aug 25 bond workshop presentation r082316 final...board workshop august 25, 2016, 3:30 p.m. board of...
TRANSCRIPT
![Page 1: Aug 25 Bond Workshop Presentation R082316 FINAL...BOARD WORKSHOP August 25, 2016, 3:30 p.m. Board of Trustees Meeting Dr. Paul Parnell, Chancellor 1 Fresno City College | Reedley College](https://reader035.vdocuments.us/reader035/viewer/2022070717/5edc285dad6a402d6666b3ea/html5/thumbnails/1.jpg)
Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
FACILITIES BOND BOARD WORKSHOPAugust 25, 2016, 3:30 p.m.Board of Trustees Meeting
Dr. Paul Parnell, Chancellor
1
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 2
JUNE 2016 MEASURE C BOND ELECTION
General Obligation (Prop 39) Bond Election Results
County Yes No Total % Approved
Fresno 104,811 51,559 156,370 67.03%
Kings 88 168 256 34.38%
Madera 13,337 9,066 22,403 59.53%
Tulare 2,326 1,451 3,777 61.58%
Total 120,562 62,244 182,806 65.95%
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Purpose• Teams, Structures• Upcoming RFPs, RFQs• Project Process Overview (*)• Campus Projects, Districtwide Projects, Process (*)• Pre‐Bond Sale Expenditures• Bond Oversight Update• Communication Process (*)• Procurement• Board Discussion, Input, Questions/Answers
(*) Make Note of Questions from Board Members
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PRESENTATION OVERVIEW
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Christine Miktarian, AVC, Business & Operations
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BOND OVERVIEW
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• District:– Chancellor, Cabinet, Facilities, Finance, Purchasing, Construction Services, Technology (IS), Executive Director of Public & Legislative Relations
• Campus:– Presidents, VPA/VPI, Faculty, Staff, PIOs
• Community Advisors• Consultants:
– Financial Advisors, Underwriters, Environmental Consultants, Real estate consultants, Program Manager, Facilities Planners, Architects, Engineers, Project Inspectors, HazMat Inspectors
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IMPLEMENTATION TEAM
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Facilities: – Coordination of Facilities Planning, Coordination of Land Selection and Environmental Process, Project Design, Scheduling, Construction, Expenditure Process• Current Staff: Christine Miktarian, Brian Speece, Shannon Robertson
• Financial: – Procurement Department ‐ RFQ/Ps, Bid Distribution, Furniture & Equipment, Budget Structure, Financial Oversight• Current Staff: Ed Eng, Randy Vogt, Teresa Campagna
• Communication: – Communication, Information Liaison
• Current Staff: Lucy Ruiz, Cris Monaham‐Bremer, Stephanie Babb, Renee Delport
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DISTRICT TEAM, RESPONSIBILITIES
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 7
UPCOMING RFPS & RFQS
• Program/Construction Manager• Architectural Services
– Campus Planning Consultant• Environmental• Real Estate Consultants• Community Survey Consultant
Selection Process• Qualifications, Experience, and Abilities
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Program Manager– Scheduling of Overall Projects
• Provides input into the project sequencing, amount and timeline of bond sales
– Coordination of Processes (project architect selection, programming facilitation, site acquisition coordination)
– Design Review– Construction Management– Presentations, Communication– On Campus Team and Campus‐District Liaison
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PROJECT DEVELOPMENT, PROGRAM MANAGER
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• District Architect Selection– District short list of Architects to Board for approval– Project Architect Recommendations to Campus
• Facilities Design Process– Campus‐District Team– Architect (or Design‐Build team)
• Selection by College‐District Team (with Board Approval)• College Facilities Planning, Programming, and/or site selection input, if applicable
• Stakeholder Outreach• Design Development, with periodic review & updates
• DSA/Bid/Award of Construction Contract (with Board Approval)
• Construction Phase• Furniture, Staff Move‐in
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PROJECT DEVELOPMENT PROCESS OVERVIEW
