Athletics Compliance

1. FAR (K. Carey/D. Schecter/L. Williams)2. Division of Labor (Betsy)3. APR/Academics (Susan)4. Eligibility for Practice/Competition

(John)5. Institutional Responsibility (Betsy)6. Books/Scholarship Checks (David)7. Academic Issues (Susan)8. Recruiting/Official Visits (Roland)9. COC/SAAP/SAAC/Avante (Betsy)10. New Rules Effective 8-1-10 (John)11. Roster Management(Betsy)12. Reminders

DFT 8-1-10 Areas of Responsibility… comp/sas

Betsy NCAA REPORTS

SAAC(oversight)

SA EDUCATION OVERSIGHT(EPC)

NCAA WAIVERS

COMP. AUDIT MONITORING

CERTIFICATION MONITORING

LEGISLATION

PRESIDENT’S QTRLY MTGS

ADVISORY COUNCIL

CERTIFICATION OF COMP

OUTSIDE INCOME

STAFF

ANESSA

Renewals/Nonrenewal LTRS

ELIG MTG Preparation

MEGHAN (INTERN)

SYSTEMS

COACHES’ MANUAL

JOHN FINANCIAL AID SQUAD LISTS

CAI MANAGER

GIA(FRE)

RENEW/NON

CHECKS

HOUSING

POST ELIG FA

SUMMER FA

SAOF/SAF RECRUITING Monitoring EDUCATION Interps

Coaches mtg

Eligibility mtg

COUNTABLE HRS

P&P SEASONS

SEC VIOLATIONS

STAFF ROLAND

Phone Calls/audit Contact/Eval Official Visits Unoffic Visit INITIAL ELIG

NLI

DAVE(INTERN)

BOOKS

COMPETITION LISTS COMP ADMISSIONS

Susan ADVISING/MONITORING

CONTINUING ELIGIBILITY

ADMISSIONS

SPECIAL ADMISSIONS

APR

GRAD RATES

GSR

GPAs

STUDY HALL/TUTORS

ACE

PROSPECT REVIEW/MT

STAFF ROBERT

TUTORS/MENTORS/SH

ADVISING/MONITORING

PROSPECT REVIEW/MT

CHENG

ACE

SUMMER LIST

ADVISING/MONITORING

PROSPECT REVIEW/MT

NATALIE

CHAMPS

ATHLETICS 10

POST EL LIST/

PROSPECT REVIEW/MT

ADVISING/MONITORING

TERRENCE(INTERN)

New NCAA public portfolio Compiles annual rates

Every year as head coach at each schoolCompares to D1 avg for the sport that yearShows dates of employmentHighlights transition years (Aug – July year)

In 1st year: only FB, M/WBB, BA, WTO/TI Next year all D-I head coaches

(Coach confirms employment dates)

Transparency and accountability Recruiting possibilities Searchable database via NCAA.org

Are we done yet?

Campus averagesHS gpa = 3.3SAT (math) = 479SAT (read) = 466

Special Admits = 21% of incoming SAs Fall10

Monday Aug 9th—unit limit liftedSAs can add ATHL unitsHolds are off Mon thru TuesSAS will register all incomings

THERE ARE (virtually) NO OPEN SEATSSAs should expect to stay in their current

schedule Instructors likely to drop no-shows fast

SAS will provide new sched’s to you tomorrow

Campus open to mid-year enrollees ONLY IF:Returning Upper Division transfers

Were previously here and have completed 60 units, etc

Upper Division Transfers ONLY if all requirements were met by end of

Sum. 2010Graduate and Credential students

Application deadline August 31 Sp 2011 remains closed to Freshmen

and Lower Division Transfers

System is finalized!Prospect form moves: Coach SAS CC

(Sport Supervisor?) Campus for codingCoach to confirm moving fwd at each stepAsst AD—SAS to confirm prospect list

throughout yearCC to provide regular updates re: admit and

NCAA Prospect Form MUST come with ALL doc’s

See “What to look for on a transcript” ALL TRANSCRIPTS GO TO SAS ADVISORS

ALWAYS (no exceptions. ever. really. none)

Admitted, full-time student Final “yes” in Clearinghouse or pending Compliance Eligibility Meeting

CompletedAll required NCAA, WAC, CSUF forms signed

Pass Physical/Cleared by Medical Staff Official transcripts all turned in and

evaluated if student is a transfer Cleared for practice by compliance

office.

