Automating Data Entry in Excel

I need to get the info from my scrap of paper into a spreadsheet.

These are the only Officers AND the Only Divisions I will enter.

but, I want to make entering this repetitive information quick and easy.

Excel will automatically fill in text

if that same text is ALREADY in the Same Column AND there are NO Empty Cells between where you want to enter the text and the pre-existing text.

like this…

If we could only trick Excel into thinking those Officer Names & Divisions were already in the Column. hmmm?,…

There are 16 Officers with their Divisions

We can Insert 16 Rows above the Report Table

Select the 1st 16 Rows

Right Click and Choose Insert

you’ll end up with 16 empty rows above the Table. Copy and Paste the Unique list of Officers & Divisions into these newly

inserted Rows.

Bada Bing

this looks…TERRIBLE!

(select the 1st 16 “Row Headers”, Right click & choose Hide.)

but maybe if we hide the new rows…

time to try it out

Talk about a time saver!!

you don’t even have to press Shift to Capitalize