assistant commissioner for accounts, collection, and
TRANSCRIPT
11middot ~middotmiddotI---middotmiddot LEAVE LANK bullREQUE~ ~ AUTHORITY ~lt -~----------------1TO DiSPoSE OF RECORDS DArt ~~cIVEO JOB NO
NOV 2 5 1974 (See Instructions on Reuerse )
sc- 5 ~-75TO GENERAL SERVICES ADMINISTRATION 1 NATIONAL ARCHIVES AND RECORDS SERVICE WASHINGTON DC 20408 NOTIFICATION TO AGENCY
1 FROM (AGENCY OR ESTABLISHMENT) In accordance with the provisions of 44 USC 33030 the dis-Treasury Department posal request including amendments IS approved except for Items thot may be stamped disposal not approved or With-2 MAJOR SUBDIVISION drawn 10 column 10 Internal Revenue Service
3 MINOR SUBDIVISION Office of Assistant Cormnissioner Accounts Collection and TaxPayer Service (
4 NAME OF PERSON WITH WHOM TO CONFER 5 TEL EXT
Mrs Virginia Cooper 184-6711 3- 13-tS- -~~ ~ frJtadP 6 CERTIFICATE OF AGENCY REPRESENTATIVE Date ltl Archivist of the United Statts
r I hereby certify thct I am Olnlng to the drsposol of the agencys records that the records proposed for disposal In thiS Request of __ page(s) ore not I not be needed after the retention peoods specified
Program Manager Records Mail and 1 -1- 71 Transportation Management Program
(Date) (Title)
7 ITEM NO (With
8 DESCRIPTION OF ITEM Inclusive Dates or Retention Periods)
9 SAMPLE OR
JOB NO 10
ACTION TAKEN
The records described herein are created and accumulated in the Office of Assistant Commissioner (AccountsCollection and Taxpayer Service) including the Accounts and Data Processing Division Collection Division and~ Taxpayer Service Division
The Assistant Commissioner (ACTS) is the principal Assistant to the Commissioner on all matters pertainingto the development of programs systems methods and procedures for implementation and operation of the IRS Automatic Data Processing Plan the accounting for the Internal Revenue the receipt and integrated processing of tax returns and other documents the review and coordination of all reports the collection of delinquent accounts detaining delinquent returns and providing responsive service to taxpayers
This represent
schedule consists of two major groups which the General Administrative and Program function bull
Some items previously evaluated by NARS have been combined in this schedule Appropriate job references are noted beside these items
Specific records series and authorities are attached
requested disposition
__ ~ ~~8~i~ STANDARD FORM 115 Revised November 1970 Prescribed by General Services
Admtnistration FPMR (41 CFR) 101-114 115-105
bull bull -
RECORDS CQITROL SCEEDULI 116
Accounts ColLe c t Lon and Tcnpayec Service - NatLo na L Office
INT RODUCTI(l~
The records co~ered by this schedule are created and accumulated in
th~ office of AS3ista~t Commissioner Accounts Collection and Taxpayer
Service (ACTS) Internal Revenue Service and includes the Accounts and
DatAProcessing Division Collection Division and Taxpayer Service
Division
The Assistant Commissio~er (ACTS) is the principal assistant to the
Cc~issioner on all matters pertaining to the develop~ent of programp~s
systems methods and procedures for implementation and operation of the
l~ternal Revenue Service Automatic Data Processing Plan the accounting
io~ the Internal Revenue the receipt and integrated processing of tax
reurns and other documents the revieH and coordination of all reports
the collection of delinquent accounts o~taining delinquent returns
lt-~dproviding responsive services ~o taxpaye~s
Reference is to the copy maintained by the office of record within
the ACTS organization All other copies should be disposed of when no
Lorger needed Hethod of disposal should be in accordance w i th sub-
seccion 520 of 001 of this ha~dbook
1his schcdulc consists of three major groups whLch represent the
bull -2-
a~rniaLstrative 2~d progrQ~ funct~ons
1 Ceaeral ajni~istrative records
2 Progral and Func t iona L records
3 Alphabetic and nurner ic indices ~~ _rr Jgt--~- bull - lt- --- J ~ ~_
~ The records disposition authorizations in this schedule are based on
aJrlinistrative dEterminatiolts of the Internal Revenue Service and disposal
au tho ri ty dated 1974 granted by the Archivist of the
Un i t ed States
ACTS Res r t t bullG~EfAL AD~HNISTPTIVE RECORDS
1 a1i nistra t ive ~3nagenentalt1d Organizat ion Records
(1) Reco-ds uhether studies analyses or correspondence which
establish the policies practices and programs for the management of
the ACTS organization Incluc1ed are organizational changes functional
realig~ents and responsibilities long and short range planning
upon completion of study or at appropriate phase)
~(a) DISPOSE after 25 years
(b) RETIPpound to Federal Records Center after 5 years
(2) Records which document the history of the ACTS organization
Correspondence and case files of this type documentation may contain
analyses coordinations approvals and disapprovals recommendations
plans and implementing instructions for the plans and any background
nate rials Hhich contribute to an understanding of or provide an explan-
ation for complete documents
UOLe Cutoff annually or upon completion of study)
(b) nETlRE to Federal Records Center after five years or when
no longer needed (c) O--(4T JA-1f 3 ~ IO~
(3) Ref~r0nce copies of records listed in (1) and (2) bull
-2-
Rou t Ln- co rrcsponde nce t ransrrit tals teletypes and requisitions
that relate to administrative housekeeping and facilitative roles of
the organization and not procedural in nature
(1) DISPOSE after 2 years
3 Office Services Records Records pertaining to internal service
operations acquisitions allocations and administration of space
building maincenance safety and protection printing and reproduction~
building passes telephone services equipment and equipment inventory
furniture and equipment repairs and services replacement and repairs
of utilities Also includes studies and reports of supply and equip-
ment needs
(1) DISPOSE after 2 years
4 Co~unication Management Files Records consisting of correspondence
telecoQIDunications envelopes mail and messenger management programs
procedures and general management ~ertaining to control Bnd routing of
~ail) establishing and revising the mail and messenger service and
envelope development studies and analyses of efficiency and cost of
operations listed and all associated recommendations concurrences
approvals and follow-up correspondence
(1) DISPOSE after 5 years
(2) RDil1E to Fed era L Re cc rdn Cen cer after 2 y ca r s
-3-
5 -rpound-~itor Request s for Ln forma t ion and copies of repliesc~cods
ll1ic1i110lv2no adm lni st ra t Lve act ion policy decision special com-
pilation or research requests for and transmittals of public~tions
photo s and other informational 1iterature acknow ledgemeut s and trans-
mittals of inquiries and requests transferred eLsewh ere for reply
(1) DISPOSE after 3 months
6 Reference Files Extra copies of memos letters forms reports
etc in convenience files chronological files and spindle copies
(1) DISPQSL after 1 year
7 Incentive AHards Suggestion File Closed file of employee suggestions
evaluations replies to the suggesters and incentive Awards Coordinators
Includes suggestions on the Forms Idea Bank
(1) DISPOSE after 2 years
8 ACTS Eruployee Checklists Reference copies of payroll checklists
and related certification sheets
(1) DISPOSE after 1 year
9 ESR~ - Employee Service Record Report Monthly recaps of the current
perso71nel and pay status of ACTS employees Includes withholding data such
as b071ds insurance retirement etc
(1) DISPOSE after 2 years
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
bull bull -
RECORDS CQITROL SCEEDULI 116
Accounts ColLe c t Lon and Tcnpayec Service - NatLo na L Office
INT RODUCTI(l~
The records co~ered by this schedule are created and accumulated in
th~ office of AS3ista~t Commissioner Accounts Collection and Taxpayer
Service (ACTS) Internal Revenue Service and includes the Accounts and
DatAProcessing Division Collection Division and Taxpayer Service
Division
The Assistant Commissio~er (ACTS) is the principal assistant to the
Cc~issioner on all matters pertaining to the develop~ent of programp~s
systems methods and procedures for implementation and operation of the
l~ternal Revenue Service Automatic Data Processing Plan the accounting
io~ the Internal Revenue the receipt and integrated processing of tax
reurns and other documents the revieH and coordination of all reports
the collection of delinquent accounts o~taining delinquent returns
lt-~dproviding responsive services ~o taxpaye~s
Reference is to the copy maintained by the office of record within
the ACTS organization All other copies should be disposed of when no
Lorger needed Hethod of disposal should be in accordance w i th sub-
seccion 520 of 001 of this ha~dbook
1his schcdulc consists of three major groups whLch represent the
bull -2-
a~rniaLstrative 2~d progrQ~ funct~ons
1 Ceaeral ajni~istrative records
2 Progral and Func t iona L records
3 Alphabetic and nurner ic indices ~~ _rr Jgt--~- bull - lt- --- J ~ ~_
~ The records disposition authorizations in this schedule are based on
aJrlinistrative dEterminatiolts of the Internal Revenue Service and disposal
au tho ri ty dated 1974 granted by the Archivist of the
Un i t ed States
ACTS Res r t t bullG~EfAL AD~HNISTPTIVE RECORDS
1 a1i nistra t ive ~3nagenentalt1d Organizat ion Records
(1) Reco-ds uhether studies analyses or correspondence which
establish the policies practices and programs for the management of
the ACTS organization Incluc1ed are organizational changes functional
realig~ents and responsibilities long and short range planning
upon completion of study or at appropriate phase)
~(a) DISPOSE after 25 years
(b) RETIPpound to Federal Records Center after 5 years
(2) Records which document the history of the ACTS organization
Correspondence and case files of this type documentation may contain
analyses coordinations approvals and disapprovals recommendations
plans and implementing instructions for the plans and any background
nate rials Hhich contribute to an understanding of or provide an explan-
ation for complete documents
UOLe Cutoff annually or upon completion of study)
(b) nETlRE to Federal Records Center after five years or when
no longer needed (c) O--(4T JA-1f 3 ~ IO~
(3) Ref~r0nce copies of records listed in (1) and (2) bull
-2-
Rou t Ln- co rrcsponde nce t ransrrit tals teletypes and requisitions
that relate to administrative housekeeping and facilitative roles of
the organization and not procedural in nature
(1) DISPOSE after 2 years
3 Office Services Records Records pertaining to internal service
operations acquisitions allocations and administration of space
building maincenance safety and protection printing and reproduction~
building passes telephone services equipment and equipment inventory
furniture and equipment repairs and services replacement and repairs
of utilities Also includes studies and reports of supply and equip-
ment needs
(1) DISPOSE after 2 years
4 Co~unication Management Files Records consisting of correspondence
telecoQIDunications envelopes mail and messenger management programs
procedures and general management ~ertaining to control Bnd routing of
~ail) establishing and revising the mail and messenger service and
