auto summarize a document in microsoft office word 2007

8/4/2019 Auto Summarize a Document in Microsoft Office Word 2007

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AutoSummarize a document in Microsoft Office Word 2007

Software required: Microsoft Office Word 2007

An abstract or summary at the beginning of a document can help a reader quickly

understand the scope of a body of information.

How it works

The AutoSummary Tools in Microsoft Office Word 2007 can highlight and assemble key points of a

document. For example, a student could use Office Word 2007 to create an automatic summary of a

number of long science articles or to quickly create an abstract for a finished history report. Thestudent runs AutoSummarize and then edits the summary.

AutoSummarize analyzes a document and then assigns a score to each sentence. You decide the

amount of detail you want, and AutoSummarize uses the scoring system to extract the key points

and assemble them for you. Choose one of the four types of summaries, and Office Word 2007

displays the extracted text. After AutoSumarize finishes, you can edit the results to fit your needs.

To use AutoSummarize, you must first add the command to the Quick Access toolbar.

Add AutoSummary tools to the Quick Access toolbar

1. In the title bar at the top of the Office Word 2007 window, click the Customize Quick Access

toolbar arrow to the right of the Quick Access toolbar.

2. Click More Commands.

3. In the Word Options dialog box, click Choose commands from, and select All Commands.

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4. In the list, select AutoSummary Tools, click Add, and then click OK. The AutoSummary Tools

command is added to the Quick Access toolbar.

AutoSummarize a document

1.

Open the Office Word 2007 document that you want to summarize.

2. In the Quick Access toolbar, click AutoSummary Tools, and then click Auto Summarize.

Office Word 2007 summarizes the document.

3. In the AutoSummarize dialog box, select the way that you would like Office Word 2007 to

display the summary:

Highlight key points. Word highlights the key sentences in yellow throughout the

document. To remove the highlighting, click the AutoSummary Tools button, and

then click Close.

Insert an executive summary or abstract at the top of the document.The key

sentences are assembled at the beginning of the document.

Create a new document, and put the summary there. The key sentences are

assembled in a new document.



Hide everything but the summary without leaving the original document. Use this

option only if you are sure that you do not want to keep the original document. To

undo the summarized document and return to the original, click the AutoSummary

Tools button, and then click Close.

4. Click Percent of Original, and select the percentage of the original content (or the number

of sentences or words) that you want in the summary.



5. Select the Update document statistics check box if you want Office Word 2007 to modify

document properties.

6. Click OK, and Office Word 2007 creates the summary you selected.

auto summarize a document in microsoft office word 2007

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