2020 NON-RESIDENTIAL PROPERTY REQUEST FOR INFORMATION

Assessment Services

Definitions on Reverse Side

REQUEST DATE: DUE DATE:

PROPERTY ROLL NO.: PROPERTY OWNER:

LEGAL DESCRIPTION:

MUNICIPAL ADDRESS: Assessment Code:

RENTAL INFORMATION Please feel free to enclose additional information or your rent roll. There is also a comments section on the reverse side of this form for additional details or comments.

Expense Information – directly, or indirectly, who pays for the operating costs displayed below: Indicate “O” if paid by

owner/landlord or “T” if paid by tenant or

tenant related to owner. Any operating

costs recovered from the tenant are to be considered paid by the tenant.

A B C D E F G H I J K L M N O

UN

IT N

UM

BE

R

FL

OO

R

Main

, B

sm

t, M

ez, 2nd, etc

.

OCCUPANT NAME(s) Please account for all areas of

the improvement(s) including

vacant areas, tenant areas, as

well as owner occupied areas OC

CU

PA

NT

TY

PE

T

=T

enant, O

=O

wner,

V=

Vacant, R

=R

ela

ted to o

wner

LE

AS

ED

AR

EA

S

quare

Feet

CO

MM

EN

CE

ME

NT

DA

TE

O

rigin

al date

that th

e T

enant sta

rted

occupyin

g this

are

a

LE

AS

E R

EN

EW

AL

DA

TE

M

ost re

cent le

ase r

enew

al if

applic

able

LE

AS

E E

XP

IRY

DA

TE

C

ontr

act expiry d

ate

of le

ase

If m

onth

ly, sta

te “

Month

ly” LEASE TYPE

Net-Base rent plus tenant pays all expenses either directly, or indirectly back to the landlord

Gross–Base rent only with landlord paying all expenses

Semi-Gross-Base rent with tenant and landlord share expenses

BA

SE

RE

NT

PA

YA

BL

E P

ER

MO

NT

H

Contr

act re

nt prior

to a

ny o

pera

ting

costs

(per

month

not in

cl. G

ST

)

AN

NU

AL

RE

NT

PE

R S

Q.F

T.

(per

year

not in

cl. G

ST

)

PA

RK

ING

IN

CO

ME

(p

er

month

not in

cl. G

ST

)

SIG

NA

GE

IN

CO

ME

(p

er

month

not in

cl. G

ST

)

OP

.CO

ST

RE

CO

VE

RY

O

pera

ting c

osts

charg

ed to the

tenant per

month

(N

NN

Costs

per

month

not in

cl. G

ST

)

RE

NT

ES

CA

LA

TIO

NS

Is

the lease s

ubje

ct to

any r

ent ste

p-

ups -

Yes o

r N

o?

If “

Yes”, p

lease p

rovid

e d

eta

ils o

n

the b

ack o

f th

is p

ag

e.

Pro

pert

y T

axes

Str

uctu

ral M

ain

tenance

Genera

l M

ain

tenance/R

epair

Utilit

ies (

pow

er,

gas,

wate

r, s

ew

er)

Ma

nagem

ent

Oth

er_

_______________

100 M Example (Tenant A) T 1,000 MM/DD/YY MM/DD/YY MM/DD/YY Net $1,250 $15.00 n/a n/a $650 No T O T T T

TOTAL BUILDING SIZE (Area of all units) (including all leased, vacant and owner occupied areas)

CERTIFICATION (please complete all categories below, as additional communications may be required): See reverse for additional details. Please duplicate form if additional rows are required. I hereby certify that all information contained in this statement is true and correct. This form is available online at www.reddeer.ca in PDF format (instructions on cover letter)

Name of Contact Person (Please print) Position Signature Contact Phone Number E-mail Address Date

Revenue & Assessment Services | Phone: 403.406.8808 | Fax: 403.342.8199 | E-mail: assessment@reddeer.ca | Located: 4th Floor City Hall 4914 48 Avenue | Mailing Address: The City of Red Deer, Box 5008, Red Deer, AB T4N 3T4

ANNUAL PROPERTY TENANT REPORT April 29, 2020 July 3, 2020

Due to unprecedented challenges our Citizens are facing as a result of the effects of COVID-19, we urge you to email assessment@reddeer.ca or call us at 403-406-8808 if you have any questions on how to fill out this form, rather than visiting City Hall.

http://www.reddeer.ca/mailto:assessment@reddeer.caamymHighlight

Column Category Comments

A Unit Number Unit/bay number or descriptor (ie. #101, Bay C, Rear Bldg, etc.)

B Floor Location of tenant's space within the building (ie. Bsmt, Main, Mezz, 2nd Flr, 3rd Flr., etc.)

C Occupant Name Name of company, business or person occupying space. If vacant this portion can remain blank, or be indicated as 'vacant'.

D Occupant Type T-tenant occupied, O-owner occupancy, R-tenant related to landlord, V-vacant. Option "R-tenant related to landlord" refers to a tenant that pays rent, but is related to the owner; non-arms length tenant.

E Lease Area Size of area being leased. All areas are too be accounted for regardless of occupancy. The total sum of all areas should result in an accurate size indiation of the building(s).

F Commencement Date The original occupancy, or move-in date, of the occupant.

G Lease Renewal Date The date of the most recent lease renewal (if applicable). Typically a renewal occurs prior to the expiration of a previous lease contract.

H Lease Expirty Date The contractual date upon which the existing lease ends; or expiry date. If a lease is month-to-month this portion should state "monthly".

