audit document - 2014

8/9/2019 Audit Document - 2014

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DEFINITIONS AND ABBREVIATIONS

SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health

"#DE$ DE%"#"T"

Accident An event that caused injury or damage that is reportable to the authorities in terms of the Health & S

Activity refers to the or! done by an occupation i.e. electrical repairs

Acceptable "is!# A ris! that has been reduced to a level that can be tolerated by the organi$ation having regard to its

Admiture' (ater)"educing#

Admiture# a material other than ater' aggregates' hydraulic cement' and fibre reinforcement' used as an ingr

Adsorption#

Aggregate# granular materials' such as sand' gravel' crushed stone' crushed hydraulic)cement concrete' or iro

A*A Approved *nspection Authority

A*+S Ac,uired *mmune +eficiency Syndrome

A-* Air ,uality *nde hich is an indication of the eposure level of dust.

ASASA Aggregate & Sand Association of Southern Africa

Assessment /he process for evaluating and ran!ing the ris!s to health and safety at or! arising from ha$ards i

Audit

0aseline ondition# a !non ,uantity or ,uality of a substance upon hich variances can be measured.

0atch lant# an installation for batching or for batching and miing concrete materials.

0atch# ,uantity of either concrete or mortar mied at one time.

0est anagement ractice 30# structural devices that temporarily store or treat urban storm ater runoff to reduce flooding' remov

alcium hloride# a crystalline solid' a125 in various technical grades' used as a drying agent' as an accelerator of

ement' 0ul!# cement that is transported and delivered in bul! 3usually in specially constructed vehicles instead o

ement' Hydraulic# a cement that sets and hardens by chemical interaction ith ater and is capable of doing so unde

ertificate of Approval 3 of A#

hemical Stabili$ing Admiture# an admiture that retards or suspends the hydration process of ortland cement particles through c

%*+ ompensation for %ccupational *njuries and +iseases.

ompliance#

oncrete' entral)ied# concrete that is completely mied in a stationary mier from hich it is transported to the delivery po

oncrete' "eady)ied# concrete manufactured for delivery to a purchaser in a plastic and unhardened state.

oncrete#

ontinual *mprovement# A recurring process to enhance the %H&S management. +oesn6t need to be in all areas simultaneo

onfined space

ontractor

an admiture that either increases slump of freshly mied mortar or concrete ithout increasing athan air entrainment.

adhesion of the molecules of a gas' li,uid or dissolved substance to a surface. Adsorption differs frsubstance into another substance.

Systematic' independent and documented process for obtaining evidence and evaluating it objectiveternal independent auditors from an outside organisation. /he independance can be demonstate

a certificate held by a person in control of a aste' or operator of a aste management system' tha

ertificate.

action in accordance ith a re,uest. A person or facility that is not in compliance means that he is sregulation or guidelines

a composite material that consists essentially of a binding medium ithin hich are embedded parortland cement concrete' the binder is a miture of ortland cement and ater.

An enclosed' restricted or limited space in hich because of its construction' location or contents oatmosphere may develop. *t includes chambers' tunnels' pipe' pit seer' container here a substaengulfment. 7%/8 that it is not alays re,uired 9 possible to enter a confined space e.g. fuel tan!s

any person' self)employed or employed by a company other than the " company' ho is contraemployee in terms of HSAct;.


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SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health

"#DE$ DE%"#"T"

% ode of ractice

+ecibel# a comparative unit that measures the intensity of sound. *t is the term to identify 1< times the comm

+e)Scaling Agent# chemicals used in ater to prevent scale from forming on pipes and tan!s9vessels. 0romine is a co

+e)(atering#

+*=" +isabling *njury =re,uency "ate.

+" +epartment of ineral "esources

+oH +epartment of Health

+oL +epartment of Labour

+ry ond onversion#

8ffluent# floing forth or out.

8levated or! Any area here the potential eists for persons to fall more than 1.> meters to another other level.

8ngineered =ill#

8nvironment /he area in hich the operation eists incl the interaction of people ho are employed as ell as o

8rgonomics /he study of the relationship of ho to best fit the machine to the person9s using it.

8valuation +etermine the amount of and apply a numerical value

8tended +etention 38+ onds#

=ill# any earth' soil' roc! or granular material of a similar nature that has been ecavated or manufactur

=ilter =abric#

=indings +iscovery of hat as searched for.

