AMERICAN UNIVERSITY OF

SHARJAH

Safety and Emergency Safety and Emergency PlanPlan

i

CCoonntteennttss

Safety Policy 1 Purpose and Objectives 1 Responsibilities 2

Safety Committee 2 Deans, Directors, Managers 2 Work Units 2 Supervisors 2 Emergency Response Team (ERT) 2 Employees 4 Building Occupants and Visitors 4

Reporting Emergencies 4 Building Evacuation Procedures 5

General Guidelines 5 General Procedures 6 Specific Procedures 7

Fire 7 Hazardous Materials Incidents 7 Severe Storms 8 Air Disaster 8 Bomb Threat 8 Medical Emergency 8 Campus Emergency Evacuation Procedure 9

Alerting or Signaling Building Occupants 11 Evacuation Procedures for Building Occupants 11

Notes and Precautions 12 Disabled Occupants 12

Critical Operation Shut Down 13 Accountability Procedures for Emergency Evacuation 13

Designated Meeting Site 13 Department Organization List 13 Rescue and Medical Duties 14 First Aid 14

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Resource and Responsibilities Lists 14 EEP Organization 14

Special Needs 15 Laboratories & Maintenance Areas 15 Health Care Facilities 15 Training and Communication 15 Updating the Plan 16

Person Responsible for the Plan 16 Facility Configuration/Operation Change 16 Schedule of Actions to Improve Safety 16 Deans, Directors and Unit Supervisors 17

Emergency Categories 17

Emergency Procedure 1 18

Evacuation of Lecture Halls, Libraries, Classrooms, 18 Teaching Laboratories and Offices Upon hearing the Alert or when Notified of an Emergency 18

Emergency Procedure 2 19 Medical Emergencies 19 Signs of Medical Emergency 19 What To Do 20 Special Tips for Building with Chemical Laboratories 20 When conducting experiments with hazardous or potential hazards, 20 Ask yourself these questions Appendices 21 Appendix I: Emergency Evacuation Routes for all University Buildings

Appendix II: Emergency Telephone Numbers Appendix III: Checklist for Preparing and Conducting a Building Drill Appendix IV: List of Emergency Evacuation Coordinators Appendix V: A Template for a Building Evacuation Plan

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Safety Policy

AUS is committed to providing a safe and healthy workplace for its employees. It is the

policy of the American university of Sharjah to prevent injuries to personnel, damage to

environment, and loss of capital while aggressively pursuing its mission. All operations,

and services procured, as well as equipment and facilities designed, developed, and built,

are to assure risk minimization consistent with the nature of work at AUS and at location

where AUS personnel work. Applicable directives and standards will be implemented to

ensure this policy. This plan is prepared to ensure that safety, health issues are considered

in all aspects of our work, and that all safety and health problems are addressed and

adequately resolved to assure the lowest level of risk consistent with university mission.

Purpose and Objectives

Potential emergencies at any building of the American university of Sharjah, such as fire,

explosion, spill, chemical releases and all other emergencies require employees to

evacuate the building. The implementation of those procedures and adequate occupant

familiarity with a building minimize threats to life and property.

This document is intended to communicate the policies and procedures for employees to

follow in an emergency. This written plan should be made available, to employees and

their designated representatives by the emergency coordinator of the building. Under this

plan, employees will be informed of:

1. The plan’s purpose.

2. Means of reporting fires and other emergencies.

3. Emergency escapes procedures and route assignments.

4. Procedures to be followed by the employees who remain to control critical Plant

operations before they evacuate.

5. Procedures to be followed by the employees who remain to control critical plant

operations before they evacuate.

6. Rescue and medical duties for those employees who perform them.

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Responsibilities

It is the responsibility of every department and work unit to establish emergency plans in

coordination with the overall plan. The following individuals and units are responsible

for implementing this plan:

Safety committee members:

• Review and approve the plan

Deans, directors or managers:

1. Ensure that this document is available to all building employees.

2. Ensure that the building employees are trained on this plan.

3. Provide annual building evacuation training and drill.

4. Maintain records of employees trained on this plan.

5. Review and approve this plan and all revisions.

6. Ensure that required updates are made to this plan.

7. Assign responsibilities to carry out this plan.

Work units:

Develop site-specific emergency plans for workplaces in the event of an emergency

and/or evacuation alarm in coordination with overall plan.

Supervisors:

1. Provide employees with copies of this document.

2. Provide the unit manager/director with a list of employees requiring training in

emergency procedures.

