associate time scanning and weekly signature
DESCRIPTION
Associate Time Scanning and Weekly Signature. Presented By: Kym Dove. Agenda. Overview Handheld Menu Options Associate Time Scanning ( Time Entry and Load Entry) Weekly Signatures (Time Entry and Load Entry) PRP Desktop Employee Form - PowerPoint PPT PresentationTRANSCRIPT
Associate Time Scanning and Weekly Signature
Associate Time Scanning and Weekly SignaturePresented By: Kym Dove
Welcome and thank you for taking time away from the dock. My name is Kym Dove and I work in the IT departmentWe are going to review how to obtain weekly signatures from associates using the handheld and how to use the handheld to scan associates badge.
During the presentation please use the questions area to ask questions and they will be answered during the presentation
I will use your registration email as a attendee, if you are using another email or with another site viewing, please enter your name and site number in the questions area.
Awesome, let us begin.
1Agenda
OverviewHandheld Menu OptionsAssociate Time Scanning ( Time Entry and Load Entry)Weekly Signatures (Time Entry and Load Entry)PRP Desktop Employee FormResolve Disputes and Unable to sign Weekly Signature Employee ReportsSettings FormTime ListingPrinting Badges HandheldDesktopQuestions
2OverviewBeta Site Testing Results
Weekly Signature and Time Scanning Release Date on 3/26/13Tuesday, March 26, 2013 Begin obtaining signature we 3/23/13Week ending Saturday, March 30, 2013 Must obtain all associates signaturesSunday, April 7, 2013 Must start using associate badge scan
Badges and LabelsDelivered by Friday, April 05, 2013
Manual tracking of daily and weekly timeSites must continue to capture associates Daily Time and Weekly Time manually up to an including Saturday, April 6, 2013
Background: These instructions assume that an associate currently uses Motorola 6500 with PRP handheld to enter loads, time, safety observations, damage tracking, or service entries.
Daily the associate must clock in and out must occur on the same handheld. If the associate does works in a different area and must clock out or in, then the site will contact the person with the handheld and request the associate is clocked out or in.
Seven sites participated in beta site testing using weekly signatures and associate badge scanning. There sites contained 5 to 57 associates with multiple docks and docks that were not in the same location.Sites were trained one day and started obtaining weekly signatures and badges scanning on the second day first and second shifts. There was a site that had a computer issue and did not have labels and began to day two.
Sites shared it was easy to begin using with 30 minutes training for leads and 30 minutes to setup local warehouse. If associates come in on one dock, check out on one dock, or using a handheld on each dock as clock.
Audit will focus on signatures and unable to sign reasons3PRP Handheld Menu OptionsSelect Time Entry Select Action
Time Scan to Scan Employee Badges and Clock in SystemWeekly Sig - View and Sign Associate SignaturesTime Listing Displays a list of clock times per associate Barcode Labels Print Associates labels (Supervisor and above)
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How to scan associate with scanner
From Time Entry
Select Action
Time ScanPress yellow button in the middle of handheld Pointing toward associate badge Associate is scanned
PRP will not allow you to clock one per associate in within one minute of last clock time5
View of Scanned associate
Each scan takes less than 2 seconds6
View of employee Time Listing
7How to capture weekly signature
Select ActionScroll to Weekly Sig or Press the letter W keyPress Yellow Button to scan badge
8Associate View and weekly signature
Scroll over to the right to view details 9Associate View and weekly signature
Click on the Sign ButtonObtain Associate SignatureClick on the Save
Scroll over to the right to view details 10Prp desktop| employee form
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How to Resolve Weekly time Disputes
In the Dispute Area
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How to Resolve Weekly time Disputes
Select Resolve Dispute
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Resolve time Disputes Form
Enter the time correctionsEnter Resolution CommentsSelect OKThe file is sent to Corporate Office (Must be connected to Internet)
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Resolve time Disputes Form
Sync Handheld with data corrections Obtain Associate SignatureSync handheld and associate will move to the Weekly Signature Box
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What happens when an associate is not available to sign weekly
Weekly SignatureSelect AssociateSelect Unable to Sign Reason
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What happens when an associate is not available to sign weekly
Select a Reason Enter comments of requiredSelect OK
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What happens when an associate is not available to sign weekly
Associate moves to Weekly signature box
18Prp desktop | employee weekly signature reportEmployee Weekly Signature Report
19Prp desktop | employee weekly signature reportEmployee Weekly Signature Report
20Employee signatureEmployee Weekly Signature Report
21Employee unable to signEmployee Weekly Signature Report
22Local weekly Signature ReportLocal Weekly Signature Report
23Time ListingsTime EntrySelect ActionTime Listing
24View associate Time ListingsRecord CountAssociate Clock Times
25Printing associate bar labelsTime EntrySelect ActionBarcode Labels
26Printing associate bar labelsTime EntrySelect ActionBarcode Labels
27PRP Desktop Printing associate bar labelsSettings | Dept | Sub DeptEmployeesGenerate Badges
Paper sheet of labels28Prp desktop | settings formUnable to sign reasonUnresolvable ReasonsHistorical Time
29RECAP Weekly Signature and Time Scanning Release Date on 3/26/13Tuesday, March 26, 2013 Begin obtaining signature we 3/23/13Week ending Saturday, March 30, 2013 Must obtain all associates signaturesSunday, April 7, 2013 Must start using associate badge scan
Badges and LabelsDelivered by Friday, April 05, 2013
Manual tracking of daily and weekly timeSites must continue to capture associates Daily Time and Weekly Time manually up to an including Saturday, April 6, 2013
After you sync handheld to the desktop you cannot use the handheld to make additional clock entries for the day. Additional Closk must occur on the desktop.
On every Tuesday, make sure that you have the most current weekly time record. Settings / Historical Time Updates. If you close PRP every day this will be done automatically.
30Questions?IT Help Desk 7 days / week 24 hours / day * Please send an email to [email protected] if you do not have an emergency situation, we will get to your issue the next business day.678-681-6218* 888-232-3488* Technical Support Please allow for a 2hr call back window when calling outside of help desk hours. Capstone help desk hours are M F, 7 am 6 pm EST. Please limit after hour calls to emergency or system down issues. When leaving a message please ensure to leave your site code, name, and return phone number.
31Help Desk Chat is now available On the Intranet Click on Questions?
Hours of operation Monday through Friday 6AM to 7PM ESTFrom the Intranet Click on Leave a MessageEnter namesEnter Email AddressEnter MessageClick on Send
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