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AUTFORCE Automation - GmbH: Centralized File

Management and Excellent Online Training Bitrix Site Manager / Bitrix Intranet Case Studies 2011

Company Details

AUTFORCE Automations - GmbH is a leading software provider for industrial

equipment. The company's core business areas include implementing of

automation programs by SIEMENS®, bespoke programming solutions, and e-

planning. Furthermore AUTFORCE offers training, consulting and support worldwide. The work and services of

AUTFORCE Automation - GmbH are characterized by high quality and punctuality. This is achieved through close

cooperation between customers and the 30+ employees of the company. The company is based in the Lebring, Austria.

AUTFORCE 's objective in each project undertaken is to achieve the highest level of customer satisfaction. To reach and

maintain this objective, it is necessary to stay in step or a step ahead of developments in the automation market.

Customer satisfaction is reached through:

• Close contact with customers during project execution

• Standardization of software components

• High technology, that is, the willingness and expertise to implement new developments

and thus stay one step ahead

• Most importantly with the right set of employees, a pleasant working atmosphere where

both and team work and independence can thrive, and performance-related pay.

AUTFORCE Automation - GmbH decided that to reach the highest performance of its stated purpose, providing staff

with a platform that allows employees complete access to the company's collective knowledge and information was

essential. This platform should facilitate daily work, improve communication and increase the collective knowledge. The

search for a suitable product was accompanied with some difficulties, because of certain technical requirements (ESXi,

LDAP & Outlook integration). In addition, the new intranet should meet the following main goals:

• Easy retrieval of information;

• Central management of all documents;

• Mapping the workflow of the company;

• External access to shared areas;

• Portal for customers;

• Enterprise Wiki;

• Improvement of social interaction;

• Continuous update of corporate organization chart;

• Create E-learning in order to centralize administration of training and testing.

Solution and Implementation

Bitrix Intranet The BizPace edition of Bitrix Intranet

implementation of the

Due to the technical requirements, the virtual machine from Bitr

and the implementation could be carried out very quickly. Some design changes in a Bitrix

template were made, and in the e

addition, a bulletin board was modified with

to create an Enterprise Wiki, as this module was not available from Bitrix at the time of

implementation.

Familiarization of the employees with the intranet proceeded without problems. An appraisal

of the orientation process among employees was offered by

Automation - GmbH

"Since the intranet has a training course included, only minimal training of the staff was

required, and enrollment time for our staff was just 15 mi

Improvements Introduced by the Intranet

The most commonly used features of the intranet are the

document library, records management, and e

module. The latter is particularly important for new

employees, as they are able to complete

a centralized managed module and learn company

procedures quickly and effectively. The success of such

training can be tested by subsequent tests.

Additionally, now nearly all communications and

information that is company-related passes

portal to the employees. Through the visual corporate

structure, all employees can be quickly found and

contacted. The listings of birthdays and personnel changes

improve the working environment and make social

interaction easier. The instant indexing of new documents

into search, and the search's instant suggestions make

finding files among the huge document base much easier.

Bitrix Intranet The BizPace edition of Bitrix Intranet proved to be suitable for the

implementation of the AUTFORCE intranet project.

Due to the technical requirements, the virtual machine from Bitr

and the implementation could be carried out very quickly. Some design changes in a Bitrix

template were made, and in the e-learning module, the adjustments were more substantial. In

addition, a bulletin board was modified with the assistance of the Bitrix technical support team

to create an Enterprise Wiki, as this module was not available from Bitrix at the time of

implementation.

Familiarization of the employees with the intranet proceeded without problems. An appraisal

the orientation process among employees was offered by Oliver Hohnhold, CEO

GmbH:

"Since the intranet has a training course included, only minimal training of the staff was

required, and enrollment time for our staff was just 15 minutes."

Improvements Introduced by the Intranet

The most commonly used features of the intranet are the

document library, records management, and e-learning

module. The latter is particularly important for new

employees, as they are able to complete online training in

a centralized managed module and learn company

procedures quickly and effectively. The success of such

training can be tested by subsequent tests.

Additionally, now nearly all communications and

related passes through the

portal to the employees. Through the visual corporate

structure, all employees can be quickly found and

contacted. The listings of birthdays and personnel changes

improve the working environment and make social

indexing of new documents

into search, and the search's instant suggestions make

finding files among the huge document base much easier.

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proved to be suitable for the

Due to the technical requirements, the virtual machine from Bitrix provided great advantages

and the implementation could be carried out very quickly. Some design changes in a Bitrix

learning module, the adjustments were more substantial. In

the assistance of the Bitrix technical support team

to create an Enterprise Wiki, as this module was not available from Bitrix at the time of

Familiarization of the employees with the intranet proceeded without problems. An appraisal

Oliver Hohnhold, CEO AUTFORCE

"Since the intranet has a training course included, only minimal training of the staff was

"With the introduction of the Intranet solution, storage and retrieval of documents has been

simplified. Specifical

lists that can be configured to contain a variety of different data types in a single record, we

were able to replace our old system of Excel files easily and achieve centralized manage

Through user rights, now the viewing or modifying the content of the respective groups is

assignable " - said

Collective corporate knowledge is centralized through the wiki and be constantly

Technically, the Intranet is supported by an in

employees. In the future, it will be put under the control of an intranet administrator. The new employee portal for

AUTFORCE Automation - GmbH was received by employees of the company positively and the objectives have been

achieved.

"With the introduction of the Intranet solution, storage and retrieval of documents has been

simplified. Specifically, modifying published documents became much easier. With the help of

lists that can be configured to contain a variety of different data types in a single record, we

were able to replace our old system of Excel files easily and achieve centralized manage

Through user rights, now the viewing or modifying the content of the respective groups is

said Oliver Hohnhold, CEO of AUTFORCE Automation

Collective corporate knowledge is centralized through the wiki and be constantly expanded by the staff.

Technically, the Intranet is supported by an in-house administrator, and the content is maintained by individual

employees. In the future, it will be put under the control of an intranet administrator. The new employee portal for

was received by employees of the company positively and the objectives have been

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"With the introduction of the Intranet solution, storage and retrieval of documents has been

ly, modifying published documents became much easier. With the help of

lists that can be configured to contain a variety of different data types in a single record, we

were able to replace our old system of Excel files easily and achieve centralized management.

Through user rights, now the viewing or modifying the content of the respective groups is

AUTFORCE Automation - GmbH.

expanded by the staff.

house administrator, and the content is maintained by individual

employees. In the future, it will be put under the control of an intranet administrator. The new employee portal for

was received by employees of the company positively and the objectives have been