3. Ensure that their employees are provided with appropriate training.

Emergency Response team (ERT):

1. Obtaining and posting floor plans and route evacuation maps.

2. Overseeing the developments and communication.

3. Implementation and maintenance of the overall EEP (Emergency Escape Plan).

4. Ensuring the training of building occupants, safety monitors, and critical

operation personnel, and notifying all personnel of changes to the plan.

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5. Maintaining up to date lists of building occupants, critical operation personnel,

and any other personnel with assigned duties under this plan. Lists are included in

appendix I.

6. In the event of fire or other emergency, relaying applicable information to

emergency personnel, occupants and Safety Monitors.

7. Establishing Designated Meeting sites for evacuees.

8. Familiarizing personnel with emergency procedures.

9. Acting as liaison between management and their work area.

10. Ensuring that occupants have evacuated the premise in the event of an evacuation

and for checking assigned areas.

11. Knowing where their designated Meeting site is and communicating this

information to occupants.

12. Having a list of personnel in their area of coverage, so a head count can be made

at their designated meeting site.

13. Ensuring that disabled persons and visitors are assisted in evacuating the building.

14. Evaluating and reporting problems to the Emergency Coordinator after an

emergency event.

15. Posting the “Area Evacuation Plan” (appendix III) in their work areas,

communicating plan to occupants, and updating the plan annually.

16. Ensuring that R.A.C.E. is followed if smoke or flame is discovered in your work

area: (rescue, alarm, close doors, evacuate.) (If time and distance permit, call

2100).

17. “Sweeping” every room in your area to make sure that everyone has evacuated.

18. Ensuring that people follow the appropriate evacuation route, and that they are

directed to a safe, post-evacuation meeting place.

19. Accounting for all staff and visitors at the designated meeting site.

20. Identifying yourself as the safety coordinator for your work area to the safety

officer and emergency responders.

21. Notifying safety officer and emergency responders of any personnel who may

remain trapped in the building, are performing critical operation shutdown, or are

unaccounted for.

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Employees:

Employees are responsible for following the procedures outlined in the emergency

procedures.

Building occupants and visitors:

1. Familiarization with emergency procedures.

2. Comply with all emergency procedures.

3. Follow direction of assembly by supervisors.

Reporting Emergencies:

Call AUS emergency control room extension number (2100) in case you notice any of the

following:

1. Fire

2. Smoke

3. Unusual strong odors

4. Chemical spills

5. Bombs, bomb threats, suspicious packages

6. Explosions

7. Threat of physical violence

Make this call only after you have evacuated to a safe area, when you call (X2100), stay

on the phone and answer all questions. Provide then with information you have to help

them identify the actual location of the emergency. Do not hang up until told to do so.

If the emergency requires building evacuation:

You should activate the building evacuation alarm by breaking the glass on any alarm

box in the building. You should make a call (X2100) when you have evacuated to a safe

location.

Call (X2100) if:

After you break the glass on the fire alarm box, you do not hear the alarms or if the

emergency responders do not show up within three minutes.

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If you made the (X2100) call or activated the fire alarm box you must:

Report to the building emergency coordinator immediately. Provide him or her with any

information you have about the emergency.

If you are reporting an emergency that does not require building evacuation:

Such as a medical emergency, meet (or send someone to meet) the emergency responders

and guide them to the location of the emergency.

Building Evacuation Procedures:

General Guidelines:

The following guidelines apply to this EEP (Emergency Escape Plan):

1. All personnel must be trained in safe evacuation procedures. Refresh training is

required whenever the employee’s responsibilities or designated actions under the

plan change, and whenever the plan itself is changed.

2. The training must include use of floor plans and workplace maps, which clearly

show the emergency, escape routes included in the EEP. Color-coding aids

employees in determining their route assignments. Floor plans and maps will be

posted at all times in main areas (i.e., stairwell, lobbies, elevators lobbies, exit

corridors) of each one of the buildings to provide guidance in an emergency.

3. Stairwells are the primary means of escape. Elevators are to be used only when

authorized by a fire or police officer.

4. No employee is permitted to re-enter the building until advised by the Fire

Department.

This EEP will be coordinated with efforts in connected buildings. Mutually beneficial

agreements can be reached regarding Designated Meeting Sites and shelter in the event of

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inclement weather. The Safety Officer is available for consultation to assist with the

implementation of joint EEP’s.

