assessment and results interface asri overview presentation

ASsessment andResults Interface

ASRIOverview Presentation

ASRI Overview Presentation

Welcome to the ASsessment and Results Interface

Background

What is ASRI?:ASsessment and Results Interface

A quantum leap forward from current methods of Assessment, Resulting, Award Management, Apprenticeship and Traineeship Management;

Supports administrative and academic staff in a broad range of assessment and result related activities;

A Whole-of-College, single point of access for Assessment support and management facility; and

Wholly web-enabled – it is “Accessible”:“Any Time, Any Place, Anywhere”.



Background

Drivers Behind ASRI: Support TAFEWA College alignment

with AQTF compliance; Support more flexible TAFEWA

College plans, practices and processes; The disassociation of several systems:

ASM ATMS TRSSTARS& NTIS

Meet the requirements of the CSSC and TDSPG

Paper &

WordDoc’s



ASRI

Background

ASRI Implementation:

• Replaces functionality currently in the TDS Assessment sub-system (ASM);

• Access to CMS (STARS) data;

• Replaces functionality currently in the Apprentice and Trainee Management System (ATMS);

• Brings the Training Record System (TRS) data as well as the TDS database into a single interface.

• ASM & ATMS Replaced by June 2006.

ASM TRSATMSCMS

STARS

TDSData Repository



Academic Year

• Several tasks and activities need to be managed…– Preparing for Upcoming Academic Year– Course Study and Assessment Planning– College Profile Contract– Creation of Rolls, Enrolment Form Templates– TAFE Admissions

• New Student Admissions– Apprentice & Trainee Management

• Communicating with the ATSN• Training Contract Tracking and Management

– Assessing, Resulting, and Award Management

ASRI

ASRI

ASRI

ASRI

ASRI

Where doesASRI fit in?



Time Line

Students Require Information (Student Portal)

College Profile, Rolls, EFTs, Assessing, Resulting, Awards

Aug

Academic Year – What and When?

Sep

Oct Nov

Dec

Jan Feb

Mar

Apr May

Jun Jul

Academic Year

Click on a month:

(Some colleges multi-task all activities year round)

Apprentice & Trainee’s Commence and Finish Any Time

Click here to see the Apprentice & Trainee flow of events :

Academic Year



January

• TAFE Admission Offer Letters sent

• Enrolment Preparations– TAFE Admission of new students– Existing students

• Enrol Students

• Student Study Plans Creation

• Fee For Service (FFS) & Flexible Delivery

ASRI



February

• Enrol Students

• Student Study Plans Creation

• Semester Commences– Training Delivery


ASRI



March

• Preparations for the next term

• Academic Statements


ASRI



April

• Roll Planning for next term

• Course Study Plan (CSP) creation for next semester

• Assessment Planning for next semester


• Semester Break

ASRI

ASRI



May

• Roll Planning for next semester

• Enrolment Form Template (EFT) Creation for next semester

• Roll Creation for next semester



• Assessment Tasks Creation

• Assessment Tool Creation


ASRI

ASRI

ASRI



June


• Enrolment Form printing for next semester


• Result Entry from this term

• Applications for Awards

• Assessment Planning

• Assessment Task and Tool Creation


ASRI

ASRI

ASRI

ASRI



July

• Assessments & Exams


• Awards Granted

• Term Ends

• Assessment Task and Tool Creation for next semester


ASRI

ASRI



August

• Commence Preparations for the next Academic Year

• Preparations for the next term



ASRI

ASRI



September





• College Profile– What’s the Scope of Delivery?– Student Contact Hours (SCH), $$$

ASRI

ASRI



October

• College Profile– What’s the Scope of Delivery?– Student Contact Hours (SCH), $$$






• Assessment Task and Tool Creation for next semester


ASRI

ASRI

ASRI



November

• Applications for Awards


• Enrolment Form printing for next semester



• Assessment Tasks for next semester

• Assessment Tool Creation for next semester


ASRI

ASRI

ASRI



December

• Assessments & Exams

• Result Entry


• Awards

• Term Ends

• Assessment Tasks Creation

• Assessment Tool Creation


• Holidays

• Semester Break

ASRI

ASRI

ASRI



ASRI - ATM

ASRI ATM and TDS/TRS Exchange:

• Apprentice - usually a 4-year programme

• Trainee is similar to Apprentice but…– Usually more structured– Shorter in length of time

• ASRI helps manage the process

Employer

Contract

ATSN

Start Training

Negotiate TPO

TRB Deadline

- Award

Apprentice & Trainee Management

andTDS/TRS Exchange

Click on the step:



Employer

• The Industry initiates the process for apprenticeships:

• Apprentice must be employed by the initiating industry employer– Contact the New Apprentice Centre (NAC)

Industry Employer

Contact

NewApprentice

Centre(NAC)



Contract

• Contract Negotiation between the prospective apprentice (student), the Industry Employer, and the NAC:

• What the Trade?

• Provider List (Which RTO?)

• STARS Scope Document

• Employer assesses RTO.

• NAC assesses employer

• Can they work with apprenticeships?

Negotiate

Sign Contract



• NAC enters the contract details into TYMS (the National database). Then, inform the Apprentice Traineeship Support Network (ATSN).

• The ATSN staff approves the contract and the information is updated in their Training Record System (TRS) Database.

• ATSN sends an Urgent Request for Training Plan Outline (TPO) to be generated by the RTO.

• ASRI TDS/TRS Exchange – Business Events Generated– 4 Week deadline for RTO to sign the TPO.

The clock begins…

• ASRI Apprentice & Trainee Management TPO Tracking

ATSN



Negotiate TPO

• TRS data imported to the TAFE TDS data repository

• TPO Negotiation between Employer, Student, and RTO– Qualification– Course Study Plan (CSP)– Who’s delivering the training? RTO or Employer?– Expected training start and end date– Assessment Methods– RPL, RCC, Credit Transfer

• The Employer, Student, and RTO sign the TPO– Prior to the 4-week TPO deadline– Signed copies to: ATSN, Employer, Student, and

RTO

How Does ASRI Help Manage All This ?…



ATSN ASRI

• ASRI Course Study Plans (CSP) & Assessment Plans (AP)

• ASRI TDS/TRS Exchange = Exchange of Business Events– ASRI (TDS data) Exchanges with ATSN (TRS data)

• ASRI Apprentice & Trainee Management Tracking:

TPO Sent to Employer for sign off• How was it delivered to employer?

TPO FINALISED – Signed copies sent to all parties:• Employer, Student, ATSN (Business Event Sent)• Copies filed with RTO records

TPO Returned to RTO (TAFE College)

TPO Request – Critical 4-week Date Identified



TRB Deadline

• Produce a Training Record Book (TRB)– Clock starts again – 4 Weeks

• The TRB is the student’s progress reporting document

• “Call-up” Management– Letters sent to Employers and Students

• Enrolment in as prescribed by TPO




ATSN ASRI

• ASRI TDS/TRS Exchange = Exchange of Business Events– From Stage 4 the ATSN (TRS) was sent a Business

Event stating the TPO has been sent and signed.

• ASRI Apprentice & Trainee Management - “Call-ups”

• ASRI Apprentice & Trainee Management Tracking:– Create the Training Record Book (TRB)

TPO Procedure Complete• When was TRB Printed• When was TRB Issued



Start Training

• RTO lecturers and Employer– Continual Assessment

• What is the “Evidence of Assessment”? Document it.

– Appointment and Absences Management– Sign off on the progress in the TRB

• RTO TDS data repository = “CP” Competency Pending

• Training is complete as defined by completed TRB

• Student applies for Award - RTO Approves of application

• “Date of Completion” in TDS data repository– Businss Event - Off Job requirements completed? “Yes”

– Business Event - ATSN is advised of completion




ATSN ASRI

• Appointment Scheduling and Tracking– Who, What, When, Where?

• Absence Tracking– Letters


• ASRI TDS/TRS Exchange = Exchange of Business Events– ATSN (TRS) Informed of Off-the-Job Completion

Off-the-Job Completion• Business Event = Inform ATSN



Prior to Award

Eight weeks prior to Training Contract

Indenture Completion Date

• ATSN and RTO confirm with employer– Completion of “On the Job” training

• TRS = “Yes” training complete

– TRB Complete• Is it signed?




ATSN ASRI


• ASRI TDS/TRS Exchange = Exchange of Business Events– ATSN (TRS) informed of the On-the-Job training

completed for the Apprentice/Trainee.– ATSN (TRS) informed that the TRB is complete and

signed by employer.

TRB Employer Sign-off• Business Event = ATSN Informed

On-the-Job Completion• Business Event = ATSN Informed



Grant Award

• Completion Date– TRS status of Training Contract = “Completed”– Issue Trade Papers– TRS updates TDS Training Contract Status =

“Complete”• On job requirements complete? “Yes”

• Completion Date expires (4 Years)– Issue Trade Papers

– TRS updates the TDS data repository

» Training Contract = “Complete”

» “CP” changed to “CO” = Competent

• RTO Issues Award




Awards

• ASRI Award Management1. Student Applies for Award2. Verify Student Study Plan and Their Details:

• Are the student details correct?

• Completed Required Units of Competency?

• Is the Student a Debtor?

• Mail appropriate letters

– Debtor, Ineligible, or Eligible letter creation

3. Approve of Award4. Print and Issue Award

assessment and results interface asri overview presentation

Documents

semester assessment

flexible delivery asri

assessment support

semester fee

award management asri

semester roll creation

academic year slide

broad range of assessment