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Annual Conference of The Association of Otolaryngologists of India Wednesday - Sunday th th 9 -13 January, 2019 Hyderabad, INDIA th 14 Asia-Oceania ORL-HNS Congress 2019 st 71 and Sponsorship and Exhibitor Prospectus Sponsorship and Exhibitor Prospectus Asia Oceania Association of Oto-Rhino-Laryngological Society The Association of Otolaryngologists of India & AOI - HYDERABAD BRANCH

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Page 1: Asia-Oceania ORL-HNS Congress 2019 and 71st14asiaoceania.com/wp-content/uploads/2017/06/ORL-HNS-2019...Annual Conference of The Association of Otolaryngologists of India Wednesday

Annual Conference of The Association of Otolaryngologists of India

Wednesday - Sundayth th

9 -13 January, 2019Hyderabad, INDIA

th14 Asia-Oceania ORL-HNS Congress 2019

st71 and

Sponsorship and Exhibitor Prospectus

Sponsorship and Exhibitor Prospectus

Asia Oceania Association of Oto-Rhino-Laryngological Society The Association of

Otolaryngologists of India&

AOI - HYDERABAD BRANCH

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NATIONAL ORGANISING COMMITTEE

NATIONAL ADVISORS

1

Dr. Sanjay AgrawalScientific Chairman

Dr. Deepak HaldipurExecutive Member

Dr. Rakesh GuptaTreasurer

Dr. Satya Prakash DubeyCo-Organising Chairman

Dr. Sudhakar VaidyaOrganising Chairman

Dr. Viral A ChhayaSecretary General

Dr. D. Dwarakanatha ReddyConvenor

Dr. S. K. Kacker

Dr. K. K. Ramalingam

Dr. M. V. Kirtane

Dr. R. C. Deka

Dr. A. Mahadevaiah

Dr. D. S. Grewal

Dr. Anup Raj

Dr. Bhaben Choudhary Dr. Anil D'cruz

Dr. T. V. Krishna Rao

Dr. Anirban BiswasDr. Santanu Banerjee

Dr. Krishnakant Bhargav Dr. Sandra Desa Sauza

Dr. B. K. Roychaudhari

Dr. K. P. Morwani

Dr. V. P. VenkatachalamDr. H. Vinod Shah

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ASIA OCEANIA EXECUTIVE COMMITTEE MEMBERS (2015 - 2019)

Dr. Sheng-Po HaoPresidentTaiwan

Dr. Randall MortonImmediate Past President

New Zealand

Dr. Sudhakar VaidyaPresident Elect

India

Dr. Chen-Chi WangSecretary General

Taiwan

Dr. Marlinda AdhamMemberIndonesia

Dr. Ruzanne M. CaroMember

Philippines

Dr. Tatsuya YamasobaMemberJapan

Dr. Choakchai MetheetrairutMemberThailand

Dr. Rashid K. Al-AbriMemberOman

ASIA OCEANIA ADVISORY COMMITTEE MEMBERS (2015 - 2019)