General procedures:

For Each Person:

You must evacuate if an alarm or other means is used to signal a building evacuation:

1. Take personal belongings with you if evacuation condition permits – purse,

wallet, car keys, prescription medication, and eyeglasses.

2. Leave through the nearest safe exit.

3. Walk briskly, do not run.

4. Close doors behind you.

5. Do not use elevators to evacuate.

6. Do not use fire extinguishers or other emergency equipment unless you have been

trained to do so.

7. Proceed to the designated assembly area(s).

Note: if an assembly area is unsafe, i.e., down wide of smoke or odors, or if it is

obstructed, go to the other or alternate assembly area.

1. Keep all roadways and entrance clear for emergency vehicle access.

2. Report to the assembly area supervisor.

3. Inform the assembly area supervisor of any missing persons and their last known

location.

4. Follow the instruction of the assembly area supervisor, security, and emergency

response personnel. You may be asked to move if your designated assembly area

becomes unsafe.

5. Do not re-enter the building for any reason until given clearance to do so by the

assembly area supervisor.

For Escorts:

Escorts shall contact person they are assigned to and assist them to evacuate building.

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For Sweeps:

1. Each sweep shall notify all persons, along their designated exit route, to evacuate

the building.

2. Each sweep shall report to the assembly area supervisor and notify them of any

person remaining in the building.

For Assembly Area Supervisor:

1. Contact emergency responder contact-person and establish communication.

2. Provide updates to assembled employees as they are received.

3. Implement contingency plans as appropriate.

4. Release assembled employees to reenter the building when notified to do so by

the emergency responder point-of-contact.

Specific Procedures:

Fire:

When you discover a fire (Emergency Procedure I):

1. Call (X2100) immediately.

2. Turn off electric power to affected spaces.

3. Help people in immediate danger.

4. Warn others by shouting “Fire, Fire, Fire” raise alarm if not already sounding.

5. Decide if you can put the fire out.

6. Be over cautious.

7. Don’t attempt to use a fire extinguisher if you have never been instructed on how

to use one.

8. If you can put the fire out then do so, if not proceed to evacuate the building and

assemble in the closest assembly area(s). Stay up wind of smoke.

Hazardous Materials Incident:

1. Call 2100 immediately.

2. If alarm is activated or if asked to do so, evacuate buildings as quickly as possible

to closest assembly area(s).

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Severe storms:

If an electric storm:

1. Check all equipment for protection against power surges.

2. Turn off all equipment and appliances not protected against power surges.

3. If outside, enter building. Do not stand outside under overhead protections such as

trees.

4. Avoid danger spots near windows, hanging objects, mirror, or tall furniture.

If a wind and heavy rain storm:

1. Secure all outside equipment, tarpaulins, and so on.

2. If outside, get inside.

3. If there is a flood in the building, turn off electrical equipment in flooded area and

call 2100.

Air disaster:

1. Call 2100 immediately.

2. If the air disaster damages the building, evacuate the building as quickly as

possible and assemble in primary assembly area.

3. If incident occurs near the building, but does not damage the building, do not go

near the site of the incident.

Bomb Threat:

1. Call 2100 immediately.

2. If an evacuation is ordered, quickly observe your area for any strange object.

Don’t touch the object! Describe the object and its location to the POC (Point Of

Contact) and responding officers.

Medical Emergency (Severe personal inquiry or Heart attack):

1. Call 2699 immediately.

2. Administer first aid and or CPR as appropriate. Do not move the victim if back or

neck injury is suspected.

3. Keep all on-lookers at a safe distance from the victim.

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Campus Emergency Evacuation Procedures:

With the current worldwide climate it is important that AUS has a procedure to address

the requirement of any embassy that may request their citizens or individuals who have

the rights of their citizens to evacuate the United Arab Emirates.

To address this requirement, the attached Emergency Evacuation Procedure has been

adopted:

1. The Chancellor, or his designee, initiates the evacuation order of AUS

personnel designated for evacuation as advised by the appropriate embassy.

2. The Chancellor, or his designee, calls the Captains or their alternates, and

informs them of the need to evacuate designated individuals from AUS and

the time of the evacuation.

a. The Chancellor or his designee calls the Transportation Supervisor (Mr.

Henri Pinto 050 631 8400) and the Director of University Services (Mr.

Tony Chebat 050 636 8160) to organize the AUS buses. The Chancellor

will inform the Transportation Supervisor or the Director of University

Services as to the time that the buses will be required. The buses will be

available at the pre-designated pick-up points, within one hour of the

notification.

