. By choosing to hire experts in bids and tenders,

your company will consistently submit persuasive proposals that will help you get ahead of the

competition.


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How To Land Profitable Contracts With Your Pre Qualification Questionnaire

Screening for the right suppliers or service providers has become more stringent these days as

many companies are looking to save on costs while still guaranteeing quality products or

service. To identify the best external suppliers, companies send out a pre qualificationquestionnaire (also known as the PQQ) that will assess your companys technical, financial, and

professional capabilities in meeting their requirements. Answering the list of seemingly easy

questions, which after all pertain to your company, is a crucial element to making it through the

first stage of getting awarded with that lucrative contract.

With the world economy still not exactly looking up, your goal is to acquire as many clients as

your company can handle so that youre able to meet your targeted profits and ensure that

your business will carry on in spite of harsh economic conditions. Therefore, you strive never to

take any opportunity that comes your way lightly even if that opportunity is a mere chanceto introduce your company to a new client.

The PQQ acts as your companys CV,

and it will contain your answers to

questions regarding your organisation,

financial and business information, your

professional status, details of your

companys insurance, health and safety

policies, environmental managementsystem, and a separate list that will

determine your companys technical

capability and experience in carrying

out the specific project.

Your PQQ answers must explicitly and convincingly communicate that your company is suitable

and qualified to deliver the project, and that you have the necessary manpower and finances to

carry out a project in time and on budget. Doing this successfully takes more than just

knowledge of your companys status and policies. It requires remarkable skill and experience to

write PQQ answers that are succinct as well as thorough. And only a professional bid and

tender services can execute such a feat with great success.

Aside from expertly answering the PQQ you need to accomplish, a professional bid and tender

service provider will be able to complete all the necessary documents you need to submit. This

could prove to be very helpful when submission time is within a day or less after receiving the
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request to complete the PQQ. This might happen more often than you think so a professional

service would truly take the pressure off and allow you to concentrate on preparing your

company for a potential project.

Whether its stating your health and safety policies or providing your companys technicalcapabilities and experience, answering the pre qualification questionnaire in the most

compelling and informative way will provide your potential client with the right information.

This will propel your company from being a mere contender to the tender process to a

potential supplier with a persuasive bid. So guarantee your companys chances of landing that

future contract. Let a professional bid and tender services provider accomplish PQQs for you

today.
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Tender Training: Upgrading For Competitiveness

The whole process of bidding and issuance of tenders is geared towards making an organisation

get the best deal for its resources. This may mean getting supplies at a more competitive price.

For government bureaus or agencies, the process adds a layer of transparency, ensuring that

the hard-earned tax collected from private individuals and entities are used appropriately.

Winning a bid is vital especially to start-ups as this gives them an opportunity to gain clients.

However, tender writing can be a difficult process. Often companies hire personnel to perform

a specific task in their office. This means that the company's personnel may not have the

qualification or expertise in tender writing. For some, outsourcing tender writing can be a costly

alternative. A good remedy for this is tender training.

Competitiveness is never a singular event. It requires consistent work to gain the desired

results. In order to have a competitive advantage, to improve the chances of winning a bid, a

company and its personnel must always continue upgrading its resources. This includes the

appropriate training for its personnel.

Tender training is a worthwhile

investment for companies, particularly

those who are eyeing to participate in

the bid and tender process for the long

haul. Instead of outsourcing the whole

tender writing task, having an individual

or a team trained for tender writing will

return dividends in the long haul in

terms of diminished expense and in

terms of competitiveness. Having an

individual or team undergo training for

tender writing can vastly improve your chances of winning bids.

On the technical side, a good tender writing training course will focus not only on technical

details like formatting documents, structuring proposals or tender writing techniques. A good

training will help the designated personnel gain greater understanding of the Art of Selling -

from learning the elevator pitch to identifying your unique selling points. A good tender training

course will also use case studies to clearly illustrate tried and proven principles that have help

successful companies win bids.

Tender writing training is not just for start-ups or for companies who are building a team of in-

house tender writers. Even seasoned tender writers can benefit greatly from attending tender
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training. For one, it will serve as a refresher, giving them updates while upgrading their

knowledge. Second, they can learn new concepts that can make the whole process of tender

writing more convenient or less time-consuming. Furthermore, it can give seasoned writers an

extra edge compared to those who stick to conventional techniques.


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Writing Bids And Tenders: Tips To Ensure Your Success In Business

Bids and tenders are two similar

documents that specify all the services

that a company can provide for a

client. While they may have some

differences, the principles that guide

writing for both are still the same. In

addition, both are essential in the

success of a company, particularly

small start-ups, since future growth

and development rests on the

companys ability to service newer and

much larger clients. If you are a

business owner writing a bid proposal

or a tender for the first time, then you

will greatly benefit from the tips

discussed below.

People who are new to the business of

writing bids and tenders should always

make it a point to comply with the

clients requirements as stated in their

invitation to tender. Demands may include more information about the company or a specific

format for the document, but no matter how inconsequential a certain requirement seems, its

better to comply with it than not. This is because your companys compliance with these basic

conditions can act as a measure of your dedication to servicing the client; after all, if you cant

follow something as simple as a font requirement, then how can they be sure that you can carry

out the promises stated in your document? This might seem like an exaggeration, but its best

to stay on the safe side and deliver what the client is asking for.

In addition to compliance, another thing that new writers for bids and tenders should keep in

mind is timeliness in submitting the documents. No matter how well-written or complete your

document, all your efforts will go to waste if your bid or tender comes in after the deadline.

Always remember that evaluation processes for these documents are time-limited, and you

need to schedule your writing tasks according to the clients deadline.

Besides compliance and timeliness, it is also important to prioritise the clients needs before

anything else. Make sure that your bids and tenders clearly discuss how your service can be
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beneficial to the client; after all, you are trying to get them to choose your company as a

partner. However, dont set aside the companys identity just so you can address the clients

needs. Make sure that you have effectively established the companys identity in the document

to make an impression on the client. This is particularly important, especially for small business

start-ups that are just beginning to take on bigger clients.

Writing bids and tenders may be a stressful task for new business owners. All these tips may

help you in the process, but if you are still not confident about your writing, then its best to

consult with experts. Bid management services not only offer assistance with writing, they also

provide other valuable services that can make the whole bidding process much easier and less

stressful.
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avoid the stressful bidding process with the help of a bid writing specialist

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