avi service patterns - blogs.deakin.edu.au

AVI SERVICE PATTERNS ROOMS & CONNECTIVITY

ESOLUTIONS AVI SERVICE CATALOG

AVI ARCHITECTURE

VERSION V2.0

Deakin University CRICOS Provider Code: 00113B

AVI Architecture

Version V2.0 deakin.edu.au Deakin University CRICOS Provider Code: 00113B

Document Authors

Primary Author(s) Position Contact

Timothy Clark Collaboration Consultant 0488 085 678

Benjamin Decker Senior AV Engineering Lead 92 446 144

Document Reviewers

Primary Author(s) Position Contact

Chris Taylor Senior Project Co-Ordinator 92 468 934

Sonia Beck Architectural Design Manager, Design and Development 52 273 336

Cliff Bath AV&N Programme Team Leader 52 273 340

Ash Davies Vendor Management Specialist 52 278 494

Document Distribution

Recipients Position Contact

Greg Cavenagh Manager, Audio Visual and Network 0410 220 555

Jared Walley Team Leader Audio Visual Engineering 0428 045 294

Tim Abbott Team Leader Audio Visual and Networking Support 0417 153 062

Damien De Paoli Director, Infrastructure Services 52 278 842

Ashley Smith Systems, Unit Manager 52 278 896

Ruary Ross Manager, Learning Environments 52 278 510

Ren Li Senior Technical Lead Network 92 445 466

Document Version Control

Ver. Primary Author(s) Description of Version Date Issued

.01 Timothy Clark Draft

.05 Timothy Clark Added: Room Type Architectures, Decision Flow. 22/05/2020

.06 Timothy Clark Added: Patterns catalogue 06/08/2020

.07 Timothy Clark Added: Reviewer Comments 17/08/2020

.08 Timothy Clark Updated all diagrams after feedback from ARC committee 10/09/2020

1.0 Timothy Clark First Release 17/09/2020

1.2 Timothy Clark Added the “included” and “optional” functions for each type 15/03/2021

1.3 Timothy Clark /

Murray Plowman

Removed “Large AV Only” and combined into new “Basic AV Only”

pattern

21/05/2021

2.0 Chris / Tim Created new patterns and removed old room types, updated matrix 04/06/2021

AVI Architecture


Contents

1. Purpose ..................................................................................................................................... 4

2. Document Scope ....................................................................................................................... 4

2.1 In Scope ............................................................................................................................. 4

2.2 Out of Scope ...................................................................................................................... 4

2.3 Audience............................................................................................................................ 4

2.4 Definitions ......................................................................................................................... 5

3. AVI Service Overview ................................................................................................................. 5

3.1 Architecture Overview ...................................................................................................... 5

3.2 Component Overview ....................................................................................................... 5

3.2.1 In Room Control ............................................................................................... 5

3.2.2 IP Control .......................................................................................................... 6

4. Functional Elements .................................................................................................................. 7

5. Pattern Usage Guide .................................................................................................................. 8

5.1 Pattern Determination ...................................................................................................... 8

5.1.1 Pattern Determination Flow ............................................................................ 8

5.2 Environment Integration Options ..................................................................................... 8

5.3 Room Names and Size Definitions .................................................................................... 9

5.3.1 Meeting Room IPG Naming Standard .............................................................. 9

5.3.2 Meeting Room eSolutions Sizes ....................................................................... 9

5.3.3 Learning Spaces IPG Naming Standard .......................................................... 10

5.3.4 Learning Space eSolutions Sizes ..................................................................... 10

6. AVI Service Patterns .................................................................................................................11

6.1 Personal Video Conference (UC/VC) ............................................................................... 12

6.2 Basic Audio Visual Only (AV) ........................................................................................... 13

6.3 Small to Medium Video Conference Room (VC) ............................................................. 14

6.4 Unified Communications Meeting Room (UC)................................................................ 15

6.5 Large Video Conference Meeting Room (VC) ................................................................. 16

6.6 General AV Only .............................................................................................................. 17

6.7 Small Collaborative Digital (with PODs) .......................................................................... 18

6.8 Large Collaborative Digital (with PODs) .......................................................................... 19

6.9 Small Connected UC & VC ............................................................................................... 20

6.10 Large Connected UC & VC ............................................................................................... 22

6.11 Lecture Theatre ............................................................................................................... 24

7. Use Cases .................................................................................................................................26

7.1 AVI Service ....................................................................................................................... 26

7.2 Audio Visual (AV) Only Spaces ........................................................................................ 26

7.3 Video Conferencing (VC) Rooms ..................................................................................... 26

