asbestos procedure guidance note - university · pdf file · 2017-12-13january 20,...

January 20, 2016 Asbestos Procedure Guidance Note

2016

Estates and Facilities Management Division University of Leicester

ASBESTOS PROCEDURE GUIDANCE NOTE

Guide to Asbestos Management for University of Leicester Staff


CONTENTS

1.0 Asbestos

2.0 Health Problems Associated With Asbestos

3.0 Legislation

4.0 Asbestos in University Buildings

5.0 Compliance with the Legislation

Project Manager Procedures

6.0 Minor / Capital Works Procedures

7.0 Routine Maintenance Works Procedures

8.0 Data and Telephone Cabling Procedures

9.0 Discovery of Suspect Material Procedures

10.0 Asbestos in Equipment

11.0 Estates and Facilities Management Division Responsibilities

Appendix 1 - R&D Asbestos Survey Procedure

Appendix 2 - Pre-R&D Survey Questionnaire

Appendix 3 -Reference Guide


1.0 ASBESTOS

Asbestos is the generic name for a group of fibrous silica minerals, which have excellent fire and chemical resistance, high tensile strength and melting point temperatures, whilst at the same time being poor conductors of heat and electricity. It is these properties, which have led the material to be used widely throughout the world for all types of uses. Building products include insulation, insulating board, textiles, paper, cement products, floor tiles, decorative coatings and many others. The three most commonly used types of asbestos are Crocidolite (Blue), Amosite (Brown) and Chrysotile (White). Use of Crocidolite and Amosite was banned in 1985, and Chrysotile in 1999.

2.0 HEALTH PROBLEMS ASSOCIATED WITH ASBESTOS

The worldwide use of asbestos minerals had until recently overlooked the health problems associated with the inhalation of asbestos fibres, which can cause lung disease. The three most common asbestos related diseases currently known are:

a) Asbestosis – a fibrosis of the lung.

b) Lung Cancer itself.

c) Mesothelioma – a cancer of the lining of the lungs and abdomen.

The effects are not immediate and the latent period can be anything from 15 to 60 years. It is estimated that the death rate from asbestos related diseases will peak around 2015- 2020. In 2013 there were 2,538 deaths due to mesothelioma, and the annual number of lung cancer deaths caused by asbestos is likely to be similar to the number of mesotheliomas. In 2013 there were 217 deaths where asbestosis was recorded as underlying cause. (http://www.hse.gov.uk/statistics/overall/hssh1415.pdf)

No safe level of exposure is known. It is however important to remember that asbestos products only present a danger when the fibres are released, sealed products present little risk.

http://www.hse.gov.uk/statistics/overall/hssh1415.pdf


3.0 LEGISLATION

Over the years, a variety of legislation, guidance and ACoPs have been implemented to control the use of asbestos and the release of asbestos fibres.

• The Health and Safety at Work etc. Act 1974

• The Management of Health and Safety at Work Regulations 1999

• The Workplace (Health, Safety & Welfare) Regulations 1992

• The Construction (Design & Management) Regulations 2015 (CDM Regulations)

• The Hazardous Waste Regulations 2005

• Control of Asbestos Regulations 2012

• Managing and Working With Asbestos ACoP and Guidance L143 2nd Ed

• HSG 264 Asbestos: the Survey Guide

• Asbestos Essentials Task Manual

• HSG 247 The Licensed Contractors' Guide

• HSG 248 The Analysts' Guide


4.0 ASBESTOS IN UNIVERSITY OF LEICESTER BUILDINGS

Asbestos can be found in a variety of materials and it must be presumed to be present in any area built before 2000 until surveying can prove otherwise. Commonly found asbestos containing materials are as follows;

Sprayed Asbestos and Asbestos Loose Insulation

Generally used as fire breaks and insulation in ceiling voids and roof spaces, typically contained various mixtures of Crocidolite (Blue), Amosite (Brown) or Chrysotile (White) asbestos.

Any removal and/or encapsulation must only be undertaken by licensed asbestos contractors.

