AS/NZS 1388:1994

Australian/New Zealand Standard

Guidelines for technicalinformation for building andconstruction products

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AS/NZS 1388:1994

This Joint Australian/New Zealand Standard was prepared by Joint TechnicalCommittee BD/52, Trade and Technical Literature for the Building Industry. It wasapproved on behalf of the Council of Standards Australia on 15 September 1994 andon behalf of the Council of Standards New Zealand on 19 September 1994. It waspublished on 5 December 1994.

The following interests are represented on Committee BD/52:

Australian Department of Administrative ServicesAustralian Institute of BuildingAustralian Institute of Construction SpecifiersBuilding Research Association of New ZealandCSIRO—Division of Building, Construction & Engineering, AustraliaRoyal Australian Institute of Architects

Review of Standards. To keep abreast of progress in industry, Joint Australian/New Zealand Standards are subject to periodic review and are kept up to date by theissue of amendments or new editions as necessary. It is important therefore thatStandards users ensure that they are in possession of the latest edition, and anyamendments thereto.Full details of all Joint Standards and related publications will be found in theStandards Australia and Standards New Zealand Catalogue of Publications; thisinformation is supplemented each month by the magazines ‘The Australian Standard’and ‘Standards New Zealand’, which subscribing members receive, and which givedetails of new publications, new editions and amendments, and of withdrawnStandards.Suggestions for improvements to Joint Standards, addressed to the head office of eitherStandards Australia or Standards New Zealand, are welcomed. Notification of anyinaccuracy or ambiguity found in a Joint Australian/New Zealand Standard should bemade without delay in order that the matter may be investigated and appropriate actiontaken.

This Standard was issued in draft form for comment as DