automotive integration 5.0 engl cfmd 1031

8/11/2019 Automotive Integration 5.0 Engl CfMD 1031

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TAP INTO DYNAMICS

Automotive Integration –The Industry Solution for Automotive Suppliers



Business Software without limitations

Microsoft Dynamics – one of Microsoft’s seven

business areas – offers fully integrated business

applications for small and medium-sized enterprises

as well as for mid-sized organisations with which

business processes between employees, customers,

suppliers and partners can be fully and consistentlyintegrated. The solutions help to optimise strategic

busiess pocesses stati fom aces, busiess

analyses and supply chain management to manu-

facturing and trade, project management, customer

relationship management and e-commerce through

to human resource management.

Industry competence for medium

sized enterprises

The business solutions are based on standardsoftwae ad povide a pefect t fo te eeds of

growing mid-sized companies – at an excellent price

performance ratio. They are implemented in very

little time, user-friendly and can easily be adapted

to changing requirements. All Partners are centrally

evaluated by Microsoft Dynamics which ensures a

consistently high standard of quality and protects

the investments customers make with respect to

future software releases.

As the standard software Microsoft Dynamics NAVis truly international by adapting the language layer

the industry solutions can be applied in well over

100 countries.

2



Overview

The industry solution Automotive Integration is a

modularly designed software which was developed

onthe basis of Microsoft Dynamics NAV and supports

allthe typical business processes of suppliers, be they

internal or external processes. interfacing with

automotive OEM’s or with other suppliers (1, 2, 3tiersuppliers).

Depending on the complexity of requirements, the

different Automotive Integration modules can be

used for order processing, production, logistics and

procurement.

Suppliers in the automotive industry specify their

business relationships in the form of framework

contracts and Basic Order Agreements. Among otherdetails, in these contracts and orders the parts to be

deliveed ad te tems ad coditios ae deed.

All this is then processed on the basis of delivery

schedules and just-in-time orders. Cumulative deli-

vered quantities give information about the deliveries

made. Delivery notes, transportation data, invoices

as well as credit memos can be exchanged using

remote data transfer.

The complex process involving Third Party Logistics(3PL) ives ifomatio o te ow of oods betwee

the supplier, consignment warehouse and end

customer. Integrated load carrier management per-

mits accurate unit load tracking of outside stock.

The fact that Automotive Integration has been fully

integrated with the Manufacturing Module of Micro-

soft Dynamics NAV, makes it the perfect all-in-one

solutio fo automotive supplies i te elds of

plastics or metal processing. The Parametrizable

Event Control will issue a warning whenever pro-

cesses deviate fom te deed stadad. Tis way

exceptions from the standard canbe controlled.

Target group

• Metal ad plastics-pocessi supplies to te

automotive industry

• 1,2,3-ties

• Etepises wit simple to complex automotive

processes

Framework contracts and Basic

OrderAgreements

• Savi of tems ad coditios

• Uloadi poit

• Allocatio of pacai mateial

• Cumulative deliveed quatities (ow, custome,

supplier, manufacturing)

Regular call-offs, just-in-time releases

• Allocatio to cotacts o odes

Remote data transfer of invoices and Evaluated

Recept Settlement (ERS)

• Excai of ivoice data

• Cedit memo fom custome ad to supplie

Load Carrier Management

• Ivetoy maaemet of load caies at

custo mers or forwarding agents

• Calculatio of equied pacai mateialquantities on delivery

Third Party Logistics service provider

(3PL,eLLZ)

• Data excae wit tid paty loistics

service center

Event Control and Workfow support

• Evet Cotol idicates deviatios fom stadad

• Optioal Woow to suppot busiess pocesses

Electronic Data Interchange between customer

and supplier

• Stadadized fomats (VDA, Odette, EDIFACT,XML)

AUTOMOTIVE InTEgrATIOn

3



In accordance with the recommendations of the

gema Automotive Idusty Associatio (VD), te

fomats VDA, Odette o EDIFACT ae used fo data

exchange. The phyical interfaces of the data exchange

partners are handled with converters. Automotive

Integration supports the most widely used converters.

Consistent automotive process in the Microsoft

Dynamics NAV ERP system

• Sales, ode pocessi

• Pucasi, pocuemet

• Loistics

• Maufactui

FULLY COnTrOLLED SUPPLIEr PrOCESSES

4



Order processing - EDI messages.

The following types and formats of messages are

supported for order processing of supplier itmes

• Call-offs by customer

(VDA 4905, DELInS, DELFOr)

• JIT-relase orders by customer Kunden

(VDA 4915, DELINS, DELJIT)• Delivery note and transportation data to

custome (VDA 4913)

• Fowadi ote (VDA 4922)

• Invoice data for customer

(VDA 4906, IN VOIC)

• Credit memos from customer (VDA 4908,

INVOIC)

• goods ta (VDA 4902)

• goods eceipt / issue slip (VDA 4912)

Irrespective of all the above formats all types of messaes ca be excaed usi te XML-fomat.

Framework contracts and

release orders

In the automotive industry a framework contract

always elates to a item to be deliveed (Fi. 2).

The contract contains among others information on

the unloading point, packaging material, reference

and code number of the customer and the cumulati-

ve delivered quantity.

On the basis of the type of contract it is possible to

distinguish contracts between suppliers from stan-

dard sales contracts.

Fo tese types of cotact also te Load Caie

Management feature can be used (cf. section on

Load Carrier Management).

Sales

• Icomi call-offs ad just-i-time elease odes

are allocated to the framework contract and

coveted ito ode items. Fom tis poit o,

the quantities will have an anticipatory effect on

production planning.

Automotive Framework Contract

5



Fo all PUS-maed (pic-up seet) odes, te

icomi call-offs ae st collected o a pic-up

seet ad te allocated to te items o te PUS

odes. Te PUS elease umbe is tasmitted

along with each internal and external process.

reula call-offs ad just-i-time elease odes ae

received via the converter and allocated to the existing

order in Microsoft Dynamics NAV on the basis of the

framework contract code. They can be read in auto-

matically or each call-off can be checked

beforehand. Incoming call-offs take precedence over

existing ones. Just-in-time release orders specify

partial quantities of a regular call-off to be delivered

o a specic day. Ifomatio o delivey quatities,

dates, cumulative delivery quantities, history of

just-in- time deliveries and calculated quantities foran order can be accessed anytime. Thanks to the

built-in logic the system recognizes which quanti-

ties are in transit and will automatically correct the

quantity to be released on the order.

A registered call-off position reduces the disposable

stoc of a item o te specied delivey date,

which means that it has an anticipatory effect.

Delivery notes and transportation

ordersIn addition to the delivery notes generated from an

order or from goods outgoing also the material tags

can be printed. The number and structure of ma-

terial tags depends on the items to be delivered.

The most frequently used VDA 4902 formats (KLT,

DIn A4) ae icluded. Te oods eceipt/issue slip

according to VDA 4912 and the forwarding order

according to 4922 can also be printed. Before being

sent out electronically, the individual delivery notes

are completed with the transportation data.

Order types

• Automotive Famewo Cotact elease ode

• 1 item

• PUS ode e.. spae pats ode OPEL

• Stadad ode

Sales order – several items, any items with the

possibility of using Load Carrier Management

Shipping

• Taspotatio odes by emote data tasfe

• Fowadi documets

• Mateial tas wit ba code

• goods eceipt/issue slips

FrOM ThE InCOMIng CALLOFF…

Material tag acc. to VDA 4902 with 2D bar code

6



Invoice data, credit memo

Te quatities deliveed ude a Famewo Co-

tract are released for invoicing. The invoices can

either be printed or be sent electronically using the

EDI fomat. If Evaluated receipt Settlemet (ErS)

was agreed with the customer, an internal invoice is

created in Microsoft Dynamics NAV on the basis ofthe delivery note data transmitted by the customer

by rDT.

Purchasing processes -

procurement

The supplier processes on the procurement side are

organised in analogy to order processing. The

following types of messages are supported for the

processing of orders of supplier items:

• Call-offs to the supplier (VDA 4905, DELINS, DELFOr)

• JIT releases to the supplier ( VDA 4915,

DELINS, DELJIT)

• Delivery note and transportation data from

suppliers ( VDA 4913)

• Evaluated receipt Settlemet to

(VDA 4908, INVOIC)

Also all of these types of messages can be ex-

caed usi te XML fomat.

Basic Order Agreements and calloffs.

The terms and conditions for a part to be purchased

fom a supplie ae deed i a Basic Ode Aee-

ment. Call-offs can be generated by entering an

item together with the quantity and and date. JIT

release orders are generated on the basis of these

eula call-offs (Fi.4). Afte tei elease, te call-

offs and JIT orders are sent to the converter and

te o to te supplie by rDT.

Purchasing, procurement

• Call-offs ad just-i-time eleases ca be set fom

a Basic Order Agreement to the supplier using EDI

• Cedit memos to te supplie ca be eeated

...TO ThE ShIPMEnT OF An OrDEr

7

Automotive basic order agreement



These orders can either be printed, or sent by fax or

E-mail. The supplier sends an advance shipping

oticatio ad oods eceivi data usi te co-

espodi EDI fomat. he will also efe to a Basic

Order Agreement in order to facilitate allocation.

This allocation can either be done manually after a

previous check or automatically. All transactions are

loed ad te istoy ca be comed aytime.


In accordance with the recommendation of VDA 4927,

Load Carrier Management was fully integrated into

this solution. It covers everything from the dispatch

processes, the scheduling of load carriers, their

positioning in production, inventory management,

inventory in-transit carriers to the receiving of empties.

On the basis of the process description of the VDA4927 uidelie wic stipulates te rDT pocess

between the customer and supplier, the following

message types have been implemented:

• Account statements of load carrier inventory

• accounts (view)

• Load requirements empties (management)

• Inventory data (view)

Load carrier (LC) is the generic term for pallets,

containers, transport aids, loading aids etc.In the goods outgoing process the number of load

carriers required for an upcoming delivery can be

detemied. Te paci istuctio (maste, sile,…)

can be saved as part of the master data of items

to be delivered. Also the design of the material tag

(KLT VDA4902, DINA4,..) is saved here for each load

carrier, which may differ from customer to customer.


• Ivetoy accout fo customes o

forwardingagents

• Paci poposals depedi o Famewo

Contract and therefore also on customer

• hieacy of pacai mateials (sile,

master,accessory)

• Allocatio of pacai mateial immediately

after order completion report from production

• Oute pacai of pacaed oods

• Sceduli of pacai mateial

• retu of empties

WELL PACkAgED

Load carrier management

8



goods ca also be placed i cotaies immediately

after the manufacturing process and the containers

can then be tracked until shipment of the goods.

Special labels are printed.

Any references to batches are aways retained.

The load carrier proposal either proposes the repa-

ckaging of goods, or goods which are already

inside containers are allocated to an upcoming

delivery. Prior repackaging is easily possible.

After the printout of delivery notes, the correspon-

ding material tags are be printed. Simultaneously

an entry is made in the inventory accounts of the

account holders. Account holders may be forwarding

agents,end customers or suppliers. Inventories and

changes of inventory are transparent at anytime.

If te load caie stuctues (maste, sile, …)

of an item are copied into the production bill ofmaterials,they can also be scheduled when creating

the production orders. Once the load carriers are

returned as empties they can logged in and the cus-

tomer as well as the warehouse inventories will be

correspondingly adjusted

Third Party Logistics (3PL,eLLZ)

If a customer does not receive direct shipments

from the supplier but withdraws goods from the

consigment warehouse of a Third Party LogisticsProvider at the time he needs them, these logistics

processes will be supported by Automotive

Integration. The following message types are

supported for the electronic interchange of data

between supplier and third party logistics:

• Delivery note – transportation data supplier to 3PL

• Comatio of eceipt EDL to supplie

• Stoc issue oticatio EDL to supplie

• All according to VDA 4913.

Planning board, control center

The capacity utilization rate for machines, work

stations or groups can be displayed and planned

apically.Weeve possible, aaemet us

ensure optimal utilization taking different variable

parameters into account, such as due date, customer

priority and sequence.

TrAnSPArEnT FLOW OF gOODS

Third Party Logistics (3PL, eLLZ)

Graphic planning board

9



Event Control

Weeve lae data volumes ae excaed o a

daily basis, it makes sense to receive information

about variations from the normal course of business

processes. Parametrizable Event Control ensures

that the person responsible is always kept abreast of

postponed dates or changed quantities, for example.A control template permits the user to branch into to

the relevant processes and thus facilitates a suitable

response to the situation.

Toete wit te Optioal Woow, all evets i

business processes can be controlled.

Converter or Web-EDI

The EDI messages are read into Microsoft Dynamics

NAV by a communication software (converter) or

transmitted to it.The interfaces for the most widely used converters

have been implemented in Automotive Integration.

The interface checks at certain time intervals,

whether there are in- or outbound data from the

converter and imports or exports them. All data

movements are logged as part of the process. The

log also contains information on errors which may

ave occued. Te fomats (VDA, EDIFACT, Odette,

XML,…) of te data excaed wit pates ae

processed as needed.If there is no inhouse converter the data may also

be excaed by Web-EDI. I tis case te web se-

vice of the provider will be connected with Microsoft

Dynamics NAV and the data prepared by Automotive

Integration.

Third Party Provider (3PL,eLLZ)

• Suppot of loistics pocesses to te tid paty

provider or consignment warehouse

Event Control, Workfow

• Cotolli of o-stadad evets

• Optioal Woow

External connection

• Itefaces fo most widely used covetes

• Iteet-based via Web-EDI

DATA EXChAngE

Example for integrated Workow

Support illustrated in Visio

10



We know how

Since 1987 we have specialized in providing com-

prehensive support to our medium-sized customers

in all matters involving information technology. This

is guaranteed by our staff members, who have been

working for us for many years gathering extensive

project experience and who also have in-depth know-

lede of te specic eeds of midsized compaies.

Ou status as Micosoft gold Cetied Pate attests

to the high level of competence and professionalism

of te COMPUTEnZ team i implemeti solutios

based on Microsoft Dynamics NAV.

Tap into the many years of experience which have

gone into the development of our Business Solutions.

No matter whether your concern are production capa-

cities or supply chains, warehouse management, de-

velopmet pojects o cas-ow: fo well ifomedbusiness decisions, access to the relevant informati-

on is all-important – the quicker, the better.

Ejoy te beets of te lobally successful busiess

software Microsoft Dynamics NAV which integrates

all current business processes and adapts it so that

it pecisely ts you eeds.

Thanks to our network of partners we can offer a lar-

e umbe of additioal idusty-specic solutios

for industry and trade.

COMPUTEnZ IT-SOLUTIOnS

www.computenz.de

11



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automotive integration 5.0 engl cfmd 1031

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