=riable# easily crumbled.Ha$ard /he sources or situation ithy a potential to cause physical injury or damage to the health of perso

Ha$ardous (aste# a ha$ardous industrial aste' bacute ha$ardous aste chemical ha$ardous aste chemical'dse

HS Ha$ardous chemical substances

Health and Safety lan#

H8?@s Homogeneous 8posure ?roup@s

H*"A Ha$ard *dentification & "is! Assessment

H* H *mmune irus

Hygiene

*L% *nternational Labour %rganisation*ncident an event causing loss :includes accidents' non reportable cases and near misses;

refers to a process used in detention9retention facilities' hereby ater is completely discharged ofacility to recover its design storage capacity in a relatively short time after a storm event.

a modification made to an eisting dry storm ater management pond to increase pollutant removdetention times' or the alteration of the riser to create a permanent pool and9or shallo marsh sys

fill' hich can be reused in' engineered applications' i.e. concrete' asphalt' sub) base material ben

hours after a storm using a fied orifice. Such etended detention allos urban pollutants to settleater.

a conventional 8+ pond temporarily detains a portion of storm ater runoff for up to tenty)four ho/he 8+ ponds are normally BdryB beteen storm events and do not have any permanent standingfleibility in achieving target detention times. *t may be e,uipped ith plunge pools near the inlet' a

tetile of relatively small mesh or pore si$e that is used to 3a allo ater to pass through hile !e3impermeable.

a plan that summari$es site specific health ris!s associated ith eposure to ha$ardous substancemonitoring e,uipment for the specific site' in order to reduce the eposure to or!ers on the site. /mitigate' reduce or control the ha$ards identified.

/hat science and art devoted to the recognition' evaluation and control of those environmental facell)being or significant discomfort and inefficiency amongst or!ers or members of the communi


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SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health,

"#DE$ DE%"#"T"

*ndependent *ndependent can mean eternal to the organisation or by persons being independent of those havin

*nfiltration /rench#*S% 14


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SARMA S.H.R.E.Q.: These Definitions specifically apply to this SARMA based Safety, Health,

"#DE$ DE%"#"T"

8 ersonal rotective 8,uipment

racticable *t can be done or is feasible ithin the scope of the ris!' !noledge available' costs involved and the

ractical *t is suitable for the purpose re,uired.

riority Scale of importance :High' medium' lo;

rocedure Specified ay to carry out an activity or process. an be documented or not.

-A -uality Assurance

-uarry A surface mine from hich roc! is removed and processed into aggregates

"ecommendations Suggested solutions 9 actions to correct 9 improve Health and Safety.

"ecord +ocument stating results achieved and providing evidence of activities performed

"ecycling#

"eduction# industrial production changes or modified consumer practices can decrease the ,uantity of aste pr

"egular

"emediation# clean)up"eportable A re,uirement to inform a government department or agency

"is! eans the li!elihood of an occurrence or situation development resulting in some form of loss

"is! Agreement +ocument setting out the responsibilities of the contractor as to hat he may or may not do.

SA"ASS South African ines Accident and Safety Statistics

SA7S South African 7ational Standards :previously SA0S;

Severity "ate /he amount of /*8 :+ays; lost due to the incident that in turn has cost implications

SH8 Safety Health & 8nvironmental

S.H.".8.-. Safety' Health' "oad)transport' 8nvironmental and -uality

Sludge# any thic!' semi)fluid mass' usually a sediment or f iltered aste product' muddy or slushy sediment.

Slurry# thin miture of ater and any of several fine' insoluble materials.

SS Safety anagement System

Solid (aste anagement#

S%@s Safe 9 Standard %perating rocedures :(ritten Safe (or! procedures;

Standard A rule by hich a matter can be compared ith

Storm (ater /reatment# detention' retention' filtering or infiltration of a given volume of storm ater to remove urban pollutan

Storm (ater# recipitation that accumulates during and immediately folloing a storm event.

Substances eans any li,uid' gas' fumes

Survey A study hich is underta!en to obtain data and information.

Sustainable +evelopment +evelopment that meets the needs of the present ithout compromising future generations ability to

/argets A short time goal ith specific time frames attached to achieve the related objective.