3. The Captains call the Emergency Leaders and inform them of the evacuation

order. The Captains will inform the Emergency Leaders of the time of the

evacuation.

4. The University Safety Officer (Mr. Ibrahim Shehady 050 636 0718) provides

evacuation lists, to the Emergency Leaders who will call the housing units for

which they are responsible. The Emergency Leaders will inform residents of

(1) the evacuation order, (2) the meeting place, and (3) the time for

evacuation. The Emergency Leaders will advise of items to bring with them

during the evacuation. The items include:

a. Passports and/or Green cards

b. One carry-on bag per person not to weight more than fifteen pounds.

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c. Necessary medication to last for a minimum of 7 days, preferably 14 days.

Health records.

d. Local or U.S. currency and/or credit cards.

5. Within two hours of the evacuation order, the Emergency Leaders will

provide the Captains with the list of AUS personnel (designated for

evacuation) who they have not been able to contact. The Captains will relay

this information to the Chancellor or his designee.

a. Every two hours, the Emergency Leaders will update the Captains as to

the list of AUS personnel designated for evacuation. The Captains will

inform the Chancellor, or designee, of the updated information.

6. Within half an hour of the designated departure time, each Lieutenant will

assemble the affected individuals at the designated pick-up points.

7. The Chancellor, or designee, will be made aware of any AUS personnel

designated for evacuation who are not on the evacuation buses and will decide

as to whether or not to have another pick-up. If the decision is made for

another pick-up, the location and the time will be communicated to the

designated Lieutenant and Captain.

CHANCELLOR

CAPTAINS

EMERGENCY LEADERS

HOUSING UNITS

2 HOURS

2 HOURS

2 HOURS

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Alerting or Signaling Building Occupants:

In case of fire or other emergency: In case of a fire, employees should actuate the nearest fire alarm box and or make a

telephone call to the University Emergency Control room at extension 2100 or to Sharjah

Fire Department at (997). The location of the fire alarm boxes for each building are noted

on the evacuation and sends a signal to the University Emergency Control room (not all

university buildings are connected to the control room) that there is an alarm condition in

the building.

Persons discovering a fire, smoky condition, or explosion should activate the fire alarm

box. Any pertinent fire or rescue information should be conveyed to the Fire Department.

All emergency telephone numbers are listed at the beginning of this EEP.

To report all other emergencies, employees should call AUS Emergency Control room at

extension 2100. State you name, your location, and the nature of the call. Speak slowly

and clearly. Wait for the dispatcher to hang up first. In occasion, the dispatcher may need

additional information or may provide you with additional instructions.

Evacuation Procedures for Building Occupants:

When the fire alarm sounds,

1. All personnel should ensure that nearby personnel are aware of the emergency,

quickly shutdown operating equipment (e.g., compressed gas cylinders), close

doors and exit the building using stairwells.

2. All occupants should proceed to their Designated Meeting Site and wait further

instructions from their Safety Monitor.

3. All personnel should know where primary and alternate exits are located, and be

familiar with the various evacuation routes available. Floor plans with escape

routes, alternate escape route; exit locations and Designated Meeting Sites are

located in Appendix II and are posted in the building.

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4. Building occupants must NOT use elevators as an escape route in the event of a

fire.

Notes and Precautions:

1. Small fires can be extinguished only if you are trained to use a fire extinguisher.

2. All fires, even those that have been extinguished, must be reported to extension

2100 immediately.

3. Never enter a room that is smoke filled.

4. Never enter a room if the door is warm to touch.

When you discover a fire, remember the key word “Race”:

1. R- Rescue: when you discover a fire, rescue people in immediate danger if you

can do so without endangering yourself. Exit via safe fire exit. Never use

elevators. Close doors to room with fire.

2. A- Alarm: sound the alarm by breaking the glass of a fire box and call 2100 or

997, from a safe distance, to notify fire command center of precise locations of

fire.

3. C- Confine: close all doors, windows and other openings.

4. E- Evacuate the building.

Disabled Occupants

If a disabled occupant is unable to exit the building unassisted, the Safety Coordinator

must notify the emergency response personnel of the person’s location. Transporting of

disabled individuals up or down stairwell should be avoided until emergency response

personnel have arrived. Unless imminent life-threatening conditions exist in the

immediate area occupied by a non-ambulatory or disabled person, relocation of the

individual should be limited to a safe area on the same floor, in close proximity to an

evacuation stairwell.