Asbestos Lagging

Generally used in the thermal insulation of pipes and boilers. Insulation typically contained various mixtures of Crocidolite (Blue), Amosite (Brown) or Chrysotile (White) asbestos. The majority of this type of insulation has been removed from University Buildings although some is known to be present in some boiler rooms and roof spaces. Some insulated pipework may exist concealed in inaccessible floor voids or roof spaces. Care should therefore be taken when gaining access to any previously inaccessible void or roof space.

Removal and/or encapsulation shall only be undertaken by licensed asbestos contractors.

Asbestos Insulating Board (AIB)

Typically contains Amosite (Brown) asbestos and was used in various locations including for fire protection, thermal insulation, partitioning and within ducts and risers. AIB was occasionally used behind radiators to reflect heat back into rooms and under water tanks to prevent condensation. AIB is known to exist in the majority of University Buildings, with the Maurice Shock Medical Sciences Building, Adrian Building, Physics and Bennett Buildings in particular having large quantities. Removal and/or encapsulation only permitted by licensed asbestos contractors.

Millboard

Can be up to 100% asbestos fibre content and commonly used as fireproof facing on wood and fibre board. The material is commonly found in boilers with a metal foil lining on one side for heat insulation. Work to Millboard can only be done by licensed asbestos contractors.

Asbestos Paper

Usually 100% Chrysotile (white) asbestos. Can be found in the form of lining to fibreboard panels or to the underside of vinyl flooring. Corrugated asbestos paper may be found as lining within boilers.


Textiles

Normally up to 100% Chrysotile (white) asbestos which is flexible and easy to manipulate into yarns and weaved. Examples include fire blankets, flashguards and rope seals to furnaces.

Asbestos Gaskets

A wide range of asbestos gaskets have been produced and used for sealing pipe and valve joints in industrial plant, but they may also be found in some older domestic boilers etc. Asbestos string was widely used in the past by plumbers for sealing various screw thread joints.

Asbestos Cement

Asbestos cement products, compressed into flat or corrugated sheets used mainly as roofing or wall cladding. Other asbestos cement products include guttering, rainwater pipes, flues and water tanks. Asbestos cement was the most common use for asbestos. Normally contains 12-18% chrysotile (white) asbestos but can also contain the other asbestos types. Asbestos cement is a strong material and does not shed fibres easily. Asbestos cement is not a licensable material but University of Leicester policy is to use a Licensed Asbestos Removal Contractor for all asbestos work.

Textured Coating – ‘Artex’

Decorative coating to walls and ceilings that has a very low Chrysotile (white) asbestos content. Was widely used up until 1999.

Reinforced Composites and Bitumen

Very low risk asbestos containing materials including floor tiles, bitumen sink pads, stair nosing, roofing felt, friction materials and toilet cisterns.


5.0 COMPLIANCE WITH THE LEGISLATION

All works involving asbestos containing materials, in all University Buildings, will be undertaken in accordance with the requirements of the “Control of Asbestos Regulations 2012” and the associated “Approved Codes of Practice and Guidance L143”. Work which must be undertaken by a Health and Safety Executive Licensed Asbestos Removal Contractor will be to the recommendations of the “Asbestos: The Licensed Contractors Guide HSG 247”, work which can be undertaken by non-licensed contractors will be to the recommendations of the “Asbestos Essentials; A task manual for building, maintenance and allied trades on non-licensed asbestos work”.

As detailed above, some work with asbestos is permitted by non-licensed contractors provided that appropriate training has been given to the staff undertaking the work. However it is University policy to use Licensed Asbestos Removal Contractors for all asbestos work. This negates the need to train in house maintenance staff for Non-Licensed asbestos work and reduces the risk of exposure to staff, students and visitors. It also avoids the cost of purchasing expensive equipment that would be required and would need regular servicing and calibration.

The Control of Asbestos Regulations 2012 places a duty on Employers and building owners to manage asbestos in non-domestic premises. Part of this duty is to assess whether buildings contain asbestos and if present, the risk to the building occupants. To satisfy this requirement all buildings owned or leased by the University have had an Asbestos ‘Management Survey’ by an external UKAS accredited asbestos surveying company. The data obtained by the Management Survey is compiled in an Asbestos Register accessible on line to all staff responsible for maintenance or refurbishment works. All asbestos containing materials are re-inspected annually by a UKAS accredited organisation and any remedial works required are prioritised and organised by the Asbestos Officer. The asbestos information on the Asbestos Register is suitable for routine day to day activities and maintenance within the building. For any form of refurbishment or intrusive work a further ‘Refurbishment or Demolition Survey’ will be required.