/as! Any specific or! done by an occupation i.e. reire an electrical plug

/ /rac!less mobile machine

/olerable ris! /o any ris! that has been reduced to a level that can be endured by the organisation having regard to

/ruc! ier# a concrete mier suitable for mounting on a truc! chassis and capable of miing concrete in transit.

ibration health limits Action level 2.m9s2 & %8L I m9s2

physical' chemical or biological processes are used to transform a aste stream into the ra materinfrastructure for segregating' collecting' transporting and reprocessing the feedstoc!' as ell as the

eans more than an annual event.

the entire process of collecting' sorting' processing' recycling' reclaiming and disposing of aste. /hreduction and reuse measures' folloed by recycling and resource recovery' and finally disposal.


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4.1 GENERAL REQUIREMENTS

4.1.1

4.1.2

4.1.C

4.1.4

4.1. Has a S.H.".8.-. ?A analysis been done on this organi$ationJ

4.1.K Has a S.H.".8.-. ?A analysis been done for this siteJ

4.1.G *s it being maintained according to the re,uirements of *S% standardsJ

4.2 S.H.R.E.Q. POLICIES

4.2.1 *s there a procedure for identifying relevant policiesJ

4.2.2 Has the policy in 4.2.1 been implementedJ

4.2.C

4.2.4 *s the SA"A S.H.".8.-. olicy posted up and displayedJ

4.2. Have any changes been communicated to all affected partiesJ

4.3 PLANNING

4.3.1 HAZARD IDENTIFICATION AND RISK ASSESSMENT

4.C.1.1

4.C.1.2

4.C.1.C

4.C.1.4 *s there evidence of issue based ris! assessmentsJ

4.C.1. *s there evidence of continuous ris! assessmentsJ

Has a Health & Safety management system been established andmaintainedJ

Has an 8nvironmental management system been established andmaintainedJ

Has a -uality management system in terms of SA#S '(' beenestablished and maintainedJ :-;

Has a "oad /ransport Safety anagement System been establishedand maintainedJ

*s there ade,uate evidence that the policy has been communicatedand eplained to all affected parties.

+oes the operation have a structured process 9 methodology forcarrying out Ha$ard *dentification and "is! Assessments :H*"A;J

Have the re,uirements for carrying out H*"A been designated to aspecific personJ

Has an assessment been conducted on the baseline ris!s at thesepremisesJ


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4.C.1.K

4.C.1.G

4.C.1.>

4.C.1.

4.C.1.1<

4.C.1.11

4.C.1.12

4.C.1.1C

4.C.1.14

4.C.1.1

4.C.1.1K Has the assessment included "outine and 7on)routine activitiesJ

4.C.1.1G

4.C.1.1>

4.C.1.1

4.C.1.2<

4.C.1.21

4.C.1.2


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4.C.1.21 Has there been an assessment of 8rgonomic issuesJ

4.C.1.22 Has there been an assessment for signage and noticesJ

4.C.1.2C

4.C.1.24 *s the Bobservation processB of the operation being folloedJ

4.C.1.2

4.C.1.2K Are actions ta!en on any deviations notedJ

4.3.2 LEGAL AND NON-LEGAL REQUIREMENTS

4.C.2.1

4.C.2.2

4.C.2.C

4.C.2.4 *s there a current procedure to identify all relevant certificatesJ

Has the policy in 4.C.2.4 been implementedJ

4.C.2.

4.3.3 OBJECTIVES AND TARGETS

4.C.C.1 *s there an effective procedure for objectives and targetsJ

4.C.C.2

4.C.C.C

4.C.C.4 Are the objectives and targets measurableJ

4.C.C.

4.C.C.1<

4.4 IMPLEMENTATION AND OPERATION

4.4.1 RESOURCES, ROLES, RESPONSIBILITIES, ACCOUNTABILIT AND A

+oes the survey 9 assessment report include a register9matriavailable of eposed employees

Are there a sufficient number of observations being carried out and arethe findings recordedJ

Has the organisation established and maintained a procedure foridentifying and assessing the legal and other S.H.".8.-. re,uirements

Are the persons responsible for compliance ith related legislationfully aare of their dutiesJ

*s the premises registered ith the %*+ ommissioner9=8 J3"egistration 7umber available and proof of account in good standing

Has permission been granted to be eempted from any part of thelegislation and is such permission available for inspectionJ

Has the organisation established and maintained S.H.".8.-.objectivesJ

Have these objectives and targets been considered in line ith thelegal and other re,uirements See section 4.

+o the programs include schedules for completion and resources

necessary to achieve the S.H.".8.-. %bjectives and targetsJ

Are there designated responsibilities and Bauthority of achievementB ofthe objectives at different levels in the organisation and are there


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4.4.1.1 *s there a procedure for identifying relevant appointmentsJ

4.4.1.2 *s there a list for relevant appointments and have they been madeJ

4.4.1.C Are all appointments competent' as per construction regulationsJ

4.4.2 COMPETENCE, TRAINING AND A!ARENESS

4.4.2.1 *s there a rocedure in place detailing training re,uirementsJ

4.4.2.2

4.4.2.C

4.4.2.4 an persons mentioned in above demonstrate their s!illsJ

4.4.2.

4.4.2.K

4.4.2.G Are all designated first aiders certificates currentJ

4.4.2.> *s there an S.H.".8.-. induction programmeJ

4.4.2.

4.4.2.1<

4.4.2.11

4.4.2.12 Are contractors 9 temp employees given induction trainingJ

4.4.2.1Cre

4.4.2.14re an the person demonstrate proper use of their 8J

TOTAL

4.4.3 COMMUNICATION, PARTICIPATION AND CONSULTING

4.4.C.1 *s there a formal documented communication procedureJ

(as an assessment conducted to identify the specific training eachemployee is re,uired to do in order to enable them to recogni$e and

Have all re,uired employees been trained to use the available firefighting e,uipmentJ

Are there sufficient persons trained in first aid 9 life saving techni,ues'as per legislationJ

Has the training of first aiders been done by an approved organi$ationand is this been verifiedJ

+oes a ne9transferred employee receive S.H.".8.-. inductiontrainingJ

*s there a rocedure for employees to eercise their right to leave aor!ing place hich poses a serious danger to their health and

*s there a procedure for all employees to undergo a re)inductionS.H.".8.-. training after etended leave periodsJ

Are employees provided ith training in the correct use and limitationsof ersonal protective e,uipmentJ


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4.4.C.2 *s the procedure implementedJ

4.4.C.C

TOTAL

4.4.4 "4.4DOCUMENTATION # DOCUMENT CONTROL

4.4.4.1

4.4.4.2

4.4.4.C *s the documentation lin!ed' controlled and traceableJ

4.4..1 re Are there procedures in place to control documents and recordsJ

4.4..2

4.4..Crem +oes the operation have ritten S.H.".8.-. %bservation proceduresJ

4.4..4

4.4..

4.4..K

4.4..G Are the records completed thoroughlyJ

4.4..>

4.4..

4.4..1< *s there a % 9 ?uideline 9 procedure for a fall protection planJ

4.4..11

4.4..12

4.4..1C

4.4..14

*s there a formal structure for handling complaints raised by othereffected partiesJ 3noise' dust' vehicles' spillagesJ

Are there procedures in place to address the re,uirements ofdocumentationJ

*s the documentation ell organised' are obsolete documentsremoved from circulation and are obsolete documents that are

+o all relevant supervisors have copies of permits and procedures 9instructionsJ

*s there a % 9 ?uideline 9 procedure for the safe guarding ofmachinery and is it implementedJ

*s there a % 9 ?uideline 9 procedure that covers the re,uirementsfor loc!out of machinery 9 e,uipment is it implementedJ

*s there a current record of loc!out 9 loc!)in actions and have thesebeen implementedJ

*s there a ritten guideline for 8 re,uirements based on theoperations H*"A and is it implementedJ

+oes the operation have a procedure for persons to undergo medicaleaminations and is it implementedJ

*s there a % 9 ?uideline 9 procedure on the erection and use of

scaffolding and is it implementedJ

*s there a procedure ith regard to the inspection & use of ladders andis it implementedJ

*s there a % 9 ?uideline 9 procedure ith connection to theanagement & control of vehicles used to transport "eady)mi