envelope development studies and analyses of efficiency and cost of
operations listed and all associated recommendations concurrences
approvals and follow-up correspondence
(1) DISPOSE after 5 years
(2) RDil1E to Fed era L Re cc rdn Cen cer after 2 y ca r s
-3-
5 -rpound-~itor Request s for Ln forma t ion and copies of repliesc~cods
ll1ic1i110lv2no adm lni st ra t Lve act ion policy decision special com-
pilation or research requests for and transmittals of public~tions
photo s and other informational 1iterature acknow ledgemeut s and trans-
mittals of inquiries and requests transferred eLsewh ere for reply
(1) DISPOSE after 3 months
6 Reference Files Extra copies of memos letters forms reports
etc in convenience files chronological files and spindle copies
(1) DISPQSL after 1 year
7 Incentive AHards Suggestion File Closed file of employee suggestions
evaluations replies to the suggesters and incentive Awards Coordinators
Includes suggestions on the Forms Idea Bank
(1) DISPOSE after 2 years
8 ACTS Eruployee Checklists Reference copies of payroll checklists
and related certification sheets
(1) DISPOSE after 1 year
9 ESR~ - Employee Service Record Report Monthly recaps of the current
perso71nel and pay status of ACTS employees Includes withholding data such
as b071ds insurance retirement etc
(1) DISPOSE after 2 years
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
bull -2-
a~rniaLstrative 2~d progrQ~ funct~ons
1 Ceaeral ajni~istrative records
2 Progral and Func t iona L records
3 Alphabetic and nurner ic indices ~~ _rr Jgt--~- bull - lt- --- J ~ ~_
~ The records disposition authorizations in this schedule are based on
aJrlinistrative dEterminatiolts of the Internal Revenue Service and disposal
au tho ri ty dated 1974 granted by the Archivist of the
Un i t ed States
ACTS Res r t t bullG~EfAL AD~HNISTPTIVE RECORDS
1 a1i nistra t ive ~3nagenentalt1d Organizat ion Records
(1) Reco-ds uhether studies analyses or correspondence which
establish the policies practices and programs for the management of
the ACTS organization Incluc1ed are organizational changes functional
realig~ents and responsibilities long and short range planning
upon completion of study or at appropriate phase)
~(a) DISPOSE after 25 years
(b) RETIPpound to Federal Records Center after 5 years
(2) Records which document the history of the ACTS organization
Correspondence and case files of this type documentation may contain
analyses coordinations approvals and disapprovals recommendations
plans and implementing instructions for the plans and any background
nate rials Hhich contribute to an understanding of or provide an explan-
ation for complete documents
UOLe Cutoff annually or upon completion of study)
(b) nETlRE to Federal Records Center after five years or when
no longer needed (c) O--(4T JA-1f 3 ~ IO~
(3) Ref~r0nce copies of records listed in (1) and (2) bull
-2-
Rou t Ln- co rrcsponde nce t ransrrit tals teletypes and requisitions
that relate to administrative housekeeping and facilitative roles of
the organization and not procedural in nature
(1) DISPOSE after 2 years
3 Office Services Records Records pertaining to internal service
operations acquisitions allocations and administration of space
building maincenance safety and protection printing and reproduction~
building passes telephone services equipment and equipment inventory
furniture and equipment repairs and services replacement and repairs
of utilities Also includes studies and reports of supply and equip-
ment needs
(1) DISPOSE after 2 years
4 Co~unication Management Files Records consisting of correspondence
telecoQIDunications envelopes mail and messenger management programs
procedures and general management ~ertaining to control Bnd routing of
~ail) establishing and revising the mail and messenger service and
envelope development studies and analyses of efficiency and cost of
operations listed and all associated recommendations concurrences
approvals and follow-up correspondence
(1) DISPOSE after 5 years
(2) RDil1E to Fed era L Re cc rdn Cen cer after 2 y ca r s
-3-
5 -rpound-~itor Request s for Ln forma t ion and copies of repliesc~cods
ll1ic1i110lv2no adm lni st ra t Lve act ion policy decision special com-
pilation or research requests for and transmittals of public~tions
photo s and other informational 1iterature acknow ledgemeut s and trans-
mittals of inquiries and requests transferred eLsewh ere for reply
(1) DISPOSE after 3 months
6 Reference Files Extra copies of memos letters forms reports
etc in convenience files chronological files and spindle copies
(1) DISPQSL after 1 year
7 Incentive AHards Suggestion File Closed file of employee suggestions
evaluations replies to the suggesters and incentive Awards Coordinators
Includes suggestions on the Forms Idea Bank
(1) DISPOSE after 2 years
8 ACTS Eruployee Checklists Reference copies of payroll checklists
and related certification sheets
(1) DISPOSE after 1 year
9 ESR~ - Employee Service Record Report Monthly recaps of the current
perso71nel and pay status of ACTS employees Includes withholding data such
as b071ds insurance retirement etc
(1) DISPOSE after 2 years
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
ACTS Res r t t bullG~EfAL AD~HNISTPTIVE RECORDS
1 a1i nistra t ive ~3nagenentalt1d Organizat ion Records
(1) Reco-ds uhether studies analyses or correspondence which
establish the policies practices and programs for the management of
the ACTS organization Incluc1ed are organizational changes functional
realig~ents and responsibilities long and short range planning
upon completion of study or at appropriate phase)
~(a) DISPOSE after 25 years
(b) RETIPpound to Federal Records Center after 5 years
(2) Records which document the history of the ACTS organization
Correspondence and case files of this type documentation may contain
analyses coordinations approvals and disapprovals recommendations
plans and implementing instructions for the plans and any background
nate rials Hhich contribute to an understanding of or provide an explan-
ation for complete documents
UOLe Cutoff annually or upon completion of study)
(b) nETlRE to Federal Records Center after five years or when
no longer needed (c) O--(4T JA-1f 3 ~ IO~
(3) Ref~r0nce copies of records listed in (1) and (2) bull
-2-
Rou t Ln- co rrcsponde nce t ransrrit tals teletypes and requisitions
that relate to administrative housekeeping and facilitative roles of
the organization and not procedural in nature
(1) DISPOSE after 2 years
3 Office Services Records Records pertaining to internal service
operations acquisitions allocations and administration of space
building maincenance safety and protection printing and reproduction~
building passes telephone services equipment and equipment inventory
furniture and equipment repairs and services replacement and repairs
of utilities Also includes studies and reports of supply and equip-
ment needs
(1) DISPOSE after 2 years
4 Co~unication Management Files Records consisting of correspondence
telecoQIDunications envelopes mail and messenger management programs
procedures and general management ~ertaining to control Bnd routing of
~ail) establishing and revising the mail and messenger service and
envelope development studies and analyses of efficiency and cost of
operations listed and all associated recommendations concurrences
approvals and follow-up correspondence
(1) DISPOSE after 5 years
(2) RDil1E to Fed era L Re cc rdn Cen cer after 2 y ca r s
-3-
5 -rpound-~itor Request s for Ln forma t ion and copies of repliesc~cods
ll1ic1i110lv2no adm lni st ra t Lve act ion policy decision special com-
pilation or research requests for and transmittals of public~tions
photo s and other informational 1iterature acknow ledgemeut s and trans-
mittals of inquiries and requests transferred eLsewh ere for reply
(1) DISPOSE after 3 months
6 Reference Files Extra copies of memos letters forms reports
etc in convenience files chronological files and spindle copies
(1) DISPQSL after 1 year
7 Incentive AHards Suggestion File Closed file of employee suggestions
evaluations replies to the suggesters and incentive Awards Coordinators
Includes suggestions on the Forms Idea Bank
(1) DISPOSE after 2 years
8 ACTS Eruployee Checklists Reference copies of payroll checklists
and related certification sheets
(1) DISPOSE after 1 year
9 ESR~ - Employee Service Record Report Monthly recaps of the current
perso71nel and pay status of ACTS employees Includes withholding data such
as b071ds insurance retirement etc
(1) DISPOSE after 2 years
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-2-
Rou t Ln- co rrcsponde nce t ransrrit tals teletypes and requisitions
that relate to administrative housekeeping and facilitative roles of
the organization and not procedural in nature
(1) DISPOSE after 2 years
3 Office Services Records Records pertaining to internal service
operations acquisitions allocations and administration of space
building maincenance safety and protection printing and reproduction~
building passes telephone services equipment and equipment inventory
furniture and equipment repairs and services replacement and repairs
of utilities Also includes studies and reports of supply and equip-
ment needs
(1) DISPOSE after 2 years
4 Co~unication Management Files Records consisting of correspondence
telecoQIDunications envelopes mail and messenger management programs
procedures and general management ~ertaining to control Bnd routing of
~ail) establishing and revising the mail and messenger service and
envelope development studies and analyses of efficiency and cost of
operations listed and all associated recommendations concurrences
approvals and follow-up correspondence
(1) DISPOSE after 5 years
(2) RDil1E to Fed era L Re cc rdn Cen cer after 2 y ca r s
-3-
5 -rpound-~itor Request s for Ln forma t ion and copies of repliesc~cods
ll1ic1i110lv2no adm lni st ra t Lve act ion policy decision special com-
pilation or research requests for and transmittals of public~tions
photo s and other informational 1iterature acknow ledgemeut s and trans-
mittals of inquiries and requests transferred eLsewh ere for reply
(1) DISPOSE after 3 months
6 Reference Files Extra copies of memos letters forms reports
etc in convenience files chronological files and spindle copies
(1) DISPQSL after 1 year
7 Incentive AHards Suggestion File Closed file of employee suggestions
evaluations replies to the suggesters and incentive Awards Coordinators
Includes suggestions on the Forms Idea Bank
(1) DISPOSE after 2 years
8 ACTS Eruployee Checklists Reference copies of payroll checklists
and related certification sheets
(1) DISPOSE after 1 year
9 ESR~ - Employee Service Record Report Monthly recaps of the current
perso71nel and pay status of ACTS employees Includes withholding data such
as b071ds insurance retirement etc
(1) DISPOSE after 2 years
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-3-
5 -rpound-~itor Request s for Ln forma t ion and copies of repliesc~cods
ll1ic1i110lv2no adm lni st ra t Lve act ion policy decision special com-
pilation or research requests for and transmittals of public~tions
photo s and other informational 1iterature acknow ledgemeut s and trans-
mittals of inquiries and requests transferred eLsewh ere for reply