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Critical Operations Shutdown

Critical operations, including equipment that must be shut off and persons designated to

complete these actions are identified in Appendix I of this EEP. Procedures for rapid

shutdown should be predetermined for life, safety and loss control purposes, as well as

ensuring complete evacuations in a timely manner.

The Critical Operations Shutdown procedures to be followed by those employees who

have been assigned to care for essential building operations include:

1. Electric current

2. Air conditioning system

3. Computers system

4. Computers

5. Laboratories and workshops equipments, which should not be left unattended.

6. Piped gases and compressed gas cylinders at the valve, which may feed a fire.

Persons involved in the Critical Operations Shutdown list above shall be notified by

management of this responsibility in advance, identify in the EEP, and will be

appropriately trained for the particular situation. Personnel assigned to critical operations

responsibilities are listed in Appendix I.

Accountability Procedures for Emergency Evacuation

Designed Meeting Sites:

Groups working together on or in the same area should meet outside the building in the

prearranged Designated Meetings Site. A list of the primary and alternate Designated

Meeting Sites is listed on the floor plans in Appendix II.

Department Organization List:

A roster of personnel to ensure that everyone has evacuated has been developed by the

Emergency Coordinators. The list will be updated whenever there is a personnel change.

Emergency Coordinator will conduct head counts once evacuation has been completed.

There is at least one safety Coordinator per floor or twenty occupants to provide adequate

guidance and instruction at the time of an emergency.

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The employees selected as Safety Coordinators are to be trained in the complete

workplace layout and the various primary and alternate escape routes from the

workplace. All trained personnel are made aware of employees with disabilities that may

need extra assistance and of hazardous areas to be avoided during emergencies. Before

leaving, the safety coordinators are to check rooms and other enclosed spaces in the

workplace for other employees who may be trapped or otherwise unable to evacuate the

area, and convey this information to emergency personnel. A list of Safety Coordinators

appears in Appendix I.

Once each evacuated group of employees have reached their Designated Meeting Site,

each Safety Coordinator should:

1. Assembles his/her group in the Designated Meeting Site.

2. Take head count of his/her group.

3. Assumes role of department contract to answer questions.

4. Reports status to the Safety officer.

5. Instruct personnel to remain at Designated Meeting Site until further notice.

Rescue and Medical Duties:

1. Fire Department or emergency Medical Technicians (EMT) will conduct all

rescue and medical duties.

2. Do not move injured personnel.

3. Keep the person lying down, covered and warm.

First aid:

Medical personnel are available at University Health Services, at his number: 2699 or

050 6357651.

Resource and Responsibilities Lists:

EEP Organization:

The lists in appendix I include the names of employees, managers, staff or other

personnel and their job titles, job positions and relative EEP collateral duties. The

purposes served by the lists are:

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1. To tell employees whom to see for additional information on the EEP.

2. To provide emergency response personnel with a list of department personnel,

which may be, needed in order to provide additional information about the fire, a

chemical, a hazardous waste location, a shipment of chemicals, etc.

Special Needs

Be aware of impaired staff and visitors who may need to be alerted or assisted.

Laboratories & Maintenance Areas:

Prepare to shut off piped gases and compressed gas cylinders at the valve, which may fee

a fire.

Health Care Facilities:

Locate emergency transport equipment (e.g., bottled oxygen, portable suction, battery-

operated telephones, emergency telephone list, and more you will have listed at Appendix

I)

Training and Communication:

Each occupant should know that evacuation is necessary and what his/her role is in

carrying out the plan. Employees should also know what is expected of them during an

emergency to assure their safety. A method of training building occupants in the

requirements of the emergency evacuation plan is to give all employees a through

briefing and demonstration. The department will have all managers and supervisors

present this plan to their staffs in staff meetings. Annual practice drills are to be

implemented and documented by the Emergency Coordinator. The Safety Officer can

assist with training, drills and demonstrations. A Training Attendance Record Sheet is

included in Appendix I. the Emergency Coordinator should maintain this record for a

period of five (5) years

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Updating this Building Emergency Action Plan

This plan shall be updated at least annually, or whenever any of the following changes

occur:

1. Facility modification resulting in a changing in the floor plan

2. Significant equipment modifications

3. Changes in personnel named in this plan

4. An addition or deletion of 100% of any material

5. The addition of any previously undisclosed hazardous material(s)

6. The addition, deletion, relocation, or modification of any hazardous materials

storage area.