PROCEDURES TO BE FOLLOWED BY PROJECT MANAGERS

6.0 MINOR / CAPITAL WORK PROJECTS

Before any refurbishment or demolition is done an intrusive asbestos Refurbishment / Demolition survey is required. The areas surveyed will be specific to the planned project. The areas intrusively surveyed may require temporary repair following the survey. Any asbestos containing materials found in the Refurbishment / Demolition survey should be removed or made safe prior to the beginning of the refurbishment or demolition project.

1. Consult the Asbestos Register for details of known or suspected asbestos in the building concerned.

2. Project Manager should arrange via the Asbestos Officer for a Refurbishment / Demolition Survey to be carried out in areas affected by the works by following the procedure in Appendix 1 and fill in the form in Appendix 2. The Asbestos Officer will require a full scope of the planned works, existing / proposed drawings and details of any other areas affected by the planned works.

3. Project Manager must discuss any damage limitations on the survey with the Asbestos Officer and whether any making good is required by a building contractor following the survey.

4. The Asbestos Officer will organise the Refurbishment / Demolition Survey with the surveying company and arrange access to the required areas.

5. When the survey report is received the Asbestos Officer and the Project Manager will discuss the asbestos containing materials found and which materials need to be removed or made safe prior to the planned works. Any non-accessed areas will also be discussed as to whether further surveying is required.

6. The survey report should be passed on to the Principal Designer and Principal Contractor for projects falling under the ‘Construction Design and Management Regulations’ or inform the contractor/in-house tradesmen of the presence of Asbestos Containing Materials (ACM’s).

7. Obtain costs and time span for the removal of all items of asbestos affecting the Works from the Asbestos Officer and include in the project estimates and programme.

8. Include within the Main Contract tendering documentation for the removal/encapsulation works by approved Asbestos Removal Contractors.

9. When letting the Main Contract arrange via the Asbestos Officer for the appointment of an Analyst to undertake the analytical/supervisory work relating to the asbestos works.

10. Completion documentation will be provided via the Asbestos Officer, this should be forwarded to the Principal Designer for inclusion in the Health and Safety File.

11. The Asbestos Officer will update the Asbestos Register.


7.0 MAINTENANCE WORKS

For general maintenance work or non-intrusive work, the asbestos database will need to be consulted and a desktop study prepared to determine if asbestos is present. Even if no asbestos products are shown as being present it is important that any suspect material discovered prior to or during the work must be checked out. In the latter case this will necessitate the job being stopped until the material is proven to be asbestos-free.

1. Consult the Asbestos Register to see if known or suspected asbestos is present in the area where maintenance work is required and also its condition. If in doubt or if the work is intrusive contact the Asbestos Officer.

2. Inform the contractor/in-house tradesmen of the presence of Asbestos Containing Materials, and if it may be affected by the planned works, stop the maintenance work until the asbestos is removed or made safe.

3. Request the Asbestos Officer to arrange removal/encapsulation of the asbestos materials using a University approved Licensed Asbestos Removal Contractor.

4. The Asbestos Officer to arrange for an Analyst to undertake analytical/supervisory works related to the asbestos removal/encapsulation.

5. Resume maintenance works when completion documentation including certificate of re-occupation has been received from the Asbestos Officer.

6. The Asbestos Officer will update the Asbestos Register accordingly.


8.0 TELEPHONE AND COMPUTER DATA CABLING

Computer Centre staff installing data cables and external contractors installing both telephone and data cables may be required to work in proximity to asbestos containing materials. If the installation involves work intrusive into the fabric of the building then a Refurbishment Survey will be required, if the installation is not intrusive the following procedure applies.