(1) DISPOSE after 3 months
6 Reference Files Extra copies of memos letters forms reports
etc in convenience files chronological files and spindle copies
(1) DISPQSL after 1 year
7 Incentive AHards Suggestion File Closed file of employee suggestions
evaluations replies to the suggesters and incentive Awards Coordinators
Includes suggestions on the Forms Idea Bank
(1) DISPOSE after 2 years
8 ACTS Eruployee Checklists Reference copies of payroll checklists
and related certification sheets
(1) DISPOSE after 1 year
9 ESR~ - Employee Service Record Report Monthly recaps of the current
perso71nel and pay status of ACTS employees Includes withholding data such
as b071ds insurance retirement etc
(1) DISPOSE after 2 years
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
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met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
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I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
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(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
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(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
10 ~1tiol Prog (ORP) Reports Office RevieH rarn
(1) ~ograD revieH evaluations and associated correspondence on the operations
and accivities of IKS regional offices service centers and district offices
(a) Record copy
1 DISPOSE after 25 years
2 RELIPpound to Federal Records Center after 5 years
(b) All other copies
1 DISPOSE after 2 years
(2) Case files of feeder reports analysis and correspondence as inputs to
the NOR Also includes Nis~RiXaXRaMMX miscellaneous visitation and team
evaluations reports and correspondence
(a) DISPOSE after 10 years
(0) RETIRE to Federal Records Center after 5 years
(3) Proj ect Officers files of r~ORP inputs ~
(a) DISPOSE after 2 years or when no 10n3er needed in current
operations ~Jhichever is earlier
11 Internal Audit Reports
iarrative reports prepared by Internal Audit Division and related correspondence
(1) DISPOSE 6 years after closed
(2) RETIP~ to Federal Records Center 3 years after closed
(Record copies are maintained in the Internal Audit Division)
12 Fo r-ns ad L8tter Files pertaining to the d eve Lopruerrt of internal andForm
cxt erral -1-e f o rms and form letters rev Ls Lo n instructions for preparation and
d i st r ib _)~jmiddotlstifj~ltL()nsand coo rdina t i on s (Form is placed in inactive file
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-)-
(1) DISPOS= Rfter 10 years
C) RETH~r to reder(l Re co rds Center after 2 years
(Hi sror ica I copies are maintained in Fac Ll It i es Hmagement Division Pub Li sbLng
Se rv Lce s Branch)
13 Sub st Ltu t e FOrls Files Correspond enc e w i th practitioners firms and
indlvicuals relating to substitute forms for IRS official forms Includes approvals
and dis~pprovals
(L) DISPOSE after 2 years
14 I1ternal HanagE~ent Issuances and clearance documents lith the supporting
case file prepared and issued by ACrS divisions Includes manual issuances
handbook supplements etc (Note File is cut off Hhen inactive or obsolete)
(1) DISPOSE after 10 years
(2) P~TIP~ to Federal Records Center after 2 years
(Historical copies are oaintained in the Office of Assistant Commissioner (Planning
and Research))
15 ACTS Career Mcnagement Program
(1) Case files documenting the selection of incumbents for positions in the
program Files consist of Roster of Eligibles for Promotion and Promotion Certi-
ficate such as Forrn 4537 with copies of applicants evaluations and board
members evaluation and criteria used in the selection
(a) DIS~OSE after 2 years
(2) Case files of individual applicants for positions in the program Files
con s is t of current app lIcat ion ev aIua t ion s and other pertinent documents as
(a) DISu~E two ycu~s after latest y~ar of update
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
20
- wn icr be a ba s i s to
cor re sponIenc e- _~l i c ~23 ~clui~3 ~di_)~middot-~oi~lo-sJ ~t2
pr eced ent r_ley roc~Gure(1) sere~ to s e _-t _~ c middot -n l ot dJocur - -~-t~~~ ~I 2c
(a) DISPJ~E aft~r 10 years
(b)
c~ic~~ - or 3poundcmiddot~ 3 y-ears ~licheveL is e a r Li e r bull
A~ ( 1 1 ~ ~ - ~- - e F ~ - - ~ r (I -~ J - ~ -- lt~ _le vro-- ~~ ---lt - )L~ bull
rj ~ (a) Dl~SE ylhel cb so l e te or olltdt -d ~ cJ~-_ -r~c_~ u_)~-t1-1~)A
~ ~ ~~~ 21 Sensitive Case Files including reports -nd neIa ted correspondence containing
l confidential inforllption on matters pertaining to individual taxpayers These
Lnclude matters involving irregularities of all kinds that become known to the IRS ]
(1) Dr SPOSEafter 3 years
rt1middotmiddotrmiddotmiddot_- ~-_lcS t ~n -ll c ch rr _ c(r~ ~ _ n _ ~0ver~~ ite~s 0 ~~d 21
(1) DISOSE 2iter 3 y~ars
(AC Sraquo
(1) DiSPOSE ditcr 2 years
-~ i TIC 1-- i
- 21 J )
- c~ bull -- - ~ ~
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-7-
d~~c of closing the case sh~ll be the d~te in
r ec e ived or tte d a t e 01wh ich full corcpl Lanc e has been ciade itl the
(~s of t~ col Lat e r a l ag reament w-hicnever is the later da t e )
(1) DISPOSE c~csed ~~se f~les after 3 yea~s
PubLi c 1s~-ii2S of Oftet5 In Corn rorri s e Edited copies of the
_tsct ad St-tcert -hich r e f e+s t o the Of fe r s in Comp rorrd s e
Tnc l ud e s statLet of the case and a succa ry of the Lnve s c Lgat Lve report
DISPOSE 21ter 3 y ea r s
(1) DIS~SE afte~ 3 years
2e Co~re~~~~~e ce recuire7ents a~d snecfic~tio~s relRtin2 to _ -----~--~~------------C- cov er Lrig p ro gr e s s r epo r t ing and ccn t r ol 0 document flo~r (PRampC)
input con s i s t enc y checks SAT plans for Lnput and output gener a l and
s p ec i f i c i~3c t Lons for table ou tput ~-ep~fts coo rd Irat icns and
- --
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
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(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
bull bull -lt-
29 Taxpayer Compliance Measurement Program (TCMP) Statistical output whether
(a) DISPOSE after 15 years
(b) RETIRE to Federal Records Center after end of cycle
proofing
(2) All other copies
(a) DISPOSE when no longer needed in current operations or
after 5 years whichever is earlier
30 Work Planning and Control (WPampC) Records Computer-generated reports
for determining manpower needs and preparing plans to justify the needs for
distributing the workload for appraising performance and for determining the
status of actual workload accomplished and manpower expended
(1) Administrative Report Managers Report and Abstract Report (weekly)
(NOTE One current year of weekly reports is always maintained)
(a) DISPOSE every six months in 6-month increments
(2) Quarterly Performance and Cost Reports
(a) DISPOSE after 2 years
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-9-
(3) Semiannual Cumulative Performance and Cost Reports and Semiannual
Program Analysis Reports
(a) DISPOSE after 5 years
(4) Extra copies of reports listed in (1) (2) and (3)
(a) DISPOSE after 2 years or when no longer needed in current
operations whichever is earlier
31 Program Requirements Packages (PRP) Records consist of input and output
data specifications and related processing formula involved in each procedure
of a data processing system which are required and prepared for the development
of computer programs for the Service Center and National Computer Center
(1) IMF and BMF PRPs - include many sections each of which pertains to a
particular project in the data processing system
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after the new PRP is
received
(2) IDRS PRP - contains many sections each of which deal with a
subject area of the Integrated Data Retrieval System data processing system
(NOTE Superseded pages or sections are placed in inactive file superseded
PRP is placed in inactive file when complete)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
superr~ssion
(3) Special Project PRPs (IMF and BMF related) - Includes PRPs for
Residual Master File (RMF) These are of a continuing nature and are updated
periodically with page changes and occasionally with a complete rewrite
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-10-
(NOTE Superseded pages or superseded PRPs are placed in inactive file)
(a) DISPOSE after 9 years
(b) RETIRE to Federal Records Center 1 year after revision or
supercession
(4) Working and reference copies of PRPs
(a) DISPOSE when no longer needed for current operations
32 Computer Program Books (CPB) for the IMF BMF RMF and the Master File and
Service Center related program (Requirements as contained in the PRPs)
(Original (camera copy) is maintained for updating)
(1) CPB 1 including run descriptions and schematic diagrams (narrative
and picture of flow of data through the programs in the system)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(2) CPB 3 including Core Record Layouts (Hard copy picture of
the tape card printout and microfilm record)
(a) DISPOSE 3 months after the last program in CPB has been
discontinued
(3) CPB 4 including assembly listings~patch sheets card record Xxxix
transcript sheets computer-generated listing of program instructions listings
of patches to computer programs (current edition is held two years)
(a) DISPOSE after 2 years
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-11-
(4) CP3 5 det~iled instructions for console operators running the
co~uter progr23s Includes operating instructions for IO Units Set-up
Smiddot Listzi t ches Halt List and Nessage
(a) DISPOSE 3 months after last program in the CPB has been
cliscoltinued
(5) Source decks (card disc or tape) of the computer programs
for the Service Centers and NCC (feeder material for CPBr)
(a) DISPOSE 3 Bonths after prograo is discontinued (6) Object tape disc or card deck run daily monthly and semi-
annually (NOTE cutoff when program is obsolete)
(a) DISPOSE after 3 months
(7) Project Hork Schedules containing description of work
re~uested planning summary of resources required and management
approval (NOTE Cutoff when project work schedule is inactive)
(a) DISPOSE inactive file after 1 year
(8) Run Phasing Sheets used for planning the development of
(a) DISPOSE after 1 year
(9) Run Status Report prepared bythe programmersuperVisor
as a feeder to the Run Status Summary
(a) DISOSE after 1 year
(10) Ru~ Status S~~arf - a consolidated s~~ary of run
(a) D~SP0S2 after 1 year
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
I
-12-
(11) ADP System change requests Formal notification of systems
problems and requests for action such as Form 3548 TIxsphone call
reports other evaluation forms and reports (NOTE PlaceAin inactive-
file when request has been answered) -
(a) DISPOSE I year iafter -- ell
(12) Control log for System change requests replies and related
correspondence
(a) DISPOSE after 1 year
(13) Work files including logic diagrams accumulated in the development
of a program or special project
(a) DISPOSE 3 months after termination of program or special
project
(14) Error listing from production run for supervisors and programmer
analysis
(a) DISPOSE when no longer needed in current operations
(15) Control records for PRP and CPB control of transmittals and
the updating of tapes production controls for programmed run control
printouts
(a) DISPOSE after 1 year
(16) Program and Batch transmittals forwarding programs patches
and documentation to the service centers and National Computer Center
patch control records wh i ch are a quality check of program patches in
production for pipe line and new pipe line programs
(a) DISPOSE 1 year after program becomes inactive - (17) Key punch requests for key punching programs patch instructions
and test data
(a) DISPOSE when job is cOQpleted
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-13-
~ a5
( 1 - bull -- =t O~ ~~2 i t -alnac iv e o r
19)
t~e Acccunt~~6 ~evenue
_~~~ =~_e~ cc~~ai~ cu~~arative analyses ~or~ shee=s certificacicns etc
31 is the poundi~e
(ca~~te~-se~er2~ed r2~or of all I~S c~l~ections i~clucies cash a~i
US2J ~ re30rt ala and the territories a~i used
exclusiv2Y ~io~ to co~puter ~e~erated reports
-QuaTtedy Repo r t of -=71tative Ca~ft-lck App l Lca tLo ns 811
otfers in C0cpro~ise for in~ividu21s such 25 Report A-21
a~d repar for cOTurations s~ch 2S A-202
~S23s~e~t C~rtific~t~s Issued
- )1 - - - -
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-14-
-Report of Gasoline and Lubricating Oil Credits Claimed
on Income Tax Returns such as Report A-68
-Report of Corporate Collections such as Report A-80(s-2)
-Su~ary of Excise Tax Liability such as Report A-84
(includes SC Submission and US summary)
-Summary of Employer Tax Liabilities such as Report A-187
covering the 941 942 and 943 and including the 941 Liabilities
Report to Treasury
-Specified Corporation Quarterly Excise Tax such as Report A-25
(a) DISPOSE after 13 years
(b) RETIRE to Federal Records Center after 3 years
(2) -Statements of Differences received from Bureau of Accounts
Transactions of the disbursing office
-Statement of Transactions such as Form 224 Classification of
Disbursements and Collections (NO and S C submissions to
Bureau of Accounts)
-Statement of Accountability such as Form 2353 Statement of
Classified Collections
-General Ledger Trial Balances showing transfer of funds for
Revenue Accounts such as Forms 3267 and 2025
-Monthly Reconciliation of General Ledger Accounts such as
Forms 3997
-Report of Selected Balances for stating results on the
AccrJ21 Basis Appropriation and Fund Accountsgt such as Forms
BA 6727 and 6728 (includes backup material such as Forms 133 -
ReJO-tof Budget Execution and Analysis of Appropriation and
Fund 3a lances such as Form 2366)
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-15-
-Fir~ncial Stateoents Stat~ents of Fi~ancial Condition
SippleoentaryStatemelts of CO~lit~ent a1d Continge1cies
Narratile Summa r i e s of the Rev enu e Accounting Systen and
a description of each major IRS Accounting Group
-Consolidated Semi-Annual Report of Ad~inistrative Reso-
lutions of irregularities in accounts of accountable
officers (shortages under $150) including back-up reports
and account 3000 - Summar of Counterfeit Bills
-Seni-A mual Bank Draft Report such as Report Symbol ~To A-156
-A~cou~ting Books of Original Entry for Guam ~~erto Rico
and Virgi~ Islands for use by Natior~l Office for accounting
purposes
~) DISPOSE after 20 years
(b) RETIRE to Federal Records Center after 5 years bull
(3) --rqoz a Not Tax Rcftzcb such as Report A 19 an
~ Ferg 1968
-Report of Gross Revenue Collections and the monthly
Analysis Narrative
-Regional and U S Consolidated reports narrative~
statistical or analyticalmiddot
(a) LI5POSE after 10 years
(b) RETIRE to Federal Records Center after 3 years
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-16-
(4) -Te12sr2phic Report il3 - Amourrt of TndLvLduaI IcoeTax
Colle~tions for period April 1 through Apri~ IS (such 2S
Report 36)
Ailount of IndivL~ual I~c~e Tax
Collections for the period April 1 through April 30
(such as Report 137)
-Telegraphic ~eport i~ - Anounts of all tax collections
_received during the period June 1 through June 30 (such
as Report 38)
(a) Telegraphic Reports
1 DISPOSE when tabulations have been cade
(o)- Tabulations
1 DISPOSE alter 4 years
31 to Aenci2S on a no nth Ly basis to bcilitateRe)orts F-ishelti
__ ~cy-easu-vL_ r esul_~t s fLnr_c5-C az- Lo 0 --6___ ~~ ac0- counrLnc __~Li-_-Ll
-Undisbursed Appropriation Account such as Fo~ SA 6653
(s~~ary account of each aproriation a~~ fun~ s~c~ing
related transactions)
- -Report o f CnavailableReceipt Transactions such as Font BA 6655
-Voucher and Sched~le of Withdra~als and Schedules such as
SF 1081 (used within Treasu~i disbursing a~ea to process
~rC and receit accounts)
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-- -- --e -17-Sv~ Ius arr2ntsuch as Treasury orn 524 the+
the eXir2tion of the period of availability for obligation)
(1) DIS~OSE after 20 ye~rs (2) RETI~ to Federal Recorcs Center after 5 years
35 Data Recordsrocess~~ -ranageent consi st Lng of deve lcpnerrt 0
poli~ies and r~C2~Ures governing the conversion to ~echanization Includes
con~rol c~ordiIation and operation of p rogram RE2C-c~ ~ee~ Ch-E =0 ~I(C~~ecl- 1(Yi~ r(~)o(lQ Or-e__ not- ~~Dr--I2eGf
(1) D~SJS after IS years ~~ de~Q-16~-rnO 3-5 - 1~
(2) RETI-E to Federal Records Center after 5 years
36 Da~a Proces5~~ ~o~i~~ent and Svste~ Feasibility Studies a~d
Evaluations Case files incluce studies and analysis cost analysis stu~7
approvals coordinations or disapprovals correspondence authorities to
lease or purw~ase eq~ip~ent and specifications for procure2ent of equip~ent
(NaIE Is or upon completion of proj ector project phas e ) cutoffanT11Jally
(1) DISPCS2 after 15 years
(2) RETI~ to Federar Records Center after 5 -years
~7 Case Files of Dat~ P~ccessing Equip~e~t Acceptabilitv Testing Contain
procedures and guidelines for testing testing forms interim and final
