ASSOCIATION OF LAW LIBRARIES OF UPSTATE NEW YORK- CHAPTER OF THE AMERICAN ASSOCIATION OF LAW LIBRARIES

ALLUNY NEWSLETTER

When I was in second grade, my mother designed and constructed a model for the Carrier Corporation, which they paid her handsomely to transport and set up at a trade show in Dallas, Texas. She and my dad pulled all three of us kids out of school, packed up a large van with the model, some tools, us three kids, our luggage, etc. and we traveled down the coast, visiting many great cities along the way.

We traveled through New Orleans, then onto San Antonio, before heading north to Dallas. My favorite spot on our journey was San Anto-nio. The wonderful weather, the beautiful river walk, the wonderful smell of ethnic foods cook-ing, the diverse cultures in the city, the warm and friendly people; it was marvelous! As a small child, I especially enjoyed the "quaintness" of the Alamo, though I was astounded that such a large piece of our American history was so small. But to a second grader, it seemed the perfect size! I can still recall standing in the Alamo, imagining myself fighting alongside Davy Crockett to free Texas!

Thanks to the generosity of ALLUNY, I will again visit a city I love and hold fond memories of. I truly believe that San Antonio is a city every American should visit! Thank you ALLUNY!

Inside this issue:

July 2005 Volume 30, Issue 2

by Andrea Rabbia, Technical Services Librarian, H. Douglas Barclay Law Li-brary, Syracuse University College of Law

This year’s AALL Annual Meeting & Conference will be held in San Antonio, July

16 - 20, 2005.

Whether you’re visiting San Antonio or elsewhere, journeying in body or in spirit, please share your

experiences in the Septem-ber issue of the ALLUNY

Newsletter.

San Antonio Sentiments 1

President’s Message 2-3

ALLUNY Officers List 2

Editors Corner 3

Congratulations, ALLUNY 4

Website & Newsletter News 5

UB Law Library’s Recovery 6-9

A Legal Fiction 10-12

The Do-It Yourself Bug Bites pt.2 12-14

Pierino Named as Officer 14

But I Digress... 15-16

Blahg, Blahg, Blahg... 16

Technical Tips 17-19

UB Law Library Passport Award 19

Miscellaneous Citings 20-22

Res Placet (reviews) 22, 24

Review: Commercial Litigation... 23

Highlights from InSITE 24

2005 ALLUNY Spring Institute 25 Disability Rights Workshop 26 ASIL Annual Meeting Report 26, 28

NYSLAA Conference Report 27

ALLUNY Members Resources 28

Members in the News 29

ALLUNY Tees Available 30

Welcome New Members 30

Membership Reminder 30

AALL News & Announcements 31-34

Board Meeting Minutes (May 6) 35-36

Membership Report 37

Nominations Committee Report 37

Newsletter Report 38

Volunteer Spirit Award 39

Website Policies & Guidelines 40-42

Website Report 42

Board Meeting Minutes (June 6) 43- 44

Treasurer’s Report 45

Grants Report 46

Local Arrangements Report 46

Constitution & Bylaws Changes 47-58

2005 Membership Application 59

AALL Strategic Directions Plan 58

Board Activities 44 Notice: The full text of ALLUNY’s Constitu-tion and Bylaws and proposed changes to these documents are on p. 47-58. The amendments will be put to vote at the AL-LUNY Annual Business Meeting.

Volume 30, Issue 2 Page 2

2004-2005 ALLUNY BOARD PRESIDENT Laurie Hubbard Charles B Swartwood Law Library / Elmira (607) 737-2983 lhubbard@courts.state.ny.us VICE-PRESIDENT Alice Askew Supreme Court Library at Buffalo (716) 845-9396 aaskew@courts.state.ny.us SECRETARY Judy Lauer NYS Supreme Court Library / Binghamton (607) 778-2119 jlauer@courts.state.ny.us TREASURER Jean Callihan Cornell Law Library / Ithaca (607) 255-9691 jc374@cornell.edu BOARD OF DIRECTORS Stephen Weiter (Past President) Appellate Division Law Library / Rochester (585) 530-3253 sweiter@courts.state.ny.us Charles Finger Cornell University Law Library / Ithaca (607) 255-5862 cf72@cornell.edu Sally Legendre NYS Library / Albany (518) 473-2910 slegendr@mail.nysed.gov Betsy A Vipperman Appellate Division Law Library / Rochester (585) 530-3263 bvipperm@courts.state.ny.us 2004-2005 COMMITTEE CHAIRS Archives Co-Chairs Judy Lauer (see listing above) Stephen Weiter (see listing above) Constitution and By-Laws Chair Susan Wood University of Wisconsin at Oshkosh (920) 722-7261 woods@uwosh.edu Corporate Sponsors Co-Chair:s Charles Finger (see listing above) Stephen Weiter (see listing above) Education Chair Alice Askew (see listing above) Grants & Scholarship Chair Laura Suttell Phillips Lytle LLP / Buffalo (716) 847-8400 lsuttell@phillipslytle.com Membership Chair Richard Powell Scolaro, Shulman, Cohen, Fetter & Burstein, P.C. / Syracuse (315) 471-8111 ext. 238 rpowell@scolaro.com Newsletter Co-Chairs Joe Gerken SUNY at Buffalo Law Library (716) 645-6769 gerken@buffalo.edu

Message from the President

Nancy Babb SUNY at Buffalo Law Library (716) 645-2384 babb@buffalo.edu Nominations Chair Stephen Weiter (see listing above) Public Relations Co-Chairs Jean Callihan (see listing above) Sally Legendre (see listing above)

Vendors Chair Timothy C. Hunt 7th District Supreme Court Law Library / Rochester (585) 428-1854 thunt@courts.state.ny.us Webmaster Nancy Babb (see listing above)

For additional ALLUNY information, visit http://www.aallnet.org/chapter/alluny/

by Laurie A. Hubbard Sometimes in the whirlwind I call my life, I find moments, ever so brief, where I can reflect on the past, find contentment in the present and look toward the future. In-stead of continuing down an existing path - one that is very comfortable, I swerve and find myself traveling down a new one. Serving as president of this association was definitely a new path for me, a major devia-tion from comfortable, but one I am most definitely glad I followed. I have found myself taking on several new roles this past year, but none as gratifying as serving this association. Our members are always willing to lend a hand, vol-unteer their time and share knowledge and expertise to help a colleague. From sharing resources to serving on a committee, there are things we can do to help each other personally and professionally, and I have seen first hand the willingness of our members to do just that. There is always work that needs to be done so if anyone is feeling adventurous and willing to travel down a new path, there are plenty of opportunities to volunteer your time within our association. Volunteering is a rewarding way to support the pro-fession, our association and your colleagues. A 2005 Membership Survey will be available soon for members to complete online. As part of this sur-vey, I encourage you to indicate your willingness to serve on a committee. You won’t regret it! Once again, the ALLUNY Spring Institute was a success! Alice Askew, our Vice President and Education Chair, organized an interesting and thought provoking program. The day long program entitled As Close As It Gets: The Law and Your (Very) Private Life included presentations on issues such as As-sisted Reproductive Technologies (ARTs), Do-Not-Resuscitate (DNR) or-ders and same-sex marriage and civil unions. Each speaker guided us through the intricacies of some very sensitive and emotional issues. From mistakes in assisted reproduction to the circumstances surrounding the Terry Schiavo case, one did not need to be personally affected by these is-sues to find the information enlightening and intriguing. I would like to thank the staff at Syracuse University for their generosity in hosting our Spring In-stitute once again. I would also like to send a special thank you to Jan Fleck-enstein for her efforts.

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Volume 30, Issue 2 Page 3

For those of you attending the AALL Annual Meeting in San Anto-nio, there is no better way to share the experience with your col-leagues than by taking lots of pictures and agreeing to write an ar-ticle for our newsletter. I, for one, would love to hear about the programs and all the fun activities. Also, if you have a chance, please visit the Marketing and Publicity Showcase in the Activities Area of the Exhibit Hall. Both our newsletter and the 50th Anni-versary Book will be on exhibit for other AALL members to see. Congratulations again to Co-Editors Nancy Babb and Joe Gerken and to all ALLUNY member contributors for the 2005 Excellence in Marketing Award in recognition of our association newsletter. Way to go!!! As I mentioned earlier, a membership survey will be available online very soon. I encourage you to take the time to respond to the survey as your responses will determine the future direction of the association. Your input is your most valuable contribution! Laurie Hubbard

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The ALLUNY Newsletter, the official publication of the Association of Law Libraries of Upstate New York, Inc. (a Chapter of the American Association of Law Libraries), is published four times/year in March, July, September, and December and is provided as a benefit of membership. The Editors reserve the right to make final publication decisions. The opinions expressed herein do not necessarily reflect the views of the Association. Congratulations!! This newsletter is such a pleasure to edit – I really enjoy reading the columns and articles that you writers submit. It is truly a team effort, and each of you, who have contributed to the ALLUNY Newsletter, are the true recipients of the AALL Excellence in Marketing award. This issue is certainly no exception. As an avid detective story reader, I can’t wait to check out some of the suggestions in Alice Askew’s “Legal Fiction” column. And, as someone who was recently thrown into a state of confusion when assembling my new “Smoky Joe” Bar-b-que, I can relate to Steve Weiter’s travails. We are trying to coax Elaine Knecht into being a regular columnist. She is a stitch, isn’t she? And thanks to our own Melissa Bednarz for “Blahg, Blahg, Blahg.” On a more serious note, Marcia Zubrow’s description of the fire here at the UB Law Library and its aftermath is compelling reading. Do you see what I mean? This editing thing is a blast. Keep up the Good work. -- Joe Gerken All I can add to Joe’s comments are my heartiest THANKS! We have lots of news about the Newsletter to share -- with an upcoming change in distribution and a new index to the Newsletter available online -- please see p. 5 for details. We always hope that you enjoy the Newsletter as much as we do! -- Nancy Babb

Editor’s Corner

The ALLUNY Newsletter is distributed electronically and is available on the web at:

http://www.aallnet.org/chapter/alluny/newslett.html

For printed copies, contact the editors. Next issue: September 2005

deadline for submissions: August 17, 2005

Contact the editors: Nancy Babb babb@buffalo.edu mailing address: (716) 645-2384 Charles B. Sears Law Library O'Brian Hall Joe Gerken SUNY at Buffalo North Campus gerken@buffalo.edu Buffalo, New York 14260 (716) 645-6769

Message from the President

2005 ALLUNY Membership Survey

What is your most valuable contribu-tion to our association?

Your input!!!

Watch your e-mail for instructions on where and when to complete the 2005 ALLUNY Membership Survey. By completing the survey, you will

be determining the direction of the association and providing the Board

with the information needed to make professional and educational deci-

sions on your behalf.

Volume 30, Issue 2 Page 4

The ALLUNY Newsletter has been selected as Best Newsletter in the 2005 AALL Excellence in Marketing Awards. The editors are pleased and proud to accept the award on behalf of the ALLUNY membership and celebrate the con-tributions of the many talented and generous individuals who are, in fact, the real recipients of this award. That’s right -- it’s all about YOU! It’s about you, the former editor, who established the highest standards and inspiration for a great publication. It’s about you, the contributor -- whether your gift is writing or photography, humorous or scholarly, or magically all of the above -- your skills have made the newsletter a winning collaboration. It’s about you, the member of the board or committee, whose generous work makes everything possible. It’s about you, the reader, whose activities and interests give the Newsletter its content and its reason to be. Past, current, or potential members of the ALLUNY Newsletter team -- we salute you!

The ALLUNY Newsletter -- It’s All About YOU!!!

* And all past contributors also!

Judy Weiner, the creator of the current newsletter

layout and design.

Please join us in celebrating:

Mary Burch (1971-1978) Diane Hillman (1978-1979)

Kathleen Carrick (1979-1982) Mary Miller (1983-1984)

Sheila Fehlman (1984-1985) Margaret Irwin (1985-1986)

Terry McCormack (1986-1989) Jeannine Lee (1989-1990)

Jeannine Lee & Kathie Sullivan (1990-1991)

Kathie Sullivan (1991-1992) Kelley Williams (1992-1994) Laurie Hubbard (1994-1996) Barbara Briggs (1996-1999) Ellen Pierino (1999-2001) Judy Weiner (2001-2003)

Past Newsletter Editors

Alice Askew Ruth G. Balkin Laura Barber Melissa Bednarz Mary Beilby Mary E. Bell Johanna Bowen Mary Burch Jean Callihan Marie Calvaruso Nina Cascio Elizabeth Chiapperi Pat Court Jean Currie Ann Davey Susan Davis Jay Deveau Susan Dow Liza Duncan Charles Finger Jan Fleckenstein Steve Foulk Thomas R. French

Maureen Glenn Susan Goldner Nina Fleitas Hanson Dennis Harlow Diane Hillmann Sally Holterhoff Joan Hoolihan Amy Hothow Laurie A. Hubbard Maureen T. Kays Elaine M. Knecht Judy A. Lauer Sally Legendre Nancy Lenahan Cynthia Lyon Eva (Webdiva) Mahoney J. James Mancuso Lynn Martone Ellen McGrath Roy M. Mersky Mary Miller James G. Milles Frances Murray

Bill Nordstrom Jean Pajerek John Pedini Ellen Pierino Karlye Ann Pillai Richard J. Powell Andrea Rabbia Dave Ritchie Rosemarie Romano Wendy Scott Carol Shapiro-Joseph Karen Spencer Laura Suttell Anne Marie Swartz Cyndi Trembley Nancy Van Deusen Betsy Vipperman Jean-Paul Vivian Robert Weiner Steve Weiter Susan Wood Virginia Young Marcia Zubrow

ALLUNY board members ALLUNY committee chairs AALL committee chairs & other representatives … and any whose names we have may have egregiously and apologetically missed!

Contributors Summer 2003* - Present

Steve Weiter who always keeps the Newsletter in

mind -- including nominating the News-letter for the Marketing Award on behalf

of the ALLUNY Board.

Thank you for letting us be your editors & fans —

Nancy Babb & Joe Gerken

Jean Callihan: From the Ivory Tower Marie Calvaruso: President’s Message

Joan Hoolihan: Technical Tips Laurie Hubbard: President’s Message

Judy Lauer: Miscellaneous Citings Andrea Rabbia: Technical Tips

Stever Weiter: President’s Message

Columnists 2003* - Present

Volume 30, Issue 2 Page 5

NEWSLETTER NEWS by Nancy Babb, University at Buffalo Law Library The Marketing Award isn’t the only exciting development concerning the Newsletter -- BEGINNING WITH THE NEXT (SEPTEMBER 2005) ISSUE, the current Newsletter will be housed in the members-only area of the AL-LUNY website. As each new issue is released, members will be sent the url with directions for accessing. Those who currently receive a printed copy of the Newsletter will continue to receive it. Those who wish to request printed copies may contact the editors. The Newsletter will be members-only until the next issue is released, at which point the older issue will be made publicly available. As webmaster, I will be happy to assist members with any access questions.

THERE IS ALSO A NEW RE-SOURCE RELATED TO THE NEWSLETTER -- the ALLUNY Newsletter Index. All issues cur-rently available online (Summer 2003-persent) have been indexed and can be searched via the form at: http://www.aallnet.org/chapter/alluny/news/findnews.asp The Newsletter Index can be browsed by date, contributor, article title, and article type, and searched by keyword within contributor, title, or general keyword (a combination of the contributor, title, and very brief description). The Newsletter Index is very much a work in progress! Currently, only the online issues are searchable, and descriptors are minimal. New is-sues will be added, and past issues may be added as they are digitized. Please note that the full content of

the Newsletter is not searchable -- only contributor, title, and very (very!) brief description have been indexed. Additional keywords, descriptions, and/or abstract information would be welcome -- if you would like to amend or annotate any listings in the Newsletter Index, please contact me at babb@buffalo.edu or through mail to Nancy Babb, Charles B. Sears Law Library, O'Brian Hall, State University of New York at Buffalo, Buffalo, New York 14260 Please let me know -- do you like the Newsletter Index? Is it useful? How might I improve it? SEPTEMBER WILL ALSO HERALD THE NEWSLETTER’S RETURN TO QUARTERLY SCHEDULE. Please keep the Newsletter in mind over the summer and submit any contributions by August 17th.

Website & Newsletter News ALLUNY “Members Only” Web Section Coming (modified from posting to ALLUNY-L, 6/25/2005) by Laurie Hubbard On behalf of the Board, I am pleased to announce the creation of a members only section of our chapter web-site. As you may recall, I e-mailed the ALLUNY-L listserv to give members an opportunity to comment on this proposal prior to the June 6th board meeting. Feed-back was overwhelmingly in support of the creation of this section. I want to thank those of you who took the time to reply. Your comments were extremely helpful. Taking into consideration the level of access we would like to provide to nonmembers while ensuring member only access to publications or documents long held as benefits of membership, this members only section will contain the Membership Directory as well as the *current* issue of our newsletter beginning with the Sep-tember 2005 issue. The current issue will remain in the members only section until the release of the next issue after which it will be become part of the newsletter ar-

chives which are accessible by members and nonmem-bers alike. Very soon, all active, associate, life, and student members in good standing will receive the username and password to this new members only section VIA E-MAIL. Please watch your e-mail for more specific access information. If you have not yet paid your dues for 2005, this an-nouncement serves as notification that you will not have access to this members only section until your associa-tion dues have been paid. The membership application is available in either .pdf or plain text formats on our web-site at http://www.aallnet.org/chapter/alluny/forms.html. Any general comments, questions or concerns about this new section can be forwarded to me at lhub-bard@courts.state.ny.us or by calling me at (607) 737-2983. Once the members only section of our website has been activated, questions or problems specific to accessing this new section can be forwarded to Nancy Babb, ALLUNY Webmaster, at babb@buffalo.edu. Thank you.

Volume 30, Issue 2 Page 6

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The University at Buffalo Law Library’s Recovery from Fire coverage contributed by Ellen McGrath, Jim Milles, and Marcia Zubrow; with photos by Jim Milles

An Introduction -- from 03/22/05 James Milles, Associate Dean for Legal Information Services, Director of the Law Library, Associate Professor of Law Univer-sity at Buffalo Law School, The State University of New York , from the files of Law-Lib (reprinted with permission of the au-thor):

On Saturday morning, March 19, O'Brian Hall was damaged by a fire located in a food court located on the second floor, across the hall from the Law Library. Several law school offices and class-rooms were damaged, and repairs are now underway.

Unfortunately, some of the most extensive damage occurred in the Law Library. While no materials were lost, soot and smoke permeated the entire Law Library, requiring a more extensive and prolonged clean-up.

The Law Library staff is working very hard to resume services as quickly and fully as possible. …

We are very grateful to the staff and administration of the Univer-sity Libraries for their support in helping us continue to meet the special needs of the Law School’s faculty, stu-dents, and staff. Thank you all for your patience as we adjust to this difficult situation.

University at Buffalo Law Library in Exile: The Road to Return by Marcia Zubrow, Head of Information Services, Charles B. Sears Law Library, University at Buffalo Saturday, March 19, 2005 was a memorable day for the University at Buffalo Law School and the Charles B. Sears Law Library. Early in the morning, a fire broke out on the second floor in the Law School Food Court, a room with food vending machines that also contained the student mailboxes. The fire was relatively quickly contained but left in its wake major damage to the area where it raged and significant damage to John Lord O’Brian Hall, the Law School’s building. Luckily, no one was hurt and all of the damage could be repaired. Although the Law Library’s book collections were covered with soot and smelled of smoke, no books were burned or damaged by water, an-other common source of damage in a library fire. In this article, I will focus on the effects of the fire on the Law Library and its services. Within a very short time after the fire was out, the University began cleaning and recon-structing O'Brian Hall. The response time was admirable; the University began to implement the University disaster plan immediately. All clean-up and reconstruction was

directed by the New York State Office of General Ser-vices and was accomplished by a combination of state em-ployees and outside contractors. Once the initial shock of the fire passed, work by the li-brary staff began on two fronts. For those readers who are not familiar with Law Library, we have six floors occu-pying floors two through seven of O’Brian Hall. On the first front, we had to pack everything from the offices on the second (entrance) floor of the Library. Those offices were most affected by the fire and are the work “homes” of thirteen of our nineteen staff members. In terms of the book collections, the second and third floor books sus-tained the worse damage. When I say that the packing process was nasty work, it is an understatement. Because of a three story atrium in the Law Library, smoke was drawn into that open space and left an aftermath of soot and air laden with smoke. Everything was covered with grimy soot and the air reeked of smoke. The air handling system was closed down for cleaning and no fresh air came into the building. We had two days to complete all

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The former Food Court, scene of the fire, after clean up had begun

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University at Buffalo Law Library in Exile: The Road to Return

the packing in order for the complete contents, including furniture, of the offices to be moved into huge storage con-tainers sitting outside of O'Brian Hall. Also, all the books from twelve book ranges had to be moved and the ranges dismantled. This work was in preparation for asbestos abatement that was required prior to any cleaning and reconstruction. Miraculously, we were able to complete all of the packing in the time allotted. We were helped by the other libraries and librarians on campus and by the Law School. For example, the University Libraries micro-computer support team and the Law School’s Law IT team helped dismantle all of our computers. The University Libraries loaned temporary shelving and extra book trucks and individual librarians offered to help with packing. We are very fortunate to have had assistance from our library and university colleagues. During the first few days, we also had to establish a book cleaning protocol and Marilyn Kramer, Head of Cata-loging in the University Libraries Central Technical Services Department, was invaluable in helping to write the protocols. Also, we received valuable

advice from the Northeast Document Conservation Center in writing the protocols. The second front concerned planning and implementing a plan to provide library services for our law school commu-nity. On Monday, March 21, two days after the fire, the law librarians met with the Director and Associate Director of the University Libraries and several other key colleagues and friends from the University Libraries. The purpose of the meeting was to find temporary locations for our now dis-placed library staff. Lockwood Library and Central Technical Services, both located just down the hall from the Law Library, were able to accommo-date everyone except Jim Milles, the Law Library Director, his administra-tive assistant, Amy Hothow, and Terry McCormack, the Audio-Visual Li-brarian. Jim and Amy stayed in temporary offices in O'Brian Hall to be on location for decision making as the reconstruction proceeded. Terry stayed because the Law School began classes within four days after the fire and he needed to be in the building to provide the normal audiovisual ser-vices. Terry and his student assistants did an admirable job providing ser-vice as usual under very difficult circumstances. By Tuesday, March 22 (the first day of spring), all of the remaining Law Library staff members from our Technical Ser-vices, Access Services and Information Services Departments were welcomed to their new locations which had been outfitted with computers and telephones. Then we worked on providing services to our "normal" patrons and I am very proud to say that we were able to commence our services on Wednesday, March 23, only four days after the fire. The Access Services Department, including circulation, reserve, and interlibrary loan, was located in the main circula-

tion area of Lockwood Library. We decided that we would retrieve any books from the Law Library that were requested by patrons. However, before we could deliver them to the patron, we needed to have the books cleaned either by a cleaning crew in the Law Library or by the Preservation Program in the University Libraries Central Technical Services Department. Many people think that our patrons just use databases now and do not want to use books. How-ever, we discovered the opposite was true. We were retrieving numerous books all of the time we were in Lockwood Library. The Technical Services Department, including Cataloging and Acquisitions, because of the constant flow of incoming materials, continued to process standing orders as well as or-der new titles. Throughout the entire time the Law Library was in exile, the Acquisitions Department’s Passport Acceptance Facility continued to operate

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Soot damage in Susan Dow’s office

Reference shelves removed

2nd floor reading room

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UB Law Library in Exile: The Road to Return in our various locations. In addition, the Technical Services and Access Services departments worked closely together in retrieving requested print materials from the Law Library and readying them for the requestor. The Law Library’s reference desk in exile was located in the Business/Government Documents area of Lockwood where we were welcomed by our colleagues. Some of the government documents duplicated our collection and, in many instances, Lockwood's collection contained documents that we do not own since Lockwood has been a federal

depository library much longer than the Law Library. A prime example is the relatively complete serial set owned by Lockwood that is always re-quested by law students, especially law journal cite checkers. We were able to retrieve the serial set volumes for our students ourselves rather than just sending them down the hall to Lockwood. The Law Library In-formation Services Department also has a document delivery service for law school faculty which we were able to continue during the time we were in Lockwood. Law students, and our other non-law student pa-trons, had no trouble finding where we were located and, after the first week, we maintained our normal reference service hours. We brought a core collection of reference books with us and were able to function fairly well with that collection, electronic resources, and retrieving other print materials as needed. We spent three and a half weeks in Lockwood while the reconstruction work continued in O’Brian Hall. During those weeks, we were back and forth between the two locations constantly, retrieving books, choosing

new carpeting and paint colors, and meeting to plan our return to O’Brian Hall. As I mentioned earlier, floors two and three sustained the most soot and smoke damage and needed the most reconstruction. Every book in the Law Library was cleaned; those on the second and third floors were given the most complete treatment. Our rare book collection of approximately 2000 volumes was cleaned using specially developed procedures as a sepa-rate project after the entire Law Library reopened. The upper floors, four through seven, were cleaned first and readied for library patrons. Also, computers and printing services were made available for law students. All of the law student computers, many of which are normally on the third floor of the Law Library, were cleaned and moved to the sixth floor of the Law Library. Printing capabilities from the law student computers and from Lexis and Westlaw were re-established. Wednesday, April 13, was an exciting day for us and law students when we moved back into the upper floors of the Law Library. The fifth floor, the permanent location of the Audio-visual Department, became our main floor of opera-tion. All of our services, Access Services, Technical Services, and Information Services, were provided from the fifth floor. Also, the Law Library’s Administrative offices were on the fifth floor. As you can imagine, there were many chal-lenges, such as developing a system to allow non-law school patrons needing legal materials into the Law Library and one telephone line for both Technical Services and Information Services, but we were very happy to be back in O’Brian Hall. On Monday, May 9th, only seven weeks after the fire, floors two and three were ready for reoccupation and we moved all of our services back to their original locations. Work continues on fine tuning the location of equipment, computers, and furniture but our services are generally back to normal now. Immediately after the fire occurred, Jim Milles decided that maintaining communication among the Law Library staff and with our patrons was extremely important. For the staff, he set up a daily meeting during the noon hour in one of the campus cafeterias. Although we were not all able to attend everyday, it was an invaluable time for us to be updated on

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The Law Library staff receives cleaning instruction. Left to right: Marcia Zubrow, Nina Cascio, Mary Miller, Melissa Bednarz, Lisa Paschis, Nancy Babb, Terry Dy-chowski, Janet Adornetto

Marcia Zubrow provides reference service from the Archives

Random Fire Reflections from Ellen McGrath Head of Cataloging, University at Buffalo Law Library

• Having good relationships with colleagues, while always helpful and rewarding, can pay off big time when disaster

strikes. Our University Libraries’ Central Technical Services (CTS) had computers setup and took in our technical services staff almost immediately. Our Libraries’ Systems Office staff also played a big role in our many moves.

• Having access to most cataloging tools on the web means that we truly can catalog anywhere. And we did, as we moved multiple times: to CTS, then to a temporary space upstairs in the Law Faculty Library, and finally back to our completely refurbished offices.

• Keeping our Cataloging Department well-organized and categorized helped so much when it came time to box it all up and label it for later retrieval. Unpacking went fairly smoothly as a result too.

• Along those same lines, clearing out your office regularly is a good idea. When you have to do it in a hurry, you do not always make the best decisions.

• Writing your user IDs and passwords down or better yet, keeping them stored remotely becomes essential when you lose access to your own computer. While macros can make your life a lot easier on a daily basis, they are of no use if they are only stored locally on your computer and that machine is gone. By extension, having all your files networked and backed up remotely is a lifesaver when you cannot use your own computer. It means you can ac-cess everything you need from anywhere and everywhere. And we did!

• Being flexible is always an admirable trait, but especially so when disaster strikes. Everyone pitched in and did what-ever had to be done in order to reach the goal of getting the library reopened as quickly as possible.

• Having a lot of “house dust” on the books can actually protect them when a layer of soot settles on top of it. I al-ways felt guilty about the dusty books. Who knew?

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UB Law Library in Exile: The Road to Return

the reconstruction, exchange ideas on necessary deci-sions, and interact with each other. For our patrons, Jim immediately created the Law Library blog called UB Law Library in Exile, now renamed by a law student poll UBLaw Phoenix http://ublawlib.blogspot.com. We used the blog to inform our patrons of our available services, locations, and contact numbers as well as to update them on the reconstruction process. Jim included photos so there is a visual record of the fire’s aftermath and the reconstruction. Just as we were displaced from our nor-mal workplaces, the law students were displaced from the Law Library, too. There is much discussion in library literature about the library “as place” and it became evi-dent that the Law Library serves several functions in the lives of law students. Many students expressed to us that they felt lost without having the Law Library available to them. It is hard to say who was happier about our return to the Law Library - students or library staff. Finally, from my own perspective, the experience of being part of a construction site was very unique. The experience al-lowed me to see a totally different culture from the aca-demic world and to gain an appreciation for that culture. In summary, we hope that the fire in the Law Library was a once-in-a-lifetime experience. We are extremely fortu-nate that no one was injured and we did not lose any of the book collections. Also, we are fortunate that we are

part of a University that was prepared to provide the necessary support to accomplish such a large reconstruc-tion project. We are fortunate to have librarian col-leagues who offered a great deal of support. Finally, we are fortunate to have dedicated and committed Law Li-brary staff members who worked together as a team to get the job done, no matter what the job was. What else can we say but, we are very lucky and thank you to eve-ryone who helped us!

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Visit the UB Law Library at ALLUNY’s Annual Meeting,

9/30 - 10/2 see the Local Arrangements Committee report on

p. 46 for more information about the Annual Meeting.

Welcome home! L-R: Maureen Glenn, Susan Dow, Jim Milles, Mary Miller, Amy Hothow, Nancy Babb, Karen Spencer (kneeling), Janet Adornetto, Melissa Bednarz

Volume 30, Issue 2 Page 10

By Alice Askew, Supreme Court Library at Buffalo Says Black’s Law Dictionary, 8th ed., a legal fiction is “an assumption that something is true even though it may be untrue, made esp. in judicial reasoning to alter how a legal rule operates, specif., a device by which a legal rule or institution is diverted from its original purpose to accomplish indirectly some other object. The constructive trust is an example of a legal fiction. – Also termed fiction of law; fictio juris.” Ballentine’s Law Dictionary, 3d ed., has it: “In the sense of a fiction of law, a contrived condition or situation; the simulation of a status or condition with the purpose of accomplishing justice, albeit justice reached by devious means...” Hmm... “justice reached by devious means”... Sounds like an episode of “Rumpole of the Bailey.”Or a detective story. And not just to me: Each respondent to my call for favorite fictional legal protagonists and/or attorney authors heard that same note.

Suggested Betsy Vipperman, Appellate Division 4th Department Law Library: “Have you ever read any of Kate Wilhelm’s books that feature attorney Barbara Holloway? The first is titled “Death Qualified” and features a most interesting mixture of sci-fi (Wilhelm’s best-known genre) in the form of chaos theory and legal mystery.” And if that first one gets you hooked, you can move on to “The Best Defense,” “Malice Prepense,” “No Defense,” “Desperate Measures,” “Clear and Convincing Proof,” and “The Unbidden Truth.”

Betsy’s colleague at the Appellate Division, Steve Weiter, and his spouse, Jan Fleckenstein, Barclay Law Library at Syracuse University, went further back in time for their legal sleuth, but I’d rather let Steve tell it: “Jan and I are fans of historical fiction, so when we came across the Sister Fidelma mysteries, we knew we had hit upon a real treat. “Fidelma of Cashel is an Eonach princess, sister to the King of Cashel in Ireland of 7th century. She is also a Roman Catholic nun, and more importantly, a scholar of the Laws of the Fenechus, or the Brehon law system of ancient Ireland. She is a qualified dalaigh, or advocate of the ancient law courts of Ireland. Fidelma obtained the degree of anruth, only one degree below the highest offered at either bardic or ecclesiastical universities in ancient Ireland. The highest degree was ollamh, which is still the modern Irish word for a professor. Fidelma's studies were in law, both in the criminal code of the Senchus Mor and the civil code of the Lebor Acaill. In this role, she travels the five kingdoms of Ireland and solves murder mysteries along with her friend Brother Eadulf, a Saxon monk who follows the teachings of Rome. And yes, there is a romantic interest between the two characters, but to see how that develops, you’re going to have to read the books yourself. “Ireland at that time, though divided into five kingdoms, was considered a source of high education and culture. The Brehon laws gave much more recognition to women and their place in society, and were quite enlightened in many respects even by our modern standards. In fact, the books purportedly started out as an attempt to describe the legal system , women’s roles in that system, and how women could aspire to high administrative office - there were in fact many famous women judges in Ireland during this period - within Irish culture. (For a fuller description of the Brehon law

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‘A Legal Fiction’ Is in the Eye of the Reader

Volume 30, Issue 2 Page 11

‘A Legal Fiction’ Is in the Eye of the Reader system, women’s roles, and for a very thorough description of this series go to http://www.sisterfidelma.com) “In addition to the descriptions of ancient Ireland and the culture of the 7th Century, another fascinating aspect is the tension between factions of the Catholic Church. Rome did not hold absolute control over the church of Ireland at the time and there are many variations of religious practice. Many of Ireland’s religious houses allowed co-habitation, where brothers and sisters of the order could marry and raise children as they served together, tonsures (the hair-cuts or shaved portions of the head worn by male religeuse) varied, and there were constant disputes over the liturgy and scriptures. “The first book in this series, Absolution by Murder, (1994) revolves around an ecclesiastical conclave to settle major divisions between the Roman and Celtic branch of Christianity is held at Whitby in 664. When a major proponent of the Celtic way, the Abbess of Kildare, is murdered, Sister Fidelma, a fellow Celtic follower, is asked to investigate. She and Brother Eadulf, soon have the murders of two other monks on their hands as well. “The books and short stories that follow trace Fidelma and Eadulf as they travel through Ireland, England, and Europe solving crimes and murders. “The series is authored by Peter Tremayne, a pseudonym for Peter Beresford Ellis, a noted Celtic scholar who has published fiction, non-fiction, and scholarly pieces on Celtic history . If you like legal history, historical fiction, and a good mystery, then I commend this series of books and short stories to you as highly enjoyable.”

There must be something about the Irish when it comes to the urge to ferret out the truth about crime, and something about Bostonians, too. Charlie Finger, Cornell University Law Library, e-mailed a chronological list of William G. Tapply’s novels featuring attorney Brady Coyne, who plies his trade in the Bay State: “Death at Charity's Point” (1984); “The Dutch Blue Error” (1984); “Follow the Sharks” (1985); “The Marine Corpse” (1986); “Dead Meat” (1987); “The Vulgar Boatman” (1987); “A Void in Hearts” (1988); “Dead Winter” (1989); “Client Privilege” (1990); “The Spotted Cats” (1991); “Tight Lines” (1992); “The Snake Eater” (1993); “The Seventh Enemy” (1995); “Close to the Bone” (1996); “Cutter's Run” (1998); “Muscle Memory” (July 1999); “Scar Tissue” (October 2000); “Past Tense” (October 2001); “A Fine Line (November 2002); “Shadow of Death” (November 2003), and the soon-to-be-released “Nervous Water” (September 2005). Charlie writes that Tapply has also started the Stoney Calhoun mystery series, the adventures of a fishing guide in southwestern Maine, with “Bitch Creek,” released last September.

“I just saw an announcement for a book signing in Boston,” he added. Boston attorney David Hosp was to discuss and sign his first, and much-acclaimed thriller, “Dark Harbor” (Warner, $21.95). When a co-worker's (and former old flame's) body floats to the surface of Boston Harbor, attorney Scott Finn is not only grief-stricken, but is tapped by the firm to replace her in defense of a high-profile client. As he retraces her footsteps, Finn begins to unravel the awful mystery of her murder and becomes the chief suspect. Hosp, a partner in the trial department at Goodwin Procter LLP, one of Boston's oldest and largest law firms, is a graduate of Dartmouth College and George Washington

University Law School. He also studied at the London School of Economics. In May Hosp was included in Boston Magazine's list of rising stars in the Massachusetts legal profession.

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‘‘A Legal Fiction’ Is in the Eye of the Reader

In a parting shot I claim columnist’s privilege to propose my own favorite attorney-author, Michael Fredrickson, who, by merest chance, writes intricate legal thrillers based in Boston. (There must be something about Boston... AND the Irish.) In his three novels Fredrickson has developed the character of the hapless yet likeable legal hack, Jimmy Morrissey, first met fleetingly in court (“A Cinderella Affidavit”) mouthing off to the judge about being fined for tardiness and next in “Witness for the Defense,” dangerously close to being suspended. (A small matter of borrowing from one client’s settlement to pay another client’s nursing home bills.) In the latest, “A Defense for the Dead,” Morrissey finds himself on the outs with the FBI. The author is in a unique position to know about such things – he is the general counsel to the Massachusetts Board of Bar Overseers.

Fredrickson is also completely conversant with Boston’s Page One crime stories and makes free and frank use of them. “A Cinderella Affidavit” borrows heavily from the structure of a celebrated case, Commonwealth v. Lewin, while those familiar with the Whitey Bulger affair (Irish mobster given free rein by the FBI to pursue his “business” interests in exchange for informing on the Boston Mafia and now on the FBI’s 10 Most Wanted List) will see many similarities in “Witness for the Dead.” Not only does Fredrickson know criminal law and legal ethics (the preface to his first book is a quotation from the ABA Code of Professional Responsibility), he knows the restaurant business and the peculiar bonds of the world of greyhound rescue, among other arcane subjects, but especially he knows the nooks, crannies, and personalities of the grand old City of Boston, and he tells what he knows with great good humor: “Jimmy Morrissey looked like a million bucks – in crumpled tens and twenties.” I rest my case.

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by Steve Weiter, Appellate Division, 4th Department Law Library, Rochester Well, the kids (Rachael has decided to work along side Steve and me on this project) and I have made some sig-nificant progress since the last newsletter. This, in spite of some serious setbacks, travel, vacations, conferences, school concerts, graduations, and more. We aren’t fin-ished yet, and if nothing else, that gives me material for one more newsletter article on this topic. Enough of my whining. Let me bring you up to date. February: We ordered and received the processor, motherboard, and memory modules (along with the very cool blue light kit for the case). Assembly begins! The processor and heat sink went in easily enough, and we seated the motherboard in the case. We installed 1 Giga-byte of memory. Everything seemed to be going

smoothly. We ordered a NVIDIA GForce 6600 video card, and installed that a few weeks later. This is a mid-range video card, but will accept digital signal inputs, Ca-ble TV, external DVD and VHS video players, cameras, - you name it. The card is compatible with the chipset on the motherboard so I know there will be no conflicts, has 256 MB of onboard dedicated memory, and its own cooling fan. (I think the number of fans in the case is now seven. You can hear the “WHHHRRRR” from two rooms away when the case is open.) We attempt to connect the power supply to the moth-erboard and encounter our first problem. The power supply has a 20-pin connector - fairly standard for moth-erboards running Intel Pentium chips. However, our motherboard is designed for the AMD 64-bit chips and has a 24-pin socket. I must have an adaptor somewhere.

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The Do-it-Yourself Bug Bites, Part 2: Setbacks and Resolutions

Volume 30, Issue 2 Page 13

But I don’t, so I have to go online and order one. An-other $15.00 spent, another week to wait for the part and to get back home and test it out. Soooo, we get the adaptor and it’s the right one and we have power. We attach a spare monitor, a speaker, key-board, and mouse to test out the boot sequence. We turn on the computer, cross our fingers, hold our breath and..... the lights and fans come on but.... Nothing Else. No Beeps, No Squeaks, No Boot Screen on the monitor. We double check all the connections and try again to no avail. Rachael and Steve groan. I rub my forehead in the way dads do when we’re putting together a gas grill, bicy-cle, sink drain, or whatever, and there’s a large obviously crucial piece left over and we can’t figure out: A) What it is, B) What it does and/or C) Where it goes on the pro-ject. Rachael and Steve wander off to build ancient Egyptian civilizations on the old home PC and I sigh and take the whole thing apart again, inspect all the parts, and reassem-ble them. “It’s a bad contact,” I tell myself. “Something wasn’t seated right, that’s all.” Booted the computer again and still get zilch, zero, nil, de nada. At his point I am starting to suspect the motherboard is DOA (Dead On Arrival). This happens sometimes. Parts either work nearly forever, fail early (we call that “infant mortality”) or they don’t work at all - DOA. I called cus-tomer support at ASUS, the motherboard manufacturer. I get so lost in the automated phone tree, in which none of the options seem to apply to me, that I hang up. I called customer support at Tiger Direct, from whom I bought the motherboard and they aren’t open on week-ends. So I call back Monday from work. This call is friendly, but gets me nowhere because I am not in front of the com-puter and can’t run the diagnostics the technician wants done. I do get an issue number and I call back a week later when I have a day off during normal business hours. The customer service technician and I walk through the boot process several times, taking out the memory, and re-booting. Nothing. Then we take the processor out and re-boot. Nothing again. Thus we determine I was right in my suspicions - the motherboard was shipped DOA and they will ship me a new one within ten days. I receive a RMA (Return Merchandise Authorization) num-

ber and ship back the one I have. I then go off in search of “Heat Phase Me-dium.” This is a gel that is applied to the processor to allow the heat generated to transfer and dissipate efficiently to the heatsink and fan. A clean layer needs to be applied when I re-install the processor in the new board. I find the heat phase medium at the local computer repair store for another $15.00. Two Weeks Later, Mid-March: The replacement mother-board arrives and we re-install the board and plug in a speaker. With great trepidation I let Steve hit the power switch. We got a Beep! Then the sweetest words I’ve heard in relation to this project: “Main Processor Fail-ure!” The new version of the BIOS (Basic Input Output System) has voice alarms, by the way. That means the motherboard is good. So we turn it off and re-install the processor and heatsink, and try it again. It still beeps, and now says “Main Memory Failure”. Further Success! So we put the memory back in, connect all of the internal ports (USB, Internal Speakers, firewire, lights, fans, etc.) and reboot. All systems are go! The project is back on track! That means it’s time to spend more money. We ordered a Plextor CD-RW/DVD-R drive ($149) so we can read and write to various optical media. This drive was inadvertently left off the budget spreadsheet in the last issue. So if you care enough to add it in do so now. We also ordered two 80 GB Western Digital RAID series hard drives, and yes, a floppy drive. Although the 3.5" floppy is rarely seen these days many drivers and component software pieces come on the little disks. And for $14.00 I was able to get a floppy drive that also has slots for flash media cards so it was worth the expense. The flash media card readers mean I can directly transfer files and pictures from digital cameras and Personal Digital Assistants (PDAs) and other devices without having a nest of USB cables. We got the drives and installed them by late April. We then began to set up and format the hard drives. Now to refresh your memory, the plan was to set up the

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The Do-it-Yourself Bug Bites, Part 2

Volume 30, Issue 2 Page 14

hard drives in a RAID (Redundant Array of Independent Disks) configuration to protect the data on the PC and to im-prove drive performance. We also wanted to partition the disks so that we could choose between running Windows XP and Linux as needed. In order to achieve the first part of this process we had to download the RAID drivers onto a floppy diskette (Hah! My foresight is paying off already!) and load them on the new PC from there. We started this process by transferring the drivers from our existing home PC onto the floppy. Just about mid-way through the process “Old Reliable” crashes and burns. We get the “Big Blue Screen o’ Death”, banshees wail, and then nothing. Several attempts at recovery fail and many hours later (hand rubbing forehead again) the best I can do is get Windows to boot into safe mode. Great! Once again Dad is out of weekend. We have tried several fixes and repair attempts to no avail. By now it’s mid-May. Since then we’ve been on the go so much that we haven’t gotten any further on ei-ther machine. Rachael and Steve are doing their homework assignments on a laptop until we can get one or both ma-chines going. They’re still interested in completing the project - which is encouraging. They haven’t made any snide remarks about buying a Mac, which is better still. But they aren’t really interested in working on this if it means doing so from Midnight to 4:00 a.m. and frankly neither am I. Next time, I’ll tell you how we resolved these issues and talk about the final results.

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The Do-it-Yourself Bug Bites, Part 2

Ellen Pierino Named As Officer of UB Women's Club

Buffalo, New York: On May 21st, Ellen R. Pierino was installed as an officer of the UB Women's Club. Mrs. Pierino will serve as the Club's 2005-2006 Treasurer. The Women's Club is a service organization to the University at Buffalo and its community. Mem-bers participate in educational and charitable activities which directly support the Annual Grace W. Capen Academic Awards for Outstanding Academic Achievement. Mrs. Pierino is currently the Director of Library Services for Damon & Morey LLP. Her educational background includes a Master's degree of Library Science from the State University of New York at Buffalo, where she also completed an undergraduate degree in History. Mrs. Pierino earned her Master's degree in Science of Education from Canisius College and is certified by New York State in primary education.

Mrs. Pierino's memberships include the Association of Law Libraries of Upstate New York, the American Association of Law Libraries, Friends of the Center of the Arts, Canisius College Alumni Association, and the New York State and National Association of Realtors. She also has a U.S. Merchant Marine Officer license from the U.S. Coast Guard. Active in the community, Mrs. Pierino is a member of the Advisory Council to the UB Center for the Arts. She has served as a board member for the Erie County Cultural Resources Advisory Board and the Buffalo Philharmonic Or-chestra Society. Additionally, she has served in various positions on the Orchestra's Women's Committee including the position of President for two terms. Damon & Morey LLP is a full-service law firm calling on the knowledge and experience of seventy-three attorneys. The firm's major areas of practice include Business and Corporate Law, Business Litigation, General Litigation, Health Care Law, Labor & Employment, Probate, Trust, & Estate, and Real Estate and Banking. Founded in 1917, the firm currently maintains three offices - the firm's headquarters in Buffalo, a second office in Rochester, and a third office in Batavia.

photo courtesy of Damon & Morey LLP

Volume 30, Issue 2 Page 15

by Elaine M. Knecht, Hiscock & Barclay, LLP, Buffalo I’ve always enjoyed learning new things. More particu-larly, I’ve always enjoyed looking things up. It’s a regular joke at the family dinner table. If someone mis-uses a word, or mentions a place the location of which we don’t know, Dad will say “Let’s find out” and Mom will go to the dictionary, or the atlas, or the single-volume encyclopedia that’s shelved just steps from the kitchen! The best part of looking something up is that it leads you to something else, which leads you to something else, which… I’m sure you get the picture. I wonder if this is what Tim Berners-Lee was thinking about when he wrote the code for the hypertext transfer protocol in 1990? Now that I am an official ALA-accredited MLS-carrying librarian (BTW, when is someone going to show me the secret librarian handshake?) I’ve been wondering about the greats that came before us. You know - “Let us now praise famous men, and our fathers that begat us.” (Ecclesiasticus 44:1). Thanks to Stephen Parnell at the University of Southern Australia I learned that Gia-como Casanova (yes, THAT Casanova) served as librar-ian for 13 years at the Castle of Count Waldstein of Bo-hemia. My curiosity was stirred, as I already knew that Count Waldstein was Ludwig von Beethoven’s first major pa-tron in Bonn - the man to whom the Waldstein Piano Sonata was dedicated. Beethoven and the Count became acquainted in 1788. Casanova had already been at the Count’s castle for three years. Beethoven, a crafty sort, once allowed the Count to put his own name to one of the great composer’s works, the Ritterballet. Beethoven used this “favor” to leverage the Count’s influence with the Bohemian Elector when the composer wanted to be released from service to make an extended visit to Vi-enna, where he met Mozart. It does not appear however, that Beethoven and Casanova were ever introduced. And now, it’s time for another “Researcher’s Digres-sion”. Tony Rudel is the son of Julius Rudel, the conduc-tor. Tony has written a novel called Imagining Don Gio-vanni. The story takes place in Prague in 1787, in the last weeks before the premier of Mozart’s opera Don Gio-vanni. (Don Giovanni is the Italian rendition of Don Juan, and although Casanova is NOT one of these Dons, the behavior we ascribe to him is reflected in an aria sung by the servant of the opera’s title character. Leporello tells us that the Don Giovanni has “had his way” with 640 women in Italy, 231 in Germany, 100 in France, 91 in Turkey – but in Spain, the total is already one thousand

THREE! ) The novel is peopled with many who were his-torically a part of Mozart's life; performers, other com-posers, the theatre manager and, above all, Mozart's wife Constanze, and his librettist Da Ponte. Another historic character who was in Prague, at least briefly, during this time, is the legendary libertine Casanova. He was a friend of Da Ponte and it is believed that he may have met Mo-zart while they were both in Prague, but Rudel takes the connection far beyond what can be documented. Should you decide to read this book, be aware that if it were made into a film, it would definitely be rated “R”! Back to Casanova and his late-in-life career as a librarian. The Count took Casanova into his household at Dux (which in Czech is rendered Duchov (N.B. Might David Duchovny of X-files fame have roots there? See what I mean about this linking thing? How can we be expected to get anything done?) in 1785. Casanova was already 60 years old, and was well-known for reasons beyond the one that we immediately associate with him. He had been a soldier, a spy, a clergy-wannabe (he kept getting involved in what were politely called ‘scandals’ and so was forced to give up his idea of becoming a priest), a diplomat, a violinist and a writer. We know little of the work done by Casanova in the Count’s library during the dozen years between taking up residence at the castle and dying. According to Arthur Symons (and we won’t EVEN take this digression. Symons is an obscure English Symbolist poet who visited Dux in 1899 and discovered six cardboard boxes filled with the manuscript of Casa-nova’s memoirs) Casanova was responsible for the ar-rangement of some 25,000 volumes. Symons described the library as being “contained in the two innermost rooms. The book-shelves are painted white, and reach to the low-vaulted ceilings, which are whitewashed. At the end of a bookcase, in the corner of one of the windows, hangs a fine engraved portrait of Casanova.” Most of the 25,000 volumes that were held at Count Waldstein’s library at Dux Castle are now in the Czech

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But I Digress... “Portrait of Giacomo Casanova made (about 1750-1755) by his brother Francesco Casanova that wa s a f amous pa i n t e r (Gosudarstvennyj Istoriceskij Muzej of Moskow)”--From Wikipedia, the free encyclopedia. http:/ /en.wikipedia.org/wik i/Image:Casanova_ritratto.jpg (image in the public domain)

Volume 30, Issue 2 Page 16

Volume 30, Issue 2 Page 16

But I Digress... State Archive at Mnichovo Hradište, a medieval town 35 miles northeast of Prague. Don’t hesitate to contact me if you’d like to know who you need to talk to for permission to visit the collection. It’s unfortunate, but Casanova’s per-sonal fame has overshadowed his work as a librarian. There does not appear to be an OPAC of the Count’s manu-scripts. Should you have the desire to wander through history in search of other interesting librarians, look up J. Edgar Hoover, Chairman Mao, Golda Meir, or Hypatia. Now there’s an interesting librarian. Hypatia was the head of the library at Al-exandria. She spoke freely of her confidence in the teachings of Plato, making her very unpopular at a time when Chris-tianity was on the rise. In the spring of 415 C.E. a band of Christian monks seized her, beat her, and dragged her body to a church where they mutilated her flesh with sharp tiles and burned her remains. And you thought you had prob-lems with patrons!

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Blahg, Blahg, Blahg…My Word! It’s a BLOG or Michael Gorman Revisited by Melissa Bednarz, University at Buffalo Law Library I began researching the topic of BLOGS with some curi-osity, but mostly with the intent of pronouncing BLOGS as silly drivel put out to the mainstream public by a bunch of computer geeks seeking a new way to annoy those of us who are just not interested in what that geek had for breakfast on the morning of Jan.14th. I had just been accepted into library school and was shooting the breeze with some librarians who were coaching me about my library school career. They had not attended library school in more than 20 years and had an enthusiastic curiosity about just what was taught in library school these days. They suggested I start a BLOG about my experiences as a way for them to con-tinue their professional education vicariously through me. My response was “HUH?”. In my Introduction to Libraries class, I was assigned to research the topic and began with the Internet (don’t cringe, this was BEFORE I took Reference!) . Of course what I found was silly blather about boyfriend problems and drinking exploits, which only reinforced my original thinking. I knew I was on my way to proving my point. Silly me. Although many Weblogs are a complete waste of time, there are a number of Weblogs geared toward technology professionals that are worth a visit . As I searched for journal articles, I saw the light. Weblogs have become an outlet for the average librarian to con-nect with others around the world, exchange ideas, and belong to a group. What I found was a great deal of support for the use of BLOGS in the library. BLOGS were described as the latest in a long line of Internet “revolutions.” This revo-

lution might even be seen as more of an evolution. The Internet is no longer a novelty. The Internet has become part of the communications environment. BLOGS have added a new topography to the web as an editor-free new media. Should we use them in libraries? The librarian I spoke to felt they were a passing fad. That they were an unreli-able resource tool because of the lack of authentication. This was stated by one of the “old-school” librarians. The newbie librarians seem to be embracing this new genre and forcing the technology into the mainstream. What about as a reference tool? After all, diaries kept by individuals during major historical crises are valued as wonderful primary source materials by scholars of his-tory. In my library, I do not see the established librarians em-bracing this technology. There are other ways in which the librarians and staff share news with both their col-leagues and their students, which are methods which work quite well in their environment. The library’s web-site is already a dynamic learning tool which is updated frequently to keep it fresh. It may possibly have better uses in the public environment rather than the academic where standards are extremely important. Academic librarians would not want to sacrifice the tried and true resources which can be trusted for their accuracy. My evaluation of BLOGS in the library was not complete with this assignment. I may take my mentor’s advice and create that BLOG about my library school experiences. It will give me a clearer picture of the value of the trend as well as its future.

Technical Tips: My how we’ve changed by Joan Hoolihan, Cataloging Librarian, AD 4th Law Library, Rochester, with card scans courtesy of Joan Hoolihan

Volume 30, Issue 2 Page 17

Connexion is here! Connexion is here! Ohmygosh this is it. Passport is gone, retired on June 4, 2005 and by the time you read this Cat Me will be gone too. After several delays, OCLC is sticking to their date of July 1, 2005 to take Cat Me away, so there’s no choice but to deal with Connexion, bugs and all.

I thought back about the last hundred years of cataloging techno logy and found new appreciation of Connexion in spite of the bugs. Remember hand written catalog cards? Here at the AD 4th there is a 360 drawer “Records and Briefs” card catalog filled with handwritten cards (some typed ones too), some dating back to the mid-19th century. Some cards are written in a fine calligraphic hand - fine lines with flourishes, bold ascenders and descenders, etc. The writing style is not uniform but spacing, punctuation, capitalization, etc. certainly is. Many other cards are written in what is famously remembered as library longhand, a standard script used in libraries characterized by its tall vertical strokes. Melvil Dewey in “Brief Rules for Library Handwriting” (Library Notes, 1877), instructed the librarian to write all “letters upright with as little slant as possible ... Take great pains to have all writing uniform in size,

blackness of lines, slant, spacing and forms of letters ... Follow the library hand forms of all letters, avoiding any ornament, flourish, or lines not n e ce s s a r y t o t h e l e t t e r . ” Calligraphers, unfortunately, had to find self-expression elsewhere. (By the way, we at the AD 4th are in the process of putting the information from all the cards in the “Records and Briefs” card catalog into a database.) A useful typewriter was invented after 150 or so years in the making. In 1867 Christopher Sholes, Samuel Soule, and Carlos Glidden of Milwaukee patented the first useful typewriter. The patent was licensed to arms maker Remington & Sons of Ilion, New York who in 1874 placed the first commercial typewriter on the market. It had a keyboard with letters and numbers arranged in a four-l ine pattern (known as QWERTY from the first six letters in the top row) which is still the pattern on today’s computer keyboards.

Samuel Clemens aka Mark Twain loved new inventions and was among the first to purchase one of the new machines. He was also the first major author to submit a typed manuscript to his publisher. Typewriters had come into general use by the turn of the 20th century, and remained standard office

equipment for more than eighty years. What a boon the machine proved for libraries and a blessing for ca ta log ing s ta f f . With card production now “mechanized,” greater output might be expected of the cataloger - an advantage enhanced by typed cards’ uniform a p p e a r a n c e a n d l e g i b i l i t y . Typewriters were even marketed to

American libraries with special diacritic and symbol character sets. Thomas Edison devised the first electric typewriter in 1872 but another seventy-five years passed before a commercially viable machine was available. Electronic memory typewriters appeared in 1978. Karen Coyle has written a fascinating article entitled, “Catalogs, Card - and Other Anachronisms” in The Journal of Academic Librarianship ( January, 2005). She reminds us that the American Library Association (ALA) set the standard for the three by five inch card format in 1877 (at Dewey’s urging). Widespread use of the catalog card increased twenty years later when the Library of Congress (LC) began to print card sets for sale to libraries. This convenient service was implemented by Herbert Putnam, Librarian of Congress from 1899 to 1939 (and the first experienced librarian to hold the position).

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“a fine calligraphic hand” “Remember hand written catalog cards?”

Volume 30, Issue 2 Page 18

Technical Tips The card catalog remained the primary mechanism for patron access to our collections for over one hundred years. As the distribution of LC card sets became more commonplace, cataloging practice also became more standardized. Libraries - particularly large academic libraries - followed LC’s model for cataloging and classification. Although LC card sets were “authoritative” and seemingly everywhere in American libraries, it was still common practice for librarians to “edit” LC cards, lining out parts of the cataloging data irrelevant to the copy in hand, or adding handwritten corrections, notes, and added entries.

While catalogers and their assistants sighed each day with stacks of newly arrived catalog cards to be filed according to detailed rules few seemed to master, wonderful changes were on the horizon. The computer developed rapidly from 1946 to 1961 moving from vacuum tubes, to transistors, and finally to silicon chips. Most notable was the ENIAC I (Electronic Numerical Integrator and Calculator) computer was developed by John Mauchly and J. Presper Eckert at the University of Pennsylvania. It contained over 18,000 vacuum tubes, weighed thirty tons, and was housed in two stories of a building.

The subsequent history of computing technologies is too extensive to relate here, but included library applications. Machine readable cataloging (MARC) standards were developed in the mid-sixties by LC to fac i l i tate the production of preprinted cards. The development of the MARC record, of course, would ultimately lead to its convenient storage in a database.

In 1967 the Ohio College Library Center (OCLC) began to develop a computerized system to share resources among fifty-four Ohio college libraries. OCLC facilitated technical processing in library systems when its first cooperative cataloging venture was launched in 1970. The system went online in 1971, and OCLC invited libraries outside Ohio to join in 1977. The consortium’s broader membership was reflected in name-change to Online Computer Library Center in 1981. In 1974 ALA awarded OCLC’s founder Frederick Kilgour the Margaret Mann Citation in Cataloging for “making the Library of Congress MARC database a practical and useful product.” OCLC now serves over 53,000 libraries of all kinds in the United States and abroad. During the 1970s and the 1980s access to the OCLC database was through dedicated phone lines from dummy terminals in each technical services department to OCLC’s computers in Ohio. Almost magically,

catalogers were able to search for a title in OCLC’s growing database, edit the record as needed, create an original record if none was found, and “produce” the record via the famous “send” key. A week later profiled card sets arrived in the mail. Cards were not all that were generated during this process. Libraries also received from OCLC archival tapes that contained all the cataloging institution’s MARC records produced over a given period. These tapes, and the widespread retrospective conversion of holdings taking place in libraries everywhere, ultimately (and soon) made possible loading the whole or better part of a library’s holdings into a bibliographic database. Hence the Online Public Access Catalogs (OPACS) that began to proliferate in the late 1980s. The dedicated line and the dummy terminal, new and remarkable but for a short time, were replaced by Internet connectivity and Passport software in the late 1980s. Any PC could now become an “OCLC terminal” if it had client software.

The Cataloging Micro Enhancer (Cat Me) for Windows software came along about 10 years later, but did not replace Passport. It was designed to increase cataloging productivity and enable customization of the desktop. Connexion now replaces both.

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“avoiding any ornament”

“famously remembered as library longhand”

Volume 30, Issue 2 Page 19

Technical Tips

Once the bugs are fixed Connexion will be a neat thing. (Bugginess in June included format recognition glitches in the download/import process on the Connexion browser.) Once these are resolved, the pluses are considerable: we will all be using the same software - no more Passport or Cat Me; the OCLC database is easily accessible

via a web browser interface or a Windows-based client interface; the system offers improved authority l inking, metadata extraction (browser only at this stage), the creation of pathfinders (online subject bibliographies, browser only). Connexion allows one to edit and export records in various formats (browser only; client users still export in OCLC MARC only); provides context-sensitive links to the OCLC manual, and improved authority control. OCLC has been preparing us for this transition for some time, though we have had several delays along the way. For those of us who

still may not be quite ready for this next stage in the development of cataloging technologies, the Connexion website provides a very useful series of tutorials online, and our friends at NYLINK offer classes on using the Connexion browser and Connexion client across the state.

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View from the Ivory Tower

The Ivory Tower is currently on summer hiatus. Please re-join columnist Jean Callihan in September for the next installment.

“The primary mechanism for patron access”

University at Buffalo Law Library Passport Facility Wins Award by Mary Miller, University at Buffalo Law Library The UB Passport Acceptance Facility won the top award at the Uni-versity at Buffalo’s Service Excellence Celebration in June 2005. Competing with over 40 other projects the Law Library was recog-nized for providing this outstanding service to the University Com-munity. Congratulations to all team members: Janet Adornetto, Melissa Bed-narz, Terry Dychowski, Amy Hothow, Mary Miller and Jim Milles. See ALLUNY Newsletter Vol. 30 Issue 1 March 2005 for full article on the UB Passport Acceptance Facility. Pictured (L-R): Amy Hothow, Janet Adornetto, Terry

Dychowski, Mary Miller, Melissa Bednarz

Volume 30, Issue 2 Page 20

COPYRIGHT

Dahman, Angela. White Papers Go to Congress: Software Companies Seek to Combat Internet Piracy and Re-duce Patent Litigation. Law Office Computing 15(2):16-17 (April/May 2005). Harris, Lesley Ellen. Linking Agreements. Information Outlook 9(4):38-39 (April 2005). Harris, Lesley Ellen. Digital Licensing Questions. Information Outlook 9(6):62-64 (June 2005).

MANAGEMENT / PROFESSIONAL Abram, Stephen. Blogging: Who Are You Reading? Information Outlook 9(4):40-42 (April 2005). Brown, Cynthia L. Online Legal Research Billing Policies. Legal Information Alert 24(1):1, 4, 6-7 (January 2005). Cloonan, Michele V. and John G. Dove. Ranganathan Online: Do Digital Libraries Violate the Third Law? Library Journal 96(1):58-60 (April 1, 2005) Crawford, Walt. Policy and Library Technology. Library Technology Reports. 41(2):1-63 (March/April 2005). Dyer, Charles. My Middle-Aged Career Change. State, Court & County Law Libraries News 31(1):9-13 (Winter 2005). Howard, Paul E. and Renee Y. Rastorfer. Do We Still Need Books? A Selected Annotated Bibliogra-phy. Law Library Journal 97(2):257-283 (Spring 2005). Jaschik, Scott. The Joy of Stacks. Inside Higher Ed http://www.insidehighered.com/news/2005/06/09/stacks (June 9, 2005). Kelsh, Virgina J. The Law Library Mission Statement. Law Library Journal 97(2):323-334 (Spring 2005).- Nemchek, Lee R. Critical Issues in Legal Records Management. Practice Innovations 6(1):1-5 (March 2005). Ostrowsky, Ben. Anonymous Library Cards Allow You to Wonder, ‘Who Was That Masked Patron?’ Computers in Li-braries 25(6):21-23 (June 2005) or Information Today http://www.infotoday.com/cilmag/jun05/Ostrowsky.shtml (June 2005). Schmidt, Aaron and Michael Stephens. I M Me. Library Journal 130(6):34-35 (April 1, 2005). Wu, Michelle M. Why Print and Electronic Resources are Essential to the Academic Law Library. Law Library Journal 97(2):223-256 (Spring 2005). REFERENCE & RESOURCES Abram, Stephen. Blogging: Who Are You Reading? Information Outlook 9(4):40-42 (April 2005). Garvin, Peggy. The Federal Domain: Federal Resources for Information Professionals. LLRX.com (April 24, 2005).

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Miscellaneous Citings #36 June 10, 2005 compiled by Judy A. Lauer, Pr. Law Librarian, Binghamton

Miscellaneous Citings #36

Volume 30, Issue 2 Page 21

Hamilton, Dennis. Internal Blogs: So, Are they Different From External Blogs? LLRX.com (March 13, 2005). Kozlowski, Ken. Keep it “Simple.” State, Court & County Law Libraries News 31(1):19-21 (Winter 2005). Pacifici, Sabrina I. Blogs: Got Content! LLRX.com (April 24, 2005). Whisner, Mary. On Not Doing Research. Law Library Journal 97(2):391-397 (Spring 2005). REVIEWS Bader, William D. and Roy M. Mersky. The First One Hundred Eight Justices. Reviewed by Michael Lynch. Legal Information Alert 24(1):12 (January 2005). Halvorsen, Catherine F. and Diana C. Jacque. Keeping Up with New Legal Titles. Law Library Journal 97(2):371-389 (Spring 2005).

Some of the titles reviewed in this article are: Fathers’ Rights: A Legal Guide to Protecting the Best Interests of Your Children, The Law (in Plain English) for Small Businesses, and The Essential Guide to the Best (and Worst) Legal Sites on the Web, 2d.

Heller, James S. The Librarian’s Copyright Companion. Reviewed by Michael Lynch. Legal Information Alert 24(1):11 (January 2005). Lange, Michele C.S. and Kristen M. Nimsger. Electronic Evidence and Discovery: What Every Lawyer Should Know. Reviewed by Melanie Michaelson. Legal Information Alert 24(1):12-13 (January 2005). TECHNOLOGY Abram, Stephen. Blogging: Who Are You Reading? Information Outlook 9(4):40-42 (April 2005). Engard, Nicole C. Following the Yellow Brick Road to Simplified Link Management. Computers in Libraries 25(4):11-15 (April 2005). Harris, Lesley Ellen. Linking Agreements. Information Outlook 9(4):38-39 (April 2005). Houghton, Sarah. I’ve Been Framed! Designing a Library Web Site Within a Government Frame. Computers in Librar-ies 25(6):6-8, 48 (June 2005). Ostrowsky, Ben. Anonymous Library Cards Allow You to Wonder, ‘Who Was That Masked Patron?’ Computers in Li-braries 25(6):21-23 (June 2005) or Information Today http://www.infotoday.com/cilmag/jun05/Ostrowsky.shtml (June 2005). Schmidt, Aaron and Michael Stephens. I M Me. Library Journal 130(6):34-35 (April 1, 2005). WRITING Fish, Stanley. Devoid of Content. The New York Times http://nytimes.com/2005/05/31/opinion/31fish.html?ex=1275192000&en=5b9064f5bb67f352&ei=5090 (May 31, 2005).

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Miscellaneous Citings #36

Volume 30, Issue 2 Page 22

MISCELLANEOUS Friedell, Deborah. The Word Crunchers. The New York Times http://nytimes.com/2005/06/05/books/review/05FRIE01.html (June 5, 2005). Miller, Martin. Hugs and Kisses From the IRS. Smithsonian Magazine 36(1):120 (April 2005). A kinder, gentler IRS...? Smith, Craig S. Academie Solemnly Mans the Barricades Against Impure French. The New York Times http://www.nytimes.com/2005/05/31/books/31acad.html?ex=1275192000&en=67c0fc1807586c85&ei=5090 (May 31, 2005).

Since June is traditionally the “wedding” month, check out the blurb in Library Journal 130(10):15 (June 1, 2005) about the couple getting married in St. Paul who decided that they already had enough “stuff” and so created a wedding registry to benefit the Saint Paul Public Library. To see the registry go to: http://www.thefriends.org/patharris/index.html

Copies of articles from print publications cited herein should be obtained through regular interlibrary loan procedures or by con-tacting the publisher(s) directly.

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Googling the groups: groups.google.com (website review) by Nancy Babb, University at Buffalo Law Library I first forayed into the world-which-was-to-become-virtual by browsing electronic bulletin board systems, initially on the local freenets, then later on usenet news-groups. In some ways, the “bulletin board” moniker struck me as a misno-mer, as the give-and-take of discussion threads seemed more like responsorial graffiti than tidy “Have you seen…” and “Wanted…” posters, the responses to the latter actually never making it back to the real world boards save through the enticing evidence of phone numbers hav-ing been ripped from the bottom of the sheet. The electronic realm introduced improvements for the voyeur — in e-lingo now rechristened the “lurker,” one who reads but does not participate. Not only the initial post but all of the ensuing responses — the follow-up phone calls, as it were — were revealed for all to see. While there were certainly some phone lines I never cared to tap, I reveled in

usenet newsgroups as a source of the most astounding trivia. Seemingly every obscure oddity I had ever pondered had been introduced as a topic for discussion somewhere. People were discussing my most treasured writers, puzzling out the lyrics to the songs I could never deci-pher, performing scholarly exegesis on the badly-dubbed cartoon shows that I thought only I was watching. I even found discussion of the 1970’s breakfast cereal that my younger friends insisted I had made up! (Yes, Virginia, there was a Freakies.) I would wander into dejanews, the origi-nal usenet archive, and explore for hours. It was a delicious and guilty pleas-ure for me, as I’d eventually push back from the computer dazed and over-sated as if coming off a too-much-sugar bender. It was all so good, and all so — much. And there was always — more. So — much — more… I did not ever precisely tire of usenet’s endless trivia, but I became more selec-tive in my reading. Spam squelched a great deal of the pure pleasure of usenet browsing, as you could leap into pretty much any newsgroup and find the waters choked dry with weedy adverts and off-topic rantings. Once the web became

established as a viable presence, much of the stuff and substance moved out of the groups and onto web pages, and navigat-ing Yahoo’s directories often provided quicker reward and connection to more “authoritative” sources for trivia collec-tions. Gradually, I found myself going to the web for “data” and to the groups only when the topic I sought was particu-larly opinion-oriented (e.g. book discus-sions on rec.arts.books) Having thus so cavalierly dismissed use-net and its groups as a source of trivia and opinion, it has surprised me to note the arena in which I continue to rely upon usenet discussion threads: technical support.

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RES PLACET: reviews

Volume 30, Issue 2 Page 23

Book Review: Commercial Litigation in New York State Courts, 2d edition, Thomson West, 2004 by Elizabeth Chiapperi, Director of Information Services, Nixon Peabody LLP* Ten years ago the first edition of Commercial Litigation in New York State Courts was pub-lished. My review of the first edition for The ALLUNY Newsletter was positive, and my sentiment about the second edition, published in December 2004, is even more favorable. The treatise is once again written by distinguished and well respected judges and lawyers. Upstate New York is represented by eight of the 121 authors. I am natu-rally pleased that several are lawyers at my firm, Nixon Peabody. Commercial Litigation in New York State Courts uniquely combines treatment of procedural and substantive law. The au-thors provide pragmatic and strategic guidance in areas most commonly confronting commercial litigators, written in an interesting and readable style. The second edition continues to be arranged in a logical and practical format, despite the addition of 21 new chapters and the growth from three to five volumes. New chapters such as Case Evaluation, Discovery of Electronic Records, and Techniques for Expediting and Streamlining Litigation reflect recent changes in the business and legal landscape. New substantive law chapters include such topics as Products Liability, Securities Liti-gation, Director and Officer Liability, and Professional Liability Litigation. The treatise is well indexed and offers nu-merous features to assist the reader, such as checklists, forms, and jury instructions. In my first review I wrote that “Commercial Litigation in New York State Courts should prove to be a valuable resource for all litigators, regardless of experience” and that it “will be a welcome addition to any library.” This has proven true at my firm. As with the first edition, the second edition is heavily used by both our junior lawyers and seasoned litigators. It provides real value to those who use it. As a national firm with many offices, Nixon Peabody has a highly integrated library function with a strong inter-library loan practice. However, due to the popularity of this treatise among our liti-gators, it is not practical for us to share it among offices. We have copies of Commercial Litigation in New York State Courts in all five of our offices in New York State. Commercial Litigation in New York State Courts, edited by Robert L. Haig, is part of West’s New York Practice Series. The five volume set is a joint venture between Thomson West and the New York County Lawyers’ Association. All royalties from sales of the treatise go to the New York County Lawyers’ Association. List price is $480. In 1995 the Commercial Division of the Supreme Court of the State of New York was established in an effort to revive New York as an attractive venue for the resolution of business disputes. Initially the Commercial Division operated in only Monroe and New York Counties. It has since expanded to eight counties and has been embraced by commercial trial lawyers and business leaders. Commercial Litigation in New York State Courts should be a standard reference source for litigating in State courts. * Elizabeth Chiapperi is the Director of Information Services at Nixon Peabody LLP where she leads and manages the library, conflicts/new business intake, audit letter, media services, and knowledge management functions. She graduated from the University of Rochester and Al-bany Law School and is admitted to practice in New York. Prior to joining Nixon Peabody she worked in several sales and marketing roles at LexisNexis.

SHARE THE GIFT OF YOUR RECOMMENDATIONS WITH OTHER ALLUNY MEMBERS --

CONTRIBUTE TO “RES PLACET” REVIEWS AND “ALLUNY MEMBER RESOURCES”

Volume 30, Issue 2 Page 24

Every so often we all encounter chal-lenges with our computers and software. I use the term “challenge” not as euphe-mism but apt description of not the crashes that cow us but just the little crinkles that make us scowl. We know that our systems are capable of accom-plishing exactly the task to which we set them, but we just can’t figure out how. Help files are good, but we can easily find ourselves tangled in lingo — how do you look up a word you don’t know how to spell, especially if the dictionary at hand is in Russian and you don’t know the Cyril-lic alphabet? You try and you try and you try again — but it would be so much simpler if you could just ask someone! The happy surprise within usenet is that you needn’t even ask — chances are that somebody else — some other poor soul struggling with exactly your self-same challenge — has asked it already, queried an appropriate newsgroup and received at least a response or two. All you now need to do is search the usenet archives

and see if their solution might also be yours. So — of course after exhausting the help files and appropriate support websites and your co-workers and yourself — you browse over to the current usenet ar-chives housed at Google Groups: http://groups.google.com You needn’t worry about the hierarchy of newsgroups* — simply type whatever terms strike you as relevant into the search engine. If your first approach doesn’t work, try another. Sometimes, it helps to think like a novice. Add the sort of search terms that you might otherwise presume irrelevant, such as “problem” and “help.” Include the name of the software you’re using. How would you describe what’s boggling you to a friend? Other times, try to think like an expert. How would tech support describe the problem you’re encountering to you? Working on the Newsletter almost

always finds me Googling the ’groups with one challenge or another. This is-sue, I suddenly found that clipart pre-views wouldn’t appear in the Design Gal-lery, although I could insert and view them just fine. Ponder, ponder, pon-der… And neither Publisher Help nor the Microsoft Support pages quite de-scribed my experience. I browsed a few (well, ok, several!) not-quite-matching queries in Google Groups before eventu-ally encountering a solution: “Try clear-ing your Internet Explorer cache.” Well, mercy me — while working in Publisher I would never have thought to play with IE, but sure enough it worked! Misery may love company, but it loves a solution even better. I have been pleas-antly surprised by the technical solutions I’ve found in usenet’s company.

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Highlights from InSITE: http://www.lawschool.cornell.edu/library/insiteasp/default.htm selected by Joe Gerken, University at Buffalo Law Library The InSITE web site is such a treasure trove of information that we thought it would be a good idea to occasionally include an example in the ALLUNY Newsletter. The folks at Cornell Law Library who maintain the InSITE web site have graciously given us permission to do so. Ergo, here is a recent entry describing a very interesting and informative web site on Tribal Law. National Indian Law Library's Tribal Law Gateway

URL: http://www.narf.org/nill/tlpmain.htm The National Indian Law Library’s (NILL) Tribal Law Gateway is a database of the constitutions and codes of the 562 federally recognized tribes in the United States. The database is arranged alphabetically by tribe name and identifies whether NILL holds a print copy of the constitution, whether a digital copy is available with links to the document if available, and links to that tribe’s contact information. If NILL holds a print copy of the document, its date of publication and date of receipt is provided, along with a link to the NILL catalog record for the document. A work in progress, one of the goals of the Gateway is to establish a “union list” of these documents at American libraries. For that reason, assistance in the form of shared information is requested from libraries that collect tribal law.

from: InSITE, Vol. 10, no. 21, May 23, 2005 InSITE contributors: J. Jones, B. Kreisler, M. Morrison, J. Pajerek (editor) ©2005 Cornell Law Library

InSITE metadata: Title: National Indian Law Library's Tribal Law Gateway Source/Sponsoring Agency: National Indian Law Library URL: http://www.narf.org/nill/tlpmain.htm Date Checked: 12/31/1899 Status: Active Date Annotated: 1/6/2005 Topics: Indian Law Other keywords: Indigenous Peoples; Native Americans; Tribal Law Author of Annotation: J. Jones

*For basic facts and interesting history about usenet, I sug-gest Valerie Gibson’s Usenet Newsgroups pathfinder at the Internet Public Library http://www.ipl.org/div/pf/entry/48538

and Google’s 20 Year Usenet Timeline: http://groups.google.com/googlegroups/

archive_announce_20.html

Googling the Groups

Volume 30, Issue 2 Page 25

Spring Institute with text by Alice Askew and photographs by Steve Weiter

Jan Fleckenstein, associate director of Barclay Law Library, welcomes attendees to the 2005 ALLUNY Spring Institute.

Paying close attention are, from left, Rose-marie Romano, Bob Weiner, Wendy

Scott, Joan Hoolihan, Jean Currie (executive director of the Finger Lakes

Regional Library Resource Council), Al-freda Russell of Lexis (partially hidden),

and Donna Byrne.

Robert Olick, as-sociate professor at the Center for Bioethics and Hu-

manities at Up-state Medical Uni-

versity, lectured on landmark end-of-life cases from

Karen Anne Quin-lan and Nancy

Cruzan to Terri Schiavo.

Sarah Ramsey of SU Law presented an overview of same-sex marriage recogni-tion law and New York’s response to custody disputes between same-sex

couples.

Mariette Geldenhuys, an attorney for the Ithaca 50, spoke on the need for legal recognition of same-sex unions.

Joan Hoolihan introduced the second pre-senter, Robert S. Olick, asso-ciate professor of bioethics, at Upstate Medi-cal University.

Leslie Bender, SU professor of law, addressed the legal issues of clinical error in assisted re-

productive technologies.

Birth... Death...

Marriage…

Not merely the themes of grand opera and soap

opera, nor of great litera-ture, but matters of some-times conflicting private conscience and public

policy.

When can the courts trump personal wishes?

What happens when the intent of the law and the

heartfelt beliefs of the individual collide?

Ultimately, in our most intimate concerns, who

gets to decide?

As Close As It Gets: the law and your (very) private life

Volume 30, Issue 2 Page 26

“International Disability Rights Workshop” by Wendy Scott, Assistant Director for Faculty & Outreach Services, H. Douglas Barclay Law Library, Syracuse University College of Law, 4/4/05

On Wednesday, March 30, I was fortunate to attend the International Disability Rights Workshop sponsored by the Law Library of Congress and the Center for Interna-tional Rehabilitation. The all-day conference, held at the Law Library of Con-gress, was conducted by experts in disability law and pol-icy from academia and international, regional and national governmental and non-governmental organizations. Speakers offered an excellent overview of United States disability law and policy as well as comparative analysis of international and national initiatives to protect the rights of persons with disabilities. The keynote address was delivered by Claudio Grossman, Dean and Professor of Law at American University’s Washington College of Law. Dean Grossman, who is cur-rently Vice Chairman of the Committee Against Torture of the United Nations and formerly President of the In-ter-American Commission on Human Rights of the Or-ganization of American States (IACHR), spoke eloquently about the efforts made by these organizations to support developing nations in their struggle to guarantee rights for disabled people. Panel discussions on the following topics were conducted

in the morning and afternoon sessions: Introduction to Disability Law Disability in International Agreements Comparative Foreign Law Analyses by the Law Library of Congress Disability Law in Practice Experts with extensive experience in the disability field conducted the panel discussions. These discussions were particularly valuable because many of the participants shared, not only their knowledge of disability law and practice, but also their personal experiences and insights as disabled persons, attorneys and organizational advo-cates. Among the speakers was Professor Peter Blanck, a na-tionally recognized scholar in the field of disability law and policy, who will be joining the faculty at the Syracuse Uni-versity College of Law in Fall, 2006. The workshop was co-sponsored by the Friends of the Law Library of Congress, the AALL Foreign, Comparative and International Law Special Interest Section, the Ameri-can Society of International Law, and the Law Librarians’ Society of Washington, D.C.

Annual Meeting of the American Society of International Law by Nina Cascio, University at Buffalo Law Library The 99th annual meeting of the American Society of In-ternational Law took place in Washington, D.C. from March 30 – April 2, 2005. New World Order or A World in Disorder?: Testing the Limits of International Law, was the theme. Supreme Court Justice Ruth Bader Ginsburg de-livered the keynote address, discussing the usefulness of foreign and international law to US courts. The text of her speech is at: http://www.asil.org/events/AM05/ginsburg050401.html Condoleezza Rice said a few words introducing Justice Ginsburg : h t tp : / /www.as i l .org /events /AM05/rice050401.html "The United States has been and will continue to be the world's strongest voice for the development and defense of international legal norms," said Ms. Rice. The audi-

ence greeted Ms. Rice cordially, but not every individual in the audience stood up and applauded when she en-tered and left the room. Indeed, the recurring focus of the meeting, both in program topics, and in comments and discussions filling the space between, was the degree of respect afforded international law by the United States. The program schedule http://www.asil.org/events/AMschedule.html was packed with many excellent pro-grams. The annual Grotius Lecture delivered by Justice Michael Kirby of the High Court of Australia, International Law – The Impact on National Constitutions, and other meeting highlights are available at http://www.asil.org/events/AM05recap.html . Other panels addressed the death penalty, international claims litigation, foreign di-rect investment, democratic norms and regional stability,

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Volume 30, Issue 2 Page 27

by Maureen Glenn, Library Assistant, University at Buffalo Law Library The 27th Annual NYSLAA Conference was held in Geneva on beautiful Seneca Lake, in the Finger Lakes region of New York State, June 8-10, 2005. The conference kicked off with a Wednesday night mixer, consisting of wine tast-ing from local wineries, with cheese and crackers. It was nice to see so many familiar faces, and many new ones, too. There were four workshop sessions, two on Thursday and two on Friday, with many topics to choose from. I decided to start with Advocacy: Becoming Library Activ-ists. Our speaker was Jennifer Morris, Executive Director of the Pioneer Library System and VP/President Elect of NYLA. In addition to learning how to contact our state legislators concerning funding for libraries, we heard many other ideas on how to be advocates for libraries. Some of the facts presented to us regarding libraries were very eye-opening. For example, we learned that less than 1/10th of 1% of the state budget goes toward library ser-vices, and college libraries receive less than three cents of every dollar spent on higher education. It was a very in-formative workshop. After lunch I attended a session on the History of Ge-neva, which proved to be very intriguing. Our speaker, Charles Bauder, Director of the Geneva Historical Soci-ety, gave a narrated history of Geneva, dating back to the 1700’s. Geneva, NY, has a long list of notable persons who are from the area. Among them is Elizabeth Black-well, the first woman in America to graduate from medi-cal school and practice medicine. She and her sister, Emily, went on to open a Women's College for the train-ing of doctors in 1868, the first of its kind. I enjoy reading and hearing about American history, so this was a “fun” workshop for me. Thursday evening we traveled down to beautiful Bellhurst Castle for an excellent dinner. By that time I had made some new friends from libraries in other parts of the state and we had a really fun evening.

Friday’s first workshop was on Open Source Software. The speaker was Brian Winkler, who is Systems Adminis-trator for Pioneer Library System. He was excellent and informative, and for a computer programmer, he did a fine job of keeping the information on a level that most laypersons could understand. He explained what OSS is, and how it differs from proprietary software. I was able to see how the consumer is better served when OSS is utilized, sometimes along with propriety software. He stressed the importance of OSS and showed how compa-nies can still make profits by opening their source code for software. Although I enjoyed all the workshops I attended, I enjoyed this workshop the most. The day’s last workshop was Cataloging: What Everyone Should Know. Sara Greenleaf, Associate Librarian of Technical Services at Hobart and William Smith Colleges, was the speaker, and she was informative and humorous. She explained in a very systematic way (after all, she IS a cataloger) what different aspects of cataloging mean, so that those who work in public service areas of their li-braries can understand what catalogers do, and why our work is so important. Another great workshop. We ended the conference on a high note with lunch and keynote speaker Miriam Grace Monfredo, who is the au-thor of fiction mystery books set in mid-19th century Western New York. The history in her novels is accu-rate, as she does extensive research, and she incorpo-rates famous historical figures into her stories. She was very appreciative of all the library staff members who have helped in her research. It was a wonderful and enter-taining lecture. All in all, in was an inspiring conference, and I’m looking forward to next year’s con-ference at St. John’s Univer-sity in New York City.