7.4 Unified Communications (UC) Rooms............................................................................. 26

7.5 Collaboration Rooms ....................................................................................................... 26

7.6 Connected Rooms ........................................................................................................... 26

7.7 Lecture Theatre ............................................................................................................... 26

AVI Architecture


Terms used in this document

Phrase / Short Form Meaning

AVI Audio Visual Integration

AVN Audio Visual and Networks Services, responsible for the design installation, operation and maintenance

of the Deakin University’s audio-visual facilities. This group is part of the Deakin eSolutions

AV Consultant 3rd Party Representative

AV Engineering eSolutions Audio Visual Engineering Team, or a member thereof

AV Projects eSolutions Audio Visual Projects Team, or a member thereof.

AV Support eSolutions Audio Visual Support Team, or a member thereof

BYOD Bring Your Own Device

Contractors Person or persons engaged to perform work on behalf of eSolutions

DeS Deakin eSolutions

(Deakin University’s information technology services division, previously ITSD)

IPG Infrastructure and Property Group (previously FSD)

VC Video Conferencing

UC Unified Communications

VLAN Virtual LAN

GPO General Purpose Outlet

POE Power Over Ethernet

AVI Architecture


1. Purpose

The purpose of this document is to present a high-level architectural view of each room type, the connectivity requirements and

solution patterns that address the use case examples presented in the AVI Service Requirements document.

This document has been written to align with and feed into the AVN Delivery Framework High Level Design and Detailed Design

documentation.

2. Document Scope

2.1 In Scope

Code Description

IS01 Meeting room patterns

IS02 Meeting room sample use cases

IS03 Video conferencing use cases

IS04 Unified Communications room patterns (Teams and Zoom)

IS05 Audio visual meeting room patterns

IS06 Audio visual teaching spaces patterns

IS07 Audio visual use cases

2.2 Out of Scope

Code Description

OS1 Requirements

OS2 High level design

OS3 Detailed design

OS4 Device configurations

2.3 Audience

The intended audience for this is the Architecture Review Committee (ARC), engineering design and technical support teams. It

is expected that the reader is familiar with the AVI Service delivery framework design documentation and other relevant

documents within the proposed model.

AVI Architecture


2.4 Definitions

Lifecycle Status Description

Innovate These devices are typically an emerging technology which is under investigation and has either little or

no usage. These devices are not fully supported

Encourage These services have passed the “Test and Certification” process and been piloted successfully. They are

fully supported

Contain The purpose of this is to indicate services that can be re-deployed within the Deakin environment where

needed but no new instances of these are to be purchased.

Exit The purpose of this is to indicate services that can no longer be redeployed within the Deakin

environment and should be actively removed.

3. AVI Service Overview

3.1 Architecture Overview

The purpose of this service is to provide audio, video and presentation functions in a room or between either two or more

connected rooms. Connectivity for each room type varies with several service features including video conferencing, audio

conferencing, wireless presentation, interactive displays, unified communications, device monitoring and provide connectivity to

Deakins preferred content recording platforms.

3.2 Component Overview

The following section will depict an overview of each major design pattern available and its components.

3.2.1 In Room Control

The Audio-Visual device controller is in the space or room itself.

AVI Architecture


3.2.2 IP Control

The Audio-Visual device controller is located centrally in the data centre.

AVI Architecture


4. Functional Elements The component packages are the standard modules that make up the standard room types.

Component Packages Status

Cisco Video Conference Codecs Encourage

Media Site Content Recording Encourage

Samsung Displays Encourage

Epson Projection Encourage

Q-Sys Audio Transport & Management Encourage

Cisco TMS Contain

AMX RMS Exit

Media Site Recording Contain

AMX Room Control Exit

ACA Room Control Exit

Projection (96"+) Encourage

Projection Interactive (96") Exit

LCD (up to 98") Encourage

LCD Interactive (up to 84") Encourage

Compute Device Encourage

BYOD Connectivity Encourage

Document Visualiser Encourage

Wireless Presentation Encourage

Deakin Video Conferencing Contain

Integrated Unified Communications Encourage

Content Capture Encourage

Microphone (Fixed & or Ceiling) Encourage

Microphone (Roaming) Encourage

Camera (PTZ) Encourage

Camera (PTZ with Tracking) Encourage

Core System & Control (Basic) Encourage

Core System & Control (Single) Encourage

Core System & Control (Dual) Encourage

Core System & Control (Scalable) Encourage

Core Audio (Transport, Amplification, Delivery) Encourage

Hearing Augmentation Encourage

Collaboration Pods (AV Equipped) Encourage

Presentation Desk (Small) Encourage

Presentation Desk (Large) Encourage

Whiteboard Encourage

AVI Architecture


5. Pattern Usage Guide

This section presents a high-level guide for selecting video conferencing collaboration patterns and the related functions

available.