*s there a % 9 ?uideline 9 procedure available for pumping "eadymi oncrete and is it implementedJ


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4.4..1

4.4..1K

4.4..1G

4.4..1>

4.4..1 *s there a % 9 ?uideline 9 procedure for (aste anagementJ

4.4..2< *s there a % 9 ?uideline 9 procedure for first aid e,uipmentJ

4.4..21

4.4..22

4.4..2C

4.4..24

4.4..2

4.4..2K

4.4..2G *s there a % 9 ?uideline 9 procedure ith respect to dust emissionsJ

4.4..2>

4.4..2

4.4..C< *s there a % 9 ?uideline 9 procedure ith respect to house!eepingJ

4.4..C1

4.4..C2

4.4..CC

4.4..C4

4.4..C *s there a % 9 ?uideline 9 procedure ith respect to AuditingJ

4.4..CK

*s there a % 9 ?uideline 9 procedure for all pressure vessels internaleamination and hydraulic test ithin the : last 2 years ) HSA Last C

*s there a % 9 ?uideline 9 procedure for the use of all types ofgrinders and is it implementedJ :=ied and portable;

*s there a % 9 ?uideline 9 procedure ith respect to the storage' useand handling of gas cutting 9 elding e,uipment and is it

Has a % 9 ?uideline 9 procedure for 7oise been compiled for thisoperation and is it implementedJ

*s there a % 9 ?uideline 9 procedure for the provision andmanagement of fire fighting e,uipmentJ

*s there a % 9 ?uideline 9 procedure for security related matters asindicated in the plants ris! assessmentJ

*s there a % 9 ?uideline 9 procedure for the management ofcontractors' sub)contractors and service providersJ

*s there a % 9 ?uideline 9 procedure for Lifting machinery and liftinge,uipmentJ

*s there a % 9 ?uideline 9 procedure ith respect to (atermanagementJ

*s there a % 9 ?uideline 9 procedure ith respect to electrical andresourcesJ

*s there a % 9 ?uideline 9 procedure ith respect to oil and fuelmanagementJ

*s there a % 9 ?uideline 9 procedure ith respect to signs andnoticesJ

*s there a % 9 ?uideline 9 procedure ith respect to emergencypreparedness and responseJ

*s there a % 9 ?uideline 9 procedure ith respect to performancemeasurement and monitoringJ

*s there a % 9 ?uideline 9 procedure ith respect to S.H.".8.-. non)

conformancesJ

*s there a % 9 ?uideline 9 procedure ith respect to records andrecord managementJ

*s there a % 9 ?uideline 9 procedure ith respect to anagement"evieJ


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4.4..CG

4.4..C>

4.4..C

4.4..4<

4.4..41

4.4..42

4.4..4C *s there a % 9 ?uideline 9 procedure ith respect to process controlJ

TOTAL

4.4.K OPERATIONAL CONTROL

4.4.K.1 PERMITS

4.4.K.1.1 *s there an effective procedure regarding permitsJ

4.4.K.1.2 Has the procedure in 4.4.K.1.1 been implementedJ

4.4.K.2PPE

4.4.K.2.1 +oes the organisation comply ith the % for 8J

4.4.K.2.2 +o the employees of the operation ear the correct 8J

4.4.K.2.C an the persons earing the 8 demonstrate the usage thereofJ

4.4.K.C MOBILE MOTORISED EQUIPMENT

4.4.K.C.1 *s there a procedure for mobile motorised e,uipmentJ

4.4.K.C.2 Has the procedure in 4.4.K.C.1 been implementedJ

4.4.K.C.C

4.4.K.C.4

*s there a % 9 ?uideline 9 procedure ith respect to sampling andtesting of freshly mied concreteJ

*s there a % 9 ?uideline 9 procedure ith respect to slump test3SA7S >K1)2J

*s there a % 9 ?uideline 9 procedure ith respect to ma!ing of cubes3SA7S >K1)CJ

*s there a % 9 ?uideline 9 procedure ith respect to curing of cubes3SA7S >K1)CJ

*s there a % 9 ?uideline 9 procedure ith respect to alibration ofLab e,uipmentJ

*s there a % 9 ?uideline 9 procedure ith respect to testing of cubes3SA7S >KCJ

*s there a system to chec! the validity of drivers licenses 9 permits3ep 9 license point systemJ

*s there a road orthy inspection 9 maintenance system to chec! thecondition of vehicles that travel on a public road5 including an AA"/%


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4.4.K.C.

4.4.K.C.K Are there systems in place to chec! pumping operational activitiesJ

4.4.K.C.G

4.4.K.C.>

4.4.K.C.

4.4.K.C.1<

4.4.K.C.11

4.4.K.C.12 (ere the drivers authori$ed to drive e,uipmentJ

4.4.K.C.1C

4.4.K.C.14

4.4.K.C.1 *s the condition of the transport vehicles acceptableJ

4.4.K.4 FIRE EQUIPMENT

4.4.K.4.1

4.4.K.4.2

4.4.K.4.C

4.4.K. PLANT

4.4.K..1 achinery provided ith stop9start and loc!out devicesJ

4.4.K..2 Are emergency and stop buttons coded "8+ and acessableJ

4.4.K..C *s every eposed shaft guarded along its lengthJ

4.4.K..4

4.4.K..

an the person conducting the inspection 9 maintenance demonstratehis s!illsJ

Are there systems in place to chec! cleaning and maintaining pumpingtruc!sJ

an it be demonstrated that the specific persons inspecting thee,uipment have the necessary s!illsJ

(here or! must be carried out at Loading hoppers 9 bins :"estrictedspaces; is the procedure folloedJ

*s onveyor belt related or! done according to specific proceduresJ3belt splicing' changing idlers' rollers

*s the ondition of the mobile machines 9 e,uipment in accordanceith the legal re,uirementsJ

an it be demonstrated that the specific persons operating thee,uipment have the necessary s!illsJ

(ere transport vehicles found to be compliant ith the plants statedinstructions and proceduresJ

Are all relevant fire etinguishers inspected monthly and the findingsrecorded in a legible registerJ

an it be demonstrated that the specific persons inspecting thee,uipment have the necessary s!illsJ

*s there a legible copy of the service companies SA#S )*(- certificationJ

(as the operation in compliance ith its procedures 9 guidelines forthe folloing#

*s every shaft that projects more than a quarter of its diameter guardedJ

*s every tail pulley within reach guardedJ


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4.4.K..K

4.4.K..G

4.4.K..>

4.4.K.. Are conveyor rollers 9 idlers secure from fallingJ

4.4.K..1<

4.4.K..11

4.4.K..12

4.4.K..1C All conveyors provided ith tripires on both sides here accessible

4.4.K..14 Are all conveyer systems interloc!ed here applicableJ

4.4.K..1 *s the conveyor structure free of damageJ

4.4.K..1K

4.4.K..1G

4.4.K..1> Are all guards in position and not removedJ

4.4.K..1 lant ondition and aesthetics.

4.4.K.K !ATER MANAGEMENT

4.4.K.K.1 *s there a ater management procedure and implementedJ

4.4.K.K.1 *s the procedure in 4.4.K.K.1 implementedJ

4.4.K.G MEDICAL

4.4.K.G.1

4.4.K.G.2

4.4.K.G.C

4.4.K.G.4

*s every head pulley within reach guardedJ

*s every ta!e)up pulley within reach guardedJ

Are all impact idlers within reach guardedJ

*s every sproc!et within reach guardedJ

*s every coupling within reach guardedJ

*s every drive belt 9 chain within reach guardedJ

*s an audible alarm system sounded automatically before start)up of aconveyor comforming to legal re,uirementsJ

(here persons are or!ing on achinery have they complied to the%perations Loc!out proceduresJ

*s the operation complying ith its procedures ith respect to medical

eaminationsJ

Are there persons or!ing in high dust $ones ith the re,uiredrespiratory protection being ornJ

*s the dust suppressed at stoc!piles' discharge points' loadinghoppers J

Have all employees eposed to noise $ones been subjected toaudiometric eaminations A77MALLN "eg 113 HSA


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4.4.K.G.

4.4.K.G.K

4.4.K.G.G *s there an implemented fati,ue management programJ

*s the audiometrist approvedJ 3 opy of legible certificate to beprovided "eg 223113a HSA

(as the testing done in accordance ith SA0S CJ 3 opy of legiblecertificate to be provided.


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audit document - 2014

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