Report on 2005 NYSLAA Conference

What’s going on at your Library?

Inspire your colleagues — share your news and views in the ALLUNY Newsletter.

ALLUNY Members Resources The ALLUNY Newsletter is pleased to highlight the wealth of wonderful resources made available by ALLUNY members and their institutions as an on-going, cumulative feature in every issue. Please submit your suggestions to the editors. Contribu-tions with annotation would be most appreciated! InSITE http://www.lawschool.cornell.edu/library/insiteasp/default.htm Cornell Law Library “A current awareness service of Cornell Law Library, InSITE highlights selected law-related Web sites in two ways: as an anno-tated publication issued electronically and in print; and as a keyword-searchable database. The law librarians at Cornell evalu-ate potentially useful Web sites, select the most valuable ones, and provide commentary and subject access to them. This in-formation can be accessed four ways: Searchable Database, Current and Archived Issues, Via e-mail subscription, and In print format for the Cornell Law School community.” International Disabilities / Human Rights Law Web Resource http://www.law.syr.edu/lawlibrary/electronic/humanrights.asp Syracuse University College of Law and the H. Douglas Barclay Law Library A website “developed to assist researchers and to promote the international work of our new Disability Law and Policy Pro-gram. It is one of the first comprehensive bibliographic resources devoted to international and comparative disability laws. The site is currently organized under three broad categories: international disability laws, regional disability laws, and individual countries' disability laws. These divisions are subdivided into smaller categories, under which annotations, primary documents, and links to additional resources may be found. The contents of this website may be browsed and searched using keywords.” ublaw phoenix Formerly known as "UB Law Library in Exile" http://ublawlib.blogspot.com/ University at Buffalo Law Library Library director Jim Milles began the blog as a current awareness tool for effective communication following the fire in the University at Buffalo Law School building. As recovery from the fire continued, the blog has metamorphosed into a broader tool, highlighting news items and current events germane to the law and librarianship. Milles updates the blog regularly and welcomes open discourse and comments.

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theory of international law, terrorist uses of the Internet, universal jurisdiction, independence of international tribu-nals, global governance, innovative financing mechanisms to promote development, state building, WTO appellate body contributions to international law, executive power in wartime, customary humanitarian law, parallel proceed-ings in international litigation and arbitration, international law in the Middle East peace process, immunity and ac-countability, international “coalitions of the willing”, crisis in Darfur, the public-private divide in international law, corporate social responsibility, regulation and extraction of intelligence in comparative perspective, international criminal tribunals, globalization and intellectual property, American exceptionalism, legal ethics and the war on ter-ror, international law in times of empire, weapons of mass destruction and world order, trafficking in humans, the

European Union, private contractors in foreign affairs, sovereignty, torture, international environmental law, and other topics. A written record of each annual meeting is preserved in the Proceedings of the Annual Meeting, avail-able in full text on Hein Online, and indexed in the Index to Foreign Legal Periodicals, LegalTrac (Legal Resource Index) and the Index to Legal Periodicals and Books. The meeting was attended by many eminent scholars, law professors. jurists, attorneys, legal advisors to govern-ments, law librarians and law students from the US and around the world. Marylin Raisch of Georgetown Law Library invited all law librarians in attendance to the John Wolff International & Comparative Law Library on Friday afternoon for a special luncheon and a wonderful tour of the newly constructed library.

(Continued from page 26)

Annual Meeting of the American Society of International Law

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Members in the News

University at Buffalo Law Library Welcomes a New ALLUNY Mem-ber by Mary Miller, University at Buffalo Law Library Welcome to JOHN MONDO our newest ALLUNY member from the University at Buffalo Law Library. John is Head of Document Delivery at the Law Library. He will be starting the Masters Program of Informatics at UB in September.

ALLUNY’s Loss is Los Angeles’ Gain — Best Wishes to Jean-Paul Vivian! Jean-Paul Vivian writes: I would like to thank all of the upstate Law Librarians that I met during my six years at the Appellate Division Law Li-brary in Rochester. As many of you may already know, I accepted a job with the Federal courts in Los Angeles, Cali-

fornia. I have been at my new job since May 31. Southern California is definitely different than Western New York. I sold my 1400 sq. ft. house in Rochester for $83,500 but houses in Los Angeles county average $450,000. I am currently living in Redondo Beach and houses in that area cost even more. But, I am enjoying the weather and looking forward to becoming involved in SCALL. Perhaps, I will run into some of you at a AALL meeting. Once again, I enjoyed my time in Western New York and wish all you the best, Jean-Paul Vivian. Jean-Paul W. Vivian, Assistant Librarian, 132 Roybal Federal Building, 255 East Temple Street, Los Ange-les, CA 90012, PH: 213-894-8903, Fax: 213-894-8906

Congratulations to Ellen Pierino! Ellen Pierino, Director of Library Services for Damon & Morey LLP, has recently accomplished a trifecta of outstanding accomplishments. Recently, she was both installed as treasurer to the Board of the University of Buffalo Women's Club and appointed to the Advisory Council to the UB Center for the Arts. In addition, she also qualified for and was issued a U.S. Merchant Marine Officer license from the U.S. Coast Guard. (see story on p. 14 for more information)

Babb Wins Article Award submitted by Jim Milles, University at Buffalo Law Library (as posted 5/13/2005 to http://ublawlib.blogspot.com) This just in: Nancy M. Babb, Cataloger and Senior Assistant Librarian at the Charles B. Sears Law Library, University at Buffalo School of Law, is the recipient of the 2005 AALL Academic Law Libraries Special Interest Section's Outstanding Article Award. The award recognizes section members for contributing to the enhancement of academic law librarian-ship through publishing. The winning article was judged on the quality of writing, effectiveness of communication tech-nique, and relevance to law librarianship. Ms. Babb's winning article, "Cataloging Spirits and the Spirit of Cataloging" was published in 40(2) Cataloging & Classification Quarterly 89 (2005).

Smith and Rabbia Awarded ALLUNY Grants The ALLUNY Grants Committee has announced the recipients of this year’s AALL annual meeting grants. Suzanne Smith will be receiving AALL’s Chapter Registration Grant, and Andrea Rabbia will receive the ALLUNY grant to at-tend AALL. Congratuations, Suzanne and Andrea!

Behrens Awarded AALL Scholarship Jennifer Behrens, the University at Buffalo’s Law Library's Graduate Assistant for 2005-2006, won the James F. Con-nolly LexisNexis® Academic and Library Solutions Scholarship. Congratulations, Jennifer!

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BE SURE TO VISIT THE ALLUNY WEBSITE

www.aallnet.org/chapter/alluny

Have you renewed your ALLUNY membership? (and please -- remember your membership dues) see back cover for membership form

For more membership information, see reports on p. 37.

ALLUNY 50th Anniversary T-Shirts The Public Relations Committee reports that t-shirts are

still available. The ALLUNY 50th Anniversary t-shirts are royal blue with designs in white on the front and back. On the front, over the left breast, is the ALLUNY logo designed by Eva Mahoney, winner of the 2003 logo contest. On the back is a special anniversary logo, designed by Jean Callihan, consist-

ing of the words “Celebrating 50 Years, 1954-2004” encir-cling a stylized graphic design of a loon. For additional views, visit http://www.aallnet.org/chapter/alluny/tshirts.html The shirts are available for purchase at a price of $10.00 each (plus $2.00 shipping), in the following sizes: S, M, L, XL. To order, contact: Jean M. Callihan, Head of Research Services, Cornell Law Library, 380 Myron Taylor Hall, Ithaca, NY 14853-4901jc374@cornell.edu

Questions about ALLUNY membership? Contact the Membership Chair: Richard Powell, Librarian Scolaro, Shulman, Cohen, Fetter & Burstein, PC Franklin Square 507 Plum Street, Suite 300 Syracuse, NY 13204 (315) 471-8111 ext. 238 rpowell@scolaro.com

Please note: dues are payable to the ALLUNY Treasurer — see form for contact details

WELCOME NEW MEMBERS!

Melissa Bednarz,

University at Buffalo Law Library

Robert D. Cunningham, Appellate Division Fourth Department Law Library

Christine M. Demetros,

H. Douglas Barclay Law Library of Syracuse University

Mary Kate LaMothe, Queens College

John Mondo,

University at Buffalo Law Library

Suzanne M. Smith, University at Buffalo

Sheldon Wein,

New York State Library

AALL NEWS & ANNOUNCEMENTS

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AALL Centennial Variety Show St. Louis July 2006 WHAT: During the 2006 Annual Meeting in St. Louis AALL members will be staging a variety show in celebration of the Cen-tennial. The one-hour event, show time yet to be determined, will feature musical acts and comedy sketches per-formed by law librarians. WHEN: The exact date of the 2006 show is not yet known, but the Centennial Variety Show Committee has reserved a confer-ence room from 9 a.m. to 5 p.m. Saturday, July 16 2005 so that persons interested in participating in the event can meet to discuss their ideas. WHERE: Salon B, Mariott Riverwalk. WHO: Only AALL members may submit proposals for acts. Individuals, Chapters, SISs, law libraries, and other groups are encouraged to submit proposals. Non-AALL members may perform only if they are members of a group primarily composed of AALL members. HOW: All that is needed to propose an act is a creative, original idea and a commitment to producing a practiced, polished, act in a year’s time. You may download a copy of the proposal form here. An audio or videotape of your act would help the Variety Show Committee make informed selections, but it is not necessary to submit one. Attendance at the Variety Show Planning Meeting in San Antonio is also desired, but not required. VARIETY SHOW ACT GUIDELINES 1) Acts must relate to the topic of law librarianship. 2) Judging criteria will be based on quality, subject, creativity, and the ability to capture of the spirit of law librarianship. We hope to showcase the talents of geographically diverse law librarians employed in different settings. 3) Proposals for acts must be submitted by Friday, September 2, 2005. All electronic entries must be submitted online by September 2, 2005. Paper entries must be postmarked by September 2, 2005. Featured acts will be announced during the fall of 2005. CONTACT INFORMATION Questions about meeting in San Antonio or submitting a proposal may be sent to Kelly Browne at kbrowne@saclaw.org.

ALLUNY fun at the Hein Walk & Run in San Antonio Rumor has it that several proud ALLUNY members will be participating in the 2005 Hein Fun Walk & Run in San An-tonio in ALLUNY attire. “Best Dressed” or “Most Unusal” -- or a fine idea gone somehow horribly wrong? You be the judge! Please join in the fun -- or at least the ogling. The Fun Walk & Run will be Sunday morning, July 17, 2005 at Brackenridge Park. Buses will pick up participants at the Commerce Street entrance to the Marriott River Center Hotel at 6:15 a.m. sharp! (If you don't wish to take the bus, simply meet us at the race site!) Visit http://www.wshein.com/2005funrun/ for more information about the event.

Did you know… In addition to announcements in the ALLUNY Newsletter,

events of interest to ALLUNY members are listed on the ALLUNY Events calendar at: http://www.aallnet.org/chapter/alluny/events.html

Please submit any items for the Events Calendar to Nancy Babb, e-mail babb@buffalo.edu

AALL NEWS & ANNOUNCEMENTS

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2006 AALL Program Proposals submitted by Laurie Hubbard The following is an important announcement regarding program proposals for the 2006 AALL Annual Meeting in St. Louis. Jean Wenger is the liaison for the Program Committee and can work with individuals who would like to develop a program proposal for 2006. The deadline for program submission is August 15, 2005. Per Jean: “Spring and Summer 2005 are on the horizon. Yes! This is the time of year to begin planning your program proposal for the AALL Annual Meeting in St. Louis. The 2006 St. Louis Annual Meeting is the Centennial and will be a premier educational event and festive celebration. “I am the 2006 Annual Meeting Program Committee (AMPC) liaison for chapters, committees, caucuses and individuals. The AMPC is the AALL committee that sets the guidelines for program selection and selects programs for the Annual Meeting. As the liaison for chapters and individuals, I can answer questions about developing your proposal: the impor-tant elements to include, the online proposal submission process and any questions about the Program Planner's Hand-book. If you are planning to propose a program as an individual, please contact me with any questions. “Each year the AMPC provides a Program Planner's Handbook that has detailed information, tips and suggestions for writing well-developed programs. The Handbook includes screen shots and information on the online proposal sub-mission process. The Program Planner's Handbook for St. Louis will be available around May 1 on AALLNET. “To start the creative process, these are a few highlights from the Program Planner's Handbook: - strategically select time slots; choose a variety of time slots - carefully consider the number of speakers for the time slot (use 30 minutes per speaker as a guideline) - ask speakers to reserve the dates, July 8-12 but do not confirm anything at this point - select speakers who are the most qualified to address your topic - write concise and informative descriptions - clearly state learning objectives - AMPC is looking for quality programs at all levels: introductory, intermediate, advanced - consider different formats for adult learners (see ideas in Program Planner's Handbook) - provide information on speakers (bio, background, etc.) on the online proposal form - provide any other information on the online proposal form that will help AMPC evaluate the program - AMPC is seeking well-developed programs that address the needs of AALL members “Please join us for the AMPC Open Forum in San Antonio: Tuesday, July 19, 12:00pm-1:00pm (Check final program for room location.) The Open Forum is an opportunity to ask questions, meet the committee and AALL staff and to get helpful information on the proposal process. “Remember, the deadline for program submission is August 15, 2005. “Please do not hesitate to contact me with any questions, concerns or suggestions. Thank you. Jean M. Wenger 2006 AMPC Chair PH. 312-603-5131 FX. 312-603-4716 jwenger@cookcountygov.com “

AALL NEWS & ANNOUNCEMENTS

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Foreign, Comparative and International Law Programs at the AALL Annual Meeting submitted by Mirela Roznovschi, Reference Librarian for International and Foreign Law, New York University Law Library, 40 Washington Square South, New York, NY 10012, Tel: (212) 998-6290, Fax: (212)995-3477, roznovschi@juris.law.nyu.edu, http://www.law.nyu.edu/library/foreign_intl The Foreign, Comparative and International Law SIS Executive Committee presents: Introduction to Latin American Legal Systems (Monday, July 18, 2005 from 5:15 PM - 6:15 PM). Speakers: Professor Stephen Zamora and Assistant Professor Antonio Gidi, both from Houston University. Watch for other substantive FCIL programming in our Interest Group meetings: Asian Law Interest Group Business Meeting (Wednesday, July 20, 2005, 12:00 PM - 1:00 PM). Looking Eastward: Researching Asian Trade Law. Speaker: Chenglin Liu, Adjunct Professor of Law, Foreign and International Law Librarian at the University of Houston Law Center, and the IG Chair. CIS and Eastern European Law Interest Group (Sunday, July 17, 2005, 12:15 PM - 1:15 PM). Featured speaker: Irma Aladashvili, Coordinator of the Law library and Information Centre for the Georgian Young Lawyer's Association in Tbilisi, Georgia. Electronic Issues Interest Group Business Meeting (Saturday, July 16, 2005, 3:00 PM - 4:00 PM). New Portals to Foreign and Inter-national Law. Speakers: Marylin Raisch, International and Foreign Law Librarian at Georgetown University Law Libraries and the IG Chair, Mirela Roznovschi, Reference Librarian for International and Foreign Law at New York University Law Library, Emily All-bon, Law Librarian from the City University, London, England (she received the Betty Moys Award 2004 for her work on a stu-dent legal portal <http://www.lawbore.net/> ) and other special guests! African Law Interest Group Business Meeting (Sunday, July 17, 2005, 5:30 PM - 6:30 PM). New Developments in African Legal Sys-tems: Ghana. Speaker: Victor Essien, International Law Librarian & Adjunct Professor of Law at Fordham Law School, and African Law Interest Group Chair. Publication Committee Business Meeting (Monday, July 18, 2005, 9:00 AM - 10:00 AM). Selectors of Foreign Law in Foreign Lan-guages. Anne Burnett, Reference/Foreign & International Law Librarian at the University of Georgia Law Library, Linda Tashbook , Foreign International Comparative Law Librarian at the University of Pittsburgh Barco Law Library, and Dan Wade, Associate Li-brarian for Foreign & International Law and Lecturer at the Yale Law Library will moderate a gathering of foreign law librarians and librarians in charge with acquisition of foreign law in the entire country. The meeting is being sponsored by the Northeast Foreign Law Librarians Cooperative Group. Teaching Foreign and International Research Interest Group (Tuesday, July 19, 2005 from 11:45 AM - 12:45 PM). Panel on FCIL librarianship. This session moderated by Patricia A. Kasting, Reference Librarian at Hofstra University Law School Library and Mary Rumsey, Foreign, Comparative, & International Law Librarian at the University of Minnesota Law Library will be devoted to a ques-tion-and-answer gathering on FCIL librarianship, aimed at people interested in becoming FCIL librarians or learning more about FCIL librarianship.

Meet AALL Publication Editors in San Antonio from AALL Annual Meeting & Conference Update, 6/22/2005 Attendees at the 2005 AALL Annual Meeting will have opportunity to meet Law Library Journal Editor Frank Houdek and AALL Spectrum Editorial Director Paul Healey at the AALL Publications Booth (#514) in the Exhibit Hall. Frank will be available Sunday, from 11:30 a.m.-1 p.m., and Monday, from 10-11:30 a.m. Paul will be available Sunday and Mon-day, from 10 a.m.-12 p.m. You can ask questions about how to write for AALL’s publications, give suggestions for arti-cles, or relay your comments about LLJ and Spectrum.

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CONALL Activities at the AALL Annual Meeting submitted by Julia Jaet, Reference/Access Services Librarian, Marquette University Law Library Are you a New Academic Law Librarian? Our Reception in San Antonio is for you! Please join your colleagues at CONALL the Conference of Newer Academic Law Librarians. Come and meet your fellow aca-demic law librarians and be introduced to the world of law school librarianship. This years CONALL event will discuss issues in serving law students and faculty and in promoting scholarship and research within the legal academic community. Who: Newer academic law librarians and their mentors Where: St. Marys University School of Law When: Tuesday, July 19th, 5:15 p.m. 6:15 p.m. 4:45 p.m: CONALL bus will leave the Marriott Rivercenter, Commerce Street exit Sponsored by the Academic Law Libraries Special Interest Section (ALL-SIS), and generously underwritten by West this year, CONALL continues to provide the newest members of ALL-SIS and their mentors a chance to begin the exciting process of form-ing new professional relationships. It is conveniently held right before the ALL-SIS Reception and Awards Ceremony. The CONALL/Mentoring Committee is looking forward to seeing you in San Antonio! Visit http://www.aallnet.org/sis/allsis/ to see other programs and events sponsored by ALL-SIS.

Going to San Antonio? You Need the Local Advisory Committee Site by Paula E. Howe, ExxonMobil Law Library, 800 Bell Street - Room 1786C, Houston, TX 77002, Telephone: 713-656-4383 / FAX: 713-656-6770, Email: paula.e.howe@exxonmobil.com A visit to the Local Advisory Committee (LAC) web page can simplify and enliven your trip to San Antonio for this year's Confer-ence. The page contains "Essential" information plus tips on how to "Enjoy San Antonio." Either go directly to the LAC page or click your way there from AALL's homepage (start at www.aallnet.org, click on Annual Meeting, General Information, Local Advi-sory Committee Page). Under "Essentials" are photos of the Conference hotels, a guide to booking a room, and options for transportation from the air-port to your hotel. "Enjoy San Antonio" contains guides written by LAC Committee members to help you pack the most fun into your visit These guides include nightlife, shopping, live music, museums and galleries, bookstores, music stores, libraries, LGBT, fun for families and kids, internet access, excursions, outdoor activities, fitness centers and spas, and places of worship. The guides are available in printer friendly versions so that you can easily bring the ones you want with you. The LAC page also contains volunteer forms so you can assist the various committees (don't forget that volunteers get perks), a link to the Dine Arounds, a list of the Local Advisory Committee members in case you need to contact one of them, and the Con-ference registration form.

Hot Topic is Announced! from AALL Annual Meeting & Conference Update, 6/22/2005 The Annual Meeting Program Committee has selected this year’s Hot Topic program, scheduled for Tuesday, July 19, at 4:00 p.m. Thanks to all those who offered suggestions! H-2: Hot Topic: Identity Theft and Personal Identifying Information Identity theft is one of the fastest growing crimes in the country. Librarians are in a unique position; we rely on databases contain-ing personal identifying information to do our jobs, but the very information we use can also make us potential victims of identity theft. The news is full of stories everyday about lapses in security surrounding sensitive consumer data. As a result, legislators at all levels of government are drafting legislation to better protect this information. This program will focus on identity theft, protecting yourself, what to do if you are a victim and what our responsibilities are as information professionals.

ALLUNY BOARD MEETING Minutes from 06 May 05 Syracuse Univ. Law Library, Syracuse NY Present: President Laurie Hubbard, Vice-President Alice Askew, Secretary Judy Lauer, Board Members Charlie Finger, Sally Legendre, Betsy Vipperman and Past President Stephen Weiter Also Present: Membership Chair Rick Powell, PR Com-mittee member Rosemarie Romano The meeting was called to order at 3:55 p.m. The minutes of the 10 January 2005 Board Meeting which had been distributed by email and the ALLUNY News-letter were approved (motion by Vipperman, second by Weiter). Due to the absence of the Treasurer, no Treasurer’s Report was presented. Committee Reports: Constitution: Susan Wood reported via email that she is working on a history of the Constitution and By-Laws. According to her documents the By-Laws were amended in 1996 changing the Association’s Fiscal Year to begin July 1, possibly to align with AALL. The Membership year begins January 1. Grants: No formal report was provided. Hubbard an-nounced that Suzanne Smith would receive AALL’s Chapter Registration Grant; Andrea Rabbia will receive the ALLUNY grant to attend AALL. Membership: Powell reported (see p. 37) that the Asso-ciation has 83 paid members. He will be checking with past Chair Virginia Young regarding an accurate count of Life members. Newsletter: Although not present, co-editors Nancy Babb and Joe Gerken provided a written report (see p. 38). The ALLUNY Newsletter will be the 2005 recipi-ent of the AALL/West Excellence in Marketing Award for best newsletter. Andrea Rabbia has relinquished the “Technical Tips” column to Joan Hoolihan. The News-letter is returning to quarterly publication. The deadline for the next issue is 17 June. A new regular feature will be “ALLUNY Member Resources,” spotlighting re-sources provided by the Association’s members. Babb is in the process of indexing the issues of the Newsletter

that are online. The Board approved the creation of an online browsable and searchable database of contribu-tors and titles for the website (motion by Weiter, sec-ond by Finger). Nominations: Weiter reported (see p. 37) that he and the Nominating Committee (Vipperman, Legendre, Robert Salerno) had elicited the following candidates for the 2005 elections: for Vice-President/President-Elect:: Charlie Finger for members of the Board: Lynn Fullshire, Joan Hoolihan, Cindy Kesler, and Laura Suttell. Also noted was the fact that AALL may be making elec-tronic voting available next year.

Public Relations: Legendre and Romano presented sev-eral samples of pens and travel mugs for the Board’s con-sideration. They also provided information re post-it cubes. At the Board’s direction, they will continue to pursue the pens and post-its and, for the present, hold on the travel mugs. Archives: Weiter reported he has received the Directo-ries back from Hein but has not been able to access the VPN client at Hein in order to review what they have done so far. Shannon Hein is presently out of the coun-try so Weiter will contact him after his (Weiter’s) return from CALL. Trembley is organizing the Annual meeting materials. Lauer is organizing and compiling a history of the constitution and by-laws. The Committee will be meeting 18 June. Education: Askew reported that the Spring Institute had 40 registrants including two non-members. Three of five speakers have confirmed for the Annual Meeting pro-grams. Old Business: Directory/Newsletter availability: The Newsletter is now available online and discussion has arisen re making the Membership Directory available online also. Since the Directory and the Newsletter are considered “member benefits,” the Board has been looking into the possibility of creating a “Members Only” section on the Association website which would be password protected. Those members who presently receive the Newsletter in print would continue to do so. Hubbard will poll the mem-bers via the listserv and, depending on the response, the matter will be brought to a vote at the Annual Meeting.

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May 6, 2005 ALLUNY Board Meeting Minutes

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Volume 30, Issue 2 Page 36

May 6, 2005 ALLUNY Board meeting minutes

Spirit Award: Hubbard provided draft guidelines and a nomination form for the award (see p. 39). The Board approved giving the Award on a one-time basis at the 2005 Annual Meeting with the provision that making it a regular Award be voted and approved at the 2005 busi-ness meeting (motion by Weiter, second by Finger). If so approved by the members, the By-Laws will need to be amended to include it. Hubbard will ask Suttell to send out the nomination forms; a decision must be made by 1 September. Website Report and Guidelines: Weiter had submitted draft Guidelines to the Board via email. Legendre had provided edits via same. After discussion, the amended Guidelines were approved (motion by Askew, second by Finger; see p. 40-42). Babb submitted a report on the Website itself (see p. 42). Weiter will check with her re whether the mem-bers-only section will accept simultaneous users on a single password. All forms are being converted to PDF format for electronic data entry (but not submission). Weiter suggested adding a link to the current version of Adobe Reader and will so inform Babb. Fiscal Year Determination: Discussion was tabled until the next Board meeting. Corporate/Nonprofit/Tax Exempt Status: Finger con-firmed that we still have active NYS NFP and tax ex-empt status. 2005 AALL Annual Meeting (San Antonio): Weiter indi-cated that ALLUNY is confirmed for a table in the Ac-tivities area and he is the contact for it. Hubbard noted that several ALLUNY members had agreed to prepare a gift basket for the SCCLL SIS Auction. Items should be sent to her prior to May 24 so a digital picture can be sent to the Auction chairperson. Copies of the 50th Anniversary Book and the ALLUNY Newsletter will be on display at the 13th Annual AALL PR Showcase. Both Babb and Gerken will be attending the awards luncheon. 2006 Annual Meeting: Askew reported that due to the change in management at the Corning Radisson we do not yet have a signed contract for the 2006 Annual Meeting. She will follow up prior to the next Board Meeting.

2007 NE Regional: Weiter reported that six Chapters (ALLUNY, LLAGNY, LLAM, LLNE, LSDC, and TALL) are confirmed for the 4th NE Regional which will be held in Toronto on the 18-20 October 2007. No one has committed to acting as Treasurer yet (must be from Canada). New Business: AALL: Hubbard discussed an email received as a mem-ber of the Council of Chapter Presidents regarding a coalition called Open the Government. AALL is in-volved with this coalition and some individual Chapters are considering signing its “Statement of Values.” It was agreed that Hubbard would provide the information to the membership for discussion via the listserv. Hubbard also mentioned that many Chapters are creat-ing special Centennial Committees to take on special projects for the AALL Centennial Meeting in 2006. Fin-ger will discuss with Claire Germaine (AALL VP/PE) what this might entail for a Chapter. Hubbard will check with other Chapters that have already created such committees.

The Association should also give consideration to spon-soring a Chapter VIP for the AALL Centennial Meeting. Since AALL will pay for the registration fee, the Chapter would be responsible for all other expenses associated with attending (travel, meals, hotel, etc.). Constitution and By-Laws: This was tabled until the next Board meeting. Long Range Planning Survey: Such a survey has not been done in several years. Hubbard will draft one for the Board’s review and then distribute to the members. AALL VIP: The Chapter must make its request for an AALL representative for the ALLUNY Annual Meeting. Although we may not be eligible for the President, Claire Germaine is “local” so she is a possibility. Kathie Sullivan, a former ALLUNY member and officer and cur-rently an AALL Board Member is another. The next Board meeting is tentatively scheduled to take place in Syracuse on 06 June. The meeting was adjourned at 5:26 p.m. Submitted by Judy Lauer

(Continued from page 35)

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May 2005 Membership report Submitted by Richard J, Powell, Membership Chair, May 6, 2005 2005 MEMBERSHIP STATISTICS: Membership by Category: Active 78 94% Associate 0 0% Life 1 1.2% Student 4 4.8% Newsletter only 0 0% TOTAL 83 100% AALL Members: 64 78% Membership by Type of Library or Service: Academic 30 36% Court 24 28.9% Private 18 21.9% Other 9 10.8% Life 1 1.2% Student 1 1.2% TOTAL: 83 100% Statistics are updated as of 5/5/2005

Nominations Committee report submitted by Steve Weiter, ALLUNY Nominations Chair, May 5, 2005 Candidates for 2005 Elections: Vice-President/President Elect: Charlie Finger (academic) Board Members at Large: Lynn Fullshire (court) Joan Hoolihan (court) Cindy Kesler (court) Laura Suttell (firm) Timeline: June 1, 2005 .................................................. Candidate Bios and Statements to Chair July 1, 2005.................................................... Ballots and Candidate Bios distributed by electronic and standard mail to members August 1, 2005 ............................................. Deadline for submission of ballots August 15, 2005 (tentative)....................... Committee will meet and count ballots Chair will notify candidates and announce results Nominations Committee: Betsy Vipperman, Sally Legendre, and Bob Salerno

Don’t miss out on member bene-fits -- be sure to renew your member-ship and pay your dues. See back cover for membership application.

Volume 30, Issue 2 Page 38

submitted to the ALLUNY Board, May 2005, by Nancy Babb and Joe Gerken The editors have continued to be both appreciative of and impressed by the quality of submissions from ALLUNY writers and photographers. Currently, the newsletter features three regular columns: 1. Miscellaneous Citings, by Judy Lauer 2. View from the Ivory Tower, by Jean Callihan 3. Technical Tips Technical Tips underwent a change in authorship effective with the March 2005 issue, with Joan Hoolihan graciously and with confidence and competence taking over the reins from esteemed past columnist Andrea Rabbia. The editors would like to recognize the contributions of Andrea Rabbia as well as our other regular columnists and contributors with hearty gratitude. Nancy is currently in the process of indexing the issues of the Newsletter that are available online. If the Board so approves, Nancy will then create an online browsable and searchable database of contributors and titles for the website. Our goal in indexing is to highlight and promote newsletter contents and contributors; a database should then provide a useful tool for ALLUNY members. The indexing for 2004 is completed; 2003 and 2005 should be completed soon. A listing will be available by the end of May with the database anticipated soon after. Nancy will update the Board when the indexing is completed. 2005 heralds a change in publication schedule for the ALLUNY Newsletter; we are switching from three/year to quarterly. The new schedule for quarterly publication is: Cover date: Release date: Deadline (anticipated) for submissions: March March 1 2/11/2005 July July 1 6/17/2005 September September 1 8/17/2005 December December 1 11/16/2005 Next year, we may consider changing to a June issue (with May deadline) for the sake of regularity, but deadlines for this year had already been announced, and the July release date has worked well in the past with the AALL Annual Meeting. We will review after the September issue to determine how well the two month lead-up to fall release works. In addition to the change in publication schedule, we are pleased to announce a new regular feature for the newsletter: "ALLUNY Member Resources." The Member Resources section was inspired by two outstanding resources suggested for inclusion in the special website review section of the March 2005 newsletter: Cornell's InSITE and the new International Disabilities 1 Human Rights Law Web Resource from the Syracuse University College of Law and the H. Douglas Barclay Law Library. Such resources will be highlighted as ALLUNY Member Resources as an on-going, cumulative feature in every issue, as suggested and with annotations by the membership. The editors would like to continue to encourage submissions fiom ALLUNY members. We are dedicated to providing broad and balanced coverage for all of our members, and would welcome the perspective of all types of libraries (firm, state, academic, privat-vate, etc.), from all levels (professional, faculty, paraprofessional, students, etc.). Last but not least, the newsletter was nominated by Steve Weiter for an AALL/West Excellence in Marketing Award. We have been informed by President Laurie Hubbard that the newsletter will be the recipient of this award in the Best Newsletter 2005 category. We are very pleased at this recognition of the outstanding contributions of the ALLUNY membership in continuing to create and share wonderful content via the newsletter. It is the editors' very great pleasure and honor to assist in that sharing.

ALLUNY Newsletter report

Trying to recall all the articles you’ve written for ALLUNY Newsletter? Forgotten which issue included the review of the book you wanted to read? Wondering what photographs have been included? The ALLUNY Newsletter Index is the source for these and other queries. Explore the Index online at http://www.aallnet.org/chapter/alluny/news/findnews.asp Amendments and annotations to the still-evolving Index would be welcome. Contact: Nancy Babb, University at Buffalo Law Library, babb@buffalo.edu

Volume 30, Issue 2 Page 39

Volume 30, Issue 2 Page 40

ALLUNY Website Policies and Guidelines The ALLUNY website was established in 1997 as an alternative method of communicating information regarding the Association with our members and with the broader community. Since that time, the website has developed as a principal means of communi-cation with our members. http://www.aallnet.org/chapter/alluny/ is the official Internet site (website) of the Association of Law Libraries of Upstate New York (ALLUNY) ALLUNY’s mission to:

Promote law libraries (including staffing, funding, collections, etc.) in Upstate New York

Conduct continuing education programs

Foster an interest in law librarianship as a career

Stimulate cooperation among area law libraries and library associations

Encourage research

is served by the ALLUNY website, which acts as a forum for all of the above.

Content of the ALLUNY Website The ALLUNY website contains all electronic publications (and those that can be scanned) of the Association. The ALLUNY website contains the full text of materials that are distributed free to members. The ALLUNY website may contain links to other sites that are of interest to members and the legal community, including profes-sional library and legal associations and government sites. All documents on the ALLUNY website have the ALLUNY logo and copyright, the Content Provider's and/or the author's name, the title, the date the document was drafted and the date posted to the ALLUNY website. Policies Governing the ALLUNY Website The ALLUNY website is used whenever appropriate to provide efficient and cost effective access to ALLUNY information. How-ever, access to information that is made available on the ALLUNY website is also made available in another format to those mem-bers who may not have access to electronic resources. The ALLUNY website is an important marketing tool that is used to solicit feedback from members and others, to promote its services, and to allow members to register for educational programs. The ALLUNY website selectively provides links to databases and other relevant sites across the Internet. Documents that meet all three of the following criteria are eligible for posting without prior approval.

1. Submitted by a member who serves in an official position, elected or appointed, within ALLUNY.

2. Pertains to ALLUNY’s Mission.

3. Meets one of the following qualifications:

A. Pertains to Association business, including (but not limited to): Committee Reports, Board Documents, Press Releases and Association Policies.

B. Is produced by an outside organization and approved by the ALLUNY President.

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ALLUNY Website Policies and Guidelines C. Pertains to other law library associations

and their news or business.

Documents not meeting the above criteria may be posted to the ALLUNY website with the approval of the ALLUNY Board of Directors. Responsibilities ALLUNY Board

Has oversight responsibility for the ALLUNY website.

Sets general policies regarding the content and format of the ALLUNY website.

Sets and monitors general guidelines for the manage-ment of the ALLUNY website including content, visual design, organization, management, and types of links to other sites.

Periodically reviews the content and links on the AL-LUNY website to ensure they comply with the AL-LUNY website policy and guidelines and the goals of ALLUNY, law librarianship and the legal community.

ALLUNY Webmaster

Is appointed by the ALLUNY President.

Implements the policies and procedures governing the ALLUNY website.

Consults regularly with the ALLUNY Board in identify-ing and selecting Association reports and other docu-ments for the ALLUNY website.

Manages and supports the ALLUNY website. This in-cludes specific visual design, organization of the site, scheduling and performing updates to individual pages, researching and implementing new features as technol-ogy allows.

Collects information from Content Providers.

Provides links to other information and law library related websites.

Formats the information that is loaded on the AL-LUNY website while trying to maintain the Content Provider's format whenever possible. Reformatting may be necessary to maintain uniformity with other ALLUNY website documents.

Maintains the "look and feel" of the ALLUNY website under approved general guidelines.

Serves as the primary contact with AALLNET.

Content Providers

Assume responsibility for the content, accuracy and updating of their information on the ALLUNY website.

Provide their information in electronic format to the Webmaster to post on the ALLUNY website.

Provide the format of their materials with the agree-ment of the Webmaster.

Conformance with AALL Guidelines The ALLUNY website shall be in conformance with AALLNET guidelines and recommended practices. Policies Governing the Members Only Section The ALLUNY website Members Only Section, MOS, is in-tended to foster the rights and privileges of belonging to and supporting ALLUNY. ALLUNY members are entitled to re-ceive exclusive benefits, and the MOS is one such benefit. The ALLUNY Board uses established criteria to judge whether or not information will be placed in the MOS. In each case, cri-teria are used flexibly to guide good judgment and informed decision-making. In each instance where information is placed in the MOS, the ALLUNY Board will decide whether the information is reserved exclusively for members, or whether access to it can be ob-tained by payment of a fee or through some other arrangement.

Categories of information that may be placed in the Members Only Section:

Information that was developed, organized, com-piled, or published with the use of dues income, such as the membership directory and the AL-LUNY Newsletter, may be placed in the MOS.

Information that represents a clear and tangible benefit of membership may be placed in the MOS.

Any future information or initiatives on electronic balloting or voting within the Association may be placed in the MOS.

Categories of information that are not intended to be placed in the Members Only Section:

Information that promotes law librarians or the

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ALLUNY Website Policies and Guidelines

Association to other outside groups will not be placed in the MOS.

Information that is of benefit to students or job seekers will not be placed in the MOS.

Information that promotes the attendance at educational programs or the sale of ALLUNY products will not be placed in the MOS.

(Continued from page 41)

ALLUNY Website report submitted to the ALLUNY Board, May 2005, by Nancy Babb The primary goal and focus of the ALLUNY website over the past year has been to establish and maintain high and consistent standards of communication and timely updating. The site's content now includes the following areas: General Index, Mission, Membership, Officers, Committees, Constitution, Bylaws, Grants, Forms, Newsletter, History, Events, Listserv. The site has also highlighted special information for the anniversary year, including tee shirt information, the scanned version of the anniversary brochure, and pictures from the annual meeting. Nancy Babb explored several possible updates for the website over the last few months: 1. Search engine: at present, AALLNET is no longer supporting search engine functionality for individual areas (sigs,

chapters). AALLNET is currently researching alternatives that might be used by SIGs and chapters in the future. Nancy will continue to follow developments in AALLNET about this possibility.

2. Password protected areas: it is possible to create private, password-protected areas within a chapter web directory. The simplest -- and currently supported -- means of doing so entails the creation of a single username and password that could be shared throughout the membership. Possible content for password-protected directories would be a membership directory, newsletters, and other benefits of chapter membership. Some issues to be considered before implementing a password protected area include:

• the pros and cons of single username/password (i,e. would have to be shared with all) • the pros and cons of restricting information and documents which might otherwise be used for open

promotion of the organization (such as the newsletter) A possible alternative to single username/password protected areas would be the establishment of an individualized log on (like AALL's member's only section) for portions of the website. This functionality may or may not be possible; AALLNET would be willing to support such functionality, but it would be "tricky." Nancy will follow-up with AALLNET if the Board so requests.

3. Membership directories and related database information: it is possible to load databases into the chapter website, but it is not possible to extract portions of AALLNET databases to the chapter website. The directory could be an online version of a print document, i.e. .pdf scanned document, or a database. If our directory is already maintained as a database, we could convert to an online database.

4. Forms: Nancy has begun the process of converting all forms from HTML-only to PDF format, enabling electronic form data entry (although not submission) with alternate text-only versions. The membership application, expense report, and newer grant applications are now available in the pdf/text formats. It is anticipated that conversion for the remaining grant applications will be completed by the end of May 2005 and submitted to the chair of the Grants Committee for review/approval.

5. Newsletter index: Nancy is currently in the process of indexing the issues of the Newsletter that are available online, with the goal of creating an online browsable and searchable database of contributors and titles for the website. (Please see Newsletter Report for more details.)

6. Laurie Hubbard and Steve Weiter shared the draft web guidelines that will be submitted to the ALLUNY Board. Nancy reviewed and is in support of the draft; comments have been shared with Laurie.

Volume 30, Issue 2 Page 43

June 6, 2005 ALLUNY Board Meeting Minutes Minutes from 06 June 05 Home of Steve Weiter, Manlius NY Present: President Laurie Hubbard, Vice-President

Alice Askew, Secretary Judy Lauer, Treas-urer Jean Callahan, Board Members Charlie Finger, Sally Legendre, Betsy Vipperman and Past President Stephen Weiter

Also Present: Constitution & Bylaws Chair Susan Wood The meeting was called to order at 10:25 a.m. There were no amendments to the agenda. The minutes of the October 1, 2004 Board Meeting which had already been distributed by email and the AL-LUNY Newsletter were approved as well as the May 6, 2005 minutes (motion by Askew, second by Finger). The latter will appear in the next Newsletter along with these. Treasurer’s Report:

Callahan reported (see p. 45) that the Association ac-counts were successfully closed out of HSBC and trans-ferred to M&T Bank. The Spring Institute made approxi-mately $60. Committee Reports:

Grants: Committee Chair Laura Suttell provided a written report (see p. 46) announcing the recipient of the ALLUNY grant to attend AALL’s Annual Meeting in San Antonio (Andrea Rabbia) as well as the recipient of the AALL Chapter Registration grant (Suzanne Smith). The Katie M. Deveau Volunteer Spirit Award has been cre-ated. Nominations must be made by September 1, 2005. In order to make this an on-going award, the Member-ship will voted for a Bylaw change at the 2005 Annual Meeting. 2005 Local Arrangements: Committee Chair Suttell pro-vided a written report (see p. 46) indicating plans are well under way for the 2005 ALLUNY Annual Meeting. In addition to the various educational programs, there will be tours of the William Hein Company and the Univer-sity at Buffalo Law Library as well as the option to visit the historic Allentown district (a designated historic

preservation area) or the Albright-Knox Art Gallery. Old Business:

Web Site: Weiter spoke for Nancy Babb who indicates that ALLUNY forms are now available on the web site in .pdf, html, and text formats. She has created a Mem-bers Only section and has been assured by Chris Siwa at AALL that there will be no problems with simultaneous log-ins. Babb has also created a searchable index for the Newsletters that are online. Hubbard polled the membership late last week via the listserv and preliminary feedback indicates that members are agreeable to having the Membership Directory be part of the Members Only section. Discussion ensued whether to make the current issue of Newsletter avail-able to all and keep the back file of the Newsletter for members only or vice versa. The Board agreed to have Hubbard request Babb to place the current issue of the Newsletter in the Members Only section along with the Directory and keep the back issues available to anyone. A separate email list of Life and paid Active Members will be created for election purposes. Corporate/NFP status: It has been determined that we have NFP status in NY only. Callahan will check with AALL to obtain some input as to why we should have Federal status as well. ALLUNY merchandise: Due to lack of interest on the part of ALLUNY members to purchase ALLUNY merchandise, discussion revolved around the actual need for such. Hubbard indicated that it would be nice to be able to provide a small token of appreciation to speakers at Association educational programs. Rather than con-tinuing to pursue merchandise items at this time, the Board agreed (motion by Weiter, second by Legendre) to add a new section “4(g) Gifts” to the Procedures Manual under Committees – Education: Gifts for speakers, regardless of member status, are at the discre-tion of the Education Committee and will not exceed $15 per speaker. 2006 Annual Meeting: Askew reported that a contract had been received from the Corning Radisson and sent to the Board for review. The Board approved the con-tract and directed Askew to sign and return it with a

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Volume 30, Issue 2 Page 44

copy of our tax exempt form to the Radisson (motion by Finger, second by Vipperman). Long Range Planning survey: Hubbard has drafted a survey using Zoomarang and will send review rights to the Board. An announcement about the survey will go into the June Newsletter.

