asset management presentation national local government infrastructure & am conference hume city...
TRANSCRIPT
ASSET MANAGEMENT PRESENTATIONNational Local Government
Infrastructure & AM Conference
HUME CITY COUNCILJohn Monaghan
National Local Government Infrastructure & AM Conference
1. Where to start?2. It’s so hard to get AM people.3. Learning about AM.4. Training Staff.5. So much to do so little time.6. Spread the Work Load.7. Involve the decision makers in your vision.8. The lifecycle of Asset Management.9. Service Planning -the new frontier.
National Local Government Infrastructure & AM Conference
Where to start? • Hume-one of the fastest growing
municipalities in Australia• 30 minutes by train north- north- west of
Melbourne• Home to Melbourne Airport and Ford• Includes the suburbs of Broadmeadows,
Craigieburn and Donnybrook and the township of Sunbury,
• Hume Highway, Calder freeway, M80 and the Tullamarine Freeway
• $60M CWP• $1.8B in Assets
National Local Government Infrastructure & AM Conference
AM Staff StructureManager
Traffic Assets Coordinator
Civil Design
GIS
Finance
Asset Engineer Asset Engineer
Admin. Person
National Local Government Infrastructure & AM Conference
2004 –Asset Management plans completed2006- AM Manager resigns2007- Change the structure to manage assets2008- AM coordinator resigns2009 –AM coordinator appointed2011-AM coordinator resigns2013 –AM coordinator appointed“It’s so hard to get AM people.”
Regular hoursSuitable for part time or full time workersBut perhaps not as exciting as other engineering fields???
National Local Government Infrastructure & AM Conference
What systems and procedures do you have and what do you need to have?
• National Local Government Infrastructure & AM Conference
Learning about Asset ManagementWhat do you have?
# What systems and procedures do you have?a) We set up a quality framework and documented
what systems, practices and procedures Council has.
What do you need to have?# What more do we need? What’s the fastest way to
learn about AM?a) AM Framework Assessment Score Sheetb) IPWEA NAMS plus2 handbookc) Northern Asset Management Forumd) Knowledgeable and qualified AM coordinator
• National Local Government Infrastructure & AM Conference
National Asset Management Framework (NAMF) - scorecard reference guide
STRATEGIC LONG TERM PLAN DATE LOCATION
1.1* Council has a Strategic Longer Term Plan (planning horizon of at least 5 years) they want to achieve that incorporates a vision strategic outcomes mission values service outcomes
SLTP=Hume City Plan 2040P.2P.9 P.23 ‘heading’
1.2* The development of the Strategic Longer Term Plan includeda) community consultationb) reflects community needs.
P.1 of Hume City Plan 2030
1.3* The Strategic Longer Term Plan incorporates priorities and performance measures and indicates how they will be monitored and measured.
P.19 of Hume City Plan 2030 & the Council Plan says how they will be monitored and measured.
1.4* Council has a sustainable Long Term Financial Plan covering the period of the Strategic Longer Term Plan (at least 5 year) supporting the implementation of its Long Term Plan.
LTFP=Strategic Resource Plan & Internal 10year Budget Model located in Intranet
1.5 The Long Term Financial Plan has been prepared based on the resource requirements and strategic objectives detailed in Council’s Long Term Plan and Asset Management Plans.
P.49 of Budget Report.P.59 of Budget Report
1.6 Council has a Strategic Longer Term Plan (ideally 20 years - at least 10 years) that incorporates a Vision Mission Values Long term service outcomesthat reflects how Council plans to provide for community needs.
1.7 The development of the Strategic Longer Term Plan included community engagement and reflects community needs.
1.8 Council has a sustainable Long Term Financial Plan (ideally 20 years - at least 10years) which establishes its prudential limits ona) debtb) revenue raisingc) reserve fundingd) asset management fundinge) capital works to support its Long Term Plan.
1.9 Council's Long Term Financial Plan is directly aligned with its Service Plans.
1.10 The Long Term Financial Plan clearly separates ‘recurrent expenditure’ under the categories of operations and maintenance and clearly separates ‘capital works expenditure’ under the categories of renewal, upgrade and new.
DATE LOCATION1.11 The Long Term Financial Plan clearly
identifies the ongoing maintenance operational and renewal impactsarising from capital works and contributed assets.
1.12 Optimum life cycle costs are known and supported by high levels of data, information and knowledge in all key areas. Political decisions are informed by multiple service level / cost / funding model data, information and knowledge on tradeoffs for economic, social, cultural and environmental consequences.
• National Local Government Infrastructure & AM Conference
Training Staff- Ensure your Coordinator trains staff in AM
ie. writing AM plans, hosting audits, learning about software, presenting to Council, community, executive etc.
- Employ staff who want to learn- Take them to conferences, forums- Encourage them to fill in when depot
coordinators go on leave.- Encourage further study at their annual
performance reviews –IPWEA through Chiefly Business School have a Grad. Cert. and Grad. Dip. in Infrastructure AM
6. So Much To Do So Little Time
CALENDAR OF ASSET MANAGEMENT TASKS
BUILDINGS, ROADS/BRIDGES, P&OS, MIC, DRAINAGE AUDIT
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
JAN
Write to Councils re Border Agreements Costs
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
Write to Councils re Border Agreements and Budget
FEB Total building audit Total miscellaneous asset audit
Parks & Open Space Total Audit Total building audit
Total bridge, road & footpath audit
Total Miscellaneous Audit
Parks & Open Space Total Audit Total Building Audit
Total Bridge, Footpath & Road Audit
Total Miscellaneous Audit
MAR Total Road Audit Drainage Audits
Parks & Open Space Audit Drainage Audits Drainage Audits Drainage Audits
Total road audit Drainage Audits Drainage Audit Drainage Audit Drainage Audit
Total Road Audit Drainage Audit Drainage Audit
APRIL Drainage AMP Review
Service Audit Roads Bridges Service Audit Service Audit Service Audit Service Audit
MAY Policy & Strategy Review
Policy & Strategy Review
Policy & Strategy Review
JUNE Service Review Buildings
Service Review Roads
Service Review Drainage & Miscellaneous
Service Review Parks & Open Space
Service Review Building
Service Review & Roads, Footpaths & Bridges
Service Review Drainage & Miscellaneous
Service Review Parks & Open Space
Service Review Buildings
Service Review Roads, Footpath and Bridges
JULY
AUG Building AMP Review
Roads footpath and bridge AMP Review
Miscellaneous AMP Drainage AMP Review
Parks & Open Space AMP Review
Building AMP Review
Roads, Foopaths & Bridges AMP Review
Miscellaneous AMP Review Drainage AMP Review
Parks & Open Space AMP Review
Building AMP Review
Roads, Footpath and Bridge AMP Review
SEPT
GAP & STEP Analysis Policy & Strategy Review
GAP & STEP Analysis
GAP & STEP Analysis
GAP & STEP Analysis
GAP & STEP Analysis Policy & Strategy Review
GAP & STEP Anaylsis
GAP & STEP Analysis
GAP & STEP Analysis
Policy & Strategy Review GAP & STEP Analysis
GAP & STEP Analysis
OCT
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
Meet with Asset Custodians re operational, maintenance and renewal budget
NOV Technical Service Audit Buildings
Technical Service Audit Roads, footpaths, carparks
Technical Service Audit Drainage
Technical service Audit Parks and open Space
Technical Service Audit Buildings
Technical Service Audit Roads, footpaths, carparks
Technical Service Audit Drainage
Technical service Audit Parks and open Space
Technical Service Audit Buildings
DEC
7. Spread the Work Load
• National Local Government Infrastructure & AM Conference
Why you need a whole of Council approach and commitment:1. Strategic Longer Term Plan2. Long Term Financial Plan3. Resource Plan4. Annual Budget5. Annual Report6. Service Plans7. Service Providers, Maintenance staff, Capital Works, Subdivisions, Finance, Child Care, Leisure Services etc Who and What is not part of the AM circle of life?
• National Local Government Infrastructure & AM Conference
What commitment do we have at Hume? # In the Asset Management Strategy Council passed the Strategy with the statement “We always approve the necessary renewal program to sustain the existing levels of service before other works, providing they are justified through our process.”# EMT receive a quarterly report on AM # Managers have in their PD’s a generic statement saying “Staff are responsible for undertaking Asset Management functions ….”
8. Involve the Decision Makers in Your Vision.
9. The Lifecycle of Asset Management
• Asset Management like Assets themselves have a lifecycle ie. it needs to be created, maintained, renewed and upgraded because:
• Staff come and go• Systems change• Resources fluctuate• You need to continuously improve • DON’T REST ON YOU LORALS
10. Service planning-the new frontier
10. Service Planning –the New Frontier• What services are we as Councils providing?• Should we be providing these services?• To what standard do we provide the services?• What are our current and future needs?• How do we measure if we are delivering our service –
technical and customer?• Are our assets in a fit condition to deliver the Service
Standards? • What does it cost to get the assets to that standard?• Do we have the funding or do we adjust the standard or
remove the availability of the service• Finally do we have systems in place to measure these things
ie. GIS, surveys, audits, condition assessments. costs, etc
National Local Government Infrastructure & AM Conference
1. SUMMARYa) It’s so hard to get AM people.b) Learning about AM.c) Training Staff.d) So much to do so little time.e) Spread the Work Load.f) Involve the decision makers in your
vision.g) The lifecycle of Asset Management.h) Service Planning -the new frontier.
• National Local Government Infrastructure & AM Conference
Thanks and Good Luck-Hume City Council
• National Local Government Infrastructure & AM Conference
TIPS:1. Meet with custodians, service providers, finance and AM staff in October and discuss finance gaps.2. Put the onus on the custodians and providers to use the AM systems to justify more budget funding.3. Put GAP funding in year 4, 5 and 6 of your finance programs.4. Get Council to accept maintenance and renewal to be funded before new works.5. Ensure regular presentations to Council and EMT with condition photos.