reports of the test and related correspcnience (NOTEJS CJt off ~~en test
is cOmpleted or contractual requireQents of the acceptance test have been
met )
(1) DISPOSE after 6 years-(2) ~TI~ to ederal Recorcs Center after 3 years
~
-
-18-
I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
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I _ - - - - - -
39
(1) ~SJ5~a~-~- 10 years
0 bull
~sae Inventory ~i=ent Ga~~3 e~d Losses a~d
- _ - _ 1
-- -~ Losses (S c~
(1) DISPOSE after 5 years
(2) REIIFE to Federal Reco rds Cert er a zt er 2 years (~m-ACTSC-l77)
pound1 20( Sccre An21vsislcccip aring morrt niy an cmiddot_-c~ai--e =]cr Cc i Le ccion
objectives and ~anpower utilization and effective~~55 ~a=a 30- Score
~re1dd ata listing selected data developed frcl Bo x ~-c~e i1fo-a=iC1
Forms IDRS Box Score Analysis (Such as1[-5506 ~-5507 a~~-59
(1) DISPOSE after 20 years
(2) RETIRE to Federal Records Center after 10 y~ars
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
bull -19-
42 IDRS Reports
-IDRS Accounts Receivable Report such NO-ACTSC-177 cQvering
issuances dispositions and inventories of notice accounts
TDAls and suspended accounts
-IDRS Delinquent Returns Report such as NO-ACTSC-177 covering
issuances dispositions and inventories of TDIs and pre-TOI
Notice Accounts
-IDRS Addendum Reports such as NO-ACTS C-177 containing man-hour
data and information about Investigations Returns Compliance
Programs Enforcement Actions and Delinquent Returns Secured~
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
43 Collection Division Workload Manpower Schedule NO-ACTSC-79
such as Form 3469 received from DOls on fiscal and semi-annual
basis
(1) DISPOSE after 8 years
(2) RETIRE to Federal Records Center after 3 years
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
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-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
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Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
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Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
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l rt
-
t-
tJ
H
(I)
ll
()
U
[11
N
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rn III
r 0
rio
r 11
III
1
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c
0
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rt
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(fl
-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
-PHABETIC AIDNIT-IERIC INDICES e Alphabetical Index
Acceptability Testing (DP Equipment)
Account Activity (Deferred)
Accounts Recap (Uncollectable)
Accounts Receivable Report (IDRS)
Activity Recap (Collection)
Activi~ies Report (Collection)
Addendum Report (IDRS)
Administrative Nanagement
Awards and Suggestions
Box Score Analyses
Career Management Program
Check Lists (Employees)
Collection Activity Recap
Co1lection Activity Report
Collection of Taxes (Background amp reference)
Collection Workload Hanpower Schedule
Communication Management
Computer Program Books (CPB)
Computer Records created by Monroe Equipment
DP Equipment Acceptability Testing
DP Equipment and System Feasibility Studies
DP ManageillentRecords
DP Systen Effectiveness Case Files
DP JorkSchedules source decks object decks run phasing sheets etc
Ob301et~
Item 37
47 (2)
47 (2)
42
47 (2)
47 (2)
42
1
7
41 42
15
8
47 (2)
47 (2)
20
43
4
32
48 49
37
36
35
39
32
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
Def~rreJ Account Activit4lleport 47 (2)
Delinquency Notice and TDI Activity Report 47 (1)
Delinquent Returns Report (IDRS) 42
Edit Centrols of Notices and TDAs 27
Employee Check Lists
Equip~ent Studies (DP)
Feasibility Studies
Forms and Form Letters
8
36
36
12
IDRS Accounts Receivable
IDRS Addendum Report
IDRS Box Score Analyses
IDRS Delinquent Returns
Internal Audit Records
Forms (Substitute)
Housekeeping Records
Report
Report
13
2
42
42
41bull42
42
11
Internal ~lanagement Issuances
Machine Utilization Report
Managa~ent and Organization Records
Manageoent of Data Processing
2400 lanpmoler Utilization
Monroe Computer Outputs
NORP Reports
Notice and TDA Edit Controls
14
40
1
35
44
48~ 49
10
27
Notice
Offers
~Offers
Repo r t s
in Compromise
in Compromise (Public Use)
47
25
26
(1)
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
3
Offer in Coripromise Repo
Office Services Records
Org~ization Records
Parallel Reports to IDRS
Progra~ Requirement Packages (PRPs)
ProgralTesting
Public Use Files (Offers in Compromise)
Report~ (Analysis)
Reportsmiddot (Statistical)
Returns Processed and Notice Activity Report
Sensitive Case Files
Statistical and Narrative Reports
Studies and Analyses (Revenue Receipts)
System Acceptability Test (SAT)
Systeo Effectiveness Case Files (DP)
Substitute Forms
Suggestions and Awards
Taxpayer Case Files
Taxpayer Case Files (sensitive)
Taxpayer Service Trendex Reports
TC1P Records
TDA Zdit Controls
TDI Activity and Delinquency ~otice Report
Testing (D Equip~ent)
Te3tng (System Programs)-Translcory Records
46 47(1)
3
1
42
31
38
26
41-46 27
33 34
47 (1)
21 23
33 34
SO
38
39
13
7
22
21 23
45
28 29
27
47(1)
37
38
5
30
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-
ACTS Records Control Schedule RCS 116 e ALPHABETIC Ai~DNLi-IERIC INDIC
Numeric Index
Fo rl 10 RCS Item No~
133 224 TF 523 TF 524 SF 1081 1965
1968 2025 2162
ok 2267 2353 2366 3267 3469 3548 3996 3997 TF 4196 M 4355
5044 5176 M 5284 11 5506 H 5507 M 5944-BA 6653 BA 6655 BA 6727 BA 6728
33(2)33(2)34 34 34 33(1)33(3)33(2)33(1)47(2)33(2)33(2)33(2)43 32(11)33(1)33(2)47 44~ 42 47(2)45 41 41 41 34 34 33(2)33(2)
i obsolete
-