asucode manual compilation

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A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies

The ASU Code 1


Page

Chapter 1 General Provisions 6

Article 1 Title 6

2 Nature 6

3 The Charter 6

4 Essence of the University Existence 6

5 Policies 6

6 Powers 7

Chapter 2 The Governing Board 7

Article 7 Composition and Manner of Appointment 7

8 Powers and Duties 8

9 Term of Office 11

10 Meetings 11

11 Committees 11

12 Filing of Report 11

Chapter 3 The University Academic Council 12

Article 13 Composition 12

14 Powers 12

15 Presiding Officers 12

16 Meetings 13

17 Amendments 13

18 Committees 13

Chapter 4 The Administrative Council 14

Article 19 Composition 14

20 Duties 14

21 Meetings 14

22 Committees 14

Chapter 5 Officers of Administration 15

Article 23 University Officers 15

24 The Administration 15

25 Qualifications of the University President 15

26 Powers and Duties of the University President 15

27 The Vice President for Administration 17

28 Duties of the Vice President for Administration 18

29 The Vice President for Academic Affairs 19

30 Duties of the Vice President for Academic Affairs 19

31 The Vice President for Research and Extension 20

Contents


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32 Duties of the Vice President for Research and Extension 21

33 The Vice President for Resource Generation 22

34 Duties of the Vice President for Resource Generation 22

35 The University/Board Secretary 23

36 The Executive Director 24

37 The Deans 26

38 The Director of Research and Development 2639 The Director of Extension and Community Services 28

40 The Director of Training Services 29

41 The Director of Information and Communication TechnologyServices

29

42 The Director of Student Affairs 31

43 The Director of Admission and Registrarship 31

44 The Director of Curriculum and Instruction 32

45 The Director of Library 33

46 The Director of National Service Training Program 3447 The Director of Administrative Services 34

48 The Director of Finance Services 35

49 The Director of Physical Plant Development Services 36

50 The Director of Monitoring and Evaluation 37

51 The Director of Alumni and Public Relations 38

52 The Executive Assistant 38

53 The University Legal Counsel 40

Chapter 6 The University PersonnelArticle 54 Composition 40

55 Conditions and Employment 40

56 Qualifications 41

57 Hiring 41

58 Promotion 42

59 Appointment 45

60 Change of Status 45

61 Compensation 46

62 Protest 46

63 Academic Freedom of Teachers 47

64 Tenure 48

65 Resignation and Transfer 48

66 Fellowship Awards 48

67 Sabbatical Assignment 49

68 Work Load 50

69 Related Matters for Academic and Non-Academic Staff 51

70 Open Provisions 51


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Chapter 7 52Administrative Staff

Article 71 Appointments 52

72 Faculty Directory 52

73 Compensation 52

Chapter 8 Working Hours 53

Article 74 General Provisions 53

75 Service Reports 53

76 Consultation Hours 54

Chapter 9 Leave Benefits 54

Article 77 General Provisions 54

78 Vacation Leave 55

79 Sick Leave 56

80 Maternity Leave 56

81 Paternity Leave 56

82 Study Leave 57

83 Rehabilitation Leave 57

84 Special Leave Privileges 57

85 Parental Leave 57

86 Leave Without Pay and Unexplained Absences 58

87 Special Detail 58

88 Suspension and Removal 58

Chapter 10 Privileges 59

Article 89 Study Privileges 59

90 Insurance and Retirement 59

91 Merit and Awards 59

92 Organizations and Associations 60

Chapter 11 Administrative Matters 60

Article 93 Flow of Communications 60

94 Supervision of Buildings and Grounds 6095 Use of Building and Grounds 60

96 Custodianship of Buildings and Facilities 61

97 Property Responsibility 61

98 Use and Operation of Motor Vehicles 61

99 Solicitations 61

100 Sale and Disposal of University Property 61

101 Purchasing and Requisitions 61


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102 Procurement 62

103 Bidding 62

104 Negotiated Purchase 63

105 Emergency Purchase 64

106 University Budget 64

107 Records Management 65

108 Records Maintenance 65

109 Records Classification and Filing 65

110 Records Disposition 65

111 Reference Service 67

112 Medical Services 67

113 Dental Services 68

114 Financial Management 68

115 Budget Implementation 68

116 Internal Accounting Control and Disbursement 69

117 Accounting and Auditing 69

118 Donations and Endowments 70


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The Aklan State University Code

Title One provides information about the governance and administration of the Aklan StateUniversity in terms of its mission and purposes, the people who work therein, and their respective

rights and duties necessary for the realization of the goals and objectives of the University.

Article 1. Title. This Manual shall be known as The Aklan State University Code

otherwise known as the ASU Administrative Code.

Article 2. Nature. The Aklan State University or ASU, with main address at Banga, Aklan,

Republic of the Philippines, is a public, non-sectarian, non-profit institution of

tertiary and higher learning principally supported by state funds.

Article 3. The Charter. The Aklan State College of Agriculture was established thru RA7371 and on April 4, 2001, was converted into the Aklan State University by

virtue of RA 9055. Likewise, RA 8292 is one bases of the governance of ASU.

Article 4. Essence of the University Existence

Section 1. The Aklan State University shall primarily provide advanced instruction

and professional training in agriculture, science and technology,

education and other related fields, undertake research and extension

services and provide progressive leadership in these areas: Provided,

that the University shall insure that it retains its original mandate as a

primarily agricultural institution (Sec 2, RA 9055).

Section 2. The University shall offer undergraduate, graduate and short-term

technical courses within its areas of specialization, especially agriculture,

and in accordance to its capabilities, as the Board of Regents may deem

necessary to carry out its objectives, particularly in order to meet the

needs of the province and the region: Provided, that in case of graduate

courses, the University shall strengthen the masters and doctorate

programs in agricultural courses (Sec 3, RA 9055).

Article 5. Policies. The operations of the University are guided by the following policies:

Section 1. Academic Freedom. The University shall enjoy academic freedom.

Institutional academic freedom is the freedom of the University fromintervention and control in the conduct of its affairs. Individual

academic freedom is the right of the faculty and the student to conduct

academic and scholarly inquiry and to publish the results without prior

restraint or subsequent punishment.

Section 2. Responsibility. The University is responsible for carrying out the basic

principles laid down by the Constitution of the Republic of the

Philippines and to relate its activities and offerings to the needs of the

region and the nation.


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Section 3. Academic Standards. The University shall achieve and maintain high

academic standards of instruction, research, extension and production.

Administrative and auxiliary activities shall be supportive of these

functions.

Section 4. Autonomy. The heads of the various campuses, colleges and units shall

exercise autonomy in the conduct of their internal affairs in consonance

with their functions subject to certain limitations as may be provided by

law and the Aklan State University rules and regulations.

Article 6. Powers. In addition to those provided in the Constitution of the Republic of

the Philippines, the powers of the University shall be those set forth in its

Charter (RA 9055), those granted to corporations under the Corporation

Law and such other powers as may hereafter be provided by law. The

administration of the Aklan State University and the exercise of its powers shall

be vested exclusively in the Board of Regents.

Article 7. Composition and Manner of Appointment

Section 1. Composition. The governing body of the Aklan State University shall be

the Board of Regents, herein after referred to as the Board, which shall

be composed of the following (Sec 5, RA 9055):

a. The Chairperson of the Commission on Higher Education (CHED),

Chairperson;

b. The President of the University, Vice Chairperson;

c. The Chairperson of the Committee on Education, Arts and Culture of the

Senate, member;

d. The Chairperson of the Committee on Higher and Technical Education of

the House of Representatives, member;

e. The Regional Director of the National Economic and Development Authority

(NEDA), member;

f. The Regional Director of the Department of Agriculture, member,

g. The President of the Faculty Federation of the University, member,

h. The President of the Student Federation of the University, member,

i. The President of the Alumni Federation of the University, member; and

j. Two (2) prominent citizens who have distinguished themselves in their

professions or fields of specialization of the University, chosen from among

a list of at least five (5) qualified persons in the Province of Aklan as

recommended by the search committee constituted by the University

president, in consultation with the Chairperson of the CHED, based on the

normal standards and qualifications of the position, members.


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Section 2. Manner of Appointment. The Governing Board Chair, Vice Chair and the

Members coming from the government have the right to sit as Chair, Vice-

Chair and as Members thereof ipso facto upon their assumption into office

(Sec 8, RA 8292 IRR).

Article 8. Powers and Duties

Section 1. The Board shall promulgate and implement policies in accordance with the

declared state policies on education and other pertinent provisions of theConstitution on education, agriculture, science and technology, as well as

the policies, standards and thrusts of the CHED under Republic Act No.

7722 (Sec 6, RA 9055).

Section 2. The Board of Regents shall have the following specific powers and duties

in addition to its general powers of administration and the exercise of all

the powers granted to the board of directors of a corporation under

section 36 of Batas Pambansa Blg. 68, otherwise known as the Corporation

Code of the Philippines:

a. to enact rules and regulations, not contrary to law, as may be necessary tocarry out the purposes and functions of the University;

b. to receive and appropriate all sums as may be provided, for the support of

the University in the manner it may determine, in its discretion, to carry out

the purposes and functions of the University;

c. to receive in trust legacies, gifts and donations of real and personal

properties of all kinds and to administer and dispose the same when

necessary for the benefit of the University and subject to limitations,

directions and instructions of the donor, if any. Such donations shall be

exempted from all taxes and shall be considered as deductible items from

the income tax of the donor;

d. to fix the tuition fees and other necessary school fees and charges, such as,

but not limited to, matriculation fees, graduation fees and laboratory fees,

as it may deem proper and reasonable to impose after due consultations

with the involved sectors.

Such fees and charges, including government subsidies and other

income generated by the University, shall constitute special trust funds and

shall be deposited in any authorized government depository bank, and all

interests that shall accrue there from shall form part of the same funds for

the use of the University.

Any provision of existing laws, rules and regulations to the contrary

notwithstanding, any income generated by the University from tuition fees

and other charges, as well as from the operation of auxiliary services and

land grants, shall be retained by the University, and may be disbursed by the

Board for instruction, research, extension, or other programs/projects of the


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University: Provided that all fiduciary fees shall be disbursed for the specific

purposes for which they are collected.

If, for reasons beyond its control, the University shall not be able to

pursue any project for which funds have been appropriated and allocated

under its approved program of expenditures, the Board may authorize the

use of said funds for any reasonable purpose which, in its discretion, may be

necessary and urgent for the attainment of the objectives and goals of the

University;

e. to adopt and implement a socialized scheme of tuition and school fees for

greater access to poor but deserving students;

f. to authorize the construction or repair of its buildings, machineries,

equipment and other facilities and the purchase and acquisition of real and

personal properties, including necessary supplies, materials and equipment;

g. to appoint, upon recommendation of the president of the University, vice

presidents, deans, directors and heads of departments, faculty members and

other officials and employees of the University;

h. to fix and adjust salaries of faculty members and administrative officials and

employees subject to the provisions of the Revised Compensation and

Position Classification System and other pertinent budget and

compensation laws governing hours of service, and such other duties and

conditions as it may deem proper; to grant them, at its discretion, leaves of

absence under such regulations as it may promulgate, any provision of

existing law to the contrary notwithstanding; and to remove them, for cause

in accordance with the requirements of due process of law;

i. to approve the curricula, institutional programs and rules of discipline drawn

by the administrative and academic councils as herein provided;

j. to set policies on admission and graduation of students;

k. to award honorary degrees upon persons in recognition of outstanding

contribution in the field of agriculture or any field of specialization within

the academic competence of the University; and to authorize the award of

certificate of completion for non-degree and non-traditional courses;

l. to establish and absorb tertiary institutions within the province of Aklan as

branches, centers, stations, etc., in coordination with the CHED and in

consultation with the Department of Budget and Management (DBM), and

to offer therein programs or courses to promote and carry out equal access

to educational opportunities mandated by the Constitution;

m. to establish research and extension centers of the University which promote

the development of the University;


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n. to establish chairs in the University and to provide fellowship for qualified

faculty members and scholarships to deserving students;

o. to delegate any of its powers and duties provided for herein above to the

president and/or other officials of the University as it may deem appropriate

so as to expedite the administration of the affairs of the University;

p. to authorize an external management audit of the institution, to be financed

by CHED, and to institute reforms, including academic and structural

changes, on the basis of audit results and recommendations;

q. to collaborate with other governing boards of state universities and colleges

within the Province of Aklan or Region VI, where it may be feasible, under

the supervision of the CHED in consultation with the DBM, the restructuring

of said colleges and universities to become more efficient, relevant,

productive and competitive;

r. to enter into joint ventures with business and industry for the profitable

development and management of the economic assets of the University, the

proceeds from which shall be used for the development and strengthening

of the same;

s. to develop consortia and other forms of linkages with local government

units, institutions and agencies, both public and private, local and foreign, in

furtherance of the purposes and objectives of the University;

t. to develop academic arrangements for institution capability building with

appropriate institutions and agencies, public or private, local or foreign, and

to appoint experts/ specialists as consultants, or visiting or exchangeprofessors, scholars, researchers, as the case may be;

u. to set up the adoption of modern and innovative modes of transmitting

knowledge such as the use of information technology, the dual system,

open-learning, community laboratory, etc., for the promotion of greater

access to higher education;

v. to establish policy guidelines and procedures for participative decision-

making and transparency within the University;

w. to privatize, where most advantageous to the University, management ofnon-academic services such as health, food, building, grounds or property

maintenance and such other similar activities; and

x. to extend the term of the president of the University beyond the age of

retirement but not later than the age of seventy (70), whose performance

has been unanimously rated as outstanding and upon unanimous

recommendation of the search committee.


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Article 9. Term of Office. The presidents of the faculty, alumni and student federations

shall be coterminous with their respective terms of office in such capacities in

accordance with their respective Constitution and By-Laws. The prominent

citizens shall serve for a term of two (2) years (Sec 3, RA 9055 & Sec 12, RA8292

IRR).

Article 10. Meetings. The Board of Regents shall regularly convene at least once every

quarter. However, the Chairman of the Board may, upon three (3) days prior

written notice, call a special meeting whenever necessary (sec 8, RA 9055).

Section 1. A quorum of the Board of Regents shall consist of majority of all

members holding office at the time of the meeting. Provided, however,

that the Chairperson of the CHED or the president of the University is

among those present in the meeting (Sec 8, RA 9055).

Section 2. In the absence of the Chairperson of the CHED, a commissioner of the

CHED, duly designated by him, shall represent him in the meetings with

all the rights and responsibilities of a regular member. Provided,however, that in the said meeting, the president of the University as the

vice Chairperson shall be the presiding officer (Sec 8, RA 9055).

Section 3. The members of the Board shall not receive any salary but they shall be

entitled to reimbursements for actual and necessary expenses incurred,

either in their attendance to meetings of the Board or in connection with

other official business authorized by resolution of the Board, subject to

pertinent existing laws and regulations (Sec 8, RA 9055).

Article 11. Committees

Section 1. The Board of Regents shall create committees as it may deem necessary

for the proper performance of its functions.

Section 2. The president of the University shall be a member of all committees

created by the Board of Regents.

Article 12. Filing of Report. On or before the fifteenth (15th) day of the second month

after the opening of regular classes each year, the President of the University

shall file with the Office of the President of the Republic of the Philippines

through the Chairperson of the CHED, the Senate and House of Representatives

a detailed report on the progress, conditions, and needs of the University.


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Article 13. Composition

Section 1. There shall be an Academic Council with the President of the

University as Chairperson and all members of the instructional staff, with

the rank of not lower than Assistant Professor, as members (Sec 11, RA

9055).Section 2. The University Secretary shall act as the secretary of the Academic

Council. It shall be his/her duty to issue notices and agenda of meetings

of the Council, keep minutes of its proceedings, and furnish a copy of

the minutes to each member of the Council.

Article 14. Powers

Section 1. The Academic Council shall have the following powers:

a. to prescribe curricular offerings in the University subject to the

approval of the Board of Regents;

b. to fix the requirements for admission to the University, subject to

the approval of the Board of Regents;

c. to fix the requirements for graduation and to confer degrees,

subject to the review and approval of the Board of Regents;

d. to recommend students or others to be recipients of degrees,

honors, and awards;

e. to formulate academic policies, subject to the review and approval

of the Board of Regents;

f. to prescribe the rules and regulations of discipline, subject to the

review and approval of the Board of Regents;

g. to exercise disciplinary power over students through the President

of the University upon the recommendation of the Committee on

Discipline;

h. to express the view of the faculty on matters of general concern;

and

i. to perform such other functions as may be delegated by the Board

of Regents or by the President of the University.

Article 15. Presiding Officer

Section 1. The president of the University shall be the presiding officer of the

Academic Council. In his/her absence, the Vice-President for Academic

Affairs shall preside, or in the absence of both, the Council shall elect a

presiding officer from among themselves after the Secretary of the


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Article 19. Composition

Section 1. There shall be an Administrative Council consisting of the President of

the University as Chairperson, the Vice-Presidents, the University

Secretary, Deans, Directors and other officials of equal rank as

members (Sec 10, RA 9055).

Section 2. The University Secretary shall be the secretary of the Administrative

Council who shall disseminate the notice and agenda of meetings.

Article 20. Duties

Section 1. The Administrative Council shall review and recommend to the Board of

Regents policies governing the administration, management and

development planning of the University for appropriate action (Sec 10,

RA 9055).

Section 2. The specific duties of the Administrative Council are as follows:a. to serve as an advisory body to the President of the University on

official matters;

b. to serve as a coordinating committee for the various committees

of the University for more effective performance of functions and

attainment of ends;

c. to decide on disciplinary cases in accordance with the rules of

discipline promulgated by the Academic Council and the existing

Civil Service rules and regulations;

d. to act as a committee on all matters not covered by othercommittees of the University; and

e. to formulate administrative policies, subject to the review and

approval of the Board of Regents.

Article 21. Meetings

Section 1. A meeting of the Administrative Council shall be called by the

President of the University, or the Officer-in-charge, or upon the request

of the majority of all the members of the Council.

Section 2. The quorum shall be a simple majority of all the members of the Council.

Article 22. Committees

Section 1. The Administrative Council may create such committees as it may deem

necessary.


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Article 23. University Officers

Section 1. The Officers of Administration of the University shall be the President,

Vice Presidents, Board/University Secretary, Executive Directors, Deans,

Directors and other Administrative Heads.

Article 24. The Administration

Section 1. The University shall be headed by a President who shall render full-time

service. He/she shall be appointed by the Board of Regents upon the

recommendation of a duly constituted search committee. He/she shall

hold office for a term of four (4) years, extendible only for another four

(4) years (Sec 9, RA 9055).

Section 2. The President of the University shall be assisted by the Vice President for

Administration, Vice President for Academic Affairs, Vice President for

Research and Extension and Vice President for Resource Generation who

shall be appointed/designated by the Board of Regents upon theformers recommendation.

Section 3. In case of vacancy in the office of the President by reason of death,

compulsory retirement, resignation, removal for cause or incapacity of

the President to perform the functions of his/her office, the Board of

Regents shall have the authority to designate an officer-in-charge

pending the appointment of a new president .

Section 4. In case of vacancy in the office of the President of the University as

mentioned in Section 3, his/her successor shall hold office for the

unexpired term. If the successor shall serve for a period of more than

two (2) years, then such shall be considered as one full term for the

successor .

Section 5. Should the term of office of the President of the University expire before

he reaches retirement age, he/she shall be given the professorial rank

based on his/her NBC 461 print-out.