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Dr. Sandra Caldwell, President
Donna Berry, VP Administrative Services
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REEDLEY COLLEGE
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Programs include: Science, Dental, Nursing, Math Center, Large Group Instruction (LGI), Faculty Offices
• Going forward, Involvement:– Faculty, Staff, Administration, Community, District
• Architect Selection• Programming• Design• Equipment Needs, installation
– Communication, Coordination
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REEDLEY COLLEGE: LIFE SCIENCE EXPANSION (MS&E)
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Programs include: Ag Science, Ag Mechanics, Plant & Natural Resources, Farm Store, Winery
• Going forward, Involvement:– Faculty, Staff, Administration, Community, District
• Architect Selection• Programming• Design• Equipment Needs, installation
– Communication, Coordination
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REEDLEY COLLEGE: AG SCIENCE COMPLEX
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Programs include: Fine & Performing Arts, Performance Space, Art Gallery, Meeting Space, Approx. 750 seats
• Going forward, Involvement:– Faculty, Staff, Administration, Community, District
• Foundation Fundraising• Architect Selection• Programming• Design• Equipment Needs, installation
– Communication, Coordination
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REEDLEY COLLEGE: FINE & PERFORMING ARTS CENTER
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Academic Village Expansion – Programs include: Lecture space, Library, LRC, LVN
• Center For Advanced Manufacturing Addition– Ag & Technology– Programs include: Welding, Manufacturing, Machinist, Ag Pathways
• Going forward, Involvement:– Faculty, Staff, Administration, Community, District
• Architect Selection• Programming• Design• Equipment Needs, installation
– Communication, Coordination
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MADERA COMMUNITY COLLEGE CENTER
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Oakhurst Programs:– Permanent Buildings
• LRC, Student Services, Instructional Space, Labs, Wildlife Display
• Going forward, Involvement:– Faculty, Staff, Administration, Community, District
• Architect Selection• Site Selection• Programming• Design• Equipment Needs, installation
– Communication, Coordination
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OAKHURST COMMUNITY COLLEGE CENTER
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Dr. Lori Bennett, President
Kelly Fowler, VP Instruction
Lorrie Hopper, VP Administrative Services
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CLOVIS COMMUNITY COLLEGE
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 17
CLOVIS COMMUNITY COLLEGE APPLIED TECHNOLOGY PH I
• Programs include: Megatronics, Food and Safety, and Water– Continue to Analyze Local Labor Market Data and Work CTE Advisory Committees to determine Additional CTE Program Needs
• Going forward, Involvement:– Faculty, Staff, Administration, Community, District
• Architect Selection• Programming• Design• Equipment Needs, installation
– Flexibility, Communication, Coordination
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Phase II– Follows Phase I planning process– Enhance/expand CTE options and support services
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CLOVIS COMMUNITY COLLEGE APPLIED TECHNOLOGY, PH II
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Dr. Carole Goldsmith, President
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FRESNO CITY COLLEGE
“We shape our buildings; thereafter
they shape us.”• Winston Churchill
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 20
FCC BOND FUNDED FACILITIES PLANNING
• Campus Planning– Fire & Police–West Fresno–Parking–CTC–Math/Science
Community, Staff, Faculty Input
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 21
FRESNO CITY COLLEGE – PLANNING ASSUMPTIONS
• Utilize existing Facilities Master Planning Committee Structure
• Utilize the college planning documents and surveys to help inform process (Ed Master Plan, Strategic Plan, Facilities Plan, Tech Plan)
• Hire Project Manager to manage process • Hire Facilities Planner for the colleges• Prepare the college for the future