I Lease Type(Net, Gross, Semi-Gross)

Net: refers to a type of lease in which the tenant pays a fixed rent (base rent) plus the operational costs of the property, such as additional rent, operating costs, or triple net (NNN) costs. The net rent (or base rent) is the amount paid for the

real estate only and is "net" to the landlord, as all operating costs are either paid separately by the tenant, or indirectly as a

reimbursment to the landlord.

Gross: refers to a flat rent which includes all operating costs to be incurred by the landlord. Thus, gross rent is NOT net to the landlord. Typically, gross lease rates are higher than net rates, because operating costs are absorbed by the landlord.

Semi-Gross: refers to rent plus shared operating costs. The tenant pays a fixed base rent, but shares expenses with the landlord. For example: the tenant may pay a base rent plus utilities, while the landlord pays for property taxes and

insurance. In this type of lease the rent is not net to the landlord, as some expenses are still incurred.

J Base Rent Per Month Refers to the base rent paid per month not including any operating cost recovery. Review lease type definitions above.

K Annual Rate Per Sq.Ft. Total annual base rent divided by the leased area. Refer to the lease type definitions.

L Parking Income Any additional rent received for parking.

M Signage Income Any additional rent received for signage rental.

N Op. Cost Recovery Operating cost recovery refers to operating costs charged to the tenant by the landlord. For exampe, in a net lease or semi-gross lease situation some operating costs may be charged and paid by the landlord, however such costs are charged back

to the tenant over and above the base rent, thus "additional rent". These are also often referred to as operating costs or

triple net (NNN) costs.

O Rent Escalations Does the existing lease agreement include any contractual changes to rent throughout the term? Yes or No? If yes, the scheduled rent changes must be reported on the reverse side of the Annual Property Tenant Report within the Additional

Details or Comments section.

DEFINITIONS AND COMPLETION GUIDE – ANNUAL PROPERTY TENANT REPORT

ADDITIONAL DETAILS OR COMMENTS

(ie. Escalating rent dates/details, description of operating cost expenses, changes to the property, listing or sale information, additional information, etc.):

Please provide additional documentation if necessary (further comments, property changes, rent roll, lease contract, appraisal, etc.)

The information collected as part of this property valuation is done so under the authority of the Municipal Government Act (MGA) section 295(1) and is protected under the Freedom of Information and Protection of Privacy (FOIP) Act. Information will be used solely for the purpose of determining a fair and equitable assessed value of your property. If you have questions about the collection, use or protection of this information, please contact the Revenue and Assessment Services Department

at 403-406-8808, 4914 - 48 Ave, PO Box 5008, 4th Floor, City Hall, Red Deer, AB T4N 3T4. assessment@reddeer.ca

mailto:assessment@reddeer.ca

PROPERTY ROLL NO: PROPERTY OWNER: LEGAL DESCRIPTION: MUNICIPAL ADDRESS: Assessment Code: 100Row1: MRow1: Example Tenant ARow1: TRow1: 1000Row1: 100Row2: MRow2: Example Tenant ARow2: TRow2: 1000Row2: Row1: 100Row3: MRow3: Example Tenant ARow3: TRow3: 1000Row3: Row2: 100Row4: MRow4: Example Tenant ARow4: TRow4: 1000Row4: Row3: 100Row5: MRow5: Example Tenant ARow5: TRow5: 1000Row5: Row4: Net: Net_2: undefined: undefined_2: undefined_3: Net_3: undefined_4: undefined_5: undefined_6: Net_4: undefined_7: undefined_8: undefined_9: 100Row6: MRow6: Example Tenant ARow6: TRow6: 1000Row6: Row5: Net_5: undefined_10: undefined_11: undefined_12: 100Row7: MRow7: Example Tenant ARow7: TRow7: 1000Row7: Row6: NetRow7: undefined_13: undefined_14: undefined_15: 100Row8: MRow8: Example Tenant ARow8: TRow8: 1000Row8: NetRow8: undefined_16: undefined_17: undefined_18: 1000TOTAL BUILDING SIZE Area of all units including all leased vacant and owner occupied areas: Position: undefined_19: undefined_20: undefined_21: Net_6: undefined_22: undefined_23: Property Owner Legal Description: BASIC RENT 2: BASIC RENT 1: BASIC RENT 4: BASIC RENT 5: BASIC RENT 3: BASIC RENT 6: BASIC RENT 7: BASIC RENT 8: OP Cost 2: OP Cost 3: OP Cost 4: OP Cost 5: OP Cost 6: OP Cost 7: OP Cost 1: OP Cost 8: Contact Person: Contact Phone Number: Email: Other2: Other3: Other4: Other5: Other6: Other7: Other8: Row7: Row8: Lease Renewal Date1: Lease Expiry Date1: Lease Renewal Date2: Lease Expiry Date2: Lease Renewal Date3: Lease Renewal Date4: Lease Renewal Date5: Lease Renewal Date6: Lease Renewal Date7: Lease Renewal Date8: Lease Expiry Date3: Lease Expiry Date4: Lease Expiry Date5: Lease Expiry Date6: Lease Expiry Date7: Lease Expiry Date8: Date: Rent Escalations1: Rent Escalations2: Rent Escalations3: Rent Escalations4: Rent Escalations5: Rent Escalations6: Rent Escalations7: Rent Escalations8: PT2: PT3: PT4: PT5: PT6: PT7: PT8: PT1: SM1: GM1: Utilities1: SM2: SM3: SM4: SM5: GM2: GM3: GM4: GM5: Utilities4: Utilities3: Utilities2: Man1: Man2: Man3: Utilities5: Man4: Man5: Man6: Man7: Man8: SM6: GM6: GM7: GM8: Utilities6: Utilities7: Utilities8: SM7: SM8: Text6: Annual Rent1: Other1: Other Info: