assignment ncp 22

7/23/2019 Assignment NCP 22

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ASSIGNMENT

NICMAR / SODE OFFICE

1.Course - NCP 222.Course Title - Construction personnel Management3.Assignment No. - One4.Last dateofreceipt -

OfAssignment at CODE office

ASSIGNMENT

You are a Project Manager on site where work for 3K.m. long

Tunnel has beenundertaken. Thesite isremote and takes about 2


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days travel to nearest town. Supervisors, Technicians & Skilled

Workers areengaged in dangerous / hazardous work. Absenteeism

due to sickness, quarrels, drinking are adding to less output of

workand chancesofaccidentsonsite are increasing. Management

hasurged to do something so that time targets can be achieved.

Discuss how will you tackle the problem and increase theoutput of

the work.

SOLUTION

Introduction of Main Problem: -

1.Absenteeism Due To Sickness2.Absenteeism Due To Quarrels & Drinking3.Accidents at site4.Technical problems

Reasons of Various Problems: -

y LackofManpowerManagement (or)Planning


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y Un-Hygienicsurroundings & Temporary Accommodationy LackofMedicationy ConsumptionofAlcoholy Availability ofAlcoholy Storageofmaterialsy RoofSpallingy Waterseepage

Needs and Their Fulfillment on Site: -

y Lack of Manpower Management (or) Planning: -

Prepare a properscheduleof theProject and AssignResources

to each Task i.e. each Activity, Assigning Resources means

Identify manpower required for each Task and what is the

availability ofmanpowerand how much workhas been done till

date and how much work is to be done. Identify Type of


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manpowerrequired i.e. Skilled (or)unskilled .Ifmanpower is in

adequate try to get moremanpowerorTry touse the available

manpowerFully so that maximum amount ofwork tocomplete

and try tocomplete the Urgent wokssuch that it dosenot effect

our project duration, reschedule the project and updated

schedule to head office and inform them weekly work progress

so that they can help you toovercome themanpower problem

(or) try to motivate the available manpower by giving extra

benefits if they complete the project in time. (or) ifmanpoweris

very less thanrequired then immediately inform head officeso

that they cansend somemoremanpowerso that the project can

runsmoothly

y Suggestion & Recommendation to Management onManpower Management (or) Planning: -

Manpower planning involved someof steps if

themanagement and project manager follow these steps there

will beno problem due to themanpower in the project, because


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the Tunnel project is a large project morenumberofmanpower

is involved in the project and they are at different levels and

management hasmonitorall are working properly arenot, ifnot

they have to have dosomeotherarrangement are try tomotivate

themanpowerso that the project progresssmoothly.

y Understand the project in all respects and get all detailsoftheprojects i.e.

Site condition, contract conditions, technical specifications,

construction techniques, and timeframe.

yWorking out the labourcomponent in various parametersof

the project .by using constants to workout labourrequirement

y Classifying and categorising labourrequirement and variousjobs by level ofskill,responsibility,natureofworketc.

y Determine the durationofeach job or task at every stageofproject.


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y Estimate thenumberofmanpower required in view of theanticipated of absenteeism and labour turnover and the

stability factor.

Manpower management has

some principles to follow that should beknown by the project

managerand also themanagement ofthecompany.

The principles are as follows:

Care and skill should beexercised in theselectionofemployees.

Introduction to thejob should befriendly skillful and adequate.

Each employeeshould bemade tofeel that hisefforts arereally

appreciated.

Consideration should be given to the effect that each rule and

instructionmay haveon thefeelingsofemployees.

Employees should have apart in planning those things that

affect theirworking conditions.

Management should be absolutely fair inevery policy and every

practice.


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Each employee should have a feeling of pride in the

worthwhilenessofhis workand hiscompany.

Based on theconstruction programme and various

other norms, the administrative set up is worked out for

completion of project. It is proposed to have two Chief

Engineers (Level-1),onefor head works and otherforcanal &

canal structures headed by the Project Manager. Under the

ChiefEngineer(Head work)fourcircleoffices will be proposed

and under theChiefEngineer (Canal & Canal Structures) three

Circleoffices will be proposed. There will also beone Director

(Administration),one Director (Finance),one Director (Quality

Control) and one

Director(Technical)undertheProject Manager. There will also

be attached

Superintending Engineer (Mechanical) under the each Chief

Engineer. All theseoffices will besuitably located foreffective


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monitoring and control over the execution of project. A chart

showing the administrativeset up isshown below

y Un-Hygienic surroundings & TemporaryAccommodation: -

Before Starting of the project Management has to well plan

because this project is long durationsomanpower involved

will bemore it is theoneof the preliminary need for the

employees & workers.

