av archives: using grants to provide better access nea 2014

AV Archives: Using Grants to Provide Better Access

Presented by Allison Pekel and Sadie Roosa

Who we are: WGBH Media Library and Archives 2

The WGBH Archive Vault 3

Boston TV News Digital Library

Experience Boston history as it was reported

Funded by 5

© 2014 WGBH

WGBH Media Library and Archives (WGBH)— Public TV station (and archive)— Local Boston Public TV news collection

Northeast Historic Film (NHF)— Regional Archive— Local Boston commercial station (WCVB) news collection

Boston Public Library (BPL)— Major Public Library— Local Boston commercial station (WHDH) news collection

Cambridge Community TV (CCTV)— Community access TV station— Local Boston community access coverage

Partners

© 2014 WGBH

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The Site 7

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www.bostonlocaltv.org

Types of Content

Edited stories Original footage B-roll Full broadcasts

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Silent Sound Mixed silent and sound Color B&W

Edited stories

Certain amount of context guaranteed

Easy to identify reporter

Artifact of what people actually saw

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Original footage

Primary source

Additional, often never-before-seen content

Have to check for off the record comments

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B-roll

Not much context

Often less accompanying descriptive data

Shows the process that went into producing & editing news stories

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Full broadcasts

Artifact of what people watched

Extra context of what else was happening at the same time

In-studio segments broadcast live

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Blog 13

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Highlights project accomplishments

Highlights content and gives additional context

Acts as an easy and interesting portal into the collections

Makes our site more Search Engine friendly

Most Popular 14

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2nd most viewed page on site

Brings in new users through Google searches

Links directly to media

Using Social Media 15

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Traditional archives aspects

Inventory Transcription Cataloguing Preservation Digitization Access

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Inventory 17

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Transcription 18

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Cataloguing

Location, Name, and Subject headings

LOC Subject Headings and Name Authority Files

AACR2 compliant local headings

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Preservation and Digitization

Physical preservation based on format and condition

Digitization as 8 or 10 bit uncompressed quicktime files

Digital preservation of uncompressed essence files

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Access: Catalog

Full searchable catalog published online

Filemaker fields mapped to PBCore

PBCore XML ingested and stored in Solr index

Blacklight app for searching and browsing

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Access: Video

Compressed and watermarked videos streaming online

Enhanced descriptions for increased discoverability

Fair use

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Uniqueness

Collaboration

User participation

On-demand/user-sponsored digitization

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Collaboration: Bringing materials together 24

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1960-

1969 1970-

1979 1980-

1989 1990-

2000

WHDH

WCVB

WGBH

CCTV

Collaboration: Bringing skills together WGBH

— Deep experience with film, video, audio and moving images— Need to solve issues of digital moving images— Have beginnings of a solution and work flow of digital files

storage, preservation, and access— Strong relationship with broadcast and on-line viewers, the public,

and educators NHF

— Extensive experience with film— Extensive experience with issues of moving image preservation

and access— Film transfer and storage capabilities— Strong relationship with broad New England community many

who have lived in the area for years

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Collaboration: Bringing skills together BPL

— Extensive knowledge of library standards as applies to paper, books, photos

— Strong relationship with local community as a public library resource

— Strong public access policies and capability— Well known institution

CCTV— Close relationship with patrons and community— Strong and successful community access station— Captured and saved community history from 1990-2000— Truly understands the need for digital solutions at economical

prices

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Educational Resources

http://www.pbslearningmedia.org/collection/bln12/

Video Resources

Lesson Plan that links with student blog the Boston TV News site

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Rights guide

Explore legal concerns for local news collections

Outlines opportunities and risks for other archives

Easy to use resource

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FLOW CHART 29

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Collaboration: Future Opportunities

Participating in Digital Commonwealth

Reaching out to other local news collections— Television— Radio— Print

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User participation: Direct

User comments

User feedback survey

Student written blog

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User participation: Voting for digitization

Before digitizing anything we:

Published full-text catalog

Asked users to vote on which assets to digitize

Consulted academic advisors in the field

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User participation: Voting results

1184 votes

825 assets received votes

Priority ranking- weighing user votes and advisor suggestions

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Digitization on Demand: Searching full catalog

Initial website search results return only video assets

Check box for full catalog search including text-only records

Any item without media can be requested for digitization

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Digitization on Demand: User/Admin dashboard

User can see The digitization status of any artifact they’re

following All of the digitization requests they’ve made All of the videos they’ve sponsored

Admin can Monitor all request Change status of each artifact

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Digitization on Demand: Institutional workflows

Communications and transactions with users happen off-site through email or phone

Each partner handles their own digitization and payment workflow

With increased demand a regular fee structure could be created, further automating the process

All media made publicly available on the site

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Please visit

Boston TV News Digital Library

www.bostonlocaltv.org

www.facebook.com/BostonTvNewsDigitalLibrary

www.youtube.com/user/bostonlocaltv

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The Andrew W. Mellon Foundation

Digitized & Provided Scholarly Access to Over 165 Hours of Archival Content

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Goals Challenges• Launch Catalog• On Demand Digitization

and Transcription• Incorporation of User

Generated Metadata• Curated Collections

Incorporation of text only records

Search functionality for records with limited metadata

Programs vs. Assets

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MARS Program Records

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Media Player with Synced Transcript

Topics

Subject Headings

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Faceted Search Functionality

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Program Record

Asset Record

⏎⏎

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Goals Challenges• Launch Catalog• On Demand Digitization and

Transcription• Incorporation of User


Request Guidelines Transaction Process Program Rights Restrictions Cost & Sustainability

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Participant Requirements Available Fields Data Addition or Substitution Tracking Changes Approval Process Crediting System

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• Solicit Participation Past users of the Archive- Cold emailing H-Net.org: Humanities and Social Sciences Online H-NewEngland: New England History & Culture

H-Afro-Amer: African American StudiesH-Women: Women’s HistoryH-Animal: Animal Studies

Mellon

• Access to the Catalog- Archival Visits when possible- Research done by staff

• Access to Audio Visual Materials- Watermarked Video- DVD/CD loan system

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MetadataSubmitted by Carol Bunch Davis

Assistant Professor at Texas A & M University at Galveston

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MetadataSubmitted by Sarah Suhadolnik

Doctorial Candidate in Musicology & Philosophy at the University of Michigan

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• Elements of a Curated Collection- Introduction- Article- One Audio-Visual Media Item- Biography - Links to Related Media- Metadata & Summaries

Early Curated Collection Draft

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• Application Process- Prospectus- Roles Senior Collection CuratorsCollection CuratorsAsset Experts- Payment

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• One Audio-Visual Item: Rights Clearance- Scholar Selected Assets viewed as most important to scholarly community- Forced us to create a Rights Clearance workflow- Out of 165 hours, we cleared the rights to 54 hours of full programing and 19 hours of unedited interviews. - That’s a total of 73 hours of new content online!

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• Advisory Process - Scholar Selected- Paid- Submission of edits & Questionnaires - Optional Revision Period

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Featured Media: Joyce Chen Cooks•Starred Joyce Chen, a Boston local chef & restaurateur•Produced by WGBH in 1966•26 Episodes

Curated Collection Topic:•Joyce Chen came along after the success of the French Chef with Julia Child. Though different in personality, both set out to mediate foreign food for American palates and they enable us to pinpoint the regularities in cooking pedagogy at the

time.

Senior Collection Curator: Dana Polan•Doctorat d’Etat in Letters from the Sorbonne Nouvelle •Ph.D. in Modern Thought from Stanford.•Professor of Cinema Studies in the Tisch School of the Arts at NYU. •Author of 8 books in film and media, including, most recently, Julia Child's The French Chef

© 2014 WGBH

Joyce Chen

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Museum Open House•Starred Russell Connor•Co-Produced by the MFA and WGBH for multiple seasons beginning in 1963Invitation to Art•Starred Brian O’Doherty•Co-Produced by the MFA and WGBH for multiple seasons beginning in 1959Bengtz on Drawling •Starred Ture Bengtz•Co-Produced by the MFA and WGBH in 1958

Collection Curator: Museum of Fine Arts, Boston•Est. July 4, 1876•One of the most comprehensive art museums in the world with a collection encompassing nearly 450,000 works of art.

© 2014 WGBH

Brian O’Doherty

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Erica•Starred Erica Wilson•Produced by WGBH for two seasons•Season 1: 1971 with 26 episodes•Season 2: 1975-1976 with 13 episodes

Curated Collection Topic:•Explores Erica Wilson’s work, legacy and her tremendous impacts both on needlework and on public television.

Collection Curator: Amanda Grace Sikarskie•Ph.D Michigan State University •Adjunct Assistant Professor: Museum Studies Program at Michigan State U. Adjunct Assistant Professor: Dept. of History at Western Michigan University •Research Associate with the Quilt Index: Online archive for images & metadata of over 60,000 quilts

© 2014 WGBH

Erica Wilson

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Poetry from M.I.T.•Produced by M.I.T. and broadcast by WGBH 1962-1963•9 poets featured: Robert Penn Warren, Mark Van Doren, Richard Wilbur, Robert Graves, John Ciardi, David Ferry, Denise Levertov, Theodore Weiss & X.J. Kennedy

Curated Collection Topic:•These media events occurred during the collision between American poetry and an increasingly scientifically-oriented public culture. In this setting, poets took up the rare opportunity to speak as poets, on behalf of poetry, while confronting one of the primary seats of science and technology.

Collection Curator: Jim Cocola•Ph.D. in English from the University of Virginia •Assistant Professor of Literature, Film, & Media at Worcester Polytechnic Institute •Essays have appeared & are forthcoming in College English, College Literature, Discourse, the Minnesota review, n+1, SEL: Studies in English Literature 1500-1900 and The Worcester Review.

© 2014 WGBH

David Ferry

American Archive of Public Broadcasting

Library of Congress and WGBHFunded by Corporation for Public Broadcasting

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American Archive 61

© 2014 WGBH

www.americanarchive.org

Mission: To identify, preserve, and make accessible as much as possible the historical record of publicly funded

broadcasting in America

American Archive

To start

40,000 hours of digital materials from over 100 stations

2.5 million inventory records from 120 stations

Identified over 3 million items kept at stations, archives, producers, and university collections across America

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© 2014 WGBH

Thank you!

Please visit www.openvault.wgbh.org

andwww.bostonlocaltv.org

Contact usallison_pekel (at) wgbh (dot) orgsadie_roosa (at) wgbh (dot) org

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© 2014 WGBH

av archives: using grants to provide better access nea 2014

Education

wgbh media library

wgbh deep experience

wgbh archive vault

whdh wcvb wgbh cctv

wgbh silent sound mixed

local community

community strong

boston tv news site