Dr. Alfredo PontejosMember

Philippines

Dr. Chong Sun KimMemberKorea

Dr. Yoshiaki NakaiMemberJapan

Dr. Balwant Singh GendehMemberMalaysia

Dr. Suchitra PrasansukMemberThailand

Dr. Jin Keat SiowMember

Singapore

2

AOI GOVERNING BODY

Dr. Viral Chhaya

Past PresidentDr. Deepak Haldipur

President ElectDr. Sanjay Agrawal

President

Dr. Arvind Saxena

Treasurer Dr. S. P. Dubey

Editor in Chief Dr. Mohan Bansal

Editorial ChairmanDr. Rakesh Gupta

Secretary

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LOCAL ORGANISING COMMITTEE

3

Dr. T. V. Krishna RaoChief Org. Chairman

Dr. K. R. MeghnadhCoordinator

Dr. N. Venkatram ReddyOrganizing Secretary

Dr. Manish GuptaOrganizing Treasurer

Dr. N. Radha Krishna

Patron Dr. K. Sekaran

Patron Dr. P. Ramanjaneyulu

Patron Dr. A. P. A. P. Reddy

Patron Dr. K. V. Ravi Kishore

Co-Convenor

Dr. M. Mohan ReddyDirector – Congress

Dr. K. DwarakanathDirector – Workshops

Dr. P. S. N. MurthyScientific Co-ordinator

Dr. D. Sridhar ReddyCo-Organizing Secretary

Dr. V. RamakrishnaiahCo-Organizing Secretary

Dr. G. ShyamJoint Organizing Secretary

Dr. D. PadmanabhamChairman Scientific Committee

Dr. K. V. N. Durga PrasadCo-Chairperson

Dr. S. RamakrishnaCo-Chairperson

Dr. K. NagarajCo-Chairperson

AOI HYDERABAD GOVERNING BODY

Dr. V. RamakrishnaiahPresident

Dr. K. V. Ravi KishoreSecretary

Dr. J. B. S. RathodTreasurer

Dr. N. Venkatram ReddyPresident-Elect

Dr. D. Sridhar ReddyPast President

Dr. G. ShyamVice President

Dr. Kamal Kishore BajajJoint Secretary

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Dr. A. Shobhan BabuTrade & Exhibition

Dr. T. ShankarTrade & Exhibition

Dr. K. SreenivasSouvenir Committee

Dr. P. R. Sai KumarSouvenir Committee

Dr. P. Sambasiva RaoSouvenir Committee

Dr. L. Sudarshan ReddyHospitality - Delegates

Dr. A. V. S. Hanumantha RaoHospitality - Delegates

Dr. Ch. Ramana CharyHospitality - Delegates

Dr. K. Prabhakar ReddyHospitality - Faculty

Dr. E. C. Vinay KumarHospitality - Faculty

Dr. S. Srinivas KishoreHospitality - Faculty

Dr. Samson Dev KumarHospitality - Faculty

Dr. Kiran S. ParyaniFood Committee

Dr. K. SekaranFood Committee

Dr. D. Ranganath SwamyFood Committee

Dr. S. NirmalaLadies Committee

Dr. S. Indira DeviLadies Committee

Dr. Aruna KumariLadies Committee

Dr. K. Anjani KumariLadies Committee

Dr. J. B. S. RathodCultural Committee

Dr. S. Ramesh KumarCultural Committee

Dr. Benjamin R. KumarCultural Committee

Dr. V. Ravi ShankarCultural Committee

Dr. G. SrikanthRegistration Committee

Dr. C. Shekhar SinghRegistration Committee

Dr. Kamal Kishore BajajRegistration Committee

4

Dr. C. RamakrishnaCo-Chairman Reception Committee

Dr. M. Venkateshwara RaoChairman Reception Committee

Dr. N. Vishnu Swaroop ReddyFinance Committee

Dr. D. S. DeenadayalFinance Committee

Dr. G. V. S. RaoFinance Committee

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SPONSORSHIP INVITATION

stItiswithgreatpleasurethatweinviteyoutothevibrantcountryofIndiatoattendthe71 AnnualConference

th th thofTheAssociationofOtolaryngologistsofIndiawith14 Asia-OceaniaORL-HNSCongress2019from9 -13

January2019(WednesdaytoSunday).ThisCongresswillbeheldundertheaegisofAsiaOceaniaAssociation

ofOtolaryngolgical Society andAssociationofOtolaryngologists of India in associationwithHyderabad

branchofAOI.

We promise you an exciting and informative scientific programme thatwill be both broad and varied,

encompassing plenary lectures, breakout sessions and workshops by world renowned experts. The

programmewillfeaturetensimultaneousstreamswithawidevarietyoftopics,enablingyoutotailorthe

programme specifically to your own interests and clinical practice, as well as information packed Preth th

CongressWorkshopson9 and10 January.

In2019theAsia-OceaniaORL-HNSCongresswillbeheldinHyderabad,capitalcityofthenewlyformedstate

ofTelangana,amoderncitywithanoldworldcharm.Originally,thecityofNawabs,Hyderabadhasnow

gainedprominenceworldwideasanimportantInformationTechnologyandmedicaltourismhub.Italso

boastsofamodernworld-classairportwitharangeofinternationalanddomesticconnections.TheCongress

venue,HyderabadInternationalConventionCentre,isitselfastate-of-the-artcentre,onparwiththebest

Congressdestinationsaroundtheworld.

IncredibleIndiaisknownforthewarmthandhospitalityofitspeopleanddiversityofnature,cultureand

language.Weofferyouawiderangeoftourismactivitiestoseeandenjoy–includingtheiconicCharminarof

Hyderabad, the imposing palaces ofMysore, the pristine beaches of Kerala andmany other attractive

destinations. And of course, the mouth-watering array of cuisines and delicacies that our country is

famousfor!

Theentiremedicalfraternityhereareexcitedaboutthiseventandhavepledgedtheirsupporttomakeita

grandsuccess.WearesurethatAsia-OceaniaORL-HNSCongress2019,Hyderabadwillbeanexperienceto

rememberforusall.

th thWedohope you can join us at theAsia-OceaniaORL-HNSCongress 2019 from9 – 13 January 2019

(WednesdaytoSunday).Weencourageyoutoputthedateinyourdiarynow.

Dr. Sudhakar VaidyaOrganizing Chairman & President Elect

Asia Oceania Association of Otorhinolaryngology,Head & Neck Surgery Societies

5

Dr. Viral A ChhayaSecretary General

Dr. D. Dwarakanatha ReddyConvenor

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PLATINUM SPONSOR - INR 150.00 Lakhs (USD 250,000/-)

BENEFITS

• First choice of Pavilion (Hospitality Lounge) at the venue

• First Priority placement in exhibition hall and complimentary Exhibition space of 36 sq. m in the Premium exhibition area

• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.

• One front-inside and back-outside cover advertisement in the Souvenir

• One-page (max size of A4) insert in the Delegate bag

• Twenty complimentary trade Delegate registrations

• Twenty complimentary Gala Dinner passes

• Prominent display of logo on all Sponsor acknowledgement signs across the venue

• Banner outside the convention centerth

• The right to use the status as Platinum sponsor of the 14 Asia-Oceania ORL-HNS Congress 2019 &st

71 Annual Conference of The Association of Otolaryngologists of India in all corporate advertising stuntil 31 January, 2019

• One free workshop

DIAMOND SPONSOR - INR 100.00 Lakhs (USD 150,000/-)

BENEFITS

• Second choice of Pavilion (Hospitality Lounge) at the venue

• Second Priority placement in exhibition hall and complimentary Exhibition Space of 18 sq. m in the Premium exhibition area

• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.

• One back-inside cover and two pages advertisement in the Souvenir

• One-page (max size of A4) insert in the Delegate bag

• Fifteen complimentary trade Delegate registrations

• Fifteen complimentary Banquet passes

• Display of logo on all Sponsor acknowledgement signs across the venue

Premium Exhibition Area will be in Hall 4 of HICC General Exhibition Area will be in Hall 1 of HITEXThis will be open for 5 days - 9th - 13th Jan 2019

6

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SILVER SPONSOR - INR 50.00 Lakhs (USD 80,000/-)BENEFITS

• First Priority placement in exhibition hall and complimentary Exhibition Space of 9 sq. m in the General exhibition area.

• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.

• One page advertisement in the Souvenir

• One-page (max size of A4) insert in the Delegate bag

• Five complimentary trade registrations

• Five complimentary Banquet passes

• Display of logo on all Sponsor acknowledgement signs across the venue

BRONZE - INR 30.00 Lakhs (USD 50,000/-)BENEFITS

• Second Priority placement in exhibition hall and complimentary Exhibition Space of 9 sq. m in the General exhibition area.

• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.

• One page advertisement in the Souvenir

• One-page (max size of A4) insert in the Delegate bag

• Five complimentary trade registrations

• Five complimentary Banquet passes

• Display of logo on all Sponsor acknowledgement signs across the venue

GOLD SPONSOR - INR 75.00 Lakhs (USD 125,000/-)BENEFITS

• Kids Zone at the venue

• Third Priority placement in exhibition hall and complimentary Exhibition Space of 18 sq. m in the Premium exhibition area

• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.