Person Responsible for Plan:

Chairperson or division managers shall review the Emergency Plan for the building(s)

that they normally work in and provide update comments to the dean or director at least

annually, one month prior to Plan update. Certain operations plans (New construction for

example) may contain or affect elements of the emergency procedures as well as other

safety related information and guidance. These plans and their updates shall be submitted

and reviewed and approved by the Safety Officer.

Facility Configuration Operations Changes:

Notice of facility configuration changes or operational changes, when they impact safety,

shall be forwarded to the Safety Officer for review.

The Safety Officer shall review these changes against this plan and update

the plan, as necessary, to address new safety issues created by

configuration/operations changes.

Schedule of Action to Improve Safety:

The Safety Committee shall meet the following schedule of requirements as its

plan of action to improve safety in the Division.

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Safety inspections of each work area and safety meetings led by each chairperson

or supervisor should be conducted monthly.

Safety training by each safety coordinator should be conducted quarterly.

Report the school or department safety status to Safety Officer. Send the school or

department safety coordinator to the Safety Committee meetings. That should be

done biannually.

The Safety Officer should review safety plan and revise as needed annually

Deans, directors and Unit Supervisors, as going:

1. Review and approval of documents, plans, analyses, programs, and procedures

that may impact division safety.

2. Report illness and injuries as they happen.

3. Report and control hazard when found.

4. Inform employees of the hazardous and safety concerns associated with a change

in their duties or workplace.

Emergency Categories

Category (1)

Fire (Emergency Procedure I)

Explosion (Emergency Procedure I))

Gas Leak (Emergency Procedure I)

Medical Emergency (Emergency Procedure Attached)

Network Crash (Emergency Procedure II)

Telephone System Crash (Emergency Procedure II)

Sexual Violence (Emergency Procedure II)

Attempted Suicides (Emergency Procedure II)

Other life treating emergencies (Emergency Procedure II)

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Category (2)

Medical Emergency (ME Procedure Attached)

Electricity Shut off (Emergency Procedure II)

Water Shut off (Emergency Procedure II)

Certain components of network inoperative,

e.g. E-mail, Internet, Computer Labs, Library,

Smart Classrooms, etc.

(Emergency Procedure II)

Major components of telephone system not

working e.g. housing, academic buildings,

residential halls, etc.

(Emergency Procedure II)

Vehicular accidents/campus violence (Emergency Procedure II)

Non-threatening emergencies (Emergency Procedure II)

Emergency Procedure I:

You discover a gas leak, explosion or a fire; you should act immediately in a fast but

sequential fashion:

1. Help people in immediate danger.

2. Warn others by shouting “Fire, Fire, Fire” raise the alarms if not already sounding

and call (2100) or (997 note: dial 9 first when calling from AUS extension )

3. Decide if you can put the fire out.

4. Be over cautious.

5. Don’t attempt to use a fire extinguisher if you have never been instructed on how

to use one.

6. If you can put out the fire then do so, if not proceed to evacuate the building.

Evacuation of Lecture Halls, Libraries, Classrooms, teaching Laboratories and Offices:

The person in charge of the class or department shall act as the Warden and is responsible

for evacuating his/her area.

Upon hearing the Alert or when Notified of an Emergency:

1. Stand fast and push chairs, large bags etc. under desk or benches.

2. Turn off electrical devices and laboratory operations that are not safe to be left

unattended.

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3. In controlled sequence, move along gangways to main aisles and exit in an

orderly manner through the nearest appropriate exit.

4. Move to the cluster point (a cluster point should be establish for each building).

Emergency Procedure 2:

1. Directors should contact the Safety Officer.

2. The Safety Officer should contact and inform the other directors of their decision

immediately. He should coordinate one action for all departments Directors to act

on and inform their staff of the decision.

3. Emergency details and actions taken should be documented and logged by the

Safety Officer.

4. If a decision needs to be made on the spot (category 1), all the directors should act

to the best of their knowledge and contact the Safety Officer as soon as possible.

Medical Emergencies

Medical Emergency procedures have already been established within the AUS medical

department. A committee of 2 doctors (2nd call) and one nurse (1st on call-on rotation

basis) has been formed. (A separate list of medical staff emergency numbers has been

attached). In addition, key AUS has been trained in CPR/First –Aid. Nevertheless, the

following information is provided to assist the public in dealing with medical

emergencies.