All requirements for practice have been met

Admitted, full-time student Certified as eligible to compete by

Faculty Athletics Representative and compliance office (PTD satisfied or initial eligibility certified by Clearinghouse)

Major declared if in fifth semester or later

Budgetary Issues have caused institution to reduce enrollment to the level that is funded by the CSU (reminder that cost of tuition at CSU does not cover cost of education)

In discussions on how to reduce enrollment Fewer enrollment standard exceptions Remediation may eventually be phased out for

now policies that were not enforced will be Midyear enrollment…no More firm deadlines Number of repeats; withdrawals will be limited

Athletics needs to revisit exceptions that we need versus exceptions that are necessary as a result of our inefficiencies: EX:

presently still have PSAs not through admissions(cannot register until admitted)

presently there are still many unused scholarships, NLI deadline was August 1, any permanent adjustments for underclassmen or one-time adjustments for seniors should have been requested by now

Have international PSAs arriving after international orientation; a required item

Hopefully we do not have SAs who need to change majors or declare a major for eligibility…must be done prior to first day of classes

Transcripts from other institutions needed for credit for summer courses or for transfer entry…..are MIA

Reminder that some offices in athletics have fewer staff members and we have corporation furloughs.

RETURN ALL SUMMER BOOKS

By 5pm on Thursday, Aug 12th!!!

~David

First check will be available on August 23rd. (1st Day of school)

The next check will be available on October 1st.

Pick up checks in the Kennel Bookstore.

No student can be penalized for missing class for University-sponsored event

IF…Provides notice during first 2 weeks of termReminds Instructor immediately priorTurns in work when INSTRUCTOR deems

appropriate

Travel Letters go out first week Talk to instr before each trip (email as last

resort)“I’m going to be gone on Friday. I know we have a

test. When should I take it instead or what else should I do?”

Be ready with things early if no prior arrangement

Set up office hour visit to go over whole schedule…GET DATES IN WRITING!

See SAS if feel like being penalized (ASAP)

Hold Prospect Forms till after Labor DayLet us get year started!!

UNLESS official visit Sept 4RAC Open House

Sat 11 – 12??

MONDAY Aug 23 Josephine theater 6pm – about 30 minutes Graduation info, deadlines, etc. PLEASE GET THE WORD OUT!

Anyone graduating this fall, spring, or summer—post-els, medicals, etc

Continuing program Aimed at hard working Soph’s

Must “show up”Min gpa 2.3 (may be flexible)

Typically 1 semesterSA may request 2nd semester

Orientation for mentees-- 8/30 6pm RACPLEASE BE ON TIME

Transition from JC 4-yr “I already know…” Immediate gpa requirement for

eligibility Weekly mtg w/mentor

4 mtgs before progress checksThen determine whether to continue

(SAS, SA, coach, intern)

Orientation mtg Sun 8/30 6:30 (after mentees)

Orientation Mon 8/30 6pm JosephineCoach or Asst Coach present

RAC hours Mon – Thurs 8am to 9pmFri 8am to 5pmSun 4:30 – 8:30Drop-In Tutoring M – Th 6 - 8

Hrs req’d 2nd week of term through Dead Days 1st week RAC open 8-5 no hrs req’d

Aug 23rd – 27thNo hours requiredBuilding Open 8-5pm

Aug 30th Study Table required hours startStudy Table Orientation

6PM Josephine Theater

Classes begin— 8/23Travel letters go out during first weekAcademic Orientation mtgs w/each team

MEETINGS FOR… 10-11 Graduates—8/23 6:00pm Josephine Post-Els—8/24 4:00pm RAC Mentees—8/29 6:00pm—SHARP!! RAC Transfers—8/29 6:30pm—SHARP!! RAC Study Table—8/30 6:00pm Josephine

Please start turning in Prospect forms with 6th semester transcripts to academic advisors

Please see your 2010-11 recruit lists in CAi and check for accuracy

Please advise recruits to familiarize themselves with Eligibility Center

Prior to an official visit, the following documents must be turned into compliance/academic services:Prospect Form TranscriptsTest scores

Reminder: Prospects must be registered with the NCAA

Eligibility Center and be placed on the IRL for the team hosting the visit.

Prospects must have started their senior year in HS before they can make an official visit

Paperwork pre-visit: ComplianceOfficial Visit Application/Requisition48-hour itinerary of what is scheduled to happen

(24hr before visit). Include Academic component of visits (counselors,

outreach, or Senior Administration) Consider scheduling physicals/x-rays with

trainers/medical in order to rule out pre-existing injuries. Paperwork post-visit:

Student host formAny updates to the pre-visit itinerary that

occurred during the visit (i.e. departure/arrival time changes)

Allows for unlimited calls to prospective student-athletes during a contact period in the following sports:Baseball

Track/Cross CountryLacrosse SoftballVolleyballBasketball

Please record first call to prospect during a contact period in Cai

A PSA should choose a school or program that:1. Offers courses that are four yr college preparatory2. Requires regular and ongoing student/teacher interaction—this may include emails3.Icludes instruction, not just student working on his/her own

4. Have certified and qualified teachers5. Uses a combination of assessments including assignments, quizzes, papers, exams and virtual classroom participation6. Requires the student to complete the class in its entirety7. Uses security measures8. Uses certified proctors

Full class schedule Night school Local Junior College Classes (must be

100 level or higher)

Better year…..yet always know that some issues will happen..need to be handled consistently

Need to keep an eye on prescription drug use and academic fraud

Remember that coach defers to Code of Conduct committee for initial penalty, sport may have(in writing) more restrictive policies..also AD can suspend immediately if enough information available that felony occurred

Remember that all department employees have an obligation to immediately notify administration of violations of the code of conduct

877 Screens this past year includes Initial screening of all new SAsRandom Steroid ScreensRequired Monthly Testing10% Random Monthly TestingTesting for Teams going to Post Season 13 Positives; 6 for THC, 3 for ADHD(all

documented), 1 Opiates (not documented), 1 Benzoid (not documented)

Positive for Alcohol handled through conduct committee

Concern regarding synthetic marijuana

There were approximately 62 referrals to AVANTE which resulted in 228 authorized visits ( 12 of the referrals were ongoing from the previous year)

Of the 50 new referrals: 23 referrals were for substance abuse; 23 were for emotional/behavioral issues 3 were for stress management 1 was for marital or family issues

12 of the SAs self-referred….. Be aware that the first few weeks of school are a

stressful time especially for our new SAs SAs can access AVANTE on their own or through

Elise Kramer SAAP Manager or other athletic trainers….All of you should have AVANTE contact materials

•Executive Board has been meeting•Focus: communication and

•Bulldog Bowl•Outreach to other teams/campus• Community Service• SA Events• Support for Educational Programs•Academics•AthleticsPlease support your representatives and the events……

SA Welcome Back Bar B Q— 8/22 6:30 O’Neil Park Coaches involvement through Grill-Off Depending on Time..may have you introduce new

SAs Two Sponsors involved…

MeatMarket SA Food for BarBQ

Southwest Wine and Spirits…. Bulldog Bowl Grill Off Alcohol Programming Etiquette Dinner and Career Panel

Hope to have fun event….plan for 1 to ½ hours….

13.02.5.4.2-Allows unofficial visit during dead period if they’ve signed an NLI

13.1.1.3 4-4 transfer appeals 13.1.1.3.2.1 Religious Mission rule

change 13.1.3.1.1; 13.1.3.1.3; 13.1.3.1.4-Allows

Baseball, WBK, MBK, Track, WLAX, SB, VB unlimited calls to PSA’s during a Contact Period

13.1.3.3.1.1 Unlimited calls to PSA and guardian during visit and transportation

13.6.4.1 and 13.6.4.1.2-Defines 48 hour period of official visit, disallows lodging for guardian of PSA prior to 48 hour period

13.9.2.2-Written offers of aid not given to PSA until after August 1 prior to PSA’s senior year

13.11.1.3-Limits competition against high school aged PSA’s

13.14.3-Clarifies subscriptions to recruiting services

All recruiting calendars back of chapter 13

OCR # is active participants on squad list the day before first competition

If number is not at target on OCR count date, coach to provide in writing mitigating reasons. Must be defendable. Also will have to make later adjustments for scholarship athletes added and those added in time to participate in contests

Subcommittee for Minority and GE Equity has asked that I do a 2 week count and a May count also…to assure our participant numbers are actual participants who receive coaching, etc…

SPORT   0910RM #  0910 FIRST DATE   midcheck  

End of Season Count  

                   

BASEBALL   35   32       32  

MBASKETBALL   15   13       13  

FOOTBALL   105   106       106  

MGOLF   10   10       10  

MTENNIS   10   9       9  

MOT&F   39   38       38  

MXC   10   11       11  

MTOTAL   224 42.83% 219 42.77%     219 42.61%UNDUPLICATED   214 49.20% 206 49.28%     206 49.05%                   

WBASKETBALL   15   14       14  

EQUESTRIAN   40   40       40  

WGOLF   8   8       8  

SOCCER   25   25       26  

SOFTBALL   19   18       18  

WTENNIS   8   7       8  

WIT&F   47   47       47  

WOT&F   47   45       45  

VOLLEYBALL   15   15       15  

WXC   31   30       30  

WSWIM   20   20       20  

WLAX   24   24       24  

WTOTAL   299 57.17% 293 57.23%     295 57.39%    221 50.80% 212 50.72%     214 50.95%TOTAL   523   512       514  

                   

UNDUPTOTAL   435   418       420  

                   

PARTICIPATION     0.12%   -0.06%       0.10%

                   

Sport Active SAs Medical NonCounter Total Active + Medical Expired Eligibility

Baseball 11.69 0.00 11.69 0.15

Football 77.80 1.50 79.30 0.00

M. Basketball 11.50 0.00 11.50 0.00

M. Golf 4.45 0.00 4.45 0.00

M. Tennis 4.05 0.00 4.05 0.92

M. Track 8.99 0.00 8.99 0.15

Total - Men 118.48 1.50 119.98 1.22

W. Basketball 14.00 0.00 14.00 0.50

Equestrian 13.90 0.00 13.90 1.35

W. Golf 5.84 0.00 5.84 1.00

W. Lacrosse 8.52 0.00 8.52 0.00

W. Soccer 12.92 0.30 13.22 0.00

Softball 11.17 0.00 11.17 0.50

W. Swim/Dive 11.00 0.00 11.00 0.00

W. Tennis 7.50 0.00 7.50 2.94

W. Track 12.56 0.00 12.56 1.50

W. Volleyball 11.39 0.00 11.39 0.00

Total - Women 108.80 0.30 109.10 7.79

Total Combined 227.28 1.80 229.08 9.01

OCR FRE Unduplicated SAs

MEN 119.98 52.37% 206 49.05%WOMEN 109.10 47.63% 214 50.95%  229.08   420  

PLAN FRE Unduplicated SAs

MEN 126.70 51.36% 214 49.20%WOMEN 120.00 48.64% 221 50.80%  246.70   435  

OCR Report                  

Participation   INSTIT   Participation          

  M 42.71%   219 42.61%        

  W 57.29%   295 57.39%        

  Total     514     .10%      

Scholarships  Unduplicated   Actual FRE  

Scholarship Dollars      

  M* 206 49.05% 119.98 52.37% $1,868,500 48.79%    

  W 214 50.95% 109.10 47.63% $1,961,431 51.21%    

  Total 420   229.08 3.32% $3,829,931 -0.26%    

TEAM LIMITS for OCR 0607 limit 0708 limit 0809limit 0910 limit 1011 limit

(allsports as Equivalency)

NOT TO BE USED FOR NCAA LIMITS

Baseball 11.70 11.70 11.70 11.70 11.70

Mbasketball 13.00 13.00 10.0 13.00 13.00

Football 85.00 85.00 84.00 84.00 84.00

Mgolf 4.50 4.50 4.50 4.50 4.50

Mtennis 4.50 4.50 4.50 4.50 4.50

MXCT&F(O) 12.60 12.60 12.60 9.00 9.00

MTOTAL 131.30 131.30 127.30 119.92 126.70 119.98 126.70

M% 56.77% 56.77% 52.98% 54.55% 51.44% 52.37% 50.14%

Wbasketball 15.00 15.00 15.00 15.00 15.00

Equestrian 15.00 15.00 15.00 15.00 15.00

Wgolf 6.00 6.00 6.00 6.00 6.00

Lacrosse 0.00 0.00 6.00 9.00 12.00

Soccer 14.00 14.00 14.00 14.00 14.00

Softball 12.00 12.00 12.00 12.00 12.00

Wtennis 8.00 8.00 8.00 8.00 8.00

Wswim 0.00 0.00 7.00 11.00 14.00

Volleyball 12.00 12.00 12.00 12.00 12.00

WXCT&F(I,O) 18.00 18.00 18.00 18.00 18.00

WTOTAL 100.00 100.00 113.00 99.92% 120.00 109.10 126.00

W% 43.23% 43.23% 47.02% 45.45% 48.72% 47.63% 49.86%

TOTAL 231.30 231.30 240.30 219.84 246.30 229.08 252.70

UnduplicatedParticipation Estimates

M% 48.97% 47.93% 49.08% 49.05% 49.20%

W% 51.03% 52.07% 50.92% 50.95% 50.80%

Var from Schol 4.01 6.52 2.20% 3.32% 0.94

update 8-15-09

update 6-16-10

update 8-8-10

  Men Women  *^Variance

Possible AllocatedScholarship %ACTUAL

52.98%54.55%

47.02%45.55%

4.01% 6.52%

08-09 Student-Athlete EstimatedUnduplicated Participation %ACTUAL

48.97%47.93%

51.03%52.07%

*Scholarship%-unduplicated%

^OCR recommendation <1%

  Men Women  *^Variance

Possible AllocatedScholarship %ACTUAL

51.4%52.37%

48.6%47.63%

2.2%3.32%

09-10 Student-Athlete EstimatedUnduplicated Participation %ACTUAL

49.20%49.05%

50.80 %50.95%

*Scholarship%-unduplicated%

^OCR recommendation <1%

  Men Women  *^Variance

Possible AllocatedScholarship % 50.1% 49.9% 0.90% 10-11 Student-Athlete EstimatedUnduplicated Participation % 49.2% 50.8%

*Scholarship%-unduplicated%

^OCR recommendation <1%

Eligibility/compliance meetings for student-athletes are Sunday, August 22.

At least one member of your coaching staff is required to attend with your team.

Next meeting September 14th