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Sushama Satpute Roll No.84 MFM 3rd Year

Assignment # 1

Activity Process Flow Chart

The details of activities involved in Public Distribution System implementation

Actual Process of Activity

The process mentioned below takes the whole month. The foodgrain

that starts from the FCI godowns reaches the ultimate beneficiary in a

months time involving lot of effort from Fair Price Shopkeeper and also

diversion of foodgrains in some cases. FP Shopkeeper has to keep his shop

open for whole month and he cant do any other work to earn livelihood andRation Card holders dont get to know when the foodgrains arrived so being

uncertain they have to visit the FPS time and again to enquire about the

arrival of foodgrains as a result they become disinterested in buying

subsidised foodgrains which further results in subsidy diversion and loss to

Government.

Serial

no.

Symbol Description Duration

1 Truck laden with foodgrains packed in

unstandardised 50 kg gunny bags starts

from FCI godown for Taluka godown along

with transport pass mentioning scheme

name(APL/BPL) and quantum

6 hours

2 On reaching taluka godown, inspection of

foodgrains

1 hour

3 Standardisation of gunny bags is done and

then they are arranged in stacks

1 day

DIf more than 3 trucks arrive within a day

then the trucks have to wait as the portergang is limited in its capacities and

weighing scale too is busy.

2-3 days

4 The foodgrains are stored and if necessary

fumigation and spraying is done for

maintaining the quality

10-15 days


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5 When Fair Price Shopkeeper(FPS) comes

with the permit-which is issued by taluka

office when he deposits the money for

purchasing foodgrains-to godownkeeper,

the standardised 50 Kg gunny bags as perthe quantity mentioned in permit are loaded

in the truck brought by the FPS and it goes

to FP Shop in a village

3-4 hours

6 On reaching village FP shop, vigilance

committee of the village inspects the

foodgrains

2-3 hours

7 Foodgrains are stored by shopkeeper and

issued to Ration Card holders as and when

they come throughout the month.

15-20 days

Proposed process

Instead if the following process is followed it will save time and energy of

Ration Card holders and FP shopkeepers.

The time required is reduced from 30 days to 10 days.

Serial

no.

Symbol Description Duration

1 Instead of giving quantum of 35 Kg for a

month which comes for about (20 kg Rice@

Rs.3 per Kg = 60 + 15 kg Wheat@ Rs 2 per

kg = 30) Rs. 90/ per month, the poorest of

poor today can afford to book their 3

months requirement of 105 kg for Rs 270

for a quuarter. Get the payment from the

villagers in advance for the quarter. Thiswill be done with the help of Gram

panchayat and FP Shopkeeper

2 days

2 Public Address System is used to announce

in the village about the Foodgrain Day when

the foodgrains under PDS
mailto:Rice@7mailto:Wheat@6mailto:Rice@7mailto:Wheat@6


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3 Truck laden with foodgrains packed in

unstandardised 50 kg gunny bags starts

from FCI godown for Village along with

transport pass mentioning scheme

name(APL/BPL) and quantum

8 hours

4 On reaching Village at a public place where

the Ration Card holders are intimated to

assemble at on foodgrain Day, vigilance

committee of the village inspects the

foodgrains

1 hour

5 Distribution of 3 unstandard 50 kg gunny

bags (35 kg X 3 = 105 kg) and the balance

quantity , if any, takes place in front of all

villagers. This brings in transparancy and

everybody in the village knows thatfoodgrains have arrived.

1 day

6 The balance stock of foodgrains for people

who didnt book for 3 months advance

allocation is stored with FPS and

instructions to purchase these within 7 days

is given to public or else it will lapse.

7 days

7 Next Quarters/ Months demand for

foodgrains for the village is calculated by

FP Shopkeeper by deducting the unsoldfoodgrains after 7 days of Foodgrains Day

from the total requirement

1 hour

By following this process we bring in transparancy , increased the

response to the PDS where Central Governments subsidy (Public money) is

involved and saved efforts of Ration Card holders to go time and again to

FPS , also saved efforts of FP Shopkeeper as he needs to work 10 days only

and can do some other work to suppliment his income. This is also effective

in stopping diversion of foodgrains in open market._____________________________________________________________

Note: Currently I am working as Deputy Director, Civil Supplies,

Government of Maharashtra. This revised process has been

implemented in some talukas of Nashik District and was successful.


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Process improvement is as under:-

1. Total activity is remaining same through out the process.

2. Total no of days is reduced to 23 days from 30 days. Therefore 7 dayssaved in total processes and maximum manpower utilization.

3. Site Purchase Dept. man power can be used for other activity also.


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