Article 25. Qualifications of the University President

Section 1. The President of the University shall be holder of any doctorate degree

or its equivalent. He/she shall have at least five (5) years of very

satisfactory administrative and supervisory performance and experiencein an institution of higher learning.

Article 26. Powers and Duties of the University President

Section 1. The powers and duties of the President of the University in addition to

those specifically provided in RA 9055, shall be those usually pertaining

to the Office of the President of a similar university and those delegated

by the Board of Regents.

Section 2. The specific powers and duties of the President of the University are asfollows:


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a. carries out the general policies laid down by the Board and

shall have the power to act within the limits of the said policies.

He/she shall have the powers to exclusively direct and assign

the details of executive action;

b. determines the agenda of all meetings of the Board, Academic

Council, and Administrative Council. Provided, however, that any

member of the Board or of the Council is entitled to have any

pertinent matter included in the agenda upon written request;

c. recommends for appointment/designation to the Board,

qualified persons to fill vacancies and new positions under the

terms and conditions laid down by the Board and the Civil

Service Commission;

d. holds general responsibility for the maintenance of high

academic standards and the enforcement of discipline in the

University;

e. presides at commencement and other public exercises of the

University and confer such degrees and honors as granted bythe Board. All diplomas and certificates issued by the University

at the regular commencement exercises shall be signed by him/

her, Dean, Board and University Secretary and University

Registrar;

f. acts as the official link between the academic and non-

academic staff and students of the University on one hand and

the Board on the other;

g. exercises such powers and functions as delegated to him/her or

as authorized by the Board. The President shall inform the

Board of any action taken by him/her in accordance with his/her

power and duty;

h. approves request for change of the leave status of any

member of the academic staff from teachers leave to

cumulative leave or vice-versa subject to policies approved by

the Board;

i. holds the members of the academic and non-academic staff to

the full discharge of their duties, and if the exigency of the

service demands, shall, after consultation with the Vice

President, Directors, Deans or Units Head concerned, initiate thenecessary proceedings for separation from the service of any of

them;

j. submits an annual report to the Board on the performance of

the University in the preceding fiscal year and the needs of the

next year not later than ninety (90) days after the end of the

academic year;

k. prepares and present to the Board the annual budget of the

University;


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l. reviews, modifies or disapproves any action or resolution of any

body in the University if, in his judgment, the larger interest of

the University so requires. Should such power be exercised, he/

she shall communicate his/her decision in writing to the body

concerned, stating therein the reasons for the action; thereafter,

he/she shall inform the Board which body may subsequently

take any action deemed appropriate in connection therewith;

m. receives all notices for the Board, endorses the same for

inclusion in the immediately following Board meeting;

n. delegates presidential functions to any officer or officers or

office in accordance with the rules prescribed by the Board;

o. supervises all academic, business and financial operations of

the University;

p. signs in behalf of the University all contracts, deeds and other

instruments necessary for the proper conduct of the University;

however, in regularly recurring undertakings and transactions

where action is virtually ministerial, the conditions and termstherefore having been fixed by the University budget, and by

existing regulations and general laws, the President may direct

in writing, officers to sign such documents, subject to

safeguards that the President may impose; and

q. reorganizes the University subject to the provisions of its

Charter and other applicable laws. That is, he/she has the power

to create and abolish new colleges, offices, units or reorganize

them; and transfer offices or units with due respect to security

of tenure of all employees in accordance with existing laws and

Civil Services Rules and Regulations, subject to the approval ofthe Board;

r. designates a Vice President and /or a ranking officer to act as

Officer-In-Charge who shall carry out routine management of

the University in his/her name and in accordance to his/her

instructions and the policies of the Board in case of his brief

absence or official travel;

s. invites from time to time, scholars of eminence, and other

persons who have achieved distinction in some learned

profession or career, to deliver a lecture or a series, thereof.

t. recommends to the Board fixed and revised rates of honoraria

or allowances for personnel appointed to basic positions on

additional or special assignments, unless otherwise provided by

existing laws.

Article 27. The Vice President for Administration

Section 1. The Vice President for Administration shall be appointed/

designated by the Board of Regents upon the recommendation of the

President of the University. He/she shall be a holder of at least a


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masters degree in a related field and shall have at least a very

satisfactory administrative and supervisory performance and experience

of at least five (5) years in an institution of higher learning preferably

from ASU.

Section 2. The Vice President for Administration shall be directly responsible to the

President of the University. He/she shall have a term of two (2) years

without prejudice to redesignation/reappointment for another two (2)

years or until he/she reaches retirement which comes first. However, the

designation/appointment could be withdrawn anytime for cause.

Article 28. Duties of the Vice President for Administration

Section 1. He/she shall coordinate with the President of the University and the

other Vice President on matters related to the operation of the

University.

Section 2. He/she shall have supervision over all offices and support services under

him as reflected in the organizational structure of the University.

Section 3. Other specific duties of the Vice President for Administration are as

follows:

a. serves as deputy of the ASU President and performs functions

that the later or the Board of Regents may assign to him/her;

b. assists the ASU President in the administration of the university

and sourcing donations and grant-in-aid for the support of

scholarships and development of school facilities;

c. recommends to the ASU President the allocation of funds for

administrative, resource generation, and auxiliary operations in

consultation with the Directors of Administrative Services,

Finance services, Physical Plant Development services, andAuxiliary Services;

d. ascertains that actual expenditures are in accordance with the

authorized appropriations and allotments in the Offices following

the government accounting and auditing rules and regulations;

e. certifies the disbursement vouchers that expenses/advances are

necessary, lawful and incurred under his/her direct supervision;

f. supervises the operations of the Administrative Services, Finance

Services, and Physical Plant Development and Management, and

Security Services.

g. provides administrative support to the Executive Directors,

Deans, Directors and Units Heads of the University to attain the

goals and objectives of their respective schools /college/units to

realize the shared vision for the University;

h. provides effective liaison between the University and the

community, other educational institutions, agencies, and

organizations of the Local Government units; and

i. prepares and submits periodic reports to the ASU President for


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submission to the other Board of Regents, DBM, COA, Congress

and other government agencies.

Article 29. The Vice President for Academic Affairs

Section 1. The Vice President for Academic Affairs shall be designated by the Board

of Regents upon the recommendation of the President of the University.

He/she shall be a holder of a doctorate degree in a related field and

shall have at least a very satisfactory administrative and supervisoryperformance and experience of at least five (5) years in an institution of

higher learning preferably from ASU.

Section 2. The Vice President for Academic Affairs shall be directly responsible to

the President. He/she shall serve for a term of two (2) years without

prejudice to re-designation/re-appointment for another two (2) years or

until he/she reaches retirement age whenever comes first. However, the

designation/appointment could be withdrawn anytime for a cause.

Article 30. Duties of the Vice President for Academic Affairs

Section 1. To coordinate with the President of the University and other Vice

Presidents regarding the academic programs of the University.

Section 2. To provide effective liaison between the University and the academic

community both local, national and international.

Section 3. To initiate and undertake activities that should keep the University

updated with recent developments in the academic affairs.

Section 4. The specific duties of the Vice-President for Academic Affairs are as

follows:

a. serves as deputy of the ASU President on academic affairs;

b. supervises the personnel, budget and expenditures, andannual procurement planning, and recommends to the

Office of the University President the allocation of funds and

personnel appointment for the offices of National Service

Training Program (NSTP), Admission and Registrarship,

Student Affairs, Library and Information Services, and

Curriculum and Instruction Development under his

supervision;

c. ascertains that actual expenditures are in accordance with the

authorized appropriation on allotments in the offices of the

Academic Affairs following the government accounting andauditing rules and regulations;

d. certifies the disbursement voucher that expenses/advances

are necessary, lawful and incurred by the offices of NSTP,

Admission and Registrarship, Student Affairs, Library and

Information Services; and Curriculum and instruction

Development;

e. coordinates with the Vice Presidents, Campus Heads, Deans,

Directors and Unit Heads regarding Curriculum, and


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Instruction Development, Student Affairs, Admission and

Registrarship, Library and Information Services Programs of

the University;

f. provides effective liaison between the university and

community, other educational institutions, government and

non-government organizations, foundations etc., on

academic affairs;

g. reviews and assigns faculty workloads in coordination with

the Deans and Executive Directors in all campuses/degree

granting Units of the University;

h. prepares schedules of classes in all campuses/Degree

Granting Units in coordination with the Campus Heads,

Deans, and Registrars of the University;

i. prepares classroom assignments and utilization of classrooms

laboratory facilities, and other academic activities of the

University in coordination with Campus Heads and Deans;

j. prepares and implements the approved academic calendar

of the university, and recommends necessary changes/

amendments in consultation with the academic units of the

university to the Office of the University President;

k. initiates activities that shall keep the university abreast with

recent development in instruction, research, extension, and

production;

l. prepares and pursue programs for faculty and staff

development;

m. assists the President in sourcing donations and grants-in aid and income generation initiatives for the support of

scholarship and development of the students, faculty and

staff;

n. conduct meetings/ conferences/ training workshops/

seminars in coordination with the President, Vice President,

Campus Heads, Deans, Directors and other Unit Heads

regarding the planning, implementation, monitoring and

evaluation of academic programs of the university; and

o. performs other functions that the ASU President or Board ofRegents may assign;

Article 31. The Vice President for Research and Extension

Section 1. The Vice President for Research and Extension is directly responsible to

the President of the University. He/she shall serve for a term of two (2)

years without prejudice to re-designation for another two (2) years or

until he/she reaches retirement age whichever comes first. However, the



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Article 32. Duties of the Vice President for Research and Extension

Section 1. Coordinates with the President of the University and other Vice

Presidents regarding the research, extension, Information

Communication Technology and Training programs of the University.

Section 2. Provides effective liaison between the University and the research and

extension community both local, national and international.

Section 3. Initiates and undertakes activities that should keep the Universityupdated with recent developments in the research and extension affairs.

Section 4. The specific duties of the Vice President for Research and Extension are

as follows:

a. serves as deputy of the ASU President on research and extension;

b. supervises the personnel, budget and expenditures, and annual

procurement planning, and recommends to the office of the

University President the allocation of funds and personnel

appointments for the offices of Research and Development

Services, Extension and Community Services, Training Servicesand Information and communication Services;

c. ascertains that actual expenditures are in accordance with the

authorized appropriations on allotments in the offices under the

Office of the Research and Extension following the government

accounting and auditing rules and regulations;

d. certifies the disbursement voucher that expenses/advances are

necessary, lawful, and incurred by the offices of Research and

Development Services, Extension and Community Services,

Training Services and Information Communication Technology

Services under his/her direct supervision;

e. coordinates with the Vice Presidents, Dean, Directors and Units

Heads regarding Research and Development Services, Extension

and Community Services, Training Services and Information and

Communication Technology Services of the University;

f. provides effective liaison between the university and community,

and other educational institutions, government and non-

government organizations, foundations, research and training

institutions;

g. conduct In-house research and extension reviews, trainings,and initiates activities that shall keep the university abreast with

recent development in instruction, research, extension, and

production;

h. prepares and pursue programs for staff continuing development;

i. assists the President in sourcing donations and grants-in-aid

and income generation initiatives for the support of research

and development, extension and community services, training,

and information and communication technology programs;


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j. conduct meetings/conferences/trainings/ workshops/seminars

in coordination with the President, Vice Presidents, Executive

Directors, Deans, Directors and other unit heads regarding the

planning, implementation and Communication Development

Programs of the University; and

k. performs other function that the ASU President or Board of

Regents may assign.

Article 33. The Vice President for Resource Generation

Section 1. The Vice President for Resource Generation shall be designated by the

Board of Regents upon the recommendation of the University President.

He/she shall be a holder of at least a masters degree in a related field

and shall have at least a very satisfactory administrative and supervisory

performance and experience of at least five (5) years in an institution of

higher learning preferably from ASU.

Section 2. The Vice President for Resource Generation is directly responsible to the

President of the University. He shall serve for a term of two (2) years

without prejudice to re-designation another two (2) years or until hereaches retirement age whichever comes first. However, the


Article 34. Duties of the Vice President for Resource Generation

Section 1. Coordinates with the President of the University and other Vice

Presidents regarding the resource generation activities and programs of

the University.

Section 2. Make plans, initiate and undertake activities to generate resources for

the University.

Section 3. The specific duties of the Vice President for Resource Generation are asfollows:

a. exercises direct supervision and control over all offices and

services under him as reflected in the organizational structure of

the University;

b. initiates, reviews and develops proposals and guidelines on

income generating projects consistent with the available

resources of the different units of the University;

c. make plans, coordinate and direct the resource generation

activities and programs with the different resource generationunits of the University;

d. formulates, develops and evaluates resource generation policies

and standards for the University;

e. assists the President of the University in linkaging and resourcing

efforts through preparation of proposals, business plans or

special project to support the resource generation of the

University;

f. coordinates, consolidates and prepares report on the resource


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generation activities and programs of the University; and

g. performs such other functions that maybe delegated by the

President of the University.