1. Ensure that the presence of asbestos on the cabling route, or immediately adjacent to the route is known at the planning stage. (If this requires a refurbishment survey to be carried out then the associated cost will be charged to the appropriate project. If asbestos is found in positions where it may be, or is likely to be disturbed then removal by a Licensed Contractor will be required prior to commencement of the work. The associated cost will also need to be charged to the appropriate project).

2. Ensure that cabling is not attached to any asbestos containing material e.g. textured coatings, insulation board etc.

3. Ensure that appropriate personal protection, is worn by employees and contractors.

4. Outline what procedures are required in the event of an emergency, disturbance or discovery of asbestos. (see section 9.0)


9.0 SUSPECT MATERIAL DISCOVERY DURING CONSTRUCTION OR MAINTENANCE

1. Stop construction/maintenance activity in the area concerned and seal the area off. If the material is damaged do not try to repair or tidy up any debris.

2. Inform the Asbestos Officer or in his absence his designated alternative and seek advice. Under no circumstances should contractors or in-house tradesmen sample the suspect material themselves. The Asbestos Officer will organise the sampling to confirm whether the material is asbestos containing or not.

3. Arrange removal/encapsulation of discovered asbestos either by the appointed asbestos contractor or a contractor from the Asbestos Officer's approved list.

4. The Asbestos Officer will arrange for the Analyst to undertake analytical/supervisory works accordingly.

5. The Asbestos Officer will update the Asbestos Register accordingly.

Staff should not contact the Health and Safety Executive unless advised to do so by the Director of Safety Services.

INCIDENTS

If any incident occurs where exposure to asbestos fibres is suspected then the Project Manager/Head of Maintenance must be informed, and they will obtain advice from the Asbestos Officer and Safety Services. If an exposure has occurred in excess of the control limit, those affected will be informed, a note of exposure added to their personnel record, and Occupational Health informed. Safety Services will be responsible for reporting such incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.


10.0 ASBESTOS IN EQUIPMENT

Where asbestos is found or known to be present in equipment and disposal of the equipment is required, this shall only be undertaken at a licensed asbestos disposal site. It is illegal to dispose of any asbestos containing-materials in any general waste disposal skip or waste bin. The Asbestos Officer should be notified who will make arrangements via a Licensed Contractor. If a Licensed Contractor is on site undertaking removal work, then the equipment will be disposed of as part of the disposal arrangements for this work. If no Licensed Contractor is on site then the cost of collecting and disposing of the equipment will be charged to the department.

Where equipment is to be retained then an evaluation as to the risk from the asbestos in the equipment shall be made either by the Asbestos Officer or Safety Services and control advice given. As with all other ACM’s the equipment shall be inspected periodically at intervals not greater than annually.

All equipment containing asbestos shall be labelled with approved asbestos warning signs. These can be obtained from the Asbestos Officer.

Equipment containing asbestos must not be sold, donated or otherwise disposed of without first seeking advice from the Asbestos Officer and authorisation from the University Health and Safety Committee.


11.0 ESTATES & FACILITIES MANAGEMENT DIVISION RESPONSIBILITIES

The Estates & Facilities Management Division has overall responsibility for the management and safe removal of Asbestos throughout the whole of the University Estate as detailed in the ‘Asbestos Management Plan’ document. Within the Estates & Facilities Management Division responsibilities are delegated as follows:

Director of Estates

Responsible for:

Ensuring arrangements are in place to achieve compliance with the requirements of current legislation and the University Asbestos Policy where alteration, demolition or maintenance works are required in University premises.

Devolving the principal functions of asbestos management to the Deputy Director of Estates for appropriate execution by him and his staff/retained consultants.

Managing this responsibility by chairing the Estates & Facilities Management Division Senior Management Team meetings, the Estates & Facilities Management Division Health and Safety Committee and membership of the University Health and Safety Management Group.

Advising Council of the necessary or anticipated resources required.

Ensuring that staff under his direct control, have sufficient and suitable initial and up to date training with respect to asbestos issues where appropriate.

Deputy Director of Estates

Is responsible for:

Executing the principal functions of asbestos management by assembling and maintaining a suitably qualified asbestos Team consisting of staff and retained consultants/contractors.

Ensuring that staff under his direct control, have sufficient up to date training with respect to asbestos issues where appropriate.