5.1 Pattern Determination

The process of determining the required pattern, functions and placement is outlined below:

1. Prior to requesting the service(s), the requestor or auditor needs to gather all critical room data and the relevant environmental features:

a. Where is the room located? (e.g. campus, building number and room number) b. What type of environment will it be installed in? (e.g. teaching spaces, lecture theatres meeting rooms,

personal spaces) c. What type of teaching style will this be used for? (e.g. General, Conversational, Collaborative, Connected,

Lecture Theatre) d. Does the physical attribute of the room match the tolerance of the solution room type selected? e. What functions are required in the space? (e.g. presentation, video conferencing, conversational learning) f. What furniture types are being integrated with technology? g. How dependent will the solution be on any building works prior to installation? h. What network capacity is available?

5.1.1 Pattern Determination Flow

A1 & A2 Process Location: Delivery Process

5.2 Environment Integration Options

Meeting Rooms will include this feature as standard but learning spaces will only include it by request. During the project

scoping stage, the assigned PM will add it to the feature list of the room when required. These may include:

• Integration into Lighting

• Integration into Heating and Cooling Systems

• Integration into existing and Space Management Systems

https://teams.microsoft.com/l/channel/19%3a50af3d142ddd4f139648a2da07464b60%40thread.skype/Delivery%2520Process?groupId=6cf37e6c-755e-4357-ad50-ba332e305eff&tenantId=d02378ec-1688-46d5-8540-1c28b5f470f6

AVI Architecture


5.3 Room Names and Size Definitions

The AVN team has the capability to design, consult and integrate audio visual and video conferencing rooms to fit most of

Deakin University’s learning and staff meeting room environments.

The following are recommended room design groups which fit within the standard IPG environmental parameters. These

recommended room designs will provide optimal user experiences which are uniform across all learning and meeting room

venues within the Deakin network.

5.3.1 Meeting Room IPG Naming Standard

The first table will reflect the IPG Design standards which our solution design room types are based on.

Meeting - Room Types Number of

Participants

Sqm (recommended) Approx. Room Size

Power Room Informal 1 3.5m2 3m x 3m

Semi-Private 2-4 9m2 – 12m2 3m x 4m

Consult 2-3 10m2 – 12m2 3m x 4m

4 Person Private 4 12m2 3m x 3m

4-8 Person Private 4-8 12m2 – 24m2 5m x 5m

10-16 Person Private 10-16 28m2 – 40m2 7m x 6m

20+ Person Private 20+ 60m2 – varies. 8m x 8m +

5.3.2 Meeting Room eSolutions Sizes

The AV engineering team will create standard designs for standardised physical room sizes that will complement the IPG design

standards detailed in the previous table.

The following table will help to standardise the technical designs that make up the service and allow for a reasonable amount of

design flexibility.

These measurements are represented in meters as this rule will always dictate the type, size and amount of displays are

required in a space.

Meeting Room Sizes Recommended Dimensions Min – Max Dimensions

Length Width Length Width

Small (1-4) 3m 3m 3m to 5m 3m to 4m

Medium (4-8) 5m 5m 4m to 7m 4m to 6m

Large (10-16) 7m 6m 6m to 8m 6m to 7m

Conference (20+) 8m 8m 7m to 10m+ 6m to 10m+

AVI Architecture


5.3.3 Learning Spaces IPG Naming Standard

Refer to IPG Design Standards for Facilities document for Learning Space types, occupancies and areas

Learning Space Types Number of Participants Sqm per student

General Basic 30-120 Varied

General Small 30-60 Varied

General Large 60-160 Varied

Conversational Small 30-40 2m2

Collaborative Small 30-60 2.5m2 ‐3m2

Collaborative Large 60-160 2.5m2 ‐3m2

Connected Small 30-60 Varied

Connected Large 60-120 Varied

Instructional 120+ 1.5m2

Fixed seating venues 120+ 1.5m2

Informal Varied Varied

Experimental Varied Varied

The AV engineering team will create standard designs for standardised physical room sizes that will complement the IPG design

standards detailed in the previous table.

The following table will help to standardise the technical designs that make up the service and allow for a reasonable amount of

design flexibility.

These measurements are represented in meters as this rule will always dictate the type, size and number of displays are

required in a space.

5.3.4 Learning Space eSolutions Sizes

Learning Spaces Sizes Recommended Dimensions Min – Max Dimensions

Length Width Length Width

Small Learning Room 7m 8m 5m to 8m 9m to 12m

Large Learning Room 11m 18m 10m to 12m 14m to 18m

Fixed Seating (Lecture Theatre) 15m 18m 15m+ 18m+

Collaborative Rooms (PODS)

Converged

11m 18m 10m to 12m 14m to 18m

AVI Architecture


6. AVI Service Patterns

Available technical design patterns are presented in this section. Room pattern names will be defined as the following.

AV Only: Audio Visual technologies designed for presentation and teachings purposes. These rooms that will not have any

integrated Deakin Video Conferencing or Unified Communications services. This does not exclude a user from plugging in their

own device and using these services.

VC: Deakin Video Conferencing is core to the design utilising the existing Cisco platform and its endpoint hardware.

UC: Unified Communications technologies are at the core to the design. This includes endpoints that support Zoom Rooms and

Microsoft Teams.

Figure 1 - Excerpt from Patterns Matrix

AVI Architecture


6.1 Personal Video Conference (UC/VC)

This pattern is an optioned deployment pattern, which means that it can contain either the Cisco WebEx Series of devices

(legacy) or a Zoom solution while using the wireless connectivity as detailed in the below table. This solution cannot be

customised to accommodate other devices or interface configurations.

Table 1: Personal UC/VC

Details

System platform Cisco or Zoom

Devices in Solution 1 - 2

Data ports per system 1 or 2

GPO’s per system 1 x Dual GPO

Wireless Video Connectivity? Yes

In room video switch? No

Customizable? Fixed

Options Available

ID Functional Status

09 Deakin Video Conferencing Optional

10 Integrated Unified Communications Optional

25 Whiteboard Optional

AVI Architecture


6.2 Basic Audio Visual Only (AV)

This pattern is a flexible deployment pattern, which means that it can contain various configuration options as required by the

room functionality and physical size. A basic solution can be customised to accommodate other devices or interface

configurations.

The Room type covers anything from a small, medium to large sized space. The Core system Basic is the only pattern to include a

“Keypad” for control.

Table 2: Basic Audio Visual Only

Details

System platform Crestron

Devices in Solution 5 – 7

Data ports per system 3 - 5

GPO’s per system 2 - 4


In room video switch? Dependent upon options

Customizable? Basic with options

Options Available


03 LCD (up to 98") Included

05 Compute Device Included

06 BYOD Connectivity Included

08 Wireless Presentation Included

16 Core System & Control (Single) Optional

17 Core System & Control (Basic) Optional

19 Core Audio (Transport, Amplification, Delivery) Included


AVI Architecture


6.3 Small to Medium Video Conference Room (VC)

This pattern is a flexible deployment pattern. It contains a Cisco WebEx Series device and offers wireless connectivity services as

detailed in the below table. This solution offers customised solutions that accommodate the quantity and sizes of display devices

and BYOD interfaces.

Table 3: Small to Medium Video Conference (VC)

Details

System Platform Crestron & Cisco

Devices in Solution 5 - 9




In room video switch? Yes


Options Available





09 Deakin Video Conferencing Included

10 Integrated Unified Communications Included

14 Camera (PTZ) Included


24 Whiteboard Option

AVI Architecture


6.4 Unified Communications Meeting Room (UC)

This pattern is a flexible deployment pattern. It contains a Crestron Unified Communications appliance and offers wireless

connectivity services as detailed in the below table. This solution offers customised solutions that accommodate the quantity

and sizes of display devices and BYOD interfaces.

Table 4: Unified Communications Meeting Room (UC)

Details

System Platform Crestron with Zoom or Teams


Data ports per system 3 – 5



In room video switch? Yes


Options Available







16 Core System & Control (Single) Included



AVI Architecture


6.5 Large Video Conference Meeting Room (VC)

This pattern is a flexible deployment pattern. It contains a Cisco WebEx Series device and offers wireless connectivity services as

detailed in the below table. This solution offers customised solutions that accommodate the quantity and sizes of display devices

and BYOD interfaces.

Table 5: Large Video Conference Meeting Room (VC)

Details

System Platform Crestron & Cisco




Cisco Proximity Connectivity? Yes

In Room switch? Yes


Options Available

ID Functional Element Status

01 Projection (96"+) Optional






12 Microphone (Fixed & or Ceiling) Included

13 Microphone (Roaming) Optional


15 Camera (PTZ, Tracking) Optional

16 Core System & Control (Single) Included

17 Core System & Control (Dual) Optional



AVI Architecture


6.6 General AV Only

This room type is a flexible deployment type, which means that it contains various configuration options to meet the rooms

functionality requirements and physical environment. It’s a basic solution the can be customised to accommodate other

devices, functions or interface configurations.