Article 35. The University and Board Secretary

Section 1. The Board of Regents shall appoint a Secretary who shall serve as such

for both the Board and the University and shall keep all records and

proceedings of the Board. He/she shall communicate to each memberof the Board notice of meetings.

Section 2. The University and Board Secretary is the Chief Custodian of the Seal of

the University. As such, he/she shall oversee the production and

issuance of important documents of the Governing Board and shall affix

the Seal of the University thereon.

Section 3. The specific duties of the Board Secretary are as follows:

a. directly responsible to the Board of Regents;

b. consults with the Board of Regents as regards University

concerns;

c. provides liaison between/among the Board, the University

President and the rest of the ASU Community;

d. signs Board-approved resolutions and other documents together

with the Chairperson of the Board and the President;

e. issues calls and notices for Board Meetings in consultation with

the Chairman of the Board and the President of the University;

f. prepares the Agenda of Board Meetings, in consultation with the

President;

g. prepares the Minutes of Meetings of the Board;

h. Issues Excerpts of Minutes or Certifications on actions of the

Board;

i. prepares Referenda for action of the Board on matters of

immediate importance, in consultation with the Chairman of the

Board and/or the President;

j. maintains an Inventory of Board Resolutions;

k. oversees all committees created by the Board;

l. coordinates the activities of the Board;

m. maintains the Directory of the Board of Regents;

n. oversees the BOR Archives Office, specifically for the repository

of data relating to the governance body;

o. attends trainings, conferences, seminars and meetings pertinent

to University concerns; and

p. performs other function that the Board of Regents may assign.


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Section 4. The specific functions of the University Secretary are as follows:

a. directly responsible to the President;

b. consults with the President of the University as regards University

concern;

c. coordinates with the Other Officials of the University as regards

University matters;

d. signs important academic documents such as diplomas and/or

certificates of graduation together with the President and the

Deans; and affix the Seal of the University thereon;

e. represents the Office in the Administrative Council and Other

Councils;

f. represents the Office in the Faculty and Staff Development

Committee (FSDC), PRAISE and other Committees;

g. heads the Secretariat of the Administrative Council;

h. heads the Secretariat of the Academic Council;i. prepares and recommends to the University President the

budget and annual procurement plan of the Office of the

University and Board Secretary;

j. supervises and administers the personnel assigned in the Office

of the University and Board Secretary;

k. oversees the Ceremonies Department/Unit/Committee for the

University-wide convocations, including investitures; and

l. attends to other matters that the University President may

delegate.

Article 36. The Executive Director

Section 1. The Executive Director of the Campus of the University shall be

designated/ appointed by the Board of Regents upon the

recommendation of the President of the University. He/she shall be

designated for two (2) years without prejudice to renewal for another

two (2) years. However, the designation/ appointment could be

withdrawn anytime for a cause;

Section 2. The Executive Director is directly responsible to the President of the

University. He/she shall exercise control and general supervision,direction, evaluation and coordination of the instruction, research,

extension, production and other operations and activities of the

respective School/College/Academic Unit.

Section 3. The specific functions of the Executive Director are as follows:

a. plans, supervises and implements curricular offerings/programs

and activities of the Campus assignment;

b. directs the Dean to conduct periodic review and revision of

academic programs;


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c. direct the Dean to initiate the development and evaluation of

course studies, syllabi, modules and other instructional materials;

d. direct the Dean to assign the subject/academic loads of faculty

members;

e. defines appropriate program/project of supervision of the

different departments/units;

f. prepares and recommends to the University President the facultyand staff development plan of the College;

g. recommends to the University President the designation/

transfer/termination of faculty and staff member of the College/

School/Academic Unit;

h. recommends to the University President or his authorized

representative the authority to travel outside Aklan of the faculty

and staff;

i. approves, monitors and evaluates the Daily Time Records and

Locator Slips of Deans and unit Heads.

j. supervises, evaluates and recommends to the University

President the performance of the Dean and non-teaching

personnel;

k. coordinates with the Offices of the Vice President for Academic

Affairs, Student Affairs, Admissions and Registrarship and other

offices concerns in the admission, registration, transfer for

credits, scholarship and other related activities of the students;

l. supervises jurisdiction over disciplinary cases involving the

personnel and students within the limits of the rules prescribedby the University;

m. prepares and recommends to the University President the

budget proposal of the College/school/academic Unit;

n. administers the use and disbursement of allotted funds for the

Campus for the construction, repair/rehabilitation/maintenance

of school buildings, library facilities and vehicles as well as the

procurement of equipment, supplies and materials and services

within the limit approved by the University President;

o. approves voucher and sign checks for payment of services and

supplies and materials of not more than Fifty Thousand Pesos (P

50,000.00) for every financial transactions including approved

contract with government and private agencies/organizations;

p. approves voucher and signs checks for mandatory payment of

services rendered with initialed from the Finance officer; and

q. performs such other duties as maybe assigned by the University

President.


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Article 37. The Deans

Section 1. A Dean of the school/ college or academic unit of the University shall be

designated/ appointed by the Board of Regents upon the

recommendation of the President of the University. He/she shall be

designated for two (2) years without prejudice to renewal for another

two (2) years. However, the designation/ appointment could be

withdrawn anytime for a cause.

Section 2. The Dean is directly responsible to the President of the University. He/

she shall exercise control and general supervision, direction, evaluation

and coordination of the instruction, research, extension, production and

other operations and activities of the respective school/college/

academic unit.

Section 3. The specific functions of the Dean are as follows:

a. confers, coordinates and cooperates with other Academic and

non-academic units of the University, other training institutions,

study centers and agencies;

b. provides leadership in the development of curriculum materials

and promotion of research, extension and production function of

the academic unit;

c. prepares the program of expenditures and recommends budget

appropriations for the needs, projects, and programs of the

academic unit;

d. recommends for appropriate actions the faculty official requests;

e. exercises supervision and control over the official activities of

faculty and students of the academic unit;

f. coordinates with the Vice President of the University any

activities related to the functions of the academic unit; and

g. recommends to the University President or his authorized

representatives the authority to travel of faculty and staff

members.

h. Approves, monitors, and evaluates the Daily Time Records and

Locator Slips of faculty and staff members.

i. Performs such other functions which higher authorities may

assign.

Article 38. The Director of Research and Development Services

Section 1. The Director of Research and Development Services shall be

designated/appointed by the Board of Regents upon the

recommendation of the President. He/she shall be designated for a

term of two (2) years without prejudice to renewal for another two (2)

years. However, the designation/appointment could be withdrawn

anytime for cause.


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Section 2. The Director of Research and Development Services is directly

responsible to the Vice President for Research and Extension.