Attending the University Health and Safety Committee as the representative of the Director of Estates and presenting issues for consultation/acceptance by the committee for the formation and development of University asbestos related policies.

Deputising at the University Health and Safety Management Group, as the representative of the Director of Estates.


Head of Development

Is responsible for:

Ensuring that University Staff and any Consultants appointed by the University adhere to this ‘Asbestos Procedure Guidance Note’ which forms part of the University Asbestos Management Policy.

Ensuring that staff under his direct control, have sufficient up to date training with respect to asbestos issues where appropriate.

Ensuring that University Staff and Consultants appointed by the University, include within financial and operational plans for Capital/Minor Works, maintenance or refurbishment projects sufficient resources to deal with asbestos related issues.

Ensuring that staff under his control, inform staff, Consultants and contractors under their control, of the presence or otherwise of asbestos containing materials in any University Building in which they are working.

Head of Maintenance

Is responsible for:

Executing the principal functions of asbestos management by assembling and maintaining a suitably qualified asbestos Team consisting of staff and retained consultants/contractors.

Ensuring that University Staff and Consultants appointed by the University, include within financial and operational plans for Capital/Minor Works, maintenance or refurbishment projects sufficient resources to deal with asbestos related issues.

Ensuring that University Staff and any Consultants appointed by the University adhere to this ‘Asbestos Procedure Guidance Note’ which forms part of the University Asbestos Management Policy.

Receiving advice from the Asbestos Officer on the inclusion/suspension/removal of asbestos related consultants/contractors and acting upon such advice.

Discharging to the Asbestos Officer tactical operational requirements within the agreed policy and financial framework.

Ensuring that staff under his control, inform staff, Consultants and contractors under their control, of the presence or otherwise of asbestos containing materials in any University Building in which they are working.


Asbestos Officer

Is responsible for:

Arranging the evacuation and closure of areas in University premises in the event of an uncontrolled escape of asbestos fibres prior to the arrival of an Asbestos Analyst.

Providing building specific information on key contacts, site orientation, construction types, and previous asbestos management activities to Consultants, Analysts and Contractors.

Initiating an Asbestos Register by:

Project managing the preparation of an asbestos register for the whole of the University Estate by UKAS accredited Surveyors through the implementation of Management Surveys as defined in HSG 264.

Instructing, directing and liaising with external consultants in the form of Accredited Surveyors and liaising with and advising Departmental representatives.

Implementation of a computerised asbestos records management database.

Preparation of an Asbestos Management Plan and ensuring its progress.

Managing asbestos materials by:

Implementing a pro-active management plan including prioritisation and actioning removal/encapsulation and re-inspection at intervals determined by risk assessment.

Assessing, reviewing, and recommending management actions in light of re-inspection findings and changes in Regulations or current good practice.

Managing remedial works by:

Overseeing asbestos management contracts.

Selecting and appointing Asbestos Analysts (who are independent of the Asbestos Removal Contractor) from the Estates & Facilities Management Division approved consultants list. Briefing Analysts and liaising between the Analyst and Project Manager.

Selecting Asbestos Removal Contractors from the Estates & Facilities Management Division approved list of Contractors and for appointing Contractors after tendering the works in accordance with University Financial Regulations.

Assessing Contractor’s method statements and recommending selection based upon value for money.

Advising Project Manager whether the works are subject to the statutory 14 days notice to the Enforcing Authority.


Assessing the appropriate level of analytical support and attendance.

Making local arrangements with building users and service providers to facilitate the asbestos remedial/removal works.

Informing appropriate staff and liaising with Trade Union/Departmental Safety Representatives in respect to asbestos related works.

Monitoring the performance of Approved Contractors to assess their compliance with statutory requirements and competence to carry out asbestos remedial works in University premises. Reporting deficiencies and making recommendations to the Deputy Director of Estates.

Monitoring the performance of Approved Analysts to assess their compliance with statutory requirements and competence to carry out asbestos management works in University premises. Reporting deficiencies and making recommendations to the Deputy Director of Estates.

Reviewing and implementing reports and audits by the Director of Safety Services and Asbestos Consultants.

