athletic department m.o.campbell educational … coaches...friday, december 11 end of three week...

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ATHLETIC DEPARTMENT M.O.CAMPBELL EDUCATIONAL CENTER

1865 ALDINE BENDER HOUSTON, TEXAS 77032-3011

Phone (281) 985-6100 Fax (281) 985-6111

www.aldine.k12.tx.us 2009-2010

__________________________________________________________________

BOARD OF EDUCATION

Dr. Viola Garcia, President Dr. Alton Smith, Vice-President

Rose Avalos, Secretary Merlin Griggs, Board Member Steve Mead, Board Member

Marine Jones, Board Member Rick Ogden, Board Member

__________________________________________________________________

CENTRAL OFFICE ADMINISTRATION Dr. Wanda Bamberg ........................................….............Superintendent of Schools Dr. Archie Blanson......................................................…….....Deputy Superintendent Priscilla Ridgway…...................Assistant Superintendent of Curriculum & Instruction Dr. Keith Clark…...……............................….......Assistant Superintendent of Finance Jonathan Hantke..................….............Assistant Superintendent & General Counsel Ken Knippel ..............................................Assistant Superintendent of Administration Ben Wilson..…....Assistant Superintendent of Community & Governmental Relations Todd Davis….…..........................................................................Area Superintendent Margarita Byrum..........................................................................Area Superintendent Ann Hazzan….............................................................................Area Superintendent Pat Leon-Wade .................................................................... .....Area Superintendent Dr. Rosalinda Rodriguez…………………...........….................... Area Superintendent Deon Samuel.................................................................................Director of Athletics Sandra Mader.....................................…..........................Director of Athletic Services Johnnie Carter...……………………………………………..Director of Athletic Services Maria Rodriguez ...............................................................................Athletic Secretary Laura Frazier......................................................................Athletic Services Secretary Jeff Laird……....................................................Director of Performing Arts Education Tommy Piotrowski.....................................................Central Facilities Athletic Trainer

Aldine Independent School District

14910 Aldine Westfield Road Houston, Texas 77032

(281) 449-1011

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Changes Made to 2009-2010 Handbook

Page ___ – MEDIA WITH COACHES Page __ – PARENT Page ___ – GOLF PRACTICE Page ____ – DISCIPLINE OF STUDENT ATHLETES Page ___ – REQUEST FOR LOSS OF SCHOOL TIME

Page ___ – COACHING SCHOOL Page __ – ATHLETIC INSURANCE Page ___ – TRANSPORTATION Page ____ – AWARDS Page ___ – PHYSICAL EXAMINATION Page ____ – GRADE CHECK PROCEDURES Page ___ – STUDENT INSURANCE Page ____ – PHYSICAL FORM

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CONTENTS

SCHOOL CALENDAR.......................................................................................... 5

ACADEMIC ELIGIBILITY DATES......................................................................... 7

PROCEURES FOR VERIFYING ELIGIBILITY..................................................... 9

UIL CALENDAR ................................................................................................. 10

FOREWORD ...................................................................................................... 14

PHILOSOPHY .................................................................................................... 15

CODE OF ETHICS............................................................................................. 16

OBJECTIVES OF ALDINE I.S.D. ATHLETIC DEPARTMENT ........................... 23

ATHLETIC PROGRAM EMPHASIS/ACADEMIC FOCUS.................................. 25

I. GENERAL DUTIES AND RESPONSIBILITIES A. The Coach - A Leader................................................................................... 26 B. Coaching Responsibilities ............................................................................. 26 C. U.I.L. Guidelines for Coaches' Game Responsibility..................................... 27 D. Coaching Relationships ................................................................................ 28 E. Coaching Guidelines ..................................................................................... 30 F. Philosophy of Practice .................................................................................. 31 G. Coaching Appraisal and Accountability......................................................... 32 H. Professional Improvement and Advancement .............................................. 33 I. Supervision of Athletes................................................................................. 34 J. Discipline of Athletes .................................................................................... 34 K. The Athletic Program .................................................................................... 37 II. ADMINISTRATIVE GUIDELINES A. Budget........................................................................................................... 38 B. Request for Loss of School Time .................................................................. 38 C. Professional Development………………………………………………………..39 D. Meals ............................................................................................................ 39 E. Scouting ........................................................................................................ 40 F. Requesting Checks ....................................................................................... 40 G. Administrative Procedures............................................................................ 41 1. Medical Supervision ................................................................................. 41 2. Banquets .................................................................................................. 41 3. In-Service Meetings.................................................................................. 41 4. Videotaping of Events............................................................................... 41 5. Maintenance............................................................................................. 41 6. Officials..................................................................................................... 42 7. Pass Gate Privileges for Athletes ............................................................. 42 8. Recruiting ................................................................................................. 42 9. Tax Exemptions........................................................................................ 42 10. Telephone Call ………………………………………………………………….42

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H. Participation in Different Sports and Off-Season……………………………... 42 I. Athletic Insurance and Injuries ....................................................................43 J. Athletic Equipment.................................................................. ......... ....…...44 K. Security of Athletic Personal Property.........................................................46 L. Required Duties at District Events ...............................................................46 M. Scheduling Policies and Procedures ..........................................................47 N. Teaching and Coaching - A Composite Contract .........................................47 O. Transportation for Athletic Teams................................................................48 P. Awards and Lettering Procedures...............................................................49 Q. Booster Club Guidelines .............................................................................51 R. Fund Raising Policies .................................................................................52 S. Dietary Supplement.....................................................................................53 T. Game Requisition………………………………………………………………...53 U. Regional THSCA Meeting...........................................................................53 III. POLICIES GOVERNING PARTICIPATION IN SPORTS A. Participation ................................................................................................53 B. Physical Examination and Parent Consent .................................................53 C. Academic Eligibility .....................................................................................54 D. Residence Check........................................................................................56 E. Student/Athlete and Parent Handbook ........................................................56 F. Professional Acknowledgment Form...........................................................56 IV. PROCESSES FOR CLEARING A STUDENT-ATHLETE FOR ATHLETIC PARTICIPATION..............................................................................................57 V. ATHLETIC TRAINING PROGRAM A. Middle School Training Program.................................................................59 B. Personnel....................................................................................................59 C. Responsibilities ...........................................................................................60 D. Insurance Coverage....................................................................................64 E. Forms..........................................................................................................64 F. Procedures...................................................................................................65 G. Transporting Injured Athletes.......................................................................67 H. Ozone Plan .................................................................................................67 I. Lightning Safety............................................................................................67 J. Heat Policies.................................................................................................69 K. HIPAA Policy and Position Statement..........................................................69 L. Steroid Policy ...............................................................................................70

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VI. DISTRICT FORMS - Available from Central Athletic Office A. Athletic Document Folder

1. Athlete Information 2. Parent or Guardian Permit Medication Permit Helmet Warning 3. Acknowledgment of Rules 4. Physical Form 5. Steroid Acknowledgement – Parent/Student B. Equipment Requisition C. Request for Bus Transportation D. Middle School Game Results E. High School Game Results F. New Student Questionnaire - UIL

G. Check Requisition H. Request for loss of School Time I. Banquet Check Request J. Professional Acknowledgement Form K. Travel Procedures, Expense Report & Mileage Chart L. Scouting Reimbursement Form M. Schedule Planner N. Student Meal Form O. Coach’s Evaluation P. Coordinator’s Evaluation Q. Trainer’s Evaluation R. Sample Tournament Letter and Bracket S. Inventory T. Student Insurance U. UIL – Team Eligibility Form V. UIL – Individual Tem Form W. Previous Athletic Participation Form X. Eligibility Status Report Y. Student Travel Release

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Athletic Department

The purpose of the following chart is to assist you with questions you may have concerning athletics. Just as you assign areas of responsibility to your staff to accomplish your campus goals, each person working in the athletic department is assigned some specific areas to concentrate on. While anyone in athletics will do all they can to assist you, by contacting the person "assigned to" that area you will be able to receive more complete information in less time. "Information Location" gives a key to where written information concerning that area will be found.

Abbreviations used in chart:

DS- Deon Samuel SM – Sandra Mader JC – Johnnie Carter MR – Maria Rodriguez LF – Laura Frazier C & CR - U.I.L. Constitution and Contest Rules 19-5A - District 19-5A Policy Manual CAH - Coaches Athletic Handbook SAH - Student Athlete Handbook SBP - School Board Policies Book Adm. H - Administrative Handbook SH - Student Handbook

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Athletic Information Chart

AREA INFO. LOCATION ASSIGNED TO

Academic Eligibility CAH p.54,SAH p.2 DS,SM Acknowledgment of Rules CAH p.64 DS Awards CAH p.49-50,SAH p.15 SM Banquets CAH p.41, I DS Bids DS,SM Booster Club Guidelines CAH p.51,AdmH p.5.24 SM,DS Budget CAH p.38 DS,SM Checks - Athletics CAH p.40 LF District 19-5A 19-5A JC, SM Drugs and Athletics SAH p.12 DS, JC Entry Fee CAH p.40 SM Equipment CAH p.44, B JC Field Maintenance JC Game Workers LF,DS Injuries CAH p.43 DS,TP Insurance - Athletic CAH p.43,SBP p.7040 DS,TP Insurance - Student SBP p.7040 DS,TP Inventories - CAH p.44, S SM,JC Aldine ISD Middle School League SM,JC MB Donaldson Relays DS,SM,JC Loss of School Time CAH p.38, H SM Meals/Travel CAH p.39, K MR NCAA Regulations SAH p.17-18 DS,SM,JC Notary LF Officials DS,SM,JC Parent Consent CAH p.53 DS Participation CAH p.53,54,SAH p.10 DS Physical Exam CAH p.53,SAH p.10 DS.TP P.E. Substitution Courses SBP p.5016 DS Playoff Negotiations DS, SM, JC Professional Acknowledgment Form CAH p.56, K DS Purchase Orders DS, MR Recreation Program Adm. H p.5.10 JC Residence Verification DS Scheduling Athletic Contests CAH p.47,AdmH p.16.1 DS,SM,JC Scheduling Athletic Facilities DS Scouting CAH p.40 DS Security of Personal Property CAH p.46 DS Security at Stadiums AISD Sports Offered CAH p. 37, SAH p.9 DS,SM,JC Ticket Sales Adm. H p.16.2 DS Tobacco Free Policy SBP p.3083 DS Transportation - Athletic CAH p.48,C JC U.I.L. Rules C & CR DS,SM,JC YMCA JC

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Sport Supervision Assignment Football - High School, Middle School DS, JC, SM Volleyball - High School, Middle School SM,DS Boys Basketball - High School, Middle School DS,JC Girls Basketball - High School, Middle School DS,JC Boys Soccer - High School, Middle School DS,JC Girls Soccer - High School, Middle School DS,JC Cross-Country DS,SM Boys Track - High School, Middle School DS,JC,SM Girls Track - High School, Middle School DS,JC,SM Tennis - High School, Middle School SM Baseball SM,DS Softball SM,DS Swimming SM Golf SM Athletic Trainers DS,JC,SM Cheerleaders Dr. Sharon Sterchy Drill Team Dr. Jeff Laird Turkey Trot Dr. Sharon Sterchy Health Dr. Sharon Sterchy Physical Education Dr. Sharon Sterchy

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ALDINE INDEPENDENT SCHOOL DISTRICT

2009 – 2010 SCHOOL CALENDAR

August 24 (Monday) FIRST DAY OF INSTRUCTION September 7 (Monday) LABOR DAY HOLIDAY October 9 (Friday) Staff Development Day (Student Holiday) October 12 (Monday) COLUMBUS DAY November 23-27 (Monday-Friday) THANKSGIVING HOLIDAY December 21-Jan. 1 (Monday -Friday) MID WINTER BREAK January 14 (Thursday) End of first semester (90 instructional days) January 15 (Friday) Staff Development Day (Student Holiday)

January 18 (Monday) MARTIN LUTHER KING HOLIDAY January 19 (Tuesday) Beginning of second Semester February 15 (Monday) PRESIDENT’S DAY HOLIDAY March 15-19 (Monday-Friday) SPRING BREAK April 2 (Friday) GOOD FRIDAY HOLIDAY May 31 (Monday) MEMORIAL DAY HOLIDAY June 4 (Friday) End of second semester (87 instructional

days) June 4 (Friday) LAST DAY OF INSTRUCTION June 5 (Friday) STAFF DEVELOPMENT DAY

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Academic Eligibility for Extra-Curricular Activities 2009 – 2010

Six Weeks Grading Periods - Fall Semester Important Dates: Monday, August 24 First Day of Class – All students must have been promoted from

previous grade level to be eligible for competition. Friday, October 2 End of first six weeks grading period of school year; eligibility

checked for all students. Friday, October 9 1. Students not passing all classes as of 10/2/09 become ineligible

for competition at the end of the school day. 2. Students not eligible for competition at the beginning of the school year and passed all classes as of 10/2/09 become eligible for competition at the end of the school day.

Monday, October 26 End of three week evaluation period; grades checked only on

students not passing all classes at the end of the previous six weeks grading period.

Monday, November 2 Suspended students regain eligibility if passing all classes at the

end of the three week evaluation period, - 10/26/09 Friday, November 13 End of six weeks grading period; eligibility checked for all students Friday, November 20 1. Students not passing all classes as of 11/13/09 become

ineligible for competition at the end of the school day. 2. Suspended students regain eligibility if passing all classes as of 11/13/09.

Friday, December 11 End of three week evaluation period; grades checked only on


Friday, December 18 Suspended students regain eligibility if passing all classes at the

end of the three week evaluation period, - 12/11/09. December 18- January 2 All students are eligible beginning the end of the school day

12/18/09 through 1/2/10 Thursday, January 14 End of six weeks grading period; eligibility checked for all students Thursday, January 21 1. Students not passing all classes as of 1/14/10 become ineligible

for competition the end of the school day. 2. Suspended students regain eligibility if passing all classes as of 1/14/10.

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Academic Eligibility For Extra-Curricular Activities Six Weeks Grading Periods - Spring Semester 2009-2010

Friday, February 5 End of three week evaluation period; grades checked only on


Friday, February 12 Suspended students regain eligibility if passing all classes at

the end of the three week evaluation period, - 2/5/10. Friday, February 26 End of six weeks grading period; eligibility checked for all

students. Friday, March 5 1. Students not passing all classes as of 2/26/10 become

ineligible for competition at the same time as the end of the school day. 2. Suspended students regain eligibility if passing all classes as of 2/26/10.

March 12 - 20 All students are eligible beginning the end of the school day 3/12/10 through 3/20/10.

Friday, March 26 End of three week evaluation period; grades checked only on


Friday, April 2 Suspended students regain eligibility at the same time as the

end of the school day if passing all classes at the end of the three week evaluation period, - 3/26/10.

Friday, April 16 End of six weeks grading period; eligibility checked for all

students. Friday, April 23 1. Students not passing all classes as of 4/16/10 become

ineligible for competition at the same time as the end of the school day. 2. Suspended students regain eligibility if passing all classes as of 4/16/10.

Friday, May 7 End of three week evaluation period; grades checked only on


Friday, May 14 Suspended students regain eligibility the end of the school

day if passing all classes at the end of the three week evaluation period, 5/7/10.

Thursday, June 4 End of school year, all students are eligible during summer

months.

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FOREWORD

Because the Board of Trustees and the Administration realize the importance of an excellent athletic program and the value it gives to our students, much careful thought is given to continually improving the athletic programs in our schools. This handbook has been written with this in mind. It will display our desire to have an overall program second to none. We further feel that such a program should be under constant evaluation, and when needed, changes and improvements initiated.

Athletic activities provide opportunities for teaching sportsmanship and citizenship. Proper attitudes and a competitive nature should result from participation in a good program. These traits will be invaluable to the individual student who must be able to meet the challenges of our complex society.

It must be remembered that a good athletic program must be an integral part of the total school program. Academic achievement must remain the number one concern of the student, the teacher, the coach, and the administrator. The athletic program will work toward the district’s vision “To Produce the Nation’s Best.”

In proper perspective, participation in athletics develops the bodies and minds of students to greater levels of efficiency. It gives self-confidence and a sense of accomplishment. Leadership qualities are discovered and developed that are so necessary to the future welfare of the nation.

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PHILOSOPHY

Athletics is an integral part of our secondary education process. It has been for centuries a form of viewing entertainment for our adult population and is becoming an almost engulfing part of our elementary age children’s out-of-school activities. The development of “school spirit” is one of the most important contributions an athletic program can make toward a successful and smooth operation of a school. It generates a justified and necessary sense of belonging to the school. Meaningful participation returns many dividends, not the least of which is the making of lasting friendships and the elimination of prejudices, when political, and economic or ethnic backgrounds shrink to insignificance. The team spirit does remarkable things for participants and observers alike. Athletics in our society provides one of the finest ways in which our young people can develop into responsible men and women. The athletic program should assume its rightful place in a total school program and make its’ vital contributions to the development of youth. Participation in athletics means more than competition between two individuals or two teams. It teaches fair play, sportsmanship, understanding, appreciation of team work, and the fact that hard work leads toward success. No student is obligated to take part in athletics, nor is this required for graduation. It should be stressed that it is a privilege, not a right. Since it is a privilege, the coach should have the authority to revoke the privilege when rules are not complied with. The special standards for athletes will provide the security of authority which youth need. The athlete knows what can and cannot be done, realizing that the school and the coaches want everyone to reach their very best achievement level, not only in athletics, but in their lives as well. Athletics provides for competition. Competition is an essential part of all life and should be provided for in the curriculum of our schools. Human nature is competitive and in all aspects of life, people compete. We compete for grades in school, for jobs in our profession, for social prestige. Under the competitive system, all individuals have the opportunity to develop their potential in fields that they might choose and by hard work and initiative to attain their goals.

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CODE OF ETHICS FOR COACHES

The following is a copy of the Code of Ethics of the Texas High School Coaches Association. Some minor alterations have been necessary to adapt this code to the needs of the Aldine Independent School District. The code is the effort of the Committee on Ethics of the Committee on Ethics of the Texas High School Coaches Association.

The inclusion of the code in this manual serves a two-fold purpose. First, continued referral to the code can serve to remind a coach of the fact that athletic contests belong not to the coach who is striving to win, but to those who are competing. It is only through this realization and upon this basis that athletic competition in the public schools can be called a beneficial, worthwhile and necessary element of the total educational program.

The second purpose for the inclusion of this code is to encourage the individual coach to adhere to the principles in the conduct of the coaching profession in order to assist in the enhancement of the public reputation of that profession. This is done both directly and indirectly. Adherence to principles of conduct are not always on display to the public but over a period of time the total effect of integrity shows through and does not in the final analysis go unnoticed.

CODE OF ETHICS FOR TEXAS HIGH SCHOOL COACHES ASSOCIATION

Purpose of the Code of Ethics

The code of ethics of the Texas High school Coaches Association is to protect and promote the best interest of the high school athletic program. In the coaching profession, the primary purpose of a Code of Ethics is to clarify and distinguish ethical and approved professional practices from those which are detrimental and harmful. Its secondary purpose is to emphasize the cause and values of the athletic program in the state of Texas. Applied to the coaching profession, ethics will help develop a standard of character in which the public trust and confidence. The success of these principles and standards emphasized in the Code is dependent upon those for whom they have been prepared – the Texas high school coaches.

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U.I.L. ATHLETIC CODE

By accepting this plan, the coaches of each school pledge themselves to act in the spirit of the "Athletic Code" and to foster this spirit among the players.

The athletic code means to play the game in the spirit of fairness and clean sportsmanship; to observe all rules and not resort to trickery in equipping or preparing players. It means to accept decisions of officials without protest; to see that officials are extended protection and courtesy by the player; to treat your opponents as your guests, and to put clean play and real sportsmanship above victories. It means the ability to win without boasting and to lose without grudge. Victory is no great matter. The important thing in sports is striving to excel and the good feeling it fosters between those who play fair and have no excuse when they lose.

The development and recreative aspects of athletics should be strongly emphasized in all contests. It shall be considered dishonorable and contrary to good sportsmanship to withhold evidence against any player or school without presenting the same to the proper committee or to the school administration concerned.

U.I.L. Sportsmanship Rules

The U.I.L. rules of sportsmanship require all fans to refrain from shouting comments at referees, coaches, and the opponent’s players. Only positive comments should be directed toward you team’s players. Fans who choose not to follow these guidelines will be asked to leave the gym.

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OBJECTIVES OF ALDINE INDEPENDENT SCHOOL DISTRICT ATHLETIC DEPARTMENT A. Develop attitudes that must be a part of each individual for success in athletics and life.

Specific attitudes to be stressed: 1. Pride in performance 2. Sacrifice and preserving application 3. Compete to win. The purpose is to win and to dilute the will to

win is to destroy the purpose of athletic contests 4. The good of the team comes before individual glory and desire 5. To receive an education is the main reason the athletes go to

school; athletic participation is second. B. Further in athletes an appreciation for optimum health and physical fitness. The

importance of proper rest, good eating habits, and cleanliness should be stressed at every opportunity. C. Encourage athletes to grow spiritually, physically, mentally, and socially. This will

take strength and courage. D. Base all teaching and learning situations on a sound progressive educational

approach. E. Constant evaluation and improvement of coaching techniques must be in evidence if

the athletic program is to be outstanding. Each coach in the athletic program should develop and improve each year. Listed below are traits that can be both measured and self-evaluated by the administrator:

1. Dedication to the profession 2. Willingness to work and make personal sacrifices 3. Ability to inspire pupils 4. Ability to carry out details 5. Knowledge of the game being taught 6. Ability to be consistent each day 7. Ability to get along with other teachers, principals, and other coaches 8. Neatness of dress on and off the field 9. Willingness to grow professionally 10. Ability to evaluate player personnel 11. Ability to maintain discipline F. Develop all programs in such a manner that the end result will be one of unity,

harmony, and success. Mass participation is to be emphasized and encouraged below the high school varsity levels.

G. Constantly attempt to motivate athletes to be better students.

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H. Cultivate in all athletes, below the high school varsity level of competition, a strong desire to be a Mustang, Eagle, General, or Cougar. It should be emphasized that this is the greatest athletic honor they can receive. I. Instill in all athletes the desire to represent their schools and community in a

manner that will make school administrators, teachers, parents, and all the community proud of them. J. Emphasize to athletes at all levels of competition, the realization that athletic

competition is a privilege that carries definite responsibilities with it. K. To attain success in athletics, the participants must train their mind and body to

respond instantly and effectively to the multitude of situations that arise during the course of play. This, of course, parallels learning to succeed in later life.

L. Some youngsters should not participate in competitive athletics due to physical and

emotional makeup. Reasonable efforts should be made to locate and identify students in the junior high schools who have interest, desire, ability, and the heart to participate.

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Athletic Program Emphasis

In all sports, on all levels, 7th grade through varsity, these three areas will be emphasized: - High Participation - provide as many opportunities possible for as

many students as possible to be involved in athletics. - Strong Work Ethics - teach what it means to "work hard", in the

classroom, in athletics, in life. - Discipline - being a good citizen regardless of who your colleagues

are or your audience is.

District Focus for 2009-2010

1) We believe each student can learn at or above grade level and will have equal opportunity to do so.

2) We believe Aldine ISD can achieve higher levels of performance through clearly defined goals

that set high expectations for student achievement. 3) We believe in the value of parents as the first and best teachers and that the community must

actively participate in the development of all children.

4) We believe in the value of each employee, in his/her personal and professional growth, and in empowering each one to be accountable to make decisions aligned with the vision of the school district.

5) We believe all environments should be supportive, safe, and secure.

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I. GENERAL DUTIES AND RESPONSIBILITIES A. The Coach - A Leader

1. The coach who is willing to take a personal interest in each young person he/she comes in contact with can influence the destiny of the nation. In our work we can influence and effect the lives and character of young people. We can teach true values and real meaning of a successful life. We can teach the proper mental attitude and the vital role it plays in the development of successful life habits. The crucible may be the football field, the basketball court or track; the ingredients--courage, honesty, self-confidence, determination, the will to win and the love of God---but the inspiration must come from the one who leads. That is the role of the coach.

2. A coach is a leader and a leader's job is to reach predetermined goals through

other people. The key to successful leadership is the relationships that exist between the coaches themselves, between the coaches and the parents, the community in general, the school faculty, and finally and most importantly-between the coaches and the players.

3. Leadership involves genuine, solid relationships with all people, but success in coaching lies first of all in the coaches' relationship to the players. It is absolutely essential to establish and maintain a consistent philosophy toward the players and how they will be treated.

4. Successful leaders must develop a system of values with which they can live in openness and with the assurance that he/she is maintaining private, personal integrity as well as good public relations.

B. Coaching Responsibilities 1. Each coach is responsible for implementing the before mentioned

objectives and standards.

2. Coaches are responsible for preparing the athletes to meet the demands of competitive sports with safety.

3. The coach should prepare each athlete by teaching individual and team skills, game rules and strategy, and by developing the athlete's ability to cope with the psychological aspects of competition.

4. Coaches should emphasize that training is a prerequisite for achieving top performance and that athletes are leaders, representing their school and community.

5. Coaches should be concerned with the image they personally project and the relationship they establish with (a) the athlete, (b) the faculty and administration, and (c) the people in the community.

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6. The coach should make every effort to encourage good relationships between his/her team and the team against whom they are competing. 7. The coach should be familiar with all UIL Rules and sport specific rule books. 8. Coaches should encourage and assist with collegiate scholarships at all levels.

9. Head Coaches should report scores, statistics and any other information pertinent to promoting the student-athletes in a positive manner. DO NOT share information with the media in regard to any injury or serious issue. Contact the athletic director immediately.

10. Coaches who receive additional days must report before school begins on the designated date assigned by Human Resources.

C. U.I.L. Guidelines for Coaches' Game Responsibility

1. The attitude of the coach is the key to the conduct of the players. Many times the coach is also responsible for the conduct of spectators. Because so much depends upon the coach, attention should be given to the following matters:

a. Coaches should conduct themselves in such a manner that will be an example for both

the players and the fans.

b. Coaches should not allow themselves to reach the point of becoming angry. They are mature and so must conduct themselves.

a. The coach should avoid appearances on the playing area. This tends to create tension

among spectators.

b. The coach should teach respect for officials by accepting their decisions.

c. A coach should not scream at officials or players. This is disturbing to all and serves no part of coaching or leadership.

d. The coaches of each team should be sure that they leave the field of play in a group

immediately after the final whistle has blown.

e. The coach should show respect for the opposing coach by being courteous at all times.

2. Ejection of a coach a. Should a coach be ejected from a game by an official, the coach should report this to the athletic director and campus coordinator immediately. b. Consequence for the ejection is according to UIL guidelines. Minimum penalty can be public reprimand and one year’s probation or private reprimand, one game suspension, and one year probation. c. Subsequent violation while on probation will require the coach to appear before

the state executive committee.

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D. Coaching Relationships

1. Staff a. The athletic director and the head coach should help each achieve their

personal goals. This does not mean that he will always please the coach. It does mean that a constant effort is being made to establish a program where coaches have an opportunity to work at and to achieve their goals. b. Each coach should use all of their potential to make the program and the team more

successful. c. The attitudes of the coaches are the major determinants of our

success. You set the pace for the athletes who are looking to you for leadership. Therefore, a positive, winning attitude shows up in these areas: (1) Preparation for all practices (2) Preparation of charts for teaching or motivational aids (3) Constant probing of one's thinking to assure that we are covering all phases

needed for competition (4) Willingness to devote time tirelessly to all phases of coaching (5) Attitude at practices which indicates real enjoyment of coaching. Patient,

demanding persistence is the key. d. Be loyal and complementary of fellow coaches. e. Disputes between coaches should never occur in front of the team.

Disagreements are to be voiced during coaches' meetings - we must all be together to accomplish our common goal. f. Be prompt for all department and coaches meetings. This

indicates a professional attitude and consideration for others involved.

g. All coaches should know thoroughly the head coach's system. It is each coach's responsibility to know the techniques being used by the high school staff. It is important that there be a continuity and a progression in the skills that we teach.

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2. Parents a. Do not comment on the ability of a player in front of a parent

and avoid comparisons. b. If a parent or any adult has a complaint, the best approach is to

talk face to face - rather than on the phone. Don't make the person an enemy, but try to turn them into a friend of the program. Do not approach the players or coaches during a contest. c. Don't hesitate to refer parents to the head coach or athletic

director, but first inform them of the situation.

3. Community a. Remember that many people are acquainted with you in the

community. Your actions should be a positive influence on the lives of those who observe you. b. Constantly strive to gain good community support. We cannot

maintain a successful program without it.

4. Faculty a. Develop good relationships with the faculty and administration.

We need their support. Try to "win over" anyone who might be against our program - maybe by asking advice, etc.. b. Once in a while you may encounter a person in another

department who will attempt to hurt the program with their comments. Don't lower yourself to their level by being critical - always have favorable comments about them. 5. Players a. The push, the drive, and the enthusiasm of a team comes from

the coach. Remember that players reflect the coaches' attitude and goals.

b. Players must respect you. This respect must be earned. In the long run it comes to the coach who consistently puts the welfare of the player first. This concern will pay dividends in respect and effort of the part of those you coach.

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c. Expressed approval by a respected coach is a powerful motivating force. Even though praise is more important than criticism, if a player needs to be pushed, don't hesitate or wait for another coach to do it. The small things in discipline must be shared by all coaches. d. Don't knock the squad. You would not like anyone else being

critical of your team. You cannot afford to "get down" on them, they are all we have. e. Quitting - Players should be encouraged to finish every sport

they start. However, athletics is not for everyone. Use good judgment and take time to talk to everyone who leaves the program. f. A coach may dismiss a player from the squad. This should be

an "overnight" decision. It should not be made in a time of anger, but only after careful thought and deliberation. It should first be discussed with your head coach or athletic director. Do not leave a contest without notifying the head coach. g. Written campus and team rules should be given to players and

parents before the sport season begins. E. Coaching Guidelines 1. Success in any organization is directly related to the degree of

commitment on the part of those who make up the organization.

2. Commitment to athletic participation is a direct result of the atmosphere created within the program. The following are guidelines to help the coach produce a sound, positive environment where high resolve and success can best be achieved.

a. Develop mutual respect - Proper motivation and proper mental

attitude starts with mutual respect, the players' respect for the coach and coaches' respect for the player and the team. Mutual respect starts with the coach being sincerely interested in each players' total well being. b. Be yourself - don't try to imitate or coach like someone else. c. Don't confuse your players. Be sure they understand exactly

what you want. They cannot play with confidence and aggressiveness if they are confused. d. Keep assignments simple. "Simple" means what you can teach

and the players can learn.

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e. Teach by repetition - the average person retains 62% of what he has gone over 6 times.

f. Plan for everything and stay with your plan. Many hours of

preparation are required to develop a good, sound plan for coaching your team. g. Be consistent in your discipline and in your method of coaching

as well. h. Never mistreat a player and be careful about getting "down" on

them. Do not ridicule or "pick on" slow learners. Players generally perform the way the coach expects them to. i. Do not use profanity or allow your squad to.

j. Talk to players after you "get on" them during practice. We have an obligation to not let any player leave questioning their talent or their value as a person.

k. Be an example for your players - they will think and act like you do.

(1) Have pride in yourself, your profession, and your school. (2) Be a worker. Players will know it is important to you and

will follow your lead. I. Work with every person on the squad. Each player has a

contribution to make to the team and must believe that they are important to the team. F. Philosophy of Practice 1. Be properly dressed out and on time for all practices.

2. Don't relax during calisthenics, stretching, warm-up. It is all Important or we should not be doing it.

3. Time is the only thing all schools have in common. We must get more done (repetitions) in the time we have. Have drills (equipment, personnel) set up beforehand. Practice time outside the school day is limited to 8 hours per school week. The school week is from the first bell on Monday until the dismissal bell on Friday. Holidays are excluded from this limitation. Golf Practice should be held three times a week at the golf course. Send Director of Athletic Services a monthly schedule. 4. Give attention to every player on the team. Do not allow anyone to go

unnoticed.

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5. Go through locker rooms after practice - talk or joke with players. 6. Do not allow things to lay around in dressing room. Everything has a proper

place. Create pride in everything we do. 7. Do not run off right after practice. Be available to discuss the workout. 8. Do not accept anything less than perfection. Do not overlook a thing. 9. HUSTLE - Enthusiasm breeds enthusiasm! Remember that work at every

level, both yours and the players', has some drudgery. Make a conscious effort to keep your enthusiasm high. 10. Strive to improve your team and each individual in 1 phase - Focus Area -

each day. You must have a seasonal (long range) and a daily (short range) goal. 11. Keep your poise and confidence on and off the field. It will transmit to

your players. 12. Give your players "little secrets" to help them. 13. If you are tired, pray for strength.

14. Remember, players don't care how much you know, until they know how much you care!

G. Coaching Appraisal and Accountability

1. Although a coach may feel uncomfortable with the word "evaluation", they should expect to be accountable for the program for which their leadership has been entrusted by the school district. Every effort should be made by the athletic director to assist the coach in every way possible. One of the most important ways he can help the coach is through pointing out areas of strength and areas of weakness or concern. 2. The underlying purpose of a coach's appraisal is improving the instruction our athletes receive. Other purposes of this appraisal system include:

a. Creating a climate to achieve individual improvement and

advancement. b. Affording opportunity to identify and give recognition to quality

coaching and instruction. c. Identifying the need for means of improving the quality of

performance of a total staff. d. Providing the information required to support a coach against

accusations, which question his ability to coach.

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e. Providing for exchange of ideas and creating an avenue of communication between the coach and athletic director. f. Providing the school administration with assurance that quality

coaching is a responsibility shared by the willingness to be accountable for the quality of performance. H. Professional Improvement and Advancement

1. The qualifications will vary with the specific duties of the job available. The following characteristics however, are considered highly valuable to a coach, regardless of specific job qualifications. Any prospective applicant will be evaluated in these areas:

a. Industriousness - In coaching as in most worthy endeavors,

there are few short cuts. The industrious coach is one who realizes that a lot of extra time and effort is required to gain the small bit of excellence that is the margin of difference between the champion and the runner up. b. Preparation - A planned system for personal and professional

improvement will lead to improved knowledge of the game and better methods of teaching and motivation. Without this kind of preparation, opportunity will only make a person look foolish. c. Positive Attitude - Believes the job can be done and looks for

ways that it can be accomplished rather than reasons why it cannot be. The attitude reflects cheerfulness and patient persistence toward correction of honest mistakes.

d. Creative Thinking - Ideas result from man's attempt to solve a problem or to improve an old method of doing something. The creative coach will be continually checking, evaluating and trying to modify or improve their system of coaching with new ideas. The willingness to personally assume responsibility for thinking out an assignment and creatively attacking problems in all phases of the program is the difference between the average coach and the outstanding coach. The average coach acts only on direct assignment while the creative thinker recognizes problem areas and works toward their solution.

e. Loyalty - To staff, to school, and to the athletic department. Support all decisions and keep all staff problems and materials confidential. This type of person realizes he/she is working for themselves and their family as well as for the school system and that his/her own fortunes will be influenced by the success or failure of the program that they are presently a part of.

2. The best way to tell what a person will do in the future is to see what he/she is doing now. In other words, the person who will make the best high school track or basketball coach is the coach who is doing the best job in lower grade levels now. The best head coach is probably the best assistant coach at the present time.

I. Supervision of Athletes

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1. At all times in which athletes are in our care, proper supervision is not an

option. It is an unquestionable responsibility. 2. There is no such thing as an unsupervised practice, game, dressing room,

or wait. This is nothing more than failure to supervise. Whether it is before, during, or after practices or games, athletes in a coaches charge are to be under supervision. 3. Time is valuable. We never have enough time to teach all we would like

to. Proper planning of every minute we have with our athletes will not only help performance, but will help assure full-time supervision. J. Discipline of Athletes 1. A student is not required to take part in athletics nor is it required for

graduation. Therefore, athletics is a privilege; and consequently, when the high ideals and standards are violated, this privilege can be revoked. Aldine Independent School District athlete will act with pride and dignity.

2. The general philosophy of the Aldine Independent School District Athletic Department is that we will attempt to help an individual who makes a "mistake"; however, if a "mistake" is repeated, the welfare of the team must take priority. (A "mistake" may mean violation of training rules, missing practice, poor attitude, etc.) Written campus and team rules should be given to players and parents before the sport season begins.

3. Coaches have the right to discipline or remove athletes on their individual teams; coaches should exercise sound judgment in evaluating specific penalties, keeping in mind the welfare of the team, as well as the individual. Above all, coaches must be consistent with their discipline. Praise Loudly and Criticize Softly

4. No coach should dismiss a boy or girl from a team until discussing it with

the head coach and campus coordinator as well as allowing a twenty-four hour evaluation period, except with extenuating circumstances.

5. Assessing Discipline Penalties: The general guidelines for assessing discipline penalties in athletics are the same as those found in the district's Discipline Management Plan. When imposing discipline, district personnel shall adhere to the following general guidelines:

a. Discipline shall be administered when necessary to protect

students, school employees, or property, and to maintain essential order. Coach must contact the parent/guardian.

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b. Students shall be treated fairly and equitable. Discipline shall be based on a careful assessment of the circumstances of each case. Factors to consider shall include: 1. Seriousness of the offense 2. Student's age 3. Frequency of misconduct 4. Student's attitude 5. Potential effect of the misconduct on the school

environment c. Athletes are highly visible representatives of the school. Strong

consideration is given to the potential effect of the misconduct on the school and athletic program when assessing discipline penalties.

6. Unsportsmanlike Conduct During Athletic Contests: We have a great opportunity in athletics to teach young people how to properly handle themselves when confronted with circumstances that appear difficult to them. When improper conduct is displayed we must respond and not miss a “teachable moment”. Our players need to understand that if during an athletic event, they do not handle a situation properly there will be additional consequences. The same consequences apply to all athletes.

a. Receiving a penalty for improper player conduct: the player will be removed from the contest and will not reenter the contest until a coach has conferred with that player and:

1. Discussed how the situation should have been handled 2. The effect of the conduct on the team 3. Expectation on handling future similar circumstances 4. Additional consequences should this conduct happen again

When the coach has evidence that the behavior has been corrected, the player may reenter the contest. b. Leaving team area and confronting an opponent:

1. Leaving the team area to handle unusual situations is the responsibility of the coach. Any player’s improper conduct of leaving the team area will be handled as stated above in (a). This could be a situation where a player enters the playing area, but immediately returns on the first order by the coach and no confrontation with another participant occurred.

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2. Should a player confront another participant, with or without physical contact, the player will be immediately removed from the contest and suspended from contest participation until the incident can be reviewed with the athletic director.

c. Ejection from a game by an official: 1. Minimum penalty should a player be ejected from a game that player will be disqualified from participation in the next scheduled game. 2. A more stringent consequence for ejection can be assigned to a player that might include sitting out of two or more scheduled games, suspension from the team, or termination from the team. 3. A player ejection must be reported to the athletic director and campus coordinator immediately.

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K. THE ATHLETIC PROGRAM 1. Sports Offered on the High School level: Grades 9 - 12 a. Football - 5A b. Volleyball - 5A c. Boys Basketball - 5A a. Varsity a. Varsity a. Varsity b. Junior Varsity b. Junior Varsity b. Junior Varsity c. Sophomore c. Freshman A & B c. Sophomore d. Freshmen - A&B d. Freshmen - A&B d. Girls Basketball - 5A e. Boys Track - 5A f. Girls Track - 5A a. Varsity a. Varsity a. Varsity b. Junior Varsity b. Junior Varsity b. Junior Varsity c. Freshmen A&B c. Freshmen g. Baseball - 5A h. Softball - 5A i. Soccer - 5A a. Varsity a. Varsity a. Varsity Boys & Girls b. Junior Varsity b. Junior Varsity b. Junior Varsity Boys & Girls c. Sophomore c. Sophomore c. Freshmen Boys & Girls j. Cross Country - 5A k. Swimming - 5A l. Tennis - Fall & Spring 5A a. Varsity Boys a. Varsity Boys a. Varsity Boys b. Varsity Girls b. Varsity Girls b. Varsity Girls c. Jr. Var. Boys d. Jr. Var. Girls e. Freshmen Boys m. Golf - 5A n. Athletic Student Trainers a. Varsity Boys b. Varsity Girls 2. Sports Offered on the Middle School Level: Grades 7 - 8 a. Football b. Volleyball c. Boys Track a. 7th Grade-A,B&C a. 7th Grade-A&B a. 7th Grade b. 8th Grade-A,B&C b. 8th Grade-A&B b. 8th Grade d. Girls Track e. Boys Basketball f. Girls Basketball a. 7th Grade a. 7th Grade- A,B&C a. 7th Grade- A,B&C b. 8th Grade b. 8th Grade- A,B&C b. 8th Grade- A,B&C g. Tennis h. Boys Soccer i. Girls Soccer a. 8th Grade – Boys a. 7th Grade a. 7th Grade b. 8th Grade – Girls b. 8th Grade b. 8th Grade 3. Powerlifting is not an athletic sport. It is a club activity. All request for equipment, travel, transportation, etc., will go to the building principal.

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II. ADMINISTRATIVE GUIDELINES

A. Budget

It is the responsibility of the Athletic Director to prepare the athletic budget for all sports each year. Each sport head coach should study budget appropriations for their sport and exercise good judgment in all requests. No equipment or supplies may be purchased without approval of the Athletic Director. All requests must be submitted to the Athletic Director's office for approval and processing. Expenditures are approved by Athletic Directors based on program needs. Coaches should remember that equipment requisitions are requests for purchases and not approval for purchase. We will not expand funds just because they are allowed in the budget. Again, expenditures are approved based on program needs.

B. Request for Loss of School Time

Anytime a coach anticipates loss of school time for a contest or clinic, a request form must be presented to the central athletic office. The form must be complete with all information asked for and signed by the principal. Substitutes are paid at the campus level. (Appendix H)

The following guidelines are for class time missed: 1. Golf - Head coach, limit of (8) eight days for any one employee during the year to be out for tournaments. Any additional dates are to be supervised by the trainer, another coach, or teacher. 2. Tennis - Head coach, limit of (2) two days missed in the fall and (4) two days missed in the spring to coach teams competing in tournaments.

3. Football - Head coach, may miss (2) two days to attend clinic. The offensive coordinator and the defensive coordinator may miss (2) two days each, to attend clinics. Other football coaches will not miss school time to attend clinics unless it is approved by the building principal.

4. Basketball, Volleyball, Softball, Tennis, Track, Cross-Country,

Swimming, Soccer, Baseball - Head coach, may miss (2) two days during the year. These days may be used to attend clinics or state tournament. (Not both) 5. Campus coordinator may miss (2) two days to attend clinic or conference.

C. Professional Development

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Each coach is required to accrue a minimum of 20 hours of professional development in athletics for the school year (July – June). This may be obtained by attending the Texas High School Coaches Association (THSCA) or Texas girls Coaches Association (TGCA) coaching school or a sport specific clinic in the summer. Coaches eligible for travel expenses to summer coaching clinics include all high school coaches, middle school coordinators and first assistant, and two girls’ coaches per middle school campus. (Coaches who coach

student-athletes in their designated sport will attend that particular coaching school in the summer. This will enhance every opportunity to promote our student-athletes in that particular association for state recognition as well as build relationships with other coaches.)

Coaches eligible for travel expenses to a sport specific or state tournament (not both) clinic during the school year are high school head coaches only.

Membership is required for all head high school baseball, basketball, football, soccer, softball, volleyball coaches in the THSCA and/or the TGCA. Coaches will pay their own membership fees. Membership is required for all tennis, swim, and golf coaches to their sport specific organization (i.e. – tennis/TTCA, swim/TISCA, golf/TGCA). Coaches will pay their own membership fees. Membership is required to these organizations to enhance professional growth for coaches and to allow our students to be nominated for specific recognitions within each organization (i.e. – all state academic, all-state team, etc.).

Proof of membership to TGCA, THSCA, TTCA, TISCA, or TGCA (golf) is required before approval is given to attend a sport specific clinic.

Expenses for attending coaching school or a sport specific clinic include:

1. Two nights in a hotel (2 per room). (Appendix K) $85.00 per night 2. Up to six meals ($72) 3. Mileage to clinic at $.55 per mile and four (4) per car, 1 person will be paid for

mileage (using district mileage chart) 4. Summer Clinic Fee

All requests for travel expenses must be approved by the Athletic Director prior to attending coaching school or a sport specific clinic.

D. Meals 1. Teams should be fed on trips outside of the Aldine Independent

School District when a pre-game or post-game meal is not feasible to be eaten at home.

2. When traveling to an away game, which has not been announced as a meal being paid for by the school, athletes should purchase their own meals.

3. Teams traveling to play-off games outside the district will be allocated $8.00 per student or coach for a meal.

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E. Scouting 1. All middle school coaches are required to scout. Each scout team

should be assigned a head scout by the high school head coach. 2. It is the responsibility of the head coach to submit to the athletic

director a scouting schedule for the season. Head coaches should request a check for the amount of travel reimbursement. Scouts are allowed per diem rates as set in the personnel travel policy.

3. A Scouting Reimbursement Form is to be sent with the check request. (Appendix L) Coaches are to ride together when scouting the same game.

F. Requesting Checks a. High School - fill out pink check request, give it to trainer to type, next day pick it up from her. (Appendix G) b. Middle School fill out a pink check request form and give it to Laura Frazier. 1. All Checks

a. Submit 2 copies on File Maker Pro check requisition forms. b. A minimum of two (2) weeks is required to process checks. c. Receipts are required on all checks, made out in a coaches’

name. d. Receipts should be turned in within one week after the

event or season to bookkeeper. e. Neglectful handing or misuse of public funds is against the

law. Check requests without receipts, one week after the close of the sports season will be questioned. The head coach will present to the athletic office one or more of the following: 1. Receipts totaling to the amount of the check. 2. A written response as to how the money was spent and

why receipts are not available. 3. Money to equal the unreceipted amount. f. When we do this, we have documentation of the proper

handling of public money distributed through the athletic office to coaches.