• Two pages advertisement in the Souvenir

• One-page (max size of A4) insert in the Delegate bag

• Ten complimentary trade Delegate registrations

• Ten complimentary Banquet passes

• Display of logo on all Sponsor acknowledgement signs across the venue

7

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PREMIUM EXHIBITION LAYOUT

Whilsteveryendeavorwillbemadetoadheretothepublishedlayoutoftheexhibition,theLocalOrganizingCommitteeshallbeentitledtovarythelayoutdependingonthefinalexhibitionsalesif,intheiropinionitisinthebestinterestsoftheexhibition.

Ÿ Sponsorship opportunity and exhibition booth selection will be offered on a first-come-first-served basis within the sponsorship category

Ÿ All prices in this brochure are exclusive of applicable taxes

B8

B4

B5

B6

B7

B1

5B

16

B1

7

B3 B1B2

A1

A2

A3

A4

A5

B1

4B

13

B1

2

B9 B10 B11

8

18 sqm

36 sqm

Entry / Exit

A6

A7

A8

A9

A10

Hall - 4 (HICC)

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OTHER SPONSORSHIP OPPORTUNITIES

Item Description Benefits Cost

Delegate Bag(2 Sponsors)

EachCongressdelegatewillreceiveahighqualitydelegatebagthatwillhavegreatutilitybeyondthe2019Congress.

w Sponsors’nameandlogowillbeembossed/printedonthebag

INR 25,00,000

Internet Centerand

Speaker PreviewRoom

Opportunitytodisplaycompanyinformationandlogointhecybercafé,withcompanylogoasscreensaversonallcomputers

w Sponsorssignageattheinternetcenter

INR 10,00,000

Congress Stationery

Stationerydistributedtoparticipantsinthedelegatebags.Sponsortosupplystationery.FinalapprovalofpenrestswithLOC.

w Sponsorslogoprintedonstationery

INR 10,00,000

Conference DVD's(Per Sesssion)

----- w SponsorlogoprintedontheDVDcasew DVD’stobeprovidedbySponsors

INR 5,00,000

Pocket Programme

Amanifolddocumentofclosedsize76mm/102mmwithimportantCongressinformation

w Sponsorlogopublishedonthebackcoveroftheprogramme INR 10,00,000

Mementos & Gifts----- w Sponsorlogoprinted/

embossedonthegiftINR 10,00,000

Registration areaSponsoracknowledgmentintheregistrationarea

w Sponsorlogopublishedontheregistrationbackdrop

INR 10,00,000

Lanyards

Sponsortoprovidethelanyardsandisresponsibleforproductioncosts.FinalapprovaloflanyardrestswithLOC.

w Companynamefeaturedonthelanyard

INR 10,00,000

Congress notepad and Book

Sponsortoprovidethelanyardsandisresponsibleforproductioncosts.FinalapprovaloflanyardrestswithLOC.

w Companynamefeaturedonthelanyard

INR 10,00,000

9

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Item Description Benefits Cost

PAYMENT TERMS

a. Discounts

st · 10% discount for sponsors booking with payment before 31 March 2017

st · 5% discount for sponsors booking with payment before 31 December 2017

b. Payment terms to be listed -

· 10% on booking

st · 30% in 6 months thereafter or before 31 March 2018 whichever is earlier

th · 50% in 6 months thereafter or before 30 September 2018 whichever is earlier

th · Balance 10% in 2months thereafter or before 30 November 2018 whichever is earlier

c. All rates to have a US$ price which is rounded off to approx 10% more than the Rupee rate

Poster Zone----- w SignageatthePosterarea INR 5,00,000

Spouse bagEachAccompanyingpersonwillreceiveagoodqualitybag

w Sponsors'nameandlogowillbeembossed/printedonthebag INR 5,00,000

Full Page(Size: 210mm/297mm)

ConferenceSouvenir-Frontinsideorbackoutsidecover(ifnotavailedbythePlatinumsponsor)

w Reachouttotheentiregroupofregistrants

INR 4,00,000

Full Page(Size: 210mm/297mm)

ConferenceSouvenir-Backinsidecover(ifnotavailedbytheDiamondsponsor)

w Reachouttotheentiregroupofregistrants INR 2,00,000

Full Page(Size: 210mm/297mm)

Souvenir-innerfullpage w Reachouttotheentiregroupofregistrants

INR 1,00,000

Delegate bag insert(One page- A4 size)

Opportunitytoputaninsertintothedelegate'sbag.TobeprovidedbySponsor.

w Reachouttotheentiregroupofregistrants INR 1,00,000

Inner Half Page (Size: 210mm/148.5mm)

FinalProgram-innerhalfpage

w Reachouttotheentiregroupofregistrants

INR 50,000

Delegate Badge----- w Sponsors'nameandlogowill

beprintedonthebadge INR 5,00,000

10

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F&B SPONSORSHIPSItem Cost

thPresidentsDinnerwithEntertainmenton9 JanuaryatHICC–2000Pax

thWelcomeReceptionwithEntertainmenton10 JanuaryatHITEX–5000Pax

thNetworkingDinnerwithEntertainmenton11 JanuaryatHITEX–6000Pax

thGalaDinnerwithEntertainmenton12 JanuaryatHITEX–6000Pax

INR70,00,000

INR1,30,00,000

INR1,40,00,000

INR1,40,00,000

DINNERS

thPMTea/CoffeeandHighTeaatHICCon9 January

thPMTea/CoffeeandHighTeaatHICCon10 January

thPMTea/CoffeeandHighTeaatHICCon11 January

thPMTea/CoffeeandHighTeaatHICCon12 January

thPMTea/CoffeeandHighTeaatHICCon13 January

INR10,00,000

INR10,00,000

INR15,00,000

INR15,00,000

INR5,00,000

MORNING TEA / COFFEE SESSIONS

thAMTea/CoffeeatHICCon9 January

thAMTea/CoffeeatHICCon10 January

thAMTea/CoffeeatHICCon11 January

thAMTea/CoffeeatHICCon12 January

thAMTea/CoffeeatHICCon13 January

INR8,00,000

INR8,00,000

INR12,00,000

INR12,00,000

INR8,00,000

LUNCHES

thLunchon9 January

thLunchon10 January

thLunchon11 January

thLunchon12 January

thLunchon13 January

INR30,00,000

INR40,00,000

INR60,00,000

INR60,00,000

INR30,00,000

EVENING TEA / COFFEE SESSIONS

11

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EXHIBITIONTheCommercialExhibitionwillbeanintegralpartofthescientificprogram.Companiesofferinginnovativeproductsinthisfieldareencouragedtoseizetheopportunitytoexhibit.Thescientificprogramwillattractthetopprofessionalsinthefield,withapproximately6000participantsfromacademia,industryandgovernmentexpectedtoattend.Alllunchesandpostersessionswillbeheldintheexhibitionarea.Theinternetcenterintheexhibitionareawillbeanaddedbenefit.

EXHIBIT HOURS, SET-UP AND DISMANTLING

Exhibit Hours:th

10 January2019th11 January2019th

12 January2019th13 January2019

09:00–18:00

09:00–18:00

09:00–18:00

09:00–18:00

Exhibitor Move-in:th

09 January2019

th13 January2019

09:00–22:00

16:00–23:00

Exhibitor Move-out:

Rental Fee

INR5,00,000(Per9Sq.Mbooth(taxesadditional)

Rental Fee Includes

Ÿ A3meterx3meterspacewithOctonormwallsŸ Twochairs&oneinfocounterŸ Threespotlights&oneplugpointŸ Onewastebin,fascia&carpetŸ TwoexhibitorbadgesŸ VisibilityontheCongresswebsitewithalinktoexhibitor'sŸ Organization

12

Booth dimensions: 3m X 3m Sqm. stall

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GENERAL EXHIBITION AREA

Whilsteveryendeavorwillbemadetoadheretothepublishedlayoutoftheexhibition,theLocalOrganizingCommitteeshallbeentitledtovarythelayoutdependingonthefinalexhibitionsalesif,intheiropinionitisinthebestinterestsoftheexhibition.

Ÿ Sponsorship opportunity and exhibition booth selection will be offered on a first-come-first-served basis within the sponsorship category

Ÿ All prices in this brochure are exclusive of applicable taxes.

13

9mts179nos

Total 1611 Sq.mEntrFnce

Exit

Emergency Exit Emergency Exit

Proposed Hall Layout

Freight Entry

/ExitTOILETS

Entra /

C39

C37

C35

C33

C31

C29

C27

C23

C21

C19

C17

C15

C13

C11

C9

C7

C5

C3

C1

C12

C10

C8

C6

C4

C24

C22

C20

C18

C16

C38

C36

C34

C32

C30

C28

C41C42D41D42D43E41

D11

D9

D7

D5

D3

D12

D10

D8

D6

D4

E11

E9

E7

E5

E3

E12

E10

E8

E6

E4

F11

F9

F7

F5

F3

F12

F10

F8

F6

F4

G11

G9

G7

G5

G3

G24

G22

G20

G18

G16

G14

G12

G10

G8

G6

G4

G2

D24

D22

D20

D18

D16

E23

E21

E19

E17

E15

D23

D21

D19

D17

D15

D38

D36

D34

D32

D30

D28

E37

E35

E33

E31

E29

E27

D37

D35

D33

D31

D29

D27

E24

E22

E20

E18

E16

F23

F21

F19

F17

F15

F24

F22

F20

F18

F16

G23

G21

G19

G17

G15

E38

E36

E34

E32

E30

E28

F37

F35

F33

F31

F29

F27

F38

F36

F34

F32

F30

F28

G37

G35

G33

G31

G29

G27

G40

G38

G36

G34

G32

G30

G28

E42F41E42F43G41G42

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SPONSORSHIP AND EXHIBITION RULES & REGULATIONSthKWC has been entrusted with the general logistics and organization of the Congress and exhibition of the 14 Asia-

stOceania ORL-HNS Congress 2019 & 71 Annual Conference of The Association of Otolaryngologists of India

Applications

In order to be valid, sponsorship or exhibition application form(s) are to be carried out by POST or by FAX on the ORIGINAL APPLICATION FORM here enclosed and sent to KWC. The signature of the application form(s) constitute a firm hire commitment and compel the subscriber to accept both the general conditions and the exhibition rules and regulations. A deposit of the total amount due will be invoiced on receipt of the completed reservation form and due for immediate payment upon receipt of the invoice to guarantee the reservation. No verbal or telephone agreement will commit KWC nor the Local Organizing Committee unless confirmed in writing. The remaining subscription fee is to be settled by September 2018 at the latest. Non-payment by this stated deadline will lead to the cancellation of the right to use the booth, and without reimbursement of the deposit paid. Site allocations will be attributed in reservation order form and are subject to the full payment and the agreement of the Local Organizing Committee. Once locations have been attributed, no change of location will be possible without Local Organizing Committee’s written agreement.

All payment must be received by the organizers prior to the event. No sponsor/exhibitor will be allowed to begin move-in operations nor be listed as a sponsor/exhibitor in the onsite publications until full payment is received by the organizers. The exhibition floor plan presented in this document is a non-contractual one. However, Local Organizing Committee reserves the right to change if deemed advisable, the location, importance and layout of the surfaces requested by the exhibitor. In the event of litigation, jurisdiction falls under the Hyderabad Courts alone.

Acceptance of applications

The organizers reserve the right to refuse applications from companies not meeting standard requirements or expectations and reserve the right to curtail or close exhibits, wholly or in part, that reflects unfavorably on the character and the purpose of the meeting.

Payments: Payments may be made either

• Demand Draft: In favor of 14th ASIA OCEANIA ORL HNS CONGRESS 2019, Payable at Hyderabad

and courier it to: KW Conferences Pvt. Ltd., 1st Floor, Trade Fair Office Building, HITEX Exhibition Centre,

Madhapur, Hyderabad - 500 084, Telangana, India.