Informing, liaising and educating by:

Preparation of Technical Procedures and Policy documentation.

Participating with the Safety Services Office in the preparation, organisation and implementation of asbestos awareness seminars and talks for Staff who in the course of their work may disturb asbestos containing materials.

Regular dialogue and consultation with the Director of Safety Services and/or his designated representative.

Providing the Health and Safety Executive and other related bodies with details of asbestos management procedures where relevant.

Record keeping by:

Maintaining the Asbestos Management Register up to date.

Maintaining CAD asbestos drawings up to date.

Ensuring that all statutory documents generated by the asbestos works are properly completed and a record kept.

Keeping detailed records relating to asbestos remedial or investigative works.

Maintaining financial records to ensure budgetary control is achieved and advising on future financial requirements.


Project Managers

Are responsible for following the University Asbestos Management Procedures by:

Adhering to this ‘Asbestos Procedure Guidance Note’ which forms part of the University ‘Asbestos Management Plan’.

Assessing areas prior to the start of projects to identify any known risk from asbestos, and for requesting via the Asbestos Officer for Refurbishment /Demolition surveys as defined in HSG 264. Pre R&D Survey questionnaire (Appendix 2) should be used to initiate this request for information from the Asbestos Officer.

Contacting the Asbestos Officer to arrange sampling if suspect asbestos materials are discovered as the project progresses.

Informing staff and contractors of the location of any known asbestos affecting the project. Halting work and seeking advice from the Asbestos Officer if suspect asbestos materials are discovered during the course of the works.

Informing staff and contractors if suspect materials are discovered during the course of the works.

Implementing the recommendations of the Asbestos Officer.

Asbestos Removal Contractors

Are responsible for:

Complying with current legislation and associated Approved Codes of Practice and Guidance.

Attending site to assess and prepare quotations against asbestos remedial works specifications. The contractor to raise any issues relating to health and safety or potential extra costs to a project.

Providing a method statement for the works to the Asbestos Officer and the Statutory Authority.

Methods of work for emergencies must be discussed and agreed with the Asbestos Officer or in his absence the Analyst. The Method Statement to indicate the resources and timetable allocated to the project.

Attending the asbestos contract Pre-Contract Meeting, Site Meetings and Handover Meetings as required.

Providing Statutory Notice to the Enforcing Authority prior to commencing asbestos works, or at the request of the Asbestos Officer applying for a waiver against the minimum notice period.

Carrying out their obligations under the contract, including maintaining high standards of safety and hygiene in asbestos work areas, and supplying labour, materials and equipment with all necessary supporting documentation.


Arranging transport and disposal of asbestos waste materials in accordance with current regulations and good practice.

Carrying out regular inspections of the work environment, any defects found or reported by the Asbestos Officer, Analyst or Safety Services Office to be made good immediately.

Complying with all reasonable requests from the Asbestos Officer, and with site wide Permits-to-work.

Liaising with the Analyst to ensure the satisfactory progress of the works.

Identifying to the Asbestos Officer or if not available the Analyst any additional elements of work found during the works. These to be agreed by the Asbestos Officer and the Method Statement amended accordingly.

Providing copies of notification and consignment notes and any other relevant documentation to the Asbestos Officer as soon as it becomes available.

Asbestos Analyst / Surveyor

Is responsible for:

Providing support to the Asbestos Officer.

Maintaining UKAS or equivalent accreditation relevant to the instructed task.

When requested, reviewing and commenting on Asbestos Works Specifications and Contractors Method Statements prior to commencement of the works.

Providing quotations reflecting the anticipated analytical requirements for each Asbestos Works Project.

Attending the contract Pre-Contract Meeting, Site Meetings and Handover Meetings as required by the Asbestos Officer.

Completing check lists, warning and advisory signs etc. as drawn up by the Asbestos Officer.

Carrying out enclosure inspections, smoke tests, analytical works and clearance inspections as agreed with the Asbestos Officer. Where site conditions alter and the Asbestos Officer is not available the Analyst shall amend the level of testing and inspection to ensure information relevant to the continued health and safety of the Contractor and building occupants is obtained.

Reporting to the Asbestos Officer any defects or non-compliance relating to the Contractors performance, suitability of the work area, adherence to the Method statement, Statutory Instruments, and University Management Procedures. Where the Asbestos Officer is not readily available the Analyst is to take any measures necessary to ensure the health and safety of the Contractor and building occupants.


Checking areas on completion of the asbestos remedial works to ensure the Contractor has completed his scope of works and that all affected areas have been left in a clean and satisfactory condition.

Maintaining regular contact with the Asbestos Officer regarding progress of site works.

Reporting to the Asbestos Officer and others if appropriate, any aspects of asbestos management encountered on site which could give rise to health risks, for example breaches of Asbestos Management Procedures, suspect or damaged materials.

Issuing completion reports, including clearance documentation, and certificates of re-occupation, to the Asbestos Officer on completion of site works. Completion report to include clearance and consignment certificates, details of any site instructions given to the Contractor, and any information on asbestos containing materials that remain in the designated area of the asbestos removal works.

Stopping the work where the Asbestos Contractor does not perform to the required standards.


APPENDIX 1

ESTATES & FACILITIES MANAGEMENT DIVISION PROCEDURES EF-ASB 01

R&D Asbestos Survey Procedure

1.0 Definition and Scope of Procedure

1.1 A Refurbishment / Demolition asbestos survey is needed before any refurbishment or demolition work is carried out. This type of survey is used to locate and describe, as far as reasonably practicable, all asbestos containing materials in the work area. The survey will be fully intrusive and involve destructive inspection.

1.2 When a project is allocated, the Project Manager should contact the Asbestos Officer to discuss the requirements of a Refurbishment / Demolition Survey.

1.3 The Asbestos Officer and allocated Project Manager are responsible for completing the Pre-R&D Asbestos Survey Form in conjunction.

1.4 The Asbestos Officer is responsible for appointing and managing the surveying company and feeding back any reports and information to the Project Manager.

2.0 Procedure

2.1 The R&D survey should be requested with enough time to book in the surveying company, and also bear in mind the 14 day notification if any licensable asbestos containing materials need to be removed following the survey and the time taken for the removal.

2.2 When a project is given the go ahead the Project Manager should gather all required information and contact the Asbestos Officer.

2.3 The Asbestos Officer and Project Manager will meet to complete the Pre-R&D Asbestos Survey Form and ensure all required information is received from the designers and contractors involved in the project. If all relevant information is not available the Project Manager will appoint a representative to meet the asbestos surveying company on site to go through the areas that require intrusive surveying.

2.4 The Asbestos Officer will appoint the surveying company and pass on all project information. The Asbestos Officer will organise access to site for the surveying company.

2.5 Any areas that could not be fully surveyed due to damage limitations or other reasons will be communicated to the Asbestos Officer and a return visit will be organised with the Project Manager at the start of the project if necessary.

2.6 When the survey report is issued the Asbestos Officer and Project Manager will discuss which asbestos containing materials need to be removed prior to the start of the project.

Procedure ends.


APPENDIX 2

University of Leicester Pre R&D Asbestos Survey Questionnaire Please complete all relevant sections of the survey desk top study. Note that a lack of information on the scope and extent of the survey may result in survey limitations and caveats which can undermine the usefulness of the resulting survey report. Name of Project / Project Code:

Building Name Site Contact & Tel No

Age of Building Approx size (m²) / No. of Rooms

Operational Status

Pre- 1985 ☐ Pre- 1999 ☐ Post- 2000 (no survey needed)

Operational ☐ Vacant ☐

Date survey to be completed:

Refurbishment / Demolition Survey: Survey to locate as far as reasonably practicable all asbestos containing materials in the area where the refurbishment work will take place or in the case of demolition the whole building. The survey will include access to all areas resulting in damage to the fabric of the building. Scope of Survey Please tick Full Demolition Survey: Whole property including surrounding grounds, outbuildings and related structures.