2. Specific checks a. Entry Fees - Checks will be made out to the sponsoring

school or school district. Name and date of event must be on the request. An invitation letter or other document stating the amount of the fee is to be included with the check request. b. Student Meals - Receipts must designate number and/or

dollar amount of coaches meals and number and/or dollar amount of meals for athletes. Turn in receipts to bookkeeper as soon as possible. A student meal signature form (Appendix N) will be turned in for all student meals. c. Coaches Travel - Receipts for registration, hotel, meals and/or

money returned should meet or exceed the amount requested. An Expense report form must be completed (Appendix K)

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d. Banquet – Sports combined for a banquet should request one check for combined monies. The banquet form must accompany the check request. Date of event must be on the request. A copy of your meal receipt needs to be turned into athletic department immediately after your banquet. (See Appendix I) G. Administrative Procedures

1. Medical Supervision - It is our policy that an ambulance be at every home varsity football game. Trainers will provide first aid coverage for all high school home contests and will coordinate with personnel from other districts to assure coverage at away games. Middle School football games will be covered by E.M.T.'s

2. Banquet - Schools will set the date for award banquets. The Central Athletic Office will be consulted to avoid any date conflicts. Any other banquet, picnic, etc., thais not a budgeted item and school sponsored is prohibited and would be in violation oU.I.L. rules.

3. Aldine Independent School District Faculty and In-Service Meetings - To be excused from these meetings a coach must obtain prior approval from his principal for in-building meetings and permission from the program director of their teaching assignment for district meetings.

4. Filming or Video Taping of Athletic Events - Any contest to be filmed for a school must have the athletic director's approval and be a budgeted item. a. Videotaping/Filming by Schools (1) It is a violation to film or videotape a non-conference or

district athletic contest in which your school or team in not competing unless prior consent of the two schools involved has been obtained. (2) A school does not have to obtain permission to film or tape a non-conference or district contest in which it is competing. However, the film or video may not be utilized until after the contest has been completed. (3) Films and videotapes become the property of the school doing the filming unless by district rule or by consent of the schools involved in the contest. b. Videotaping/Filming by Individuals Any individual taping or filming must have permission from the schools

involved in the contest and may not obstruct the view of other spectators of the contest. c. Commercial Uses Use of the film or tapes for commercial purposes must be approved by

all schools involved in the contest. 5. Facility Maintenance - Each coach will be responsible for checking to see that all areas of his coaching responsibilities are clean and kept in proper working order. All maintenance requests should be channeled through the athletic director's office or building assistant principal.

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6. Officials - It is the responsibility of all school representatives to see that

officials are extended protection and courtesy by the players, school personnel, and laymen. Any coach who receives an official reprimand from an official such as ejection from the game for unsportsmanlike conduct shall submit in writing factual data stating cause and reason for their action to the athletic director the day after the incident.

7. Pass Gate Privileges for Athletes - Athletes whose sport is in season will have pass gate privileges only at home games of their sport, by proper identification either by their coach or by an athletic pass. On occasions when proper identification cannot be made, the athlete is expected to pay to see the contest.

8. Recruiting by Colleges and Universities - No person in the athletic department should, in any way, attempt to direct an Aldine ISD athlete to a particular college or university. Upon request for help by the athlete's parents or by the athlete, the coach may attempt to aid the player to enter the college or university of their choice, by using all recruiting tools available to the coaching staff. Every head coach is required to use the online Assistant Coach Recruiting Program provided by the athletic department.

9. Tax Exemptions - These numbers are furnished by the business office and each coach is responsible to see that they are used.

10. Telephone Calls - By careful planning and using some foresight, long distance calls can be held to a minimum. Organize your information or questions prior to placing the call and keep it concise and brief. All calls should be limited to (3) three minutes. Each head coach of a sport should strive to anticipate routine matters, which could easily be handled by mail, fax or e-mail.

H. Participation in Different Sports and the Off-Season Programs

1. Realizing that the coach of each sport is primarily interested in

their sport and anxious to get all the participation they can, we must practice the following policy: Every boy and girl is allowed to try out in any sport that they desire. A coach is not to influence a player to give up participation in one sport to participate in one sport alone. That choice is to be left up to the player alone. The philosophy that one sport compliments another is a sound one. 2. For the athletes who are not participating in other sports, a complete

off-season program shall be maintained throughout the school year. 3. Any athlete who quits a team or is dropped from the team for

disciplinary reasons will not be permitted to work out with another until after the close of the season of the sport, which was left. This athlete will forfeit their award in the sport they left. I. Athletic Insurance and Injuries

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1. An athlete who is sent to a physician or hospital by a trainer will be given a Student Accident Claim Form (if the student has student insurance). a. trainer fills out Part I - School report b. claimant or parent fills out Part II 2. The student insurance requires the parent to use their

hospitalization insurance policy to pay as much of the medical and hospital bill as the policy covers. 3. All bills for athletic injuries will be billed to the parents by the

doctor, hospital, etc. It is the responsibility of the parent to execute the necessary claim forms. 4. The student insurance will cover athletic injuries as stated in

the benefits section of the policy. The student insurance must be purchased by the parents in order to be covered by this policy. Insurance or Waiver:

a. The Aldine Independent School District is not liable for injury to students and/or school personnel. b. Each athletic participant in grade 7 - 12 must be adequately covered by a family insurance policy or must purchase the accident insurance available through the school. This is a University Interscholastic League and Aldine School District rule.

c. If parents desire to have their personal insurance bear responsibility, a Waiver must be signed and thus assume all responsibility for medical expenses.

d. The student insurance will cover athletic injuries as stated in the benefits section of the policy. The student insurance must be purchased by the parents in order to be covered by this policy. e. In all instances, the family insurance must be used along with the student coverage to obtain the best possible coverage. The family insurance is the primary carrier and the student or football insurance carrier is secondary. In other words, your insurance must pay on the bills before the football or student insurance will pay. This applies only to students with family insurance in addition to football or student accident insurance. If you have no other insurance, the student or football insurance is the primary carrier. f. It should be understood that the student insurance offered through the school is not a 100% coverage for accidents. Parents should read the limitation and benefits carefully. These are printed on the insurance enrollment forms. Return the envelope with the premium, but keep the list of benefits for future reference. g. The student insurance is a $25,000.00 coverage policy. In the event both the family coverage and the student coverage has paid all they will, the Aldine School District has purchased excess Medical Accident Insurance coverage. The contract provides medical indemnity benefits after a $25,000.00 deductible has been satisfied for each accident.

5. Transporting Injured Athletes

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In the event of sickness or injury to a student requiring transportation to a medical facility away from the site of a school activity, that student, if not accompanied by a family representative, will be accompanied by an adult school district representative. The school district representative will remain with the student until supervision is released to an adult family representative. The school district teacher, sponsor, or coach directing the student’s activity at the same time of the incident shall follow-up on the medical status of the student as soon as possible and the findings shall be reported to the building Principal and Athletic Director.

J. Athletic Equipment 1. General Statement

The head coach of each sport is responsible for all equipment used in their sport. Definite efforts by the athletic director, in cooperation with the head coaches, have been made and will continue to be made, to standardize the equipment used in the system. New items and requests of the coach are considered. Most athletic equipment is purchased on bids; it is the responsibility of the athletic director to determine the specifications, brands, etc. for all equipment needed. Before any equipment or supplies are purchased regardless of the revenue source, approval of the Athletic Director is required. This includes all practice, game, and items used by a team member at anytime he/she represents the team.

2. Equipment Inventories

a. It is the responsibility of the head coach, with the cooperation of the athletic director, to take a complete inventory in each sport at the end of the season. The inventory sheet will show the equipment on hand before the start of the season, quantity purchased for the year, the ending inventory of each item and the coaches' request for purchase. The inventory is to be filed in the athletic office with the coach retaining a copy. This information is used in determining the amount of equipment to be purchased for the next year. An itemized list of equipment in need of repair will be returned with the inventory.

b. Football Helmet Inventory Records are to be kept current. Record

forms will be furnished by the athletic office. c. Weekly Football helmet check sheets should be kept on file in the

Trainers office. 3. Request for Equipment

a. The request for new equipment is made by the head coach in each sport. District requisition forms are to be used. These forms must show all information necessary to place the order; quantity, description, brand preferred, color, logo art work and cost of each item. Uniform descriptions must be highly detailed. One set (2 copies, original + 1) of requisition forms are to be turned in for each vendor.

b. When equipment is needed, the coach will make the request on a requisition to the athletic director. If approved, the athletic director will follow the purchasing

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procedure as provided in the school district's policy in purchasing the requested equipment. Equipment may be exchanged only with the approval of the athletic director. It is the responsibility of the head coach to exercise good judgment in all requests. No equipment may be purchased without approval of the Athletic Director. All requests must be submitted to the Athletic Director's Office for approval and processing. Expenditures are approved by Athletic Directors' based on program needs. Coaches should remember that equipment requisitions are requests for purchase, and not approval for purchase. We will not expand funds just because they are allowed in the budget. Again, expenditures are approved based on program needs.

c. Equipment to be repaired, must be submitted by list to the athletic

director for approval. He will determine the how, when, and where these repairs are to be made. d. Equipment will not be given away to anyone or destroyed without the

direct consent of the district athletic office.

e. It is the responsibility of all coaches to see that equipment is kept clean and in good repair. Dressing rooms and storage rooms should be orderly and clean at all times. At the close of each season all clothing, shoes, etc. should be thoroughly cleaned and properly stored to insure that it will be in good condition for the next season.

4. Purchasing a. No equipment can be purchased except by purchase order. Any

equipment ordered or received by a coach without prior authorization by the central athletic office will be the financial responsibility of the coach placing the order. b. Equipment ordered from the district budget will be given a

purchase order number by the central office. Invoices should be returned to the office issuing the number.

c. All Athletic equipment is to be delivered to Central Receiving. Any exceptions must have an athletic director’s approval.

K. Security of Athletes' Personal Property 1. When a personal item is taken from a student/athlete, the first question that is asked by the parents is usually "What was done to protect their property?". The execution of a well-designed plan to provide security for personal items will not only curtail theft, but will also be a positive public relations move both before and after a loss. 2. Spend some time working with the coaches of all sports in your building to analyze and improve security for personal property of coaches and athletes.

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3. Listed below are some areas to consider. You will need to look at your present facilities and put into operation a plan that suits the facility.

a. What steps are being taken now to secure personal property? Is the present plan working? How could the present plan be improved?

b. Look at each dressing room. Who uses it and when? Who is responsible to unlock, supervise dressing out, lock-up when exiting, unlock to get dressed, supervise getting dressed, lock-up when all have gone?

c. How are personal valuables (wallets, watches, rings) secured? d. Will your plan demonstrate a real concern for protecting the property

of your athletes? L. Required Attendance and Duties of Coaches 1. All coaches should be available to attend contests in which teams

representing their school participate unless such contests occur during the normal practice hours of an in-season sport that they are assigned to coach. 2. All coaches assigned to coach a sport must be in attendance at all

practice sessions in which their teams participate. A coach should never leave his/her team practicing by themselves.

3. All coaches will be subject for assignment to work at track meets or any other athletic events deemed necessary by the office of the athletic director. (This is not "extra" - this is required.) 4. Coaches will attend training for the following: emergency action planning, CPR, recognizing symptoms of catatstrophic injuries, including head and neck injuries, concussions, asthma attacks, heat stroke, cardiac arrest and injuries requiring use of an AED.