• Or by Bank Wire Transfer: Through Account Number: 62493163165, Bank Name: State Bank of

Hyderabad Branch: Sultan Bazar, IFSC Code: SBHY0020062 in favor of 14th ASIA OCEANIA ORL

HNS CONGRESS 2019

In the case of a bank transfer, please do not forget to specify on your form, the reason of your payment and the invoice number.

Cancellation conditions (applicable to Sponsorship and Exhibition)st• 25% of the agreed amount due if the cancellation is made before 31 August, 2018

st th• 50% of the agreed amount due if the cancellation is made between 1 September, 2018 and 30 September, 2018st• 100% of the agreed amount due if the cancellation is made after 1 October 2018

After exhibition space, sponsorship or advertising have been confirmed, a reduction in space or any other kind of is considered as a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the congress organisers.

Sharing of stands

Exhibitors are not permitted to share with others any booth space allotted to them without prior written consent of the organizers.

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Local and Site Regulations

Exhibitors shall abide by the local and site regulations with respect to law and order, safe and security. The organizers will take appropriate action against those who do not comply with the regulations. The organizers have the authority to demand removal/change of any structure which is not in accordance with the Congress rules or cancel participation. The decision of the organizers will be final and binding.

Entry to the Exhibition

Access to the exhibition will only be possible to regularly registered conference participants or exhibition participants. To attend any meeting sessions, exhibition staff will need to register as full Delegate and pay the appropriate registration fee.

Insurance

The signatory renounces to take recourse against the organizers or against the owners of the premises and undertakes to underwrite insurance policies covering all the risks incurred by the material exhibited (theft, damage, etc...) along with public liability covering the permanent or occasional staff employed by the company, present at the congress. In any case, the insurance protection will NOT be given to the exhibitors by the organizers.

Force Majeure

In the event of force majeure, the exhibition dates may be changed or the latter may be purely and simply cancelled. In the last event, the disposable funds after payment of expenses will be shared between exhibitors in proportion to their payments without it being possible to take recourse against the organizer or the producer.

Exhibitor Technical Manual

An Exhibitor Technical Manual will be sent to every registered exhibitor a few months before the event and once deposit has been paid. This manual contains all information regarding general conditions, safety regulations, setting up of a booth and arrangement conditions, description of the booth, specification documents and maps along with order forms and prices for furniture, decoration and all necessary services (telephone, electricity, transport, storage, etc.,)

Health and Safety at Work Regulations

It is the responsibility of the exhibitor to ensure that his contractor, employees, displays and exhibits comply with the latest legislation regarding Health and Safety at Work regulations.

Third party companies

Organizers will communicate exclusively with clearly identified third party companies officially mandated by participating exhibitors and sponsors. Queries received from third party companies (i.e. communication and press agencies) which do not clearly indicate which company they are representing will not be answered. It is the responsibility of the Sponsor/Exhibitor to inform the congress secretariat of the full contact details of the third party companies they are working with.

Press conferences

Press conferences organized by the industry may only be organized at times specified by the congress organisation. The congress office must be notified of any planned press conferences and all journalists must be officially registered to attend the meeting.

Promotion onsite

Promotion onsite (at the congress) must be limited to the confines of the exhibit space, or the meeting rooms rented by the Sponsor/Exhibitor.

The signing of a sponsorship contract (sponsorship and/or exhibition or any other form of participation) implies a commitment to neither organize nor promote conferences, congresses or events held during the schedule of the Official Congress Program without the agreement of the Local Organizing Committee.

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KWConferencesPvtLtd1stFloor,TFOBuildingHITEXExhibitionGroundsMadhapur,Hyderabad–500084Phone:+914065987803Email:[email protected] www.14asiaoceania.com

Professional Conference Organiser:

1stFloor,Govt.ENTHospital,Koti,

Hyderabad-500095

Phone:+91-40-64503963/9177999624

E-mail:[email protected]

Congress Secretariat:

Asia Oceania Association of Oto-Rhino-Laryngological Society The Association of

Otolaryngologists of India&

AOI - HYDERABAD BRANCH

The Association of Otolaryngologists of India

& AOI - HYDERABAD BRANCH