Section 3. The functions of the Director for Research and Development Services are

as follows:

a. initiates and supervises the planning, implementation and

evaluation of new and existing activities, projects, programs

approved by the Board of Regents;b. initiates and undertakes activities that shall keep the University

abreast with recent development in research;

c. supervises and administers the personnel assigned in the

Research and Development Services;

d. assist the Vice President for Research and Extension in the

formulation of policies and guidelines for the operation of the

Office;

e. prepares the budget, expenditures and annual procurement of

the Office; and shall represent the Office in the AdministrativeCouncil/ Executive Meetings/Conferences;

f. provides effective liaison between the University and

Community, other educational institutions, organizations and

foundations, and local government units (LGUs);

g. sources out Funds from donations and grantsinaid for the

support of the research activities of university;

h. initiates and innovates efficient research delivery system to

transfer technologies to the community;

i. chairs the R&D coordinators of schools/colleges/units of theUniversity;

j. ascertains that the actual expenditures are in accordance with

the authorized appropriation or allotments;

k. prepares and submit periodic reports;

l. designs and conducts in-house review/training on matters

related to research;

m. recommends the use and disbursement of funds allotted to RDS

under his/her direct supervision for approval; and

n. do other functions that the President or the Board of Regents

may assign.

Section 5. There shall be the University Research and Extension Council (UREC)

composed of the Vice President for Research and Extension as

Chairperson, the Directors of Research and Extension as Co-Chair and

two (2) members each from the Academic Units of the University

endorsed by their respective heads.


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Article 39. The Director of Extension and Community Services

Section 1. The Director of Extension and Community Services shall be designated

by the Board of Regents upon the recommendation of the President.

He/she shall be designated for a term of two (2) years without prejudice

to renewal for another two (2) years. However, the designation/

appointment could be withdrawn anytime for a cause.

Section 2. The Director for Extension and Community Services is directlyresponsible to the Vice President for Research and Extension.

Section 3. The functions of the Director for Extension and Community Services are

as follows:

a. initiates and supervises the planning, implementing, monitoring

and evaluating of new and existing activities, projects, and

programs approved by the Board of Regents;

b. initiates and undertakes activities that shall keep the university

abreast with recent development in extension;

c. supervises and administers the personnel assigned in theExtension and Community Services;

d. assist the Vice President for Research and Extension in the

formulation of policies and guidelines for the operation of the

office;

e. prepares the budget, expenditures and annual procurement

plan of the Office, and shall represent the Office in the

Administrative Council/Executive Meetings/Conferences;

f. provides effective liaison between the University and community,

other educational institutions, organizations and foundations,and local government units (LGUs);

g. source out funds from donations and grants-in-aid for the

support of the extension activities of University;

h. initiates and innovates efficient extension delivery system to

transfer technologies to the community;

i. ascertains that actual expenditures are in accordance with the

authorized appropriations of allotments;

j. prepares and submit periodic reports;

k. designs and conducts, in-house reviews, livelihood and

professional trainings in the dissemination of technologies;

l. recommends the use and disbursement of funds allocated to ECS

under her direct supervision for approval; and

m. do other functions that the President or The Board of Regents

may assign.


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Article 40. The Director of Training Services

Section 1. The Director of Training Services shall be designated/appointed by the

Board of Regents upon the recommendation of the President. He/she

shall be designated for a term of two (2) years without prejudice to

renewal for another two(2) years. However, the designation/


Section 2. The Director for Training Services is directly responsible to the VicePresident for Research and Extension.

Section 3. The functions of the Director for Training Services are as follows:

a. provides overall administration and management of personnel,

financial, equipment and facilities of the Training Services Unit;

b. provides leadership in program planning and implementation of

various training programs and services, and capacity building

activities of the University;

c. leads in the preparation of annual budget, manpower and

material requirements;

d. coordinates various colleges/schools, academic and service

centers of the University so to have need based and multi

sectoral training programs;

e. establishes linkages in the development of training service

prototypes, implements special trainings courses and secures

financial support;

f. spearheads in the formulation and adoption of training service

handbook, coursewares and manuals;

g. prepares and submits quarterly and annual reports to thePresident thru the VP for Research and Extension; and

h. performs other duties as directed by the President and higher

authorities.

Article 41. The Director of Information and Communication Technology Services

Section 1. The Director of Information and communication Technology Services

shall be designated/ appointed by the Board of Regents upon the

recommendation of the President. He/she shall be designated for two

(2) years without prejudice to renewal for another two (2) years.

However, the designation/appointment could be withdrawn anytime fora cause.

Section 2. The Director of Information and Communication Technology Services is

directly responsible to the Vice President for Research and Extension.

Section 3. The functions of the Director of Information and Communication and

Technology Servicers are as follows:

a. prepares and submit plan and budget of the Aklan State

University Information Communication Technology to the

President and for resourcing of funding;


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b. coordinates with Vice Presidents, Executive Directors, Directors,

Deans and Department Heads in setting up the ICT center

connecting it to the different departments, offices and campuses;

c. oversees and supervise the implementation of the ICT

Development Plan;

d. Facilitates the activities of external experts and consultant to

assist the ICT Staff, develop infrastructure design, Local AreaNetwork, Wide Area Network, Internet Caf, Virtual Classrooms

and University Website

e. develops guidelines and procedures to integrate electronic

multimedia materials in instruction, research, extension and

production programs of the University;

f. creates and introduces programs, policies and procedures

regarding the efficient, effective and sustainable operations of

ICT facilities; and

g. develops project proposal for fund resource generation to put

up the ICT Center;

h. identifies potential faculty and assist them to build the capability

of the Aklan State University to implement the e- Commerce and

E-Governance;

i. directs, supervises and monitors the activities of ICT staff to

implement E-Learning and E-Commerce programs of the

university;

j. attends seminars and conferences to upgrade knowledge for

building the Aklan State Universitys capability to integrate

curricular programs with information technology;

k. participates in administrative and council meetings, and update

information posted in the Universitys Website;

l. identifies issues and problems that need attention to improve

services of the ICT Center;

m. conducts short-term training and workshop to enhance faculty

and students skills using ICT facilities such as Internet Caf,

Virtual Classrooms and Electronic Multimedia Teaching Materials;

n. conducts inventory of ICT facilities, and submit monthly and

annual reports;

o. recommends the use and disbursement of funds allotted to ICT

Center under his/her direct supervision for approval; and

p. performs other duties as directed by the President and higher

authorities.


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Article 42. The Director of Student Affairs

Section 1. The Director of Student Affairs shall be designated/appointed by the


shall be designated for a term of two (2) years without prejudice to

renewal for another two (2) years. However, the designation/


Section 2. The Director of Student Affairs is directly responsible to the VicePresident for Academic Affairs.

Section 3. The functions of the Director for Student Affairs are as follows:

a. assists the President in the formulation and implementation of

policies relating to student welfare;

b. helps the University in setting up a well-balanced program of

student admission and retention;

c. plans /supervises students affairs and services related to: Student

Personnel Development Program, Organizational Structure of

Student Personnel Services, Budget for Student PersonnelServices and Guidance Programs, Placement Services, Records

Job Opportunities, Student Loans/Financial Assistance, Student

Trainings, Medical/Dental and others;

d. initiates the conduct of co-curricular programs;

e. sets accreditation policies on campus organization and keeps a

directory of corresponding faculty advisers;

f. recommends the use and disbursement of allotted funds for OSA

under his direct supervision for approval; and

g. to performs such other functions that may be assigned by theVice President for Academic Affairs and or the President of the

University.

Article 43. The Director of Admission and Registrarship

Section 1. The Director of Admission and Registrarship is directly responsible to

the Vice President for Academic Affairs. He/she shall be responsible for

the implementation of the admission policies of the Academic Units of

the University and maintain systematic filling and safekeeping of

academic records and the issuance of these when needed.

Section 2. He shall supervise the Offices of Registrar in the University andintroduce systems that would promote the efficiency and effectiveness

of the office.

Section 3. The functions of the Director of Admission and Registrarship:

a. prepares budget and annual procurement plan of the office and

shall represent the Office in academic/administrative council

meetings/conferences;

b. chairs Registrar s and School/College Secretary with regards to

admission and registrarship;


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c. assists the Vice President for Academic Affairs in the formulation,

and implementation of policies and guidelines in the admission

and registrarship programs in coordination with the Deans/

Directors and heads of concerned units;

d. establishes automated and digital admission and registrarship,

network among the schools/colleges of the University for easy

access data banking and retrieval of information such as issuance

of the transcript of records, certification, authentication, and

verification of students credentials;

e. ascertains that actual revenue collection and expenditures of the

office are in accordance as the authorized appropriations and

allotment following the government accounting and auditing

rules and regulations;

f. assists the Vice President to source funds from donations and

grants-in-aid for the support activities of the University; and

g. to perform such other functions that maybe assigned by the Vice

President for Academic Affairs and or the President of theUniversity

Article 44. The Director of Curriculum and Instruction

Section 1. The Director of Curriculum and Instruction shall be designated by the

Board of Regents upon the recommendation of the President of the

University. He/she shall be designated for a term of two (2) years

without prejudice to renewal for another two (2) years. However, the

designation/appointment could be withdrawn anytime for cause.

Section 2. The Director for Curriculum and Instruction is directly responsible to the

Vice President for Academic Affairs.Section 3. He shall assist the Vice President for Academic Affairs in the

development and evaluation of the curriculum, coordination and

monitoring of instruction and other academic activities of the different

academic units in the University.

Section 4. The functions of the Director of Curriculum and Instruction are the

following:

a. assists the Vice President for Academic Affairs in the review,

revision and evaluation of the curriculum and instructional

programs;b. formulate policies and guidelines in the review, revision and

implementation of the curriculum and instructional programs of

the University in coordination with the Vice President, Dean,

Executive Directors and other heads of units;

c. initiates, formulates and supervises the planning, monitoring and

evaluation in the implementation of the Curriculum and

instructional programs of the University in coordination with the

Vice Presidents, Deans, Executive Directors and other heads of


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units;

d. chairs the University Curriculum and Instructional Coordinators

and Committees;

e. prepares budget and annual procurement plan of the Office and

shall represent the office in the Administrative Council/Executive

Meetings;

f. recommends the use and disbursement of funds allotted toCurriculum and Instruction under his/her direct supervision for

approval; and

g. do such other functions that may be assigned by the Vice

President for Academic Affairs and or the President of the

University.

Article 45. The Director of Library

Section 1. The Director for Library shall be designated/ appointed by the Board of

Regents upon the recommendation of the President. He/she shall be

designated for two (2) years without prejudice to renewal for anothertwo (2) years. However, the designation/appointment could be

withdrawn anytime for a cause.

Section 2. The Director for Library is directly responsible to the Vice President for

Academic Affairs.

Section 3. The functions of the Director of Library and Information Technology

are the following:

a. assists the Vice President for Academic Affairs in the formulation

of policies and guidelines in operation of the Library;

b. represents the office in the Administrative Council Meetings;

c. prepares budget and annual procurement plan of the Office and

affixes initials to ascertain that the actual expenditures are in

accordance with the authorized appropriations or allotments;

d. coordinates the planning, monitoring and implementing of the

projects and programs in all schools/colleges/units of the

University in coordination with the Deans, Directors and Unit

Heads.

e. prepares periodic reports to be submitted to the Vice Presidents

for Academic Affairs who shall recommend to the Office of theUniversity President for approval;

f. supervises, monitors and evaluates the personnel assigned in the

office;

g. establishes the computerization program and electronic

networking of the library and reading centers of the schools/

colleges/centers of the University and formulate guidelines for its

operation;

h. recommends the use and disbursement of funds allotted to the


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Library under his direct supervision for approval; and

i. performs such other functions that may be assigned by the Vice

President for Academic Affairs and or by the President of the

University.

Article 46. The Director of National Service Training Program

Section 1. The Director of National Service Training Program shall be designated/

appointed by the Board of Regents upon the recommendation of thePresident. He/she shall be designated for two (2) years without

prejudice to renewal for another two (2) years. However, the


Section 2. The Director of National Service Training Program is directly responsible

to the Vice President for Academic Affairs.

Section 3. The functions of the Director of National Service Training Program are

as follows:

a. represents the department in the exercise of academic and

administrative supervision in the design, formulation, adoptionand implementation of the different NSTP components offered in

the University.

b. prepares and submit periodic reports to CHED, TESDA and DND

(through the Major Service Command) in consonance with R.A.

9163 (Sec. 8, para d);

c. recommends to the Board of Regents thru the Office of Budget

Planning and Development for programs and activities including

facilities for the effective and efficient implementation of the

program;

d. coordinates with other offices on matters relating to NSTP for

final actions and approval prior to implementation of all

concerned offices and agencies; and

e. performs other duties for effective and efficient implementation

of the National Service Training Program as needed.

Article 47. The Director of Administrative Services

Section 1. The Director of Administrative Services shall be designated by the


shall be designated for two (2) years without prejudice to renewal for

another two (2) years. However, the designation could be withdrawn

anytime for cause.

Section 2. The Director of Administrative Services is directly responsible to the Vice

President for Administration.

Section 3. The functions of the Director of Administrative Services are a

asucode manual compilation

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