ySuggestion Methods for Hygiene Factors: - Management

has to well planfor the temporary shelters insuch a way that

numberof workers will be involved in the project and how

many shelters are required and for different category of

employees will be working at site and different types of

sheltersshould beconstructed with different facility what all

materials required for construction any how much time

required to construct it so that all those thing should be


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completed before starting of project, Management should

built temporary sheltersfor the workers who will be working

at site because the site is at remote area workerscannot be

able to say at there home and come for work it is the

preliminary requirement for the workerssomanagement has

to takeextra precautions, A siteoffice also be built with all

necessary requirements, dinking water should be good

because most of diseases are spread by water so it is

important step to takencare by management.

yLack of Medication: -

Management should send a medical

team to site and they should stay there till completion of

project. They should besupplied necessary equipments and

medical kits so that they can manage any hazardous

situation i.e. any sudden accidents they can handle the

situation, any epidemic occurred they can over come that

situation. By this work will be smoothly progressed and


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number of workers absenteeism will be reduced. Worker

who issickwill be takencare by medical team he will be

recovered quickly and hecan start doing the work so that

manpowerproblem issolved.

y Consumption and Availability of Alcohol: -This is themajor

problem with labourbecause they drinkdaily afterworkso

that they get some relief from whole day work and body

pains, but management should try to avoid drinking alcohol

or try to get them in limited doseso that they have it njust

go forsleep if they get it inexcess quantities they will be

drinking wholenight and next day they will be absenteeism

and also afterexcess drinking they start quarreling between

themselves its a big problemfor the project managerwhile

quarreling they may be any accidents that leads to more

absenteeism that will also indirectly effects the progressof

project. If this quarreling happens regularly then


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management has to take some precaution steps to handle

that problem. Such as try to avoid the availability ofalcohol

near the site so that the labour cannot consume much

alcohol and this problem is solved and the project may

continuesmoothly

y Storage of Materials: -This is also a majorproblemforsuch

a big project and at remote placematerials will be at site well

beforestart ofproject sostoreroomsshould be properly built

well in advance so that it will not create a problem while

executionof work for that what all employees required and

how many numberrequired should be planned beforeso that

materials are properly handled by thisonly thecost ofproject

depends.

y Roof Spalling: -


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The management should have complete

knowledgeof what all technical problemmay occurs while

executionofproject and it has to take properprecautions and

it should be well planned before so that it would not effect

the project duration, what are causes of the problems and

how toovercome the problems.

Thecauseofroofspalling is typeofformationof

rock,rockwith excessof foliations,joint & poorrockmass

leads to therockspalling.

ySuggestion & Methods to over come Roof Spalling

Problem: -

Tunnel should be properly scaling toremove looserockmass

& cement grouting should be doneso that the rock will get

someextra strength so that it can hold properly it cannot be

fallen downeasily


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Tunnel should be properly provision of

steel ribs immediately so that it will besupport on thesteel

rids and workcan be progresssmoothly and project manager

should have all thismaterials well in advance because these

materials arerequired suddenly.

y Water Seepage: -The management should have complete

knowledgeof what all technical problemmay occurs while

executionofproject and it has to take properprecautions and

it should be well planned before so that it would not effect

the project duration, what are causes of the problems and

how toovercome the problems.

Thecauseof water seepage ismanly due

to the discontinuous rock formation, Ground water table

height etc.


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y Suggestion & Methods to over come Water SeepageProblem: -

While designing the tunnel they should provide proper

drainage system so that if the water is accumulating in the

tunnel it will affect the progressofwork,so drainagesystem

should be such that water accumulated should be quickly

drained any from working spaceso that it dosenot affect the

workprogress. Orpropergrouting should be doneso that the

rock will get more strength so that it can stop the water

seepage into the tunnel. This is theeasy method toovercome

the seepage problem, the other method to overcome the

seepage problem covering the tunnel section with water

proofing membranes it will also not allow the water to

seepage into the tunnel so that work can be progress

smoothly.

y Recommendation to Management: -


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Top Management

should be more responsible and it should have to properly

monitor the progressof work and if any urgent needs at site

should befulfilled as quickly as possible and it should see that

the lowerand middlemanagement is working properly arenot.

If any accidents are hazardoussituation then top management

has tourge to dosome help to lowerand middlemanagement

so that they canovercome thesituation they must send some

team so that will help them and work will be progress

smoothly.

Tunnel project is a very large project it will take lot of time to

complete the whole project so management has to be well

prepared ofall theforecoming situations i.e. labors problems,

absenteeismetc.

Management has to determine the

functionsofeach level ofmanagement it should beclearforall


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theemployees and management has tomonitorsuch that each

employee is doing his duty properly arenot.

FUNCTIONS OF TOP MANAGEMENT:

1.Determining theobjectives2.Framing policies & making plans to carryout the

objectives & policies.

3.Setting up the organizational framework to conduct theoperation as perplans.

4.Gathering theresourcesneeded to put the plans intoeffect.5.Controlling theoperations through theorganization.

Middlemanagement is concerned with the task of implementing

the policies & planschalked out by the top management. Middle

management consists of departmental heads exercise the usual

functions of management in respect of their own departments.

They have top plan the operations, issue instructions to their


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assistants;collect theresourcesrequired & control the workof the

menunderthem.

FUNCTIONS OF MIDDLE MANAGEMENT:

1.Understanding the policiesframed by top management.2.Preparing theorganizational set-up in theirdepartment.3.Finding out thesuitableoperative & supervisory personnel

& fixing duties & responsibilities to them.

4.Arranging & issuing instructions to the assistants &operatives.

5.Motivating the personnel forhigherproductivity.6.Co-operating with other departments for smooth

functioning oforganizations.

7.Collecting reports, statistical information & other recordsabout the work turned out in therespective departments &

forwarding thesame to the top management.

8.Recommending to the top management new or revisedpoliciesfortheirdepartments toobtain betterperformance.


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LOWER LEVEL MANAGEMENT: -

It is the lowest level in the

administrativeframework& actual operations are performed here.

Foremensupervisors assisted by a noofworkers & clerkscarryout

the actual operations as per schedule. Their authority &

responsibility is limited & they have tofollow the lines drawn by

the higher levelsofmanagement. The foremenorsupervisors are

responsibleforcarrying out workorders allotted to theirrespective

departments. They passon the instructionsofmiddlemanagement

to the workers. The quality ofthe workmanship & quality ofoutput

will depend upon the hard labor, discipline & loyalty of the

operating personnel.

Motivation of Employees in Construction Project: -

Motivation

is the driving force within individuals that drive them

physiologically and psychologically to pursueoneormore goals to


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fulfill theirneedsorexpectations. Motivatorsmay be intrinsicor

extrinsic. An example of an intrinsic motivator is the self-

fulfillment ofa workeras a result ofperforming a taskwell.

Motivation oflabor in Construction Project: -

Construction labor

can be motivated. This is important because dwindlingproductivity is a major problem confronting construction today.

Productivity has decreased every yearfor the past decade, in part

because of increasing design complexity, more rigorous federal

and state regulations and socio-economic changes affecting the

work force. Our findings indicate that a highly motivated

workforceenhances productivity and project effectiveness.

In construction, the work itself

that is, the building of a structure for all to behold is a key

motivator for all levels of management and the work force.

Therefore, a well-planned project seems to be thefirst and most


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important step to achieve good productivity. Unfortunately,on

large industrial projects, craftsmen often receive only minimal

amounts of information about their work. Duplication of effort,

numerousmodifications to plans, and schedules that consistently

slip makes it difficult tomaintain a motivated workforce. On large

powerplant projects,changes in design and problems with material

availability are considered the major demotivating factors. With

effective pre-planning, the availability ofmaterials will bechecked

before workers are assigned to an area so workers donot start in

one locationonly to have to beshifted to another location. Care in

this respect should improve worker motivation and productivity

and help promote a high level of accomplishment. Most foremen

and craftsmen takeconsiderable pride in the work they do. Having

torip out theirworkand redo it can beextremely discomforting. In

fact, if it isextensive,redoing partsof a project may be the worst

demotivator of all. Craftsmen view overcrowded conditions and

crew interference due toextensivereworkas demotivating. Worse,

such problems can create hostile feelings as a result of the


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frustration. Design standardization can help to minimize rework

and improvemorale.

Motivational programs: -

Although some unique motivational

programs were found, the vast majority can be grouped into five

primary categories: goal setting, incentives, positivereinforcement

(i.e., recognition for a job well done), worker participation, and

workfacilitation. Thefollowing presents a dissertationoneach of

thefivecategories discussing first theiruse inother industries and

then theirapplication toconstruction.

Absenteeism and Turnover: -

The Department of Energy study

indicated that the absenteeism and turnover are a relatively minor

concern to workmen. Still, they can have a major impact on total

project productivity. High rates of absenteeism are a concern,


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however, to individuals who had to carry extra workloads to

compensateformissing crewmembers.

The low job satisfaction resulted in high absence

from work and high turnover. Thus absenteeism and turnovercan

be viewed as effectsofmotivational Activitiesor demotivational

concerns. Thecost ofmotivational programs isoften justified by

thereduced absenteeism and turnover.

For example, the cost of M2 group

Engineering Pvt Ltd. Big Designing & ConstructionCompany On

eight projects has been more than paid for by the reduction in

absenteeism and the reduced costs associated with hiring fewer

workmen. Director indicated that it required some amount per

employee to process paperwork plus two to three weeksofeach

new employee's time to learn the job. Again, the figures on

attendance and turnover measure the motivational effort that is

financially justified. Moreover, awards for good records are

perhaps themost effectivemethod to decrease absenteeism.


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Bibliography: -

Management in organization by Koontz and Odoneal, MacGraw

Hill Publicatio


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Managing

Director

Co-

OrdinationChief

AccountantMarketingManager

PurchaseManager

ProjectManage

Personal

Officer

WelfareSupervisor

WelfarePersonalSuperviso


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assignment ncp 22

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