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 22
MODEL SCCCD FACILITIES MASTER PLAN PROCESS
Groups
Board Approval
Campus Planning
Board Approval
Town Hall Meetings
ASG
Academ
ic
Senate
Classified
Senate
Managem
ent
ASG Academic Senate
Classified Senate Management Community Employers Civic Groups
ASG
Academ
ic
Senate
Classified
Senate
Managem
ent
Commun
ity
Employers
Civic Group
s
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 23
FCC ‐ FIRE & POLICE
Community • Faculty, students, community • Faculty, students, community
State Agencies
• POST & Cal Fire• POST & Cal Fire
Employers
• First Responder Agencies in Central California
• First Responder Agencies in Central California
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 24
FCC – WEST FRESNO PROGRAM PRIORITIES
Community •RFP‐Community Survey •RFP‐Community Survey
Existing Students
• FCC Inst. Research – Focus Groups•FCC Inst. Research – Focus Groups
Employers• Integrated Data Review• Integrated Data Review
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 25
FCC ‐ EXPLORE PARKING OPTIONS
Community •Neighborhood Forums •Neighborhood Forums
Existing Students
•FCC Student Focus Groups•FCC Student Focus Groups
Employees•Faculty/Staff of FCC•Faculty/Staff of FCC
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 26
FCC ‐ CAREER & TECHNOLOGY CENTER
Employees •Faculty/Staff of FCC & CTC•Faculty/Staff of FCC & CTC
Community•Employers, WIB, County EOC•Employers, WIB, County EOC
Advisory Groups
•CTC Advisory Committees•CTC Advisory Committees
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 27
FCC ‐MATH, SCIENCE & ENGINEERING BUILDING
Employees •Faculty/Staff of FCC•Faculty/Staff of FCC
Community•Industry Leaders•Industry Leaders
Advisory Groups
•MSE Advisory Committees•MSE Advisory Committees
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 28
FCC – PROPOSED BOND PROCESS AND TIMELINE
• Conduct community meetings to receive input on prioritizing bond investment plans
• Identify initial priorities for potential Measure C investment
• Present Campus Planning recommendations of investment priorities for Board approval
90 days after selection of Project
Manager
120 days after selection of Project
Manager
150 days after selection of Project
Manager
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Pedro Avila, AVC, Enrollment Management, Admissions, Records, and Information Systems
Christine Miktarian, AVC, Business & Operations
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DISTRICTWIDE PROJECTS
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 30
DISTRICTWIDE TECHNOLOGY PROJECTS
• Data Center Improvements– Replace Air Conditioners– Uninterruptable Power Supply Upgrades– Fire Suppression Systems
• Security– Video Surveillance– Integrated Building and Door Security Systems– Upgrade & Expand Emergency Notification Systems
• Energy Efficiency Measures– Solar– Upgrade & Expand Building Management System
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 31
DISTRICTWIDE PROJECTS
• Infrastructure: 5‐Year Scheduled Maintenance plan projects, following the FMP concepts and campus recommendations of priorities– Roofing– Mechanical/Electrical/Fire– Utilities– Exterior
• Accessibility (ADA): FMP/Transition Plan, Campus input and recommendations of priority projects– Elevators– Restroom Upgrades– Path of Travel for Access
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Ed Eng, Vice Chancellor, Finance & Administration
Lucy Ruiz, Executive Director of Public & Legislative Relations
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DISTRICT PROCESS
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
SOFT COSTS (Planning & Design)Architectural, Engineering, Surveying, Soil Testing• No official action required if Soft Costs are 20% or less of the proceeds of
the first series of bonds
HARD COSTS (Brick & Mortar)*• No official action required if amount expended is lesser of $100,000 or
5% of the proceeds of an issue (De Minimis Test)
• If greater than $100,000, the Board must adopt a reimbursement resolution within 60 days of the expenditure.
Reimbursement allocation must occur within the lessor of:• 18 months after the project is placed into service; OR • Three years after the expenditure.
*Preliminary expenditures do not include land acquisition, site preparation, and similar costs incidental to the commencement of construction
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PRE‐BOND SALE EXPENDITURE GUIDELINES
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
• Board of Trustees Acknowledges Certification of Measure C Election• Board of Trustees Approve Membership of CBOC• Board of Trustees Approval External Auditor for Measures E & C• Preliminary Meeting of CBOC
– Introduction of Members– Discuss Fiscal Responsibilities of Prop 39 Bond
• CBOC• External Auditor
– Overview of Measures E & C (review projects)– Selection of Committee Member Terms– Chancellor Appoint Initial CBOC Chair (initial term one year)– CBOC Establish Meeting Times and Dates– Review Duties
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CITIZENS’ BOND OVERSIGHT COMMITTEE (CBOC)
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education 35
COMMUNICATIONHOW will it be Communicated:• Board Meeting Updates, Memos• Newsletters• PIO output:
– Twitter, FB, Rampage, Press releases
• Community Open Forums (for communication & input)
• Bond Advisory Committee Updates• Bond Oversight Committee
Meetings• Measure C & E Website
WHAT will be Communicated:• Implementation Plan, Progress Updates
• Site, Design, Program: – Requests for Input, Process, Updates
• Project Details• Design Progress Updates• Construction Progress• Financial Updates
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COMMUNICATION
Communication will go to:• Board, Bond Oversight Committee, Faculty, Staff, Community
Questions or Concerns: –Website Updates– Board: Chancellor, Campus Presidents, Exec Dir. Public & Legis. Relations, AVC Bus. & Ops, VC‐F&A
– Staff & Community: Campus PIOs, Exec. Director of Public & Legis. Relations, Campus President
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Cultivating Lives Through EducationFresno City College | Reedley College | Clovis Community College | Madera and Oakhurst Community College Centers Cultivating Lives Through Education
Christine Miktarian, AVC, Business & Operations
Randy Vogt, Director of Purchasing
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PROCUREMENT ‐ OUTREACH, REPORTING
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DIVERSITY OUTREACH EFFORTS
Defensible Diversity Outreach Efforts Include:• Board adoption of diversity procurement policy• RFP/RFQ Provisions Soliciting Diversity Policy Info• District Led Diversity outreach and training efforts
– Outreach Events• Various locations • Education for small, local, minority contracting community to foster greater participation in bond procurements
• Partner with local outreach efforts • Access & Opportunity: Expand Advertising and Targeted Communication
• Contract language– Including appropriate reporting requirements
• Annual Reporting
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ADDRESSING DIVERSITY IN PROCUREMENT AT SCCCDWhat We have Been Doing: Applicable Required Advertising, Outreach, SCCCD Website Information
What We Will Do: Everything we have been doing, PLUSAdditional Communication, Education, Access & Opportunity, through:• Targeted Advertisements and Communication through Local Partners, Local Chambers, Diverse Organizations– Consistent, Ongoing Outreach, Education, & Tracking
• Different locations (Fresno, Reedley, Clovis, Madera, Oakhurst)• Will include education to community and local contractors for participation assistance
• Contract Document Reporting Requirements– Allows Tracking of Outreach Effects and Annual Reporting
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Dr. Paul Parnell, Chancellor
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BOARD POLICY RECOMMENDATION
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DIVERSITY PROCUREMENT POLICY RECOMMENDATION
Example: NEW Board Policy (BP) 6345
“State Center Community College District is committed to diversity and the support of locally‐owned businesses. The District shall perform vendor outreach and training on a consistent and ongoing basis to ensure local businesses and veteran, minority, and women‐owned businesses are given equal opportunity and access to District contract solicitations, to the extent permissible by law. Annual reporting will be presented to the Board.”
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NEW BP DISTRICT PROCESS (AR) CHANGE
• New and ongoing Outreach and Training Events at Various Locations throughout the District
• Additional Requirements of Contractors, through Formal Contract Documents, to Provide/Report Veteran’s, Minority, Women’s and Local Business Information
• Additional Requirements through Professional Services RFP/RFQs to provide Diversity Policies and/or Statements
• Annual Reporting to the Board (of outreach efforts and outcomes)
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BOARD FEEDBACK ON PROPOSED IMPLEMENTATION PLAN
• Communication to the Board via Board Memos, Presentations, with Board Feedback
• Approval of Contracts: i.e. Upcoming RFPs, RFQs, Construction Contracts, etc.
• Diversity Policy Feedback
• Bond Oversight Committee
• Board Discussion, Questions, Input