M. Scheduling Policies and Procedures

1. General - In construction of schedules, the primary aim is to arrange schedules for each sport which will provide the most equitable competition possible within the framework of respective sports budgets and consistent with the objectives of the overall sports program and applicable U.I.L. regulations.

2. Responsibility and Approval

It is the responsibility of the head coach, working with the athletic director to prepare a tentative non-district schedule. Schedules will be submitted as far in advance as possible. In cases of conflicts in scheduling, the final decision will be made by the athletic director.

3. Factors to be considered in scheduling

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a. Balance between the number of home and away games. Assignment of dates and sites of games in district complexes will be made by the central athletic office.

b. Proper spacing between home and away games.

c. Travel - games or contests are to be within a 50 mile radius of the school. Exceptions must be approved by the Athletic Director.

d. Class absences required for each contest are to be within district policies. e. Balance between outstanding, average and weak opponents. f. Dates for play-offs. g. Number of games, matches, or tournaments allowed by U.I.L.

Contests in all sports are limited to a maximum of one event during the school week.

N. Teaching and Coaching - A Composite Contract

1. All coaches in the Aldine Independent School District will be employed under a composite contract. This contract will include teaching assignments and coaching assignments. If a coach resigns from their coaching duties it will be automatic they resign from their teaching assignment. If a coach is not recommended for re-employment as a teacher by their principal then it will be understood they will not be re-employed as a coach. If the athletic director dismisses a coach then he will not be recommended by the principal. The principal and athletic director will work closely on these matters.

2. As a rule, only those Aldine ISD employees signed to a yearly full- time contract onto which a supplement can be added are eligible to receive a supplement for coaching. Instructional aides, para-professionals, and hourly rate workers are not eligible to coach under this rule.

a. There are two exceptions: 1. Special Olympic coaches must be employees of the

district but not necessarily contracted. 2. Associate coaches must be full-time employee of the

district but not necessarily contracted. 3. All coaches are required by Aldine ISD to maintain current CPR, First Aid, and AED Training Certification. 4. Adding a coach: There may be specific situations that require adding a coaching position that is not listed on the assignment sheet. Sophomore / Freshman Soccer – Girls Sophomore / Freshman Softball The following criteria will apply: 1. Incoming numbers must reflect the need for an additional team. 2. The team must exist for 2 years. 3. The team must have a complete schedule (10 games minimum). 4. The final decision will be made by the Athletic Director.

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5. All first year coaches and any coach who is not a full-time employee of the school district to complete the NFHS Fundamentals of Coaching Course prior to their participation as a coach for any UIL member school. O. Transportation for Athletic Teams

1. School bus trips must be approved by the athletic office and the transportation office. Buses will be scheduled at the beginning of each sport season. Coaches not receiving confirmation of a bus at least one week prior to the game should contact transportation. Special requests or requests for changes in bus schedules must be made by contacting the athletic director. All requests should be made by the 10th of the month proceeding the contests. Requests are to be on district bus requisition forms. Four (4) copies for each date a bus is needed should be turned into the athletic office. Separate requests are needed for each bus for each date. Coaches will be paid for driving a bus at the same rate as regular drivers.

2. A coach must travel to and from athletic contest on the bus with the

athletes. 3. Clean and gas up buses after each trip. 4. Due to the limited number of drivers for extra-curricular trips, it has

become necessary for coaches to provide drivers for their trips. All coaches will Need to acquire a CDL.

To assure that we arrive to our competition on time, all sports will furnish their own drivers.

5. At least two (2) coaches on each middle school campus will hold

current certification as bus drivers. All coaches will need a CDL.

6. Bus driver certification classes will be given by the Transportation Department. Only certified drivers are to handle buses. Yearly physicals are required for all drivers.

7. School Buses will be used for transporting athletes to all athletic events. Coaches may not drive student-athletes in their own personal vehicles. Request for an exemption must be approved by an Athletic Director.

8. Any paperwork needed for payment as a bus driver must be turned

into the Transportation Department within seven (7) calendar days from the date of the run. Persons requesting payment after 7 days are to turn in the needed paperwork to the central athletic office along with a written explanation as why it is late. Transportation will return any late paperwork sent to them to the central athletic office for approval.

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P. Awards and Lettering Procedures

1. Eligibility for Awards - Guidelines for awards are found in the Administrative Policies Handbook and are given below. Check eligibility for awards on each athlete before ordering. Limitation of awards: no member school of this league (U.I.L.) shall be permitted to issue (and no pupil shall be permitted to receive) awards for participation in interschool competition in excess of $70.00 (or equivalent in value) during his high school enrollment in the same school; except that additional symbolic awards not to exceed $10.00 each may be presented for each additional interschool activity."

a. Varsity Awards

Award Eligible (A) Jacket 1. Freshman, Sophomore, Junior, Senior 2. The first time to letter in a sport. 3. ONLY ONE JACKET IN HIGH SCHOOL

CAREER, unless an individual attends more than one high school. (B) Letter 1. Eligible players who already have a jacket 2. May elect to receive a plaque instead (C) Plaque 1. Freshman, Sophomore, Junior, Senior who

already has a jacket in any sport b. Sub-Varsity Awards Framed Certificates - designating sports and levels (Middle School, Freshman, Sophomore – certificates) (Junior Varsity – foil certificates) 2. Award Rule Recommendations - Major awards will be made in the

first year earned. In case of injury, or unusual circumstances while participating during the season, the decision should be left to the coaches in regard to the award. Any letterman, to be eligible for an award, must complete the season in the sport involved.

a. Football – Students who play football must compete in 16 quarters in varsity competition, and compete for the entire season to receive a letter jacket.

Must participate in 16 quarters to receive a varsity award.

b. Track - Students competing in these sports must be on varsity level and place first, second, or third in a major meet or place at district and compete for the entire season to receive a letter jacket Must place first, second, or third in a major meet or place in a district meet. c. Volleyball, Soccer, Basketball, Baseball and Softball – Students competing in these sports must be on varsity level. Students must participate in 50% of all games, one half I district, and must play for the

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entire season to receive a letter jacket. Must play in one-half of the season games; one-half of which must be in district play. d. Tennis - Must place first, second, or third in a major meet or place in a district meet. Swimming – Place in top 6 in the district meet individually or on a relay team. Must participate on the varsity level and place first, second, third in a major meet or place in a district meet, and compete for the entire season to receive a letter jacket.

e. Golf - (1) must play in one-half of the year's tournaments. - (2) must play on the first team in a zone or district meet. f. Cross Country - Must place in top 25% in district meet, or

must accumulate 2 1/2 points multiplied by the number of meets on the schedule. g. Trainers/Managers - must have worked in a trainer/manager

capacity for at least 2 years.

Note: In all sports, a student must complete the season in that sport before being eligible for any award and be in good standing. The head coach will make recommendation on awards for any student who has met the requirements above or extenuating circumstances that may occur.

3. Coaches Awards - There will be no award for coaches, such as

jackets, blankets, letters, etc. 4. Ordering - Requisitions are to contain the following information for any jacket or letter ordered: company name, pricing, names of athletes, any requests for service bars on letters, sizes for jackets, and quantity of each item ordered. 5. Graduation Cords - A student who competes on a team for four years and be in good standing is eligible to receive a graduation cord for athletics. This cord represents four years of participation on one team. If a student participates on two or more teams for four years, he/she will only receive one cord.

Q. Booster Club Guidelines - The philosophy of the League mandates that the superintendent is solely responsible for the entire League program. All activities, events, and personnel are under their jurisdiction and direction. Many communities have music, activity, or athletic booster clubs. These associations offer valuable assistance to the local schools in areas of fund raising, voluntary help, and substantial fan support at League contests. * Sport head coaches with booster clubs are required to provide the club

leadership with the district booster club handbook.

Booster clubs, in order to operate within the League rules and within the state laws, should consider the following conditions: 1. The superintendent or principal of the public schools has veto power

over the booster clubs. The superintendent or designated administrator should be an ex-officio member of all booster organizations.

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2. Fund raising projects are subject to state law in the same way the PTA and other school related organizations are subject. Non-profit status through IRS might have to be obtained. 3. In order to avoid violation of the Amateur Rule, money given to the

school cannot be earmarked for any particular request. Certainly, the booster club can suggest or recommend how it would like the money spent, but the club cannot require the superintendent to spend the money in any certain way. The gift of cash or other valuable consideration would be to the school to use at its discretion. 4. Booster clubs have no authority to direct a coach, band director or

sponsor of League events in any of their duties. The schedule of contests, the rules for participation, the method of earning letters, and all other criteria dealing with the interschool programs are under the jurisdiction of the local school administration.

5. The booster club cannot give the coach or sponsor a "petty cash" fund

or miscellaneous fund to use at their discretion. This would allow money to be spent without the approval of the local school board or the superintendent as the policies of the school board would dictate. 6. It would be contrary to League rules for a booster club or any outside organization to give a coach, band director, or sponsor of any League event more than $300 per year as any type of incentive or award. It would be counter to the Constitution and Contest Rules for any school district to hire a coach based on the total number of games that they might win. The salary for a sponsor, director, or coach must be set at the beginning of the year without any additional promise of pay for a good season or winning championships. 7. When booster clubs are organized, it is a good policy to have more than

one person handling the funds and signing for checks. 8. An auditing committee should be set up by the booster club to have a

annual audit or seasonal audit. Periodic financial statements should be made to the general membership. These financial statements should be to the point and cover all receipts and expenditures in an itemized form. 9. Careful minutes should be taken at each meeting. These minutes

should be kept on file at a place provided by or approved by the school administration.

10. Community-wide sales campaigns must be studied carefully to insure that

the projects sponsored provide dollar value for items sold, and to insure that most of the money raised stays at home; otherwise, outright donations are often more rewarding than letting the major part of the money go to outside promoters in fund raising schemes.

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11. All meetings of booster clubs should be public meetings. Sometimes a clique of community members decides to have a project and meets in a small selective group to plan or discuss that particular project. If this activity is in the initial stages, it needs the input of all members. Even though all members cannot be present or will not come they need the opportunity to do so.

12. It is not the purpose of the school athletic program to serve as a training ground

for college athletics. We hope that some athletes will develop enough skills and proficiencies to continue to play in college - and that some will receive financial aid to do so. However, for the majority, this will not be the case. Booster clubs, therefore, shall direct and concentrate their efforts toward the high school program so that all athletes shall benefit from their support.

R. Fund Raising Policies 1. Any fund raising activity must be approved and scheduled through the

building principal. 2. Groups will work with the principal to assure that district policies are

followed. 3. No athlete will solicit funds door to door or on the street. 4. Funds intended for specific athletic needs must be approved by Director

of Athletics. S. Dietary Supplements

School District Coaches are not to in any way encourage student-athletes to take any dietary supplements. Student-athletes should be counseled on proper diet and exercise as a means to promote better performance. Student-athletes that require dietary supplements should do so only under the advice of a physician.

T. Game Requisitions

1. Game requisitions should be completely filled out before returning to Jonese. a. Teams, date, site, and levels are to be written on game requisitions. b. No more than one game worker is to be written on the line provided. Use more forms if

necessary. c. Print all information clearly.

2. All game requisitions are to be hand carried (no inter-office mail) to the athletic office within 7 days of the contest. U. Regional THSCA Meeting

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At the THSCA Regional Meeting held the first Saturday in February all-star basketball and baseball players are selected. In order for our coaches to attend this meeting, the athletic department stipulates that there will be no practices prior to noon on that Saturday.

III. Policies Governing Participation in Sports A. Participation: The athletic program is well rounded offering sound and

interesting sports for all students. Participation in any or all sports is voluntary on the part of a student. Each student will be allowed to try out in any sport desired (with an athletic physical on file), provided they comply with all rules, both local and league. Students who are capable, mentally and physically, will be encouraged to participate in more than one sport.