AALL Centennial Committee: It was agreed to do nothing at this time. Open the Government Statement of Values: Hubbard emailed Mary Ellen Baish as to whether she would be willing to speak to the ALLUNY membership or provide handouts for the annual meeting. No response as yet. Constitution and Bylaws: Lauer sent a current (through 2004) version of the Constitution and Bylaws to the Board via email along with an explanation as to the differences that would be found if comparing with the version in the Direc-tory and on the web site (see p. 47-58). She will send a clean copy to the Membership Chair for the Directory as well as Babb for the website. Lauer had also provided an outline of proposed amendments to the constitution and bylaws drafted by Wood and Lauer to, among a few editorial changes, better clarify officer status and the tool used to run the Association. Wood explained the reasoning behind the proposed changes and the Board accepted the proposed revisions (motion by Cal-lahan, second by Legendre). During the discussion it was determined that the ALLUNY Officers and Board of Di-rectors Manual should be renamed the ALLUNY Operating Manual; this change will also be reflected in the proposed amendments. In addition, the Katie M. Deveau Volunteer Spirit Award will be added to the Bylaws. Lauer will place the required notice regarding amendments in the Newsletter to alert the members that they will need to ap-prove them at the Annual Business Meeting in October. Wood will prepare explanatory material for the Newsletter.

(The proposed amendments to the Constitution and Bylaws and explanatory notes appear on p. 47-58.)

The next Board meeting will take place Friday, September 30, in Cheektowaga. The meeting was adjourned at approximately 2:30 p.m. submitted by Judy Lauer

(Continued from page 43)

June 6, 2005 ALLUNY Board Meeting Minutes

BOARD ACTIONS

Since the last issue of the Newsletter, the Board has: • Approved creation of a searchable index for the online issues of the Newsletter • Approved creation of the Katie M. Deveau volunteer Spirit Award for 2005; continuation of the Award will be

voted on at the Annual Meeting • Approved guidelines for the ALLUNY Website as well as a Members Only section • Approved conducting a Long Range Planning Survey • Approved the signing of a contract with the Corning Radisson Hotel for the 2006 Annual Meeting • Approved proposed changes to the ALLUNY Constitution and Bylaws which will be submitted to a vote by the

membership at the 2005 Annual Meeting

Volume 30, Issue 2 Page 45

HSBC Checking Account [Jan. 15 to May 9, 2005]

Jan. 15, 2005 Balance: $8,138.08

Disbursements: Postage 5.91 Transfer to M&T Account 1,040.00 January Board Lunch at Syracuse 110.75 Board Travel Expenses 128.64 Grant (R.Balkin) 100.00 Transfer to M&T 6,718.22 Bank Charges 34.56 Total Debits: $8,138.08 May 9, 2005 $0 Balance - Account Closed

M &T Checking Account Deposits Opening Deposit Feb. 7 (HSBC transfer & 2005 dues) 2,500.00 2005 Dues 320.00 HSBC Transfer 6,718.22 Petty Cash 66.32 Spring Institute 884.00 Spring Institute 332.50 Dues 40.00 TOTAL CREDITS: $10,861.04

Disbursements JR Productions 350.00 Charge 3.00 * AALL Grant 500.00 Spring Institute Expenses 126.12 Spring Institute Luncheon (SU) 1,039.70 Spring Institute Speaker (mileage) 46.17 Spring Institute Parking (SU) 84.50 TOTAL DEBITS: $2,149.49

CURRENT BALANCE: $8,711.45

*Charge due to large number of checks in initial deposit

ALLUNY TREASURER’S REPORT JUNE 6, 2005 submitted by Jean Callihan

Grants report submitted by Laura Suttell, Phillips Lytle LLP This year, there were two grants available to attend the AALL Annual Meeting in San Antonio, Texas: the ALLUNY grant and a grant covering meeting registration from AALL, the chapter registration grant. There were two applicants for the ALLUNY grant and one for the AALL chapter registration grant. The ALLUNY grant went to Andrea Rabbia of H. Douglas Barclay Law Library, Syracuse University College of Law. Andrea is a 7-year member of ALLUNY and an active contributor to the newsletter and a presenter of education pro-grams for the chapter. The AALL grant went to Suzanne Smith, an M.L.S. student at State University of New York at Buffalo and part-time employee of Phillips Lytle LLP. Suzanne is a recent ALLUNY and AALL member and expects to receive her M.L.S. in August, 2005. There were no applicants for Miscellaneous grants. The Katie M. Deveau Volunteer Spirit Award will be awarded this fall to an ALLUNY member for volunteer work for any community service organization or to any individual or group (need not be an ALLUNY member) who has made voluntary contributions directly benefiting ALLUNY. Nominations must be made by an ALLUNY member in good standing by September 1,2005. This award will be publicized in the upcoming newsletter, along with specific criteria for nomination.

Volume 30, Issue 2 Page 46

Local Arrangements Committee report: 2005 ALLUNY Annual Meeting submitted by Laura Suttell, Chair The Local Arrangements Committee has been meeting to make plans for our annual meeting, taking place Friday, Sep-tember 30, through Sunday, October 2,2005, at the Millenium Airport Hotel, Cheektowaga, N.Y. Attached is a revised copy of the final program. The room rate is $89 per night or $178 for both nights. The committee is seeking law firm sponsorship for the opening lunch on Friday. Sponsors will be acknowledged with signage and a notice in the meeting program. William Hein and Co. is providing bus transportation from the hotel to its company and later to the University at Buffalo Friday afternoon. For Friday evening at the hotel, a dinner pool party, with live entertainment by Caribbean Extravaganza, has been arranged. This group will provide four hours of music and a floor show. West Group is sponsoring this event. For Saturday, there are concurrent sessions beginning at 9 a.m. and 10:45 a.m. At 12:30, we'll leave the hotel and car-pool to the a restaurant in Buffalo's Allentown district for our formal luncheon; Allentown is a designated historic pres-ervation district and is one of the oldest residential neighborhoods in the city. The program will be sponsored by Lexis and will feature a speaker from AALL. Following the luncheon, members will be able to choose between a walking tour of Allentown or a visit to the nearby Albright-Knox Art Gallery (www.albrightknox.org). Dutch TreatDine Around Dinner will also take place at various ethnic restaurants in the Allentown and Elmwood Ave-nue area (www.fomverelmwood.com). This area is well-suited for walking and browsing turn-of-the-century architec-ture and it features many eclectic eateries, small shops and galleries. After returning to the hotel by carpool, the President's Party will take place. Sunday will be the traditional format of breakfast and business meeting.

Volume 30, Issue 2 Page 47

Differences in 2004 ALLUNY Bylaws an explanatory note by Judy Lauer

The following documents include (left hand column) the current version of the ALLUNY Bylaws. You may note that it does not conform to the version in your directories; the website has been recently updated to reflect this version. Unfortunately amendments that were approved over the last several years were not provided to the Web Mistress or the Membership Chair. I have listed below where the discrepancies are and when they were made. Please use this as your current copy – until we change them again!

Where 2004 differs from 1996:

Art I, Sec. 1(a): Added back in the sentence "Such membership cannot be transferred or assigned" which apparently was inadvertently dropped when typing the proposed membership categories changes of 1994.

The paragraph beginning "Members failing to pay dues...." was originally in Sec. 2(b). However, when the same membership categories proposal was typed in 1994, this paragraph was mistakenly moved into the "present language" portion Sec. 1(a) of the proposal. We have moved it back to Sec. 2(b).

Art. I, Sec. 2(c) and (d): Bylaws amendments in 1999 moved the fiscal year statement into a new Section 2 (c) and former Section 2(c) became new Section 2(d).

Art. III, Sec. 2(e): The sentence beginning "To the extent practical..." was proposed for this section in 1993. However, according to the minutes of that Annual Meeting, it was decided to move it into the Officer's Manual. For some reason, it kept appearing in this section. Since it was not approved for this section, I have removed it.

Art. III, Sec. 3(f): Bylaws amendments in 2004 added the sentence " Members of the Board of Directors may conduct Chapter Business via e-mail."

Art. III. Sec. 3(g) and 3(h): Bylaws amendments in 1999 created new Sec. 3(g) re the Executive Board may conduct business...." and renumbered former Section 3(g) to new Section 3(h).

Art. VII, Sec. 3: By-Laws amendments in 1999 changed all of the monetary awards to Grants; Grech remained an Award.

Proposed Changes to the ALLUNY Constitution and Bylaws Submitted by Susan Wood, Chair, Constitution and Bylaws Committee In the left hand columns of the following documents you will find the ALLUNY Constitution and Bylaws as they presently read. Thanks to Judy Lauer's efforts, we now have documentation on all Constitution and Bylaws changes since l956. There are several minor changes that need to be made to both documents to bring them in line with current practices. These proposed changes are underlined and material in [brackets] is to be removed. This posting in the Newsletter is to serve notice to the members that we plan to amend the Constitution and Bylaws. We will vote on these changes at the Annual Business Meeting. In the Constitution we are primarily clarifying who is on the Board of Directors and how the Bylaws are

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Proposed Changes to the ALLUNY Constitution and Bylaws

changed. An explanation for changes to the Bylaws is as follows:

Article I, Section 1(a): We are changing the word may to cannot. Article I, Section 1(c): We are adding annual to note when Life Members can be voted in. Article I, Section 2(a): We are adding annual and taking out regular regarding dues changes. Article III, Section 2(e): The word President is removed and the word Officers replaces it. The sentence “To the extent practicable, the three elected members should each represent one of the following classes of ALLUNY membership: (i) academic law librarians, (ii) court or state law librarians, and (iii) firm or independent law librarians” should be inserted after the first sentence. In the last sentence, the words “with the officers” are removed.

Article III, Section 3, Duties: It should now read “…in the ALLUNY Operating Manual.” In the third sentence, the words “Officers and” are removed. Article III, Section 3(b): The words "and the officers" are to be removed.

Article III, Section 3(c): The last two words “and Officers” are to be removed. Article III, Section 3(d): The words “and Officers” are removed in both sentences; June is changed to Spring/Summer.

Article III, Section 3(f): The words “Officers and” are removed in the third sentence.

Article III, Section 3(g): The Executive Board is changed to Board of Directors.

Article III, Section 3(h): June is changed to Spring/Summer. Article III, new Section 4, Committees is added: “The duties, members and procedures of committees shall be specified in the ALLUNY Operating Manual.”

Article IV, Section 1: In the last sentence, the word Directors is deleted and replaced by the phrase “any Director(s) whose term is ending.” This is because not all directors are elected each year.

Article IV, Section 2: This will be changed to read as “…the ALLUNY Operating Manual.”

Article VII, Standing Rules: The words “officers and the” are deleted. Article VII, Section 1: This section will now read as: “This Association will provide a sum for the incumbent President to attend professional law library meetings as per the ALLUNY Operating Manual.”

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Proposed Changes to the ALLUNY Constitution and Bylaws

Notice of Proposed Amendments to the ALLUNY Constitution and By-laws. Pursuant to Article VIII, Section 1 of the ALLUNY Constitution, please be advised that several amendments to the ALLUNY Con-stitution and Bylaws have been proposed and will be presented to the membership for vote at the Association’s Annual Business Meeting currently scheduled for October 2, 2005. The left column of the following documents presents the Constitution and Bylaws as they presently exist. The right column indi-cates the various changes in red. Brackets denote deletions; underscoring indicates new language.

Article VII, Section 3: In all instances, the words grants/scholarships are changed to “grants and awards.”

A new subsection (f) is added: The Katie M. Deveau Volunteer Spirit Award. In the last sentence, the phrase “and published in the ALLUNY Operating Manual.”

Please review these proposed changed prior to attendance at the Annual Business Meeting.

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Proposed Constitution Changes 2004

ARTICLE I. NAME The name of this association is Association of Law Librar-ies of Upstate New York, Inc., a chapter of the American Association of Law Libraries, and abbreviated ALLUNY. ARTICLE II. OBJECTIVES Section 1. The Association is established for educa-tional and scientific purposes. It shall be conducted as a not-for-profit corporation as defined by Section 102 and Section 201 of the Not-for Profit Corporation law. Section 2. The purposes of the association shall be to aid the progress of the profession of Law Librarians in the Upstate New York area generally; to advance the practice of law librarianship and its related fields; to en-hance the status of the law librarian; to increase the use-fulness of the organized law library community and re-lated organizations and in furtherance of such accom-plishments to encourage research and the preparation of programs, institutes and seminars on law library topics; to endeavor to maintain high standards of ethical practice by members; to foster the study of law librarianship and encourage the personal and professional development of law librarians and students; to cooperate with other library associations and groups; and to advance public relations with governmental agencies and the public in general and law librarians of other areas; and to do any and all things necessary and proper to accomplish these objectives in

(Continued on page 50)

ARTICLE I. NAME The name of this association is Association of Law Librar-ies of Upstate New York, Inc., a chapter of the American Association of Law Libraries, and abbreviated ALLUNY. ARTICLE II. OBJECTIVES Section 1. The Association is established for educa-tional and scientific purposes. It shall be conducted as a not-for-profit corporation as defined by Section 102 and Section 201 of the Not-for Profit Corporation law. Section 2. The purposes of the association shall be to aid the progress of the profession of Law Librarians in the Upstate New York area generally; to advance the practice of law librarianship and its related fields; to en-hance the status of the law librarian; to increase the use-fulness of the organized law library community and re-lated organizations and in furtherance of such accom-plishments to encourage research and the preparation of programs, institutes and seminars on law library topics; to endeavor to maintain high standards of ethical practice by members; to foster the study of law librarianship and encourage the personal and professional development of law librarians and students; to cooperate with other library associations and groups; and to advance public relations with governmental agencies and the public in general and law librarians of other areas; and to do any and all things necessary and proper to accomplish these objectives in

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Proposed Constitution Changes 2004

the manner permitted by law. It will also foster a spirit of cooperation among the several law libraries in the State of New York and encourage membership and active par-ticipation in the American Association of Law Libraries. Section 3. As a not-for-profit corporation, which is exempt under Section 501 (c) (6) of the Internal Revenue Code, no part of the property, assets or net income of the Association shall inure to the benefit of any director, offi-cer, member, trustee or other private individual except that the Association shall be authorized to pay the rea-sonable compensation for services rendered and to pay payments and distributions in furtherance of the objec-tives set forth in Article II, Section 1 of this Constitution. No substantial part of the activities of the corporation shall be to carry on propaganda or otherwise attempt to influ-ence legislation (except as provided by Section 501 (h) of the U.S. Internal Revenue Code of 1954, as amended) or participate in, or intervene in any political campaign on behalf of any candidate for public office. Section 4. In the event of liquidation or dissolution, after payment of all debts and liabilities, the remaining funds and other property shall be distributed to any or-ganization or organizations exempt from taxation under Section 501(c) of the Internal Revenue Code, such or-ganization or organizations to be selected by the directors of the corporation. In the event the directors fail to so se-lect, the New York State Supreme Court shall select such organization or organizations. ARTICLE III. MEMBERSHIP Section 1. Any person interested in law libraries or law librarianship may become a member of the Associa-tion of Law Libraries of Upstate New York, Inc. by qualify-ing under the provisions of one of the classes of member-ship specified in the bylaws of the Association. Section 2. Privileges, rights and dues of the various classes of membership shall be specified in the bylaws of the Association. ARTICLE IV. OFFICERS AND BOARD OF DIRECTORS Section 1. The officers shall consist of a President, Vice President/President-Elect, a Secretary, a Treasurer, and Directors as specified in the bylaws. The officers shall hold office as specified in the bylaws. The officers shall perform the duties usually pertaining to their respec-tive offices and such other duties as may be assigned by

(Continued from page 49)

(Continued on page 51)

the manner permitted by law. It will also foster a spirit of cooperation among the several law libraries in the State of New York and encourage membership and active par-ticipation in the American Association of Law Libraries. Section 3. As a not-for-profit corporation, which is exempt under Section 501 (c) (6) of the Internal Revenue Code, no part of the property, assets or net income of the Association shall inure to the benefit of any director, offi-cer, member, trustee or other private individual except that the Association shall be authorized to pay the rea-sonable compensation for services rendered and to pay payments and distributions in furtherance of the objec-tives set forth in Article II, Section 1 of this Constitution. No substantial part of the activities of the corporation shall be to carry on propaganda or otherwise attempt to influ-ence legislation (except as provided by Section 501 (h) of the U.S. Internal Revenue Code of 1954, as amended) or participate in, or intervene in any political campaign on behalf of any candidate for public office. Section 4. In the event of liquidation or dissolution, after payment of all debts and liabilities, the remaining funds and other property shall be distributed to any or-ganization or organizations exempt from taxation under Section 501(c) of the Internal Revenue Code, such or-ganization or organizations to be selected by the directors of the corporation. In the event the directors fail to so se-lect, the New York State Supreme Court shall select such organization or organizations. ARTICLE III. MEMBERSHIP Section 1. Any person interested in law libraries or law librarianship may become a member of the Associa-tion of Law Libraries of Upstate New York, Inc. by qualify-ing under the provisions of one of the classes of member-ship specified in the bylaws of the Association. Section 2. Privileges, rights and dues of the various classes of membership shall be specified in the bylaws of the Association. ARTICLE IV. OFFICERS [AND BOARD OF DIREC-TORS] Section 1. The officers shall consist of a President, Vice President/President-Elect, a Secretary, and a Treas-urer [, and Directors as specified in the bylaws]. The offi-cers shall hold office as specified in the bylaws. The offi-cers shall perform the duties usually pertaining to their respective offices and such other duties as may be as-

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Proposed Constitution Changes 2004

the Association. Section 2. In the event of a vacancy by an officer, the position will be filled according to the bylaws. ARTICLE V. MEETINGS Meetings shall be held as provided in the bylaws of the Association. ARTICLE VI. COMMITTEES The President shall appoint all members of such commit-tees as the Association shall deem necessary. ARTICLE VII. BOARD OF DIRECTORS Section 1. There shall be a Board of Directors con-sisting of the current President, the last retired President and three other members elected at the annual meeting. Terms of office shall be as designated in the bylaws. Section 2. The Board of Directors shall meet with the officers prior to the annual business meeting. The President shall preside at this meeting of the Directors and the Secretary shall act as a Secretary of the Direc-tors. ARTICLE VIII. AMENDMENTS Section 1. This Constitution may be amended as follows: a written notice of an amendment shall be filed with Secretary at least sixty days before the annual meet-ing and notice thereof shall be sent to the members by the Secretary at least thirty days prior to said meeting. If two-thirds of the members present and voting at said meeting be in favor of any proposed amendment, it shall be deemed adopted. Section 2. Association bylaws may be adopted, re-pealed or suspended by a two-thirds vote of those pre-sent at any meeting of the Association. Section 3. Amendments to the Association’s Consti-tution and Bylaws shall be submitted to the American As-sociation of Law Libraries by the Secretary of ALLUNY upon any adoption or change by the membership.

(Continued from page 50) signed by the Association. Section 2. In the event of a vacancy by an officer, the position will be filled according to the bylaws. ARTICLE V. MEETINGS Meetings shall be held as provided in the bylaws of the Association. ARTICLE VI. COMMITTEES The President shall appoint all members of such commit-tees as the Association shall deem necessary. ARTICLE VII. BOARD OF DIRECTORS Section 1. There shall be a Board of Directors con-sisting of the current officers [President], the last retired President, the Newsletter Editor, and three other elected members [elected at the annual meeting]. Terms of office shall be as designated in the bylaws. Section 2. The Board of Directors shall meet [with the officers] prior to the annual business meeting. The President shall preside at this meeting of the Board [Directors] and the Secretary shall act as a Secretary of the Board [Directors]. ARTICLE VIII. AMENDMENTS Section 1. This Constitution may be amended as follows: a written notice of an amendment shall be filed with Secretary at least sixty days before the annual meet-ing and notice thereof shall be sent to the members by the Secretary at least thirty days prior to said meeting. If two-thirds of the members present and voting at said meeting be in favor of any proposed amendment, it shall be deemed adopted. Section 2. Association bylaws may be adopted, re-pealed or suspended by a two-thirds vote of those pre-sent at the annual [any] meeting of the Association. Section 3. Amendments to the Association’s Consti-tution and Bylaws shall be submitted to the American As-sociation of Law Libraries by the Secretary of ALLUNY upon any adoption or change by the membership.

