Assistance During An Emergency-Building & Safety Coordinator

Friday December 5, 2008Lt. Ron Swartz- UAA Emergency Manager

Trig Trigiano- Director EHS/RM

Emergency Management Cycle

• 1. Awareness & training• 2. Mitigation• 3. Practice• 4. Respond according to training• 5. Review & adjust training

1. Awareness & Training

• Workshops and bulletins on:– Identifying safety & security issues– Communicating with building occupants– Lock down/shelter in place– Evacuations– Bomb threats– Incident Command System & EOC

2. Mitigation

• Facilitate employee training opportunities (HRS, UPD, SkillSoft, etc)

• Maintain postings related to emergency procedures

• Periodic walk-through– Fire extinguishers– Vandalism (criminal milieu)– Lighting

Mitigation- continued• Develop system of disseminating vital information to all

occupants• Facilitate Building Emergency Plans

• (Purdue): SECTION I: PLAN DEVELOPMENT • SECTION II: YOUR BUILDING EMERGENCY PLAN• 1. INTRODUCTION• 2. RESPONSIBILITIES• 3. BEP REQUIREMENTS• 4. TRAINING SLIDE PRESENTATION TEMPLATE•

SECTION III: BUILDING INFORMATION

1. BUILDING DEPUTY/ALTERNATE BUILDING DEPUTY2. BUILDING DESCRIPTION3. BUILDING DEPARTMENTS4. BUILDING SAFETY COMMITTEE 5. BUILDING CRITICAL OPERATIONS6. BUILDING ALARM (s)7. BUILDING SERVICES & BUILDING MAINTENANCE 

SECTION IV: NOTIFICATION PROCEDURES1. EMERGENCY NOTIFICATION PROCEDURES2. NON-EMERGENCY NOTIFICATION PROCEDURES 3. PURDUE ALERT SECTION V: EMERGENCY PROCEDURES SECTION VI: EVACUATION 1. EVACUATION POLICY2. GENERAL EVACUATION PROCEDURES3. BUILDING SPECIFIC EVACUATION PROCEDURES4. EMERGENCY ASSEMBLY AREA LOCATION5. EVACUATION GUIDELINES FOR PEOPLE WITH DISABILITIES

SECTION VII: SHELTER IN PLACE1. TYPES2. WHEN TO SHELTER IN PLACE3. PROCEDURES4.BUILDING SPECIFIC SHELTER PROCEDURES AND LOCATIONS

http://www.purdue.edu/rem/safety/bep.htm

Mitigation- continued

• Gather supplies for Safe Rooms, Shelter-In-Place

• Practice the plan– Tabletop exercise– Building drill– On-line exercise

3. Respond According to Training

• When an alarm sounds, assist with evacuation• Ensure that all departments proceed to their

Emergency Assembly Area (EAA)• Help keep patrons from entering until “all

clear” is issued by uniformed authorities• Liaison with police & fire responders

Respond According to Training- cont’d

• Bomb threats may require evacuation without the use of horns & bells– Use normal building emergency notification

procedure to get the word out– Designate a representative to assist police in

sweeping the area of concern– Use deputies, CTOs, UPD Auxiliary, SSP Officers to

keep patrons from entering until an “all clear” has been issued by authorities

Respond According to Training- cont’d

• When ordered to lock-down the facility• Use deputies to quickly lock all perimeter doors• Do not let anyone in• Ensure that no patrons let anyone in• Notify police if there is a breach or attempted breach of

security• Advise the use of Safe Rooms, if equipped• Wait to open the building until officials advise to do so

Respond According to Training- cont’d

• When ordered to shelter in place:– Lock all doors to the shelter area– Seal gaps with wide tape to keep exterior air from

entering– Turn off HVAC system, or remind F&CS to do so– Seal off air vents and drain openings– Gather in an area with a battery-operated radio– Wait for official instructions

If a shooting is taking place . . .

. . . and you can get out, get out fast. Trust your instincts. Don’t wait for others to validate your decision. Leave your belongings behind.

Active ShooterActive ShooterConsiderations

If evacuating, have the students move toward the police while keeping their hands on top of their head. 

Move well away from the building and find a safe location (could be a predetermined meeting place off site).

Avoid school parking lots.

If they do start shooting people, you need to make a choice (at this point it is your choice) stay still and hope they don’t shoot you or run for an exit while zig-zagging. 

You may consider attacking the shooter.  This is very dangerous, but certainly no more than doing nothing and dying in place. 

  

Active ShooterActive ShooterConsiderations continuedcontinued

Active ShooterActive ShooterConsiderations

If you are in a room or office, stay there and secure the door. 

If the door has a window, cover it if you can.Consider getting students out through the 

windows as calmly and as quietly as possible.

Expectations Duringa Police Engagement

The police will engage anyone who is armed or moves in what may be perceived as a threat.

The police will be moving rapidly to locate, identify and engage the suspects.  

The police cannot and will not stay with you or assist injured victims or injured officers until the threat of continued danger is neutralized.

Expectations DuringA Police Rescue

When you are directed to get up, place your hands on your head and do exactly what you are told. Remember, you will still be treated as a suspect until you are evaluated and checked out.  

Officers, when ready, will escort you from the building. 

Active ShooterActive ShooterIncident DynamicsIncident Dynamics

    Actions of Victims:Actions of Victims: Fight or Flight

Those who choose to fight may not be prepared for a surprise attack,

Those who freeze in fear may be attacked;playing dead is a gamble,

Those who flee increase their odds of survival;identified safe havens within the areaevacuation out of the vicinity

Respond According to Training- cont’d

• Liaison with Emergency Operations Center (EOC)– Both UAA and the municipality may open an EOC– Be ready to give information & updates to EOC

staffers– Subject Matter Experts may be called to the EOC

to assist in response, plans, continuity of operations, and recovery

From the UAA Emergency Operations Plan

“Relaying Building Information to the EOC:• The Building Managers act as the ‘eyes and ears’ of the

EOC, providing accurate up-to-date information about emergency incidents.

• Managers should provide information concerning injuries, damage, evacuation, and resources to the EOC by telephone or currier.

• The Operations Section will also receive emergency information directly from emergency personnel in the field.

• Together, this information provides the basis for initiating the emergency response and mutual aid support.”

Contacting the UAA EOC

• University Police Dispatch 786.4911• Management & PIO……..786-7783• Operations & Planning….786-7784• Logistics & Finance/Admin….786-7785

Review and Adjust Training

• Document the results of drills, exercises, and actual response to incidents

• Assess the need for changes:– Building manager meeting– Consult EHS/RM – Consult UAA Emergency Manager– Campus Safety Committee

You’re Not Alone!

• Trig Trigiano– 786.1351– ULB 110P

• Mike Halko– 786.1386

• Ron Swartz– Office 786.1149– Mobile 382.1490– BOB 206E

ENVIRONMENTAL HEALTH & SAFETYANDRISK MANAGEMENT SUPPORT