Each team member will be given the opportunity to participate, with the amount of playing time to be determined by the coaches, based on skills, attitude, desire, effort and the needs of the team. Athletes are assigned to one of the squads operating in the sport. They may be moved from one squad to another by the head coach. No student can participate on a freshman squad who is not eligible for four (4) years competition under League Rules. They must be assigned to a higher squad. Seniors (last year of eligibility) must be assigned to the varsity squad.

B. Physical Examination and Parent Consent: The University

Interscholastic League and the Aldine Independent School District require that we have on file (each year) a medical examination certificate signed by a physician, granting their permission for the student to participate in any or all sports. (Appendix A-4) This includes practice and competition. Blank forms for this purpose are furnished by the athletic department. Athletes enrolled in any athletic class or sport will have completed paperwork into the athletic trainer by the end of the first three weeks of school. This paperwork includes parent approval to participate, physical, insurance or waiver, and acknowledgment of rules. Trainers and managers will have all paperwork completed. The head coach of each sport is responsible to see that all required paperwork is returned to the athletic trainer on time. The athletic trainer will activate the student-athlete in the Rank One System. No student/athlete may participate or be issued equipment until completed paperwork has been turned into the athletic trainer. Also, the trainer must have on file a UIL Parent & Student Agreement Acknowledgement Form for Anabolic Steroid Use and Random Steroid Testing for every student-athlete. (Appendix A-5) All forms can also be found on web site www.aldine.k12.tx.us

C. Academic Eligibility

1. A student in grade seven through twelve (7-12) may participate in extracurricular activities on or off campus at the beginning of the school year only if the student has earned the cumulative number of credits in state approved courses indicated in this subsection.

a. Beginning at the seventh grade year - have been

promoted from the sixth grade to the seventh grade.

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b. Beginning at the eighth grade year - have been

promoted from the seventh grade to the eighth grade. c. Beginning at the ninth grade year - have been

promoted from the eighth grade to the ninth grade. d. Beginning at the 10th grade year - at least five credits

toward graduation. e. Beginning at the 11th grade year - at least ten credits

toward graduation.

f. Beginning of the 12th grade year - at least fifteen credits toward graduation.

* All credits must count toward state graduation requirements. Students may earn no more than two units of credit in Physical Education toward state graduation requirements.

2. In order to be eligible to participate in an extracurricular activity

event for a grading period following the initial six weeks period of a school year, a student must not have a recorded grade average lower than 70 on scale of 0 to 100 in any course for that preceding grading period. A student who receives a grade below 70 is suspended from participation in Extracurricular activities for three weeks, and for three week intervals thereafter if all grades are not above 70. A suspended student may practice or rehearse with other students for an extracurricular activity but may not participate in competition or other public performance.

3. Grading procedures for extracurricular eligibility

a. Use the cycle grade to determine eligibility. The cycle grade (six weeks or nine weeks grade) will be used to determine eligibility for extracurricular activities at the end of a grading period. Semester or term grades are used in determining the number of credits earned, not for determining eligibility for the next grading period.

In the following example the student is eligible:

6 Wks Exam Semester 71 55 68

In the following example the student is ineligible: 6 Wks Exam Semester 68 88 72

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b. If a student, because of no fault of his own, cannot get in required work by the end of the grading period, the teacher will give the student an “I” (Incomplete) until the work is completed. The student must arrange with his teacher to complete his work within seven calendar days. The student is responsible to submit the work within seven calendar days, and the teacher is responsible to change the grade from “I” to a numeric grade using the District Policy and following campus grade change procedures. If a numeric passing grade is not updated within the seven day period the student will remain ineligible through the next grading period.

b. NG (no grade), denied credit for a course (usually due to the 90% attendance requirement) is not a cycle grade is posted in the term or semester section of the grade record. The student should receive a numerical grade for the cycle (term or semester) which is used to determine eligibility.

D. Residence Check Coaches will work to assure that athletes are residents of their school

attendance zone. No credibility will be given to rumors or opinions as to the place of residence of any particular student athlete. Coaches will make home visits of all varsity squad members that have not been visited previously (former year or another sport) before the season begins. A copy of the visit records will be sent to the central athletic office. E. Student/Athlete and Parent Handbook

It is the responsibility of each sport head coach to provide an A.I.S.D. Student/Athlete and Parent Handbook to all of his/her athletes. Athletes will be instructed to share the handbook information with the parents.

F. The U.I.L. "Professional Acknowledgment Form" (Appendix J) is to be filled in and notarized, at the beginning of a high school coach's employment with the district. It is to be returned to the central athletic office.

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V. ATHLETIC TRAINING PROGRAM ALDINE INDEPENDENT SCHOOL DISTRICT

A. Middle School Training Program Each high school’s athletic trainers also oversees all Middle School athletic training needs for selected middle schools. The middle school coaches set aside an area of the coaches office as the training room. An assistant coach at the middle school is assigned to assist the high school trainer at the middle school. Supplies for the middle school athletic training program are purchased along with the high school training room supplies. It is the responsibility of the high school trainer to distribute these

supplies in a timely and conservative fashion. Assignments: Aldine Sr. – Stovall, Grantham Eisenhower – Hoffman, Shotwell MacArthur – Hambrick, Aldine Middle Nimitz – Teague, Plummer B. Personnel 1. Director of Athletics The Director of Athletics is responsible for the total functioning of all athletic programs in AISD, including the athletic training program. All athletics personnel are responsible to the Director of Athletics. 2. Director of Athletic Services The Director of Athletic Services is in charge of all physical plants and purchasing programs. 3. Campus Coordinators Each Campus coordinator is responsible for all athletics on the respective campus including the athletic training programs. 4. Central Facilities Athletic Trainer A Licensed Athletic Trainer will be assigned to the Central Athletic Facilities. This Athletic Trainer will coordinate all aspects of the Athletic Training Program. Included in these duties will be scheduling of all athletic event coverage and the Management of the First Aid Supply bid. The Central Facility Athletic Trainer provides medical care for injured athletes, and is responsible to the Director of Athletics and a Team Physician.

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5. Campus Athletic Trainers

Each high school athletic trainer must be licensed by the Texas Department of

Health and hold a valid CPR and First Aid card. The high school athletic trainers are responsible for the medical care for their athletes on his her campus, and are responsible to the campus coordinator and team physician.

6. Team Physicians, Orthopedic Specialist, or Athletes Physician 1. Each high school has a team physician that is responsible for all injuries occurring in the athletic department for his school. Also several orthopedic specialist serve the Aldine ISD for orthopedic related problems. At times the athlete chooses to see his own physician, at that time his physician assumes all responsibilities of the team physician for that athlete. C. Responsibilities The high school trainer has the following responsibilities: 1. Coordinate the efforts of the team physician, coach and athletic trainer to the common goal of the medical care of the athlete. 2. Administer a program to provide emergency care, treatment, and rehabilitation of injured junior and senior high athletes under the direction and supervision of the team physician. 3. Established specific procedures to be carried out by a coach and/or

student athletic trainer for the prevention of injuries and in the event emergency care of an athlete is needed.

4. See all the junior and senior high athletes with significant injuries. See all

the junior and senior high athletes requesting to see the athletic trainer or team physician.

5. Refer all athletes with injuries which indicate a need to see a physician to the team physicians. 6. Be responsible for communication with parents, physicians, and coaches concerning injured athletes. Keep the injured athlete's coach informed of the athlete's playing status. 7. Organization of the athletic physical to be held between April and August. Proper communication with all athletes and coaches involved is essential 8. Be responsible for the use of therapeutic modalities, under the team physician's direction, in the treatment and rehabilitation of injuries.

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9. Maintain records of all physicals, helmet inspection check sheet, acknowledgment of rules form, insurance envelopes or insurance waiver and emergency cards. Sport head coaches will be provided written notification of athletes who have all paperwork complete and on file. 10. Maintain records on athletic injuries, referrals to physicians, and treatments given. 11. Administer over the counter medicines under the direct supervision of the team physician. 12. Be responsible for application of devices such as strapping, bandaging, and braces designed to prevent or protect against injury. 13. Furnish the individual's insurance information to the physician and/or hospital presenting a bill. Verify all medical bills for payment and submit to the insurance carrier. 14. Conduct a program to be presented each year to all junior and senior high coaches and student trainers to inform of procedures to be followed. 15. Visit the middle school to observe and advise in any activity that could prevent injuries to athletes. 16. Educate student trainers proper techniques of protective and preventive taping. 17. Provide a student trainer program that will enable student trainers to continue athletics training at a university or college. 18. Assist in the placement of graduating student trainers in university or college athletic training programs. 19. Turn in projected bid lists to the Director of Athletic Services at the end of football season. 20. Requisition athletic training supplies for all sports for the next school

year. This should be turned in to the Director of Athletic Services by January of the current year.

21. If during the school year the trainer runs out of athletic training

supplies, contact the athletic director to purchase supplemental supplies. The emergency purchase of athletic training supplies must be authorized by the athletic director and requires the signature of the business manager.

22. Maintain training room in a clean and organized manner.

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23. Meet with school and community groups to explain the athletic

training system in Aldine I.S.D. 24. Serve as a consultant to coaches on conditioning programs, off-season programs, diet etc. 25. Serve as a consultant on athletic equipment

26. Be in attendance at all varsity football games and other home athletic events in accordance with the assigned event coverage schedule. The priority coverage guidelines are outlined below.

Priority Coverage for Athletic Events At different times during the year there are athletic events that occur

simultaneously, at these times the athletic trainer will cover the sport with the highest priority. High profile games and play-off games will override the priority list in some instances. It is understood that it is an impossibility for the athletic trainer to be in attendance at all athletic events, at those times it is the responsibility of the coach to care for the injured athlete. All athletic events held at any of the central athletic complexes will be covered by a trainer.

FALL WINTER SPRING 1. Football 1. Soccer 1. Baseball 2. Volleyball 2. Basketball 2. Softball 3. Cross-Country 3. Swimming 3. Track 4. Team Tennis 4. Tennis 5. Golf 5. Golf The team physician has the following responsibilities: 1. The team physician has complete control over any injuries occurring in Aldine I.S.D. athletics. The athletic trainer will use his/her discretion as to which injuries need to be referred to the team physician. 2. The team physician has complete control over all treatments, rehabilitation, referrals to specialists, etc. The athlete can be referred to any specialist the team physician prefers. The athletic trainers prefer

that most referrals go to the orthopedic specialist. The team orthopedic specialist usually has more experience with athletic injuries, and the athletic trainer has a better working relationship with them.

3. The team physician is the final authority to decide if an athlete can participate, or when participation can begin following an injury.

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4. The team physician must keep records of all the athletes seen, and the diagnosis and treatment of that injury. 5. Establish a plan for the use of therapeutic modalities, standard training room protocol for injured athletes and the administering of over the counter medicines by the athletic trainer. 6. The team physician can help the athletic trainers stay abreast of current trends in sport medicines and help them become more knowledgeable in areas of first aid, treatments, prevention, and rehabilitation. 7. The team physician will give aid in administering physicals each year. 8. The team physician or appointed physician must attend all home football games and any other athletic events that are possible. 9. The team physician needs to keep the athletic trainer, coach, and parents

informed as to how the injury is progressing. In most cases informing the athletic trainer is sufficient. The athletic trainer will inform the parent and coach.

The team orthopedic specialist has the following responsibilities: 1. The team orthopedic specialist will become completely responsible for the athlete at the time the athlete is referred by the team physician. 2. The team orthopedic specialist will decide if an athlete can participate or

when participation can begin following an injury. 3. The team orthopedic specialist must keep records of all athletes seen, and the diagnosis of that injury. 4. Establish a plan for the use of therapeutic modalities standard training room protocol for the injured athlete and the administering of over the counter medicines by the athletic trainer. 5. The team orthopedic specialist can help the athletic trainer stay abreast

of current trends in sports medicine and help him become more knowledgeable in areas of first aid, treatment, and rehabilitation.

6. The team orthopedic specialist will give aid in administering physicals each year.

7. The team orthopedic specialist will attend as many home varsity games as his schedule will allow.

8. The team orthopedic specialist needs to keep the athletic trainer, coach

and parents informed as to how the injury is progressing. In most cases

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informing the athletic trainer is sufficient. The athletic trainer will inform the coach and parents.

D. Insurance Coverage The Aldine Independent School District is not liable for injury to the students or school personnel. Each athletic participant in grades 7 - 12 must be adequately covered by family insurance policy or must purchase the accident insurance available through the school. If the parents desire to have their personal insurance bear full responsibility they must sign a waiver and thus assume full responsibility for all medical expenses. E. Forms 1. Football Helmet Inspection Check List This form is to be used by the football coaches to verify that helmet is in proper repair. 2. Acknowledgment of Rules This form must be read and signed by the athlete, and the athlete's parents. This form must be turned in before the athlete is issued any equipment or works out. 3. U.I.L. Physical This form must be filled out by the athlete's parent, then signed by the parent and athlete, then taken to the team physician for the athletes pre-participation physical. This form must be turned in before the athlete is issued any equipment or works out. 4. Insurance Envelope or Insurance Waiver

Each student athlete must purchase the school insurance with the insurance envelope or have his parents sign the insurance waiver and have it notarized.

5. Injury Status Sheet

This form is to be completed by the athletic trainer at the end of each day. Its purpose is to show the playing status of each injured player and show their status for the upcoming game.

6. Daily Treatment Record

This form is a record of all treatments that were given to athletes for the day.

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7. Squad List

Squad Lists are to be maintained on the Rank One System. Athletic Trainers at the High Schools and Head Coaches at Middle Schools are responsible for clearing the student-athletes in the Rank One System once all required documents have been received. Once the student-athletes have been activated, it is the sport head coach’s responsibility to build his/her squad list on the Rank One System and maintain it accurately. 8. UIL Parent/Student Steroid Agreement and Acknowledgement

This form is required to be on file before participation begins. It outlines the dangers involved with steroid use, and is an acknowledgement by both student and parent that they agree to participate in the UIL Random Steroid Testing Program.

F. Procedures General Procedure For Management of The Injured Athlete 1. Every student desiring to participate in the programs of the Athletic

Department of the Aldine Independent School District must present a completed UIL physical, acknowledgment of rules, steroid testing acknowledgment, emergency card, insurance envelope or insurance waiver before he can be issued equipment or participate in any athletic period, practice, scrimmage or game. At the senior high schools, only the Athletic Trainer can approve an athlete for participation. This is done by activating the student-athlete in the Rank One System. At the middle schools, the Sport’s head coach is responsible for approving all athletes for participation. Only student-atheltes that have been cleared for participation will be activated in the Rank One System. F a student is not activated, they are not eligible to be placed on a roster or be issued equipment.

2. These forms should be kept in the athlete's file in the athletic trainers office. 3. When the athlete is injured in the absence of the athletic trainer the athlete's coach or student athletic trainer (if the coach feels the injury is minor) is responsible to: a. Render first aid b. Call the athletic trainer c. Send the athlete to the high school training room with his parent or accompany him yourself. A female parent or coach should

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accompany each female athlete. d. In cases of extreme emergency send the athlete directly to the hospital emergency room by way of ambulance, and contact the athletic trainer as soon as possible. e. In the event of sickness or injury to a student requiring transportation to a medical facility away from school or away from the site of a school activity, that student, if not accompanied by a family representative, will be accompanied by an adult school district representative. The school district representative will remain with the student until supervision is released to an adult family representative. The school district teacher, sponsor, or coach directing the student's activity at the same time of the incident shall follow-up on the medical status of the student as soon as possible and the findings shall be reported to the building principal. 4. When an athlete is injured in the presence of the athletic trainer he/she will direct the first aid procedures at his discretion. 5. When the athlete is referred to the high school training room an entry is made in the daily treatment report. This record is for future reference. 6. Referral is made to the team physician for diagnosis and treatment unless the injury is apparently "minor".

7. If the athlete has purchased the school accident insurance a completed insurance claim form is sent with the athlete to the team physician. This form contains information on the injury as well as insurance information.

8. The team physician will then discuss the injury with the athletic trainer when a treatment and rehabilitation program will be outlined for this particular injury. A projected date that the athlete may return to activity is also established.

G. Transporting Injured Athletes: In the event of sickness or injury to a student requiring transportation to a medical facility away from school or away from the site of a school activity, that student, if not accompanied by a family representative, will be accompanied by an adult school district representative. The school district representative will remain with the student until supervision is released to an adult family representative. The school district teacher, sponsor, or coach directing the student’s activity at the same time of the incident shall follow-up

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on the medical status of the student as soon as possible and the findings shall be reported to the building principal and the Athletic Director.

H. Ozone Plan Levels and Protocols: Green – Measured values range from 0 to 79 ppb. Ozone levels in this range are considered healthy. No Restrictions for outdoor participation. Yellow – Measured values range from 80 to 124 ppb. Ozone levels in this range are considered moderate. No Restriction for outdoor participation. Orange – Measured values range from 125 to 164 ppb. Ozone levels in this range are considered unhealthy for sensitive groups. Students-Athletes with Respiratory Problems are to be monitored closely and given plenty of opportunity to rest as needed during outdoor activity. Red – Measured values range from 165 to 204 ppb. Ozone levels in this range are considered unhealthy. Student-Athletes with Respiratory Problems may not participate. All others are to be monitored closely and given plenty of opportunity to rest as needed during outdoor activity. Purple – Measured values range 205 ppb and higher. Ozone levels in this range are considered very unhealthy. All outdoor activities will be suspended. I. Lighting Safety: Lighting may be the most frequently encountered severe storm hazard endangering physically active people each year. Millions of lightning flashes strike the ground annually in the United States, causing nearly 100 deaths and 400 injuries. Three quarters of all lighting casualties occur between May and September, and nearly four fifths occur between 10:00 AM and 7:00 PM, which coincides with the hours for most athletic events. Recommendations for Lightning Safety

1. Establish a chain of command that identifies who is to make the call to remove individuals from the field.

2. Name a designated weather watcher (A person who actively looks for the signs of threatening weather and notifies the chain of command if severe weather becomes dangerous).

3. Have a means of monitoring local weather forecast and warnings. 4. Designate a safe shelter for each venue. See example below. 5. use the Flash-to-Bang count to determine when to go to safety. By the time the

flash-to-bang count approaches thirty seconds all individuals should be already inside a safe structure. See method of determining Flash-to-Bang count below.

6. Once activities have been suspended, wait at least thirty minutes following the last sound of thunder or lightning flash prior to resuming an activity or returning outdoors.

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7. Avoid being the highest point in an open field, in contact with, or proximity to the highest point, as well as being on the open water. Do not take shelter under or near trees, flagpoles, or light poles.

8. Assume that lightning safe position (crouched on the ground weight on the balls of the feet, feet together, head lowered, and ears covered) for individuals who feel their hair stand on end, skin tingle, or hear “crackling” noises. Do not lie flat on the ground.

9. Observe the following basic first aid procedures in managing victims of a lightning strike: • Activate local EMS • Lightning victims do not “carry a charge” and are safe to touch. • If necessary, move the victim with care to a safer location. • Evaluate airway, breathing, and circulation, and begins CPR if necessary. • Evaluate and treat for hypothermia, shock, fractures, and/or burns.

10. All individuals have the right to leave an athletic site in order to seek a safe structure if the person feels in danger of impending lightning activity, without fear of repercussions or penalty from anyone.

Definitions

Safe Shelter: 1. A safe location is any substantial, frequently inhabited building. The building should have four solid walls (not a dug out), electrical and telephone wiring, as well as plumbing all of which aid in grounding a structure. 2. The secondary choice for a safer location from the lightning hazard is a fully enclosed vehicle with a metal roof and the windows completely closed. It is important to not touch any part of the metal framework of the vehicle while inside it during ongoing thunderstorms. 3. It is not safe to shower, bathe, or talk on landline phones while inside of a safe shelter during thunderstorms (cell phones are ok). Flash-to-Bang: To use flash-to-bang method, begin counting when sighting a lightning flash. Counting is stopped when the associated bang (thunder) is heard. Divide this count by five to determine the distance to the lightning flash (in miles). For example, a flash-to-bang count of thirty seconds equates to a distance of six miles. Lightning has struck from as far away as 10 miles from the storm center. Postpone or suspend activity if a thunderstorm appears imminent before of during an activity or contest (irrespective of whether lightning is seen or thunder heard) until the hazard has passed. Signs of imminent thunderstorm activity are darkening clouds, high winds, and thunder or lightning activity. J. Heat Policies

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1. All AISD coaches are required to be certified in CPR/First Aid/Automated External Defibrilators. Our Athletic Trainers are certified instructors for the American Red Cross, and annually certify our coaching staffs in SPORT SAFETY according to the American Red Cross guidelines. This training includes a module that deal with heat related illnesses and their signs/symptoms. 2. Water is available at all times during all practices. Players are free to pick up water and return to their work group. 3. At the end of one hour of practice, a group or team water break will be scheduled. The break will last 20-30 minutes. During that time, the team will be removed to a shaded area or indoors. Players will be allowed water, Gatorade, electrolyte tablets, ice, and cold wet towels to help cool down. Equipment such as helmets and shoulders pads should be removed. Coaches and Athletic Trainers are to stay with the players during this break and observe them for signs and symptoms of heat illnesses. 4. Each campus has the necessary supplies available to provide for these policies. Each has adequate water coolers, cups, and water bottles. 5. Cross country workouts will be restricted to courses that allow for better supervision. K. HIPAA Policy and Position Statement: The medical information privacy sections of the Health Insurance Portability and Accountability Act (HIPAA) do not apply to the medical information or medical histories kept by the Aldine Independent School District (AISD) regarding its student-athletes. Every effort will be made to maintain strict confidentiality of these medical records. However, an open line of communication must be maintained between all AISD employees determined to have legitimate educational interests and the student-athlete’s parent/guardians. This is done in order to protect and provide for the well being and safety of the student-athlete. Therefore, it is the position of the Aldine I.S.D. Athletic Department that under the Family Educational Rights and Privacy Act (FERPA). Any and all medical records kept by the AISD Athletic Department will be regarded as educational information about the student-athlete, and may be shared with fellow AISD faculty, staff, and administration, including team affiliated physicians. The disclosure must be made to a person who is reasonably able to prevent or lessen a serious and imminent threat to the health and safety of the student-athlete. The Aldine Independent School District, its faculty, staff and Board of Trustees will be held harmless as a result of breech of perceived breech of HIPAA Medical Information Privacy Codes, and will additionally maintain its governmental right to sovereign immunity under the law as a state entity. Effective April 14, 2003.

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L. Steroid Policy: In order to raise awareness of the ill effects of steroids, we have enclosed a fact sheet to post or distribute to students and parents. The facts enclosed speak for themselves, and students need to know that these drugs are not a quick answer for better performance. Moreover, any gains made as a result of steroid use quickly disappear when use is stopped, while damage done to organs, joints and the rest of the body may be permanent. Millions of athletes have focused on proper diet, exercise and rest and have excelled without their use.

athletic department m.o.campbell educational … coaches...friday, december 11 end of three week...

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