Table 8: General AV Only

Details

System Platform Crestron

Devices in Solution 12+

Data ports per system 9+

GPO’s per system 5+

Wireless Video Connectivity? No

In room video switch? 4 x 2 matrix


Options Available



02 Projection Interactive (96") Optional


04 LCD Interactive (up to 84") Optional



07 Document Visualiser Optional

08 Wireless Presentation Optional

11 Content Capture Included


17 Core System & Control (Dual) Included


20 Hearing Augmentation Included

22 Presentation Desk (Small) Optional

23 Presentation Desk (Large) Optional


AVI Architecture


6.7 Small Collaborative Digital (with PODs)


room functionality and physical size. A basic solution can be customised to accommodate other devices, functions or interface

configurations.

Table 9: Small Collaboration Digital

Details






In Room switch? 4 x 2 matrix


Options Available














21 Collaboration Pods (AV Equipped) Optional

22 Presentation Desk (Small) Included


AVI Architecture


6.8 Large Collaborative Digital (with PODs)



configurations.

Table 10: Large Collaboration Digital

Details






In room video switch? 4 x 2 matrix


Options Available




03 LCD (up to 98") Optional







17 Core System & Control (Dual) Optional

18 Core System & Control (Scalable) Included



21 Collaboration Pods (AV Equipped) Optional

23 Presentation Desk (Large) Included


AVI Architecture


6.9 Small Connected UC & VC



configurations.

Table 11: Small Connected UC & VC

Details






In room video switch? Yes (Scalable)


AVI Architecture


Options Available



















22 Presentation Desk (Small) Included


AVI Architecture


6.10 Large Connected UC & VC



configurations.

Table 12: Large Connected UC & VC

Details








AVI Architecture


Options Available






















AVI Architecture


6.11 Lecture Theatre



configurations.

Table 13: Lecture Theatre

Details








AVI Architecture


Options Available


01 Projection (96"+) Included




















AVI Architecture


7. Use Cases

7.1 AVI Service

In Room and Remote Learning

The university needs a campus-wide system where presenters are in classrooms with a small group of students, all observing

social distancing best practices. With room occupancy dropping, only a fraction of the student body will be on campus at one

time, so day by day, hour by hour, more classroom system needs to capture, transmit and record content, and then reset for the

next class, with all the audio and video content flowing where it is needed, as efficiently and reliably as possible, and of good

quality.

Room Overflow Learning

The second use case is in dealing with classroom overflow. Most classrooms were built for an occupancy of about 30 students

seated tightly together, but with social distancing, that number can drop to as low as just 8 to 10 students and a faculty

member, depending on the actual size of the room. The AV team needs to have a presenter in a room with a small group of

students, and then have adjacent rooms with additional small groups all listening to and participating in the same lecture. The

overflow rooms are equipped with cameras, microphones, displays/projectors, and sound systems as well to facilitate

interaction.

7.2 Audio Visual (AV) Only Spaces

A new or refresh room that requires a fit out with basic presentation features such as video, audio and a control interface. The

pattern type will be determined by the size of the space as to whether it is fitted with display or projection and the amount of

audio that will sufficiently cover the space. Capacity of connected services will also be considered by the engineering team.

7.3 Video Conferencing (VC) Rooms

A new or refresh room that requires a fit out with a high-end video conferencing experience. The Deakin video conferencing

platform covers a range of uses from personal to large conference rooms and Learning Spaces.

7.4 Unified Communications (UC) Rooms

A new or refresh room that requires a fit out with Zoom, Teams and potentially other Unified Communications platform

integration. User will be able to use their personal Zoom or Teams account to connect to their personal contacts. These rooms

will have a camera, microphone and the ability to plug in your BOYD device for content sharing.

7.5 Collaboration Rooms

A new or refresh room that requires a space design that is adaptable and facilitates group project work and team‐based

learning. They include a variety of work surfaces and spaces for groups of 4‐8 students. PODs are required for student to work in

as teams. These PODs could be technology free or have a central display for content sharing. Lectures do not require any

recording technologies in these spaces.

7.6 Connected Rooms

A new or refresh room that requires a space design that allows for simultaneous participation for both cloud and onsite

students. Video and audio communication between the lecture, offsite and onsite students will be clear and intelligible. This

design will be highly focussed on allowing cloud students to feel part of the session.

7.7 Lecture Theatre

A new or refresh room that requires traditional lecture theatre or auditorium design. Presentation of video and audio content to

a large audience with options for video conferencing and content recording features.

avi service patterns - blogs.deakin.edu.au

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