Signs of Medical Emergency:

1. Fainting

2. Difficulty in breathing, shortness of breath

3. Sudden dizziness, weakness or change in vision

4. Continuous bleeding

5. Coughing up or vomiting blood

6. Suicide or homicidal feelings

7. Severe or persistent vomiting

8. Chest or upper abdominal pain or pressure

9. Change in mental status (unusual behavior, confusion, difficulty arousing)

10. Sudden, severe pain anywhere in the body

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What To Do:

1. Keep emergency phone numbers posted by the phone. (List attached).

2. Know at which hospital(s) your doctor practices and, if practical, go to that

facility in an emergency.

3. Upon arriving at an emergency room the victim will be immediately evaluated.

Victims with life-or-limb threatening conditions will be treated first. Patients with

conditions that are not life-or-limb threatening may have to wait.

Special Tips for Building with Chemical Laboratories:

Schedule regular department safety meetings for all students and employees to discuss

the results of inspections and aspects of laboratory safety.

Require every pre-laboratory /pre-experimental to include consideration of health and

safety aspects.

Forbid working alone in any laboratory and working without prior knowledge of a staff

member.

Do not allow experiments to run unattended unless they are failsafe.

When conducting experiments with hazardous or potential hazards, ask yourself

these questions:

What are the hazards?

What are the worst possible things that could go wrong?

How will I deal with them?

Require that all accidents (incidents) be reported, evaluated by the department safety

committee, and discussed at departmental safety meetings.

Allow only limited amounts of flammable liquids in each laboratory.

Do not allow food to be stored in chemical fridges.

Develop plans and conduct drills for dealing with emergencies such as fire, explosion,

poisoning, chemical spill or vapor releases, electric shock, bleeding and personal

contamination.

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Maintain a centrally located department safety library.

Provide guards on all vacuum pumps and secure all compressed gas cylinders.

Provide an appropriate supply of first aid equipment and instruction on its proper use.

Remove all electrical connections from inside chemical fridges.

Require grounded plugs on all electrical equipment an install ground fault interrupters

where appropriate.

Label all chemicals to show the name of the materials, the nature and degree of hazard,

the appropriate precautions and the name of the person responsible for the container.

Develop a program for dating stored chemicals and for certifying or discarding them after

predetermined maximum periods of storage.

Develop a system for the legal, safe and ecologically acceptable disposal of chemical

wastes.

Provide fireproof cabinets for storage of flammable chemicals.

Provide secure, adequately spaced, well-ventilated storage of chemicals.

Extend the safety program beyond the laboratory to the car and the home.

Clear label fire extinguishers to distinguish between electrical, chemical and normal fire

use.

APPENDICES

APPENDIX I:

Emergency Numbers (Please keep posted)

University emergency control room 2100

University security 05056367218

University clinic 2699 (After hours 050 6357651)

University ambulance services 2699 (after hours 050 6776844)

Fire *997, 06 5523888 or 06 554 69999

Police *999 or 06 5512222

Note: * if calling from an AUS extension you must dial 9 first

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Sharjah Hospitals:

Al Qassimi 06 5386444

Kuwaiti 06 5242111

Al Zahra 06 5619999

APPENDIX II:

Check list for Preparing and Conducting a Building Drill

The following information was developed to provide you with guidelines on conducting

fire drills. Below is a helpful checklist. The fire Prevention Program coordinator

welcomes the opportunity to assist you and your building occupants if you have any

questions or concerns.

PREPARARATION

Meeting with the building occupants:

1. Review evacuation procedures, including those for persons with disabilities.

2. Agree to responsibilities/ roles for the drill.

3. Pick a date and time.

Schedule technique assistance:

1. Call Physical Plant Department (2100) to arrange for an electrician to activate the

alarm.

2. Call Safety Officer (2100) at least one week prior to schedule a date and time for

a Civil Defense Officer to witness your drill.

Publicize the upcoming drill to building occupants:

1. Post notices; include purpose, review of procedures/ routes, legal obligations.

2. Provide disabled persons with alternative options to evacuation.

3. Send email (optional).

DAY BEFORE

Prepare any special props for the drill (Optional):

1. “Cardboard flames: for location of fire(s);

2. “Cardboard smoke” for inaccessible corridors and /or stairwells.

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Confirm responsibilities/ roles with players:

1. School/Department head

2. Safety Officer

3. Physical Plant Campus Services

DAY OF DRILL

The Drill:

1. Alarm activated by technician.

2. Advise persons to stay clear of building entrances/ exists.

3. Fire/Emergency Coordinator releases building for occupancy.

4. Complete the Fire/Evacuation Drill Record (attachment).

Drill Evaluation:

1. Meet with the School /Department head.

2. Update/ revise procedures, as necessary.

APPENDIX III:

List of Emergency Response Team, ERT (Emergency Evacuation Coordinators)

Physical Plant Department

EMERGENCY EVACUATION COORDINATORS DORMITORY

S/NO. DORMS SUPERVISOR NAME EXTENSION1 AB BOYS Michel Zakher 5533

2 AB BOYS Mohammed Raed 5533

3 AB BOYS Muhamed Hassim 5533

4 CD BOYS Ziad Naser 5700

5 CD BOYS Kouider Abbad 5700

6 CD BOYS Ramzi Hamid 5700

7 GH BOYS Mohammed Madi 5860

8 GH BOYS Ayman Shouman 5860

9 GH BOYS Farid Djemil 5860

10 GH BOYS Omar Al Sawa'eer 5860

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11 GH BOYS Omar Zaidan 5860

12 IJ BOYS Jocelyn Warner 3302

13 IJ BOYS Kadda Aoufi 3302

14 IJ BOYS Ghasan Naser 3302

15 IJ BOYS Abdul Kader 3302

16 KL BOYS Issa Zahaf 6081

17 KL BOYS Bassam Qasim 6081

18 KL BOYS Bernardo Amora 6081

19 KL BOYS Elioidi Gomes 6081

20 AB GIRLS Amal Sadig 2550

21 AB GIRLS Howaida Ali 2550

22 AB GIRLS Najwa Alqaseer 2550

23 AB GIRLS Walla Rashed 2550

24 CD GIRLS Maha Faraj 2740

25 CD GIRLS Nahar Al-Alawi 2740

26 CD GIRLS Sahar Mohamed 2740

27 CD GIRLS Thikra Ali 2740

28 E GIRLS Nadia Mohamed 7777

29 E GIRLS Muha Abood 7777

30 E GIRLS Mariam Al Alraees 7777

EMERGENCY EVACUATION COORDINATORS ACADEMIC BUILDINGS

BUILDING FLOOR DEPARTMENT NAME EXTENSION

MAIN BUILDING MEZANINE LIBRARY Sahir Ismail Safi 2268 MEZANINE FINANCE Asaad Abi Ali 2233 THIRD LIBRARY Wael El Mankabady 2276 MAIN BUILDING SECOND HR Azza Ahmad 2226 FINANCE Thomas Varghese 2232 MAIN BUILDING MEZANINE PUBLIC AFFAIRS Saeed Mehana 2084 LIBRARY Monina Collins 2179 LIBRARY Karen Peterson 2265

MAIN BUILDING FIRST FLOOR PPD Ghassan Nasseri 2115

PPD Ahmad Hussain 2135

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MAIN BUILDING FIRST FLOOR IT DEPARTMENT Rabi Karanib 2138

IT DEPARTMENT Ali Salem 2070 IT DEPARTMENT Ghanem El Shahiri 2111 IT DEPARTMENT Mohammed Ghanim 2128 AD-2 Florian Techel 2808 Darrel Fernandes AD-1 Tarek Al Ghoussein 2821 Chris Jensen 2829 LANGUAGE BASEMENT HEALTH CENTER Lubna Yousif 2667 HEALTH CENTER Mrina Osseiran 2670

LANGUAGE FIRST FLOOR IEP Richard Mc Clane 2616

Johns Hicks

CHEMISTRY FIRST FLOOR Imad Abu-Yousef 2410

PHYSICS Nabeel Amireh 2560 Dr.Said Sakhi 2508 ENGINEERING (RIGHT) Aqeel Ahmad 2905 Islam Al Zubadi 2922 ENGINEERING (LEFT) Adil Tamimi 2958 Abdul Khaliq 2965 SPORTS COMPLEX Faizah Mustafa 2778 V.C James 2778 Elena Biryulcova 2778 Shahid Nadeem 2778 Raja S 2778 Virgilio Mateo 2778 STUDENTS CENTER BASEMENT Ezz Taha 2789 Sandrella Droubi 2794 Haitham Akel 2782 FIRST Noelle Wallace 2645 BUSINESS SCHOOL Toufiq Saifi 2326 Samer Sultan 2353