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ARTICLE I. MEMBERSHIP Section 1. Classification of membership. There shall be four (4) classes of membership:

(a) Active Members Any person interested in law librarianship and either [1] currently, or within the last seven (7) years, employed by a law library or by a sepa-rately maintained law section within a general library; or [2] providing professional librarian ser-vices to law libraries may become an active mem-ber of this association upon the payment of dues. Such membership may not be transferred or as-signed. One (1) person is allowed only one (1) vote.

(b) Associate Members

Any person other than those persons falling within the definition of “active members” may be-come an associate member upon payment of dues. Such membership cannot be transferred or assigned. (c) Life Members

The Association may, at any meeting by a two-thirds vote of those present, elect to life member-ship those who have retired from active library work. (d) Student/Unemployed Members

Any person enrolled in a Graduate School of Li-brary Science may be a student member upon payment of dues. Membership dues may be waived for any librarian who is unemployed. Membership cannot be transferred or assigned.

Section 2. Dues, Rights, and Privileges.

(a) Dues for each class of membership shall be determined by the Board of Directors subject to approval by two-thirds (2/3) of the mem-bers present and voting at any regular meet-ing of the Association, provided that a written notice and explanation of proposed dues change shall have been mailed to the mem-bers at least ten (10) days in advance of the meeting.

(b) The annual dues of active and associate

members shall be twenty dollars ($20.00) (Continued on page 53)

ARTICLE I. MEMBERSHIP Section 1. Classification of membership. There shall be four (4) classes of membership:

(a) Active Members Any person interested in law librarianship and either [1] currently, or within the last seven (7) years, employed by a law library or by a sepa-rately maintained law section within a general library; or [2] providing professional librarian ser-vices to law libraries may become an active mem-ber of this association upon the payment of dues. Such membership [may] cannot not be trans-ferred or assigned. One (1) person is allowed only one (1) vote.

(b) Associate Members

Any person other than those persons falling within the definition of “active members” may be-come an associate member upon payment of dues. Such membership cannot be transferred or assigned. (c) Life Members

The Association may, at any annual meeting by a two-thirds vote of those present, elect to life membership those who have retired from active library work. (d) Student/Unemployed Members

Any person enrolled in a Graduate School of Li-brary Science may be a student member upon payment of dues. Membership dues may be waived for any librarian who is unemployed. Membership cannot be transferred or assigned.

Section 2. Dues, Rights, and Privileges.

(a) Dues for each class of membership shall be determined by the Board of Directors subject to approval by two-thirds (2/3) of the mem-bers present and voting at any [regular] an-nual meeting of the Association, provided that a written notice and explanation of proposed dues change shall have been mailed to the members at least ten (10) days in advance of the meeting.

(b) The annual dues of active and associate

members shall be twenty dollars ($20.00) (Continued on page 53)

Proposed Bylaws Changes 2004

Volume 30, Issue 2 Page 53

payable in January of each year. The annual dues of student members shall be ten dollars ($10.00) payable in January of each year. Life members shall be exempt from payment of dues.

Members failing to pay dues after receiving a written reminder shall be dropped from mem-bership on March 31st. Suspended members may be reinstated at any time upon payment of the full current year’s dues.

(c) The fiscal year of the Association shall begin on July 1st.

(d) The right to hold office shall be restricted to

Active Members. Voting is restricted to Life and Active members.

ARTICLE II. MEETINGS AND REPORTS Section 1. Annual Meetings. An annual meeting of the Association shall be held at such time and place as the Board of Directors or the President may determine. Section 2. Special Meetings. Special meetings may be called by the President, the Board of Directors, or at the written request of ten percent (10%) of the active membership addressed to the Secre-tary, but the time and place of such meeting shall be de-termined by the Board of Directors, as proposed by the President. Section 3. Quorum. A quorum at any meeting of the Association shall consist of the members present. Section 4. Procedure. Robert’s Rules of Order, current edition, shall govern the conduct of meetings of the Association and the Direc-tors. Section 5. Voting. Except where otherwise prescribed in the By-Laws, deci-sions shall be made by majority vote. Section 6. Reports. The Board of Directors shall present at each annual meet-

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payable in January of each year. The annual dues of student members shall be ten dollars ($10.00) payable in January of each year. Life members shall be exempt from payment of dues.

Members failing to pay dues after receiving a written reminder shall be dropped from mem-bership on March 31st. Suspended members may be reinstated at any time upon payment of the full current year’s dues.

(c) The fiscal year of the Association shall begin on July 1st.

(d) The right to hold office shall be restricted to

Active Members. Voting is restricted to Life and Active members.

ARTICLE II. MEETINGS AND REPORTS Section 1. Annual Meetings. An annual meeting of the Association shall be held at such time and place as the Board of Directors or the President may determine. Section 2. Special Meetings. Special meetings may be called by the President, the Board of Directors, or at the written request of ten percent (10%) of the active membership addressed to the Secre-tary, but the time and place of such meeting shall be de-termined by the Board of Directors, as proposed by the President. Section 3. Quorum. A quorum at any meeting of the Association shall consist of the members present. Section 4. Procedure. Robert’s Rules of Order, current edition, shall govern the conduct of meetings of the Association and the Direc-tors. Section 5. Voting. Except where otherwise prescribed in the By-Laws, deci-sions shall be made by majority vote. Section 6. Reports. The Board of Directors shall present at each annual meet-

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Proposed Bylaws Changes 2004

Volume 30, Issue 2 Page 54

ing of the Membership a report, verified by the President and Treasurer or by a majority of the directors, showing in appropriate detail the following:

(a) The assets and liabilities, including the funds, of the Association as of the end of the twelve-month (12) fiscal period of the Association terminating not more than six (6) months prior to said meeting.

(b) The principal changes in assets and liabilities,

including trust funds, during said fiscal period. (c) The revenue or receipts of the Association

both unrestricted and restricted to particular purposes, during said fiscal period.

(d) The expenses or disbursements of the Asso-

ciation, for both general and restricted pur-poses, during said fiscal period.

(e) The number of members of the Association

as of the report, together with a statement of increase decrease in such number during said fiscal period, and a statement of the place where the residence of the current Members may be found. Such report may be filed with the records of the Association and a copy or an abstract thereof shall be entered into the minutes of the annual meeting at which the report is presented.

ARTICLE III. OFFICERS, BOARD OF DIRECTORS AND COMMITTEES. Section 1. Officers. The President must be a member of the American Asso-ciation of Law Libraries. The American Association of Law Libraries dues for the President and Vice President/President Elect will be paid for by the Association if nec-essary. Section 2. Terms of Office.

(a) President.

The President shall hold office for one (1) year. The Vice-President/President-Elect shall auto-matically become President after the first (1st) year. (b) Vice President/President-Elect.

The Vice President/President-Elect shall assume

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ing of the Membership a report, verified by the President and Treasurer or by a majority of the directors, showing in appropriate detail the following:

(a) The assets and liabilities, including the funds, of the Association as of the end of the twelve-month (12) fiscal period of the Association terminating not more than six (6) months prior to said meeting.

(b) The principal changes in assets and liabilities,

including trust funds, during said fiscal period. (c) The revenue or receipts of the Association

both unrestricted and restricted to particular purposes, during said fiscal period.

(d) The expenses or disbursements of the Asso-

ciation, for both general and restricted pur-poses, during said fiscal period.

(e) The number of members of the Association

as of the report, together with a statement of increase decrease in such number during said fiscal period, and a statement of the place where the residence of the current Members may be found. Such report may be filed with the records of the Association and a copy or an abstract thereof shall be entered into the minutes of the annual meeting at which the report is presented.

ARTICLE III. OFFICERS, BOARD OF DIRECTORS AND COMMITTEES. Section 1. Officers. The President must be a member of the American Asso-ciation of Law Libraries. The American Association of Law Libraries dues for the President and Vice President/President Elect will be paid for by the Association if nec-essary. Section 2. Terms of Office.

(a) President.

The President shall hold office for one (1) year. The Vice-President/President-Elect shall auto-matically become President after the first (1st) year. (b) Vice President/President-Elect.

The Vice President/President-Elect shall assume

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Proposed Bylaws Changes 2004

Volume 30, Issue 2 Page 55

office at the close of the annual meeting immedi-ately following his/her election and shall serve a term of one (1) year. (c) The Secretary and Treasurer.

The Secretary and Treasurer shall serve two (2) year terms and shall assume office at the close of the annual meeting immediately following their election and shall serve until their successors are elected. (d) The Directors.

The Directors shall hold office for two (2) year terms and shall assume office at the close of the annual meeting immediately following their elec-tion. (e) Board of Directors

The Board of Directors shall consist of the current President, the last retired President, the Newslet-ter Editor, and three (3) other members elected on staggered terms with two one year and one the next. The Board of Directors shall meet with the officers prior to the annual business meeting and other Board meetings as called by the Presi-dent. (f) Vacancies.

In the event that the office of the President be-comes vacant, the Vice President/President-Elect shall automatically succeed to that position. If the Vice President/President-Elect is unable to do so, the position will be filled by appointment by the Board of Directors. All other offices which be-come vacant shall be filled by appointment by the Board of Directors.

Section 3. Duties. The duties of the Officers and Directors of the Association outlined in this section are described in more detail in the ALLUNY Officers and Board of Directors Manual. These duties, within the limitations imposed by this sec-tion, may be reallocated or changed, temporarily or per-manently, by amendments to the text of the Manual. Such amendments may be adopted by majority vote at meetings of the Officers and Board of Directors.

(Continued from page 54)

(Continued on page 56)

office at the close of the annual meeting immedi-ately following his/her election and shall serve a term of one (1) year. (c) The Secretary and Treasurer.

The Secretary and Treasurer shall serve two (2) year terms and shall assume office at the close of the annual meeting immediately following their election and shall serve until their successors are elected. (d) The Directors.

The Directors shall hold office for two (2) year terms and shall assume office at the close of the annual meeting immediately following their elec-tion. (e) Board of Directors

The Board of Directors shall consist of the current [President] officers, the last retired President, the Newsletter Editor, and three (3) other members elected on staggered terms with two one year and one the next. To the extent practicable, the three elected members should each represent one of the following classes of ALLUNY member-ship: (I) academic law librarians, (ii) court or state law librarians, and (iii) firm or independent law librarians. The Board of Directors shall meet [with the officers] prior to the annual business meeting and other Board meetings as called by the President. (f) Vacancies.

In the event that the office of the President be-comes vacant, the Vice President/President-Elect shall automatically succeed to that position. If the Vice President/President-Elect is unable to do so, the position will be filled by appointment by the Board of Directors. All other offices which be-come vacant shall be filled by appointment by the Board of Directors.

Section 3. Duties. The duties of the Officers and Directors of the Association outlined in this section are described in more detail in the [ALLUNY Officers and Board of Directors Manual] AL-LUNY Operating Manual. These duties, within the limi-tations imposed by this section, may be reallocated or changed, temporarily or permanently, by amendments to the text of the Manual. Such amendments may be adopted by majority vote at meetings of the [Officers and] Board of Directors.

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Proposed Bylaws Changes 2004

Volume 30, Issue 2 Page 56

(a) The President shall preside at all meetings of

the Board of Directors and the Secretary shall act as Secretary of the Directors.

(b) The duties of the Board and the officers shall

be those ordinarily assigned to such offices in similar associations in addition to the duties assigned to them by this Association.

(c) The President is authorized to call upon or

obligate the Treasury for not more than fifty dollars ($50.00) in any one (1) year, for any purpose not here enumerated, without the previous consent of a majority of the Board of Directors and Officers.

(d) The Treasurer shall submit a detailed annual

report for the publication to the Board of Di-rectors and Officers prior to the annual meet-ing. The Treasurer shall submit a budget to the Board of Directors and Officers at the June Board meeting.

(e) The Secretary’s minutes of the annual meet-

ing shall be submitted for publication in the next scheduled issue of the ALLUNY News-letter.

(f) Meetings of the Board of Directors shall be

called and the time and place for them set at the direction of the President. Members of the Board of Directors may conduct Chapter Business via e-mail. Such actions need a majority vote of Officers and the Board of Di-rectors and should be reported to the Mem-bership in the next issue of the Newsletter.

(g) The Executive Board may conduct business

and vote by any means authorized by New York statute.

(h) An audit of the Association books shall be

performed by two (2) members to be ap-pointed by the President and the Board mid-way through the Treasurer’s elected term. This audit and the audit for the annual report from the Treasurer shall be submitted to the Board of Directors at the June meeting.

(Continued from page 55)

(Continued on page 57)

(a) The President shall preside at all meetings of

the Board of Directors and the Secretary shall act as Secretary of the Directors.

(b) The duties of the Board [and the officers]

shall be those ordinarily assigned to such offices in similar associations in addition to the duties assigned to them by this Associa-tion.

(c) The President is authorized to call upon or

obligate the Treasury for not more than fifty dollars ($50.00) in any one (1) year, for any purpose not here enumerated, without the previous consent of a majority of the Board of Directors [and Officers].

(d) The Treasurer shall submit a detailed annual

report for the publication to the Board of Di-rectors [and Officers] prior to the annual meeting. The Treasurer shall submit a budget to the Board of Directors [and Offi-cers] at the [June] Spring/Summer Board meeting.

(e) The Secretary’s minutes of the annual meet-

ing shall be submitted for publication in the next scheduled issue of the ALLUNY News-letter.

(f) Meetings of the Board of Directors shall be

called and the time and place for them set at the direction of the President. Members of the Board of Directors may conduct Chapter Business via e-mail. Such actions need a majority vote of [Officers and] the Board of Directors and should be reported to the Mem-bership in the next issue of the Newsletter.

(g) The [Executive] Board of Directors may con-

duct business and vote by any means author-ized by New York statute.

(h) An audit of the Association books shall be

performed by two (2) members to be ap-pointed by the President and the Board mid-way through the Treasurer’s elected term. This audit and the audit for the annual report from the Treasurer shall be submitted to the Board of Directors at the [June] Spring/Summer meeting.

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Proposed Bylaws Changes 2004

Volume 30, Issue 2 Page 57

ARTICLE IV. NOMINATIONS. Section 1. Not later than two (2) months after taking office, the incoming President shall appoint a nominating committee of three (3) members, no one of whom shall be a candidate for office or the Board of Directors at the suc-ceeding election. This committee shall nominate candi-dates for the offices of Vice-President/President-Elect, Secretary if that officer’s term is ending, Treasurer if that officer’s term is ending, and Directors. Section. 2 The duties, members, and procedures of the Nominating Committee shall be further specified in the ALLUNY Officers and Board of Directors Manual. ARTICLE V. DISCRIMINATION. Neither membership, nor full participation in the activities in this Association, shall be denied to any person on ac-count of race, color, religion, sex, age, national origin, disability, or sexual orientation. ARTICLE VI. ASSOCIATION AND AALL. Section 1. As a chapter of the American Association of Law Libraries, this Association is subject to the Consti-tution and By-Laws of the American Association of Law Libraries relating to chapters. Section 2. Amendments to these By-Laws shall be submitted to the American Association of Law Libraries Committee on Constitution and Bylaws by the Secretary upon adoption by the membership of the Association. ARTICLE VII. STANDING RULES. Standing Rules of this Association may be amended in any dollar amount by a majority of the officers and the Board of Directors. Section 1. This Association will provide the sum of up to one hundred fifty dollars ($150.00) for the incum-bent President to attend professional law library meetings.

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Section 4. Committees. The duties, members, and procedures of committees shall be specified in the ALLUNY Operating Manual. ARTICLE IV. NOMINATIONS. Section 1. Not later than two (2) months after taking office, the incoming President shall appoint a nominating committee of three (3) members, no one of whom shall be a candidate for office or the Board of Directors at the suc-ceeding election. This committee shall nominate candi-dates for the offices of Vice-President/President-Elect, Secretary if that officer’s term is ending, Treasurer if that officer’s term is ending, and [Directors] any Director(s) whose term is ending. Section. 2 The duties, members, and procedures of the Nominating Committee shall be further specified in the [ALLUNY Officers and Board of Directors Manual] AL-LUNY Operating Manual. ARTICLE V. DISCRIMINATION. Neither membership, nor full participation in the activities in this Association, shall be denied to any person on ac-count of race, color, religion, sex, age, national origin, disability, or sexual orientation. ARTICLE VI. ASSOCIATION AND AALL. Section 1. As a chapter of the American Association of Law Libraries, this Association is subject to the Consti-tution and By-Laws of the American Association of Law Libraries relating to chapters. Section 2. Amendments to these By-Laws shall be submitted to the American Association of Law Libraries Committee on Constitution and Bylaws by the Secretary upon adoption by the membership of the Association. ARTICLE VII. STANDING RULES. Standing Rules of this Association may be amended in any dollar amount by a majority of the [officers and the] Board of Directors. Section 1. This Association will provide [the] a sum [of up to one hundred fifty dollars ($150.00)] for the in-cumbent President to attend professional law library meetings as per the ALLUNY Operating Manual.

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Proposed Bylaws Changes 2004

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Section 2. American Association of Law Libraries or Chapter memorials, if any, shall be of the value of not more than fifty dollars ($50.00) and be given to the Schol-arship Fund of the American Association of Law Libraries or any other established Memorial Fund. Memorials will be limited to the memory of Librarians, or members of ALLUNY, and be made by the President on the recom-mendation of a member of ALLUNY, and approved by the Board of Directors. Section 3. The following grants/scholarships are available to qualifying members as defined by the criteria of each grant/scholarship:

(a) Ernest H. Breuer Memorial Grant (b) Anthony P. Grech Memorial Award (c) AALL Annual Meeting Grant (d) Miscellaneous Program Grant (e) Library Studies Student Grant

The criteria and procedure for awarding these grants/scholarships shall be adopted by the membership of the Association.

(Continued from page 57) Section 2. American Association of Law Libraries or Chapter memorials, if any, shall be of the value of not more than fifty dollars ($50.00) and be given to the Schol-arship Fund of the American Association of Law Libraries or any other established Memorial Fund. Memorials will be limited to the memory of Librarians, or members of ALLUNY, and be made by the President on the recom-mendation of a member of ALLUNY, and approved by the Board of Directors. Section 3. The following [grants/scholarships] grants and awards are available to qualifying members as de-fined by the criteria of each [grant/scholarship] grant and award:

(a) Ernest H. Breuer Memorial Grant (b) Anthony P. Grech Memorial Award (c) AALL Annual Meeting Grant (d) Miscellaneous Program Grant (e) Library Studies Student Grant (f) Katie M. Deveau Volunteer Spirit Award

i The criteria and procedure for awarding these [grants/scholarships] grants and awards shall be adopted by the membership of the Association and published in the AL-LUNY Operating Manual.

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Proposed Bylaws Changes 2004

AALL Strategic Directions Plan Announced From the Desk of: Victoria K. Trotta - AALL President, Wednesday, June 15, 2005: “I am pleased to present the draft Strategic Directions documents that we plan to review and adopt during the July meeting of the AALL Executive Board. These documents are the result of 18 months of study and reflection about trends in the legal profession, librarianship, and association governance. They reflect not only the thinking of the Execu-tive Board, but the opinions and dreams of the membership. “By design, this Strategic Directions plan is member focused. We’ve identified three goals and several targeted objec-tives that will serve as priorities for Association initiatives during the term of the plan. We will urge our standing com-mittees, special interest sections, and chapters to think about the plan and use it when thinking about their own activi-ties. We especially invite your individual comments about the Strategic Directions plan at strategy@aall.org. You may also contact me or any member of the Executive Board. “ Several documents are available online for member review: • AALL Vision -- http://www.aallnet.org/press/Our_vision.pdf • Framework for Strategic Directions -- http://www.aallnet.org/press/Strategic_Framework.pdf • AALL 2005-2010 Strategic Directions Draft -- http://www.aallnet.org/press/AALL_2005_SD.pdf • AALL Board Strategic Planning Process -- http://www.aallnet.org/press/Processdoc.pdf

2005 Membership Application

Association of Law Libraries of Upstate New York, Inc. Membership is open to all individuals employed within a law library or law section of a general library (active membership), as well as those expressing interest in law libraries (associate membership). Students enrolled in a Graduate School of Library Science are most welcome to join (student membership). Membership includes the newsletter subscription. Membership Information (Please note any changes) Name: _______________________________________ Position: ______________________ Institution: ____________________________________________________________________ Mailing Address: ________________________________________________________________ ____________________________________________________________________________ Telephone: ________________________ Fax: ______________________________ Email Address: _________________________________ I wish to have my name/e-mail added to AALL Member Yes ___ No ___ the ALLUNY listserv! Yes_____ No_____ Membership Status (Includes Newsletter Subscription) Active Membership _____ $20.00 Associate Membership _____ $20.00 New Membership _____ Student Membership _____ $10.00 Renewal _____ Currently unemployed or Life membership _____ life membership _____ Dues waived Newsletter subscription only _____ $10.00 2005 ALLUNY MEMBERSHIP DUES PAYABLE BY JANUARY 31, 2005

Checks payable to Association of Law Libraries of Upstate New York, Inc. Please return this form with remittance to the ALLUNY treasurer:

Jean M. Callihan Head of Research Services Cornell Law Library 353 Myron Taylor Hall Ithaca , NY 14853 (607) 255-9691