☐

Partial Refurbishment Survey: Specific project areas ☐

Where required documents are not available a suitable representative must be on site to assist the asbestos surveyor and approve during the survey that all project areas have been surveyed appropriately. Details of these arrangements must be provided to the surveying company or asbestos officer prior to the surveyors attending site. Details of site attendance if applicable: Buildings / Rooms / Areas to be surveyed:

For Partial Refurbishment Surveys the surveying company will require the following documents before undertaking this type of survey:

Please tick documents

provided

Clearly defined scope of project defining which areas will be included ☐

Existing and proposed plans for the project areas ☐

EF-ASB 02


Survey Exclusions (items within project area which are not to be surveyed / damaged including any listed or protected areas):

Extent of Damage: Full Intrusion – Large holes in false walls ceilings etc

May involve damage that if repairs are required may need re-instating with new plasterboard. Will involve breaking through areas within walls / ceilings / floors / boxing which will generally be repairable without the need for full replacement. Required to ensure that all voids within the property are fully inspected. Full damage must be undertaken where properties are to be demolished. Please confirm that you are happy that this level of damage may be incurred during the survey and take responsibility for arranging for the repairs where required.

☐

Should you have a differing requirement of the level of damage allowed to the building please tick here and discuss with asbestos officer / surveying company. Please note that any deviation from the level of intrusion required by an HSG 264 refurbishment survey may require further intrusion during the works or the understanding that the survey has limitations.

☐

Pre- site meeting is required ☐ Building contractor is required to make good ☐

Are inspections to be held in any of the following areas? Ceilings and Ceiling Voids >3m

In order to guarantee access above 3 metres surveyors will need specialist access equipment available on site to ensure access can be made safely. Please confirm that you wish the surveying company to make suitable arrangements and agree that this may result in additional costs incurred.

☐

Live Electrics In order for surveyors to access electrical installations on site such installations must be isolated. Please confirm that relevant isolation certificates or trained engineers will be available at the time of the survey.

☐

Operable Plant & Machinery

In order for surveyors to access plant on site such installed items must be isolated. Please confirm that relevant isolation certificates or trained engineers will be available at the time of the survey.

☐

Gas Installations (Boilers etc)

In order for surveyors to access gas installations on site such installed items must be isolated. Please confirm that relevant isolation certificates or trained engineers will be available at the time of the survey.

☐

Lift Shafts In order for surveyors to access lift shafts on site such they must be isolated and safe access provided. Please confirm that relevant isolation certificates or trained engineers will be available at the time of the survey and that you accept that additional access equipment such as harnesses may be required and additional costs may be incurred.

☐

Ducts / Voids / Undercrofts (Confined Spaces)

In order to guarantee access within confined spaces, surveyors will need specialist access equipment available and trained personnel on site to ensure access can be made safely. Please confirm that you wish the surveying company to make suitable arrangements and agree that this may result in additional costs incurred.

☐

Biological/ Chemical Hazard Zones

Please provide further details of expected hazards including relevant COSHH assessments, risk assessments and control measures in place for these hazardous environments.

☐

Poor lighting In order to guarantee access in poorly lit areas surveyors will need temporary lighting available on site to ensure access can be made safely. Please confirm that you wish the surveying company to make suitable arrangements and agree that this may result in additional costs incurred.

☐

Areas of Storage

Please ensure that all areas are free of storage to prevent access limitations in areas to be surveyed. Where this is not possible please confirm that assistance will be provided on site during the survey should such limitations be identified.

☐

Any additional information to assist surveyors?

☐

EF-ASB 02


APPENDIX 3

Reference Guide

Managing and working with asbestos. Control of Asbestos Regulations 2012. Approved Code of Practice and guidance L143 (Second edition). ISBN 978 0 7176 6618 8

Asbestos: The survey guide HSG 264. ISBN 978 0 7176 6502 0

Asbestos: The analysts’ guide for sampling, analysis and clearance procedures HSG248. ISBN: 978 0 7176 2875 2

Asbestos: The licensed contractors’ guide HSG 247. ISBN 978 0 7176 2874 2

Asbestos essentials: A task manual for building, maintenance and allied trades on non-licensed asbestos work. ISBN: 978 0 7176 6503 7

A comprehensive guide to Managing Asbestos in premises HSG227. ISBN 978 0 7176 2381 5



asbestos procedure guidance note - university · pdf file · 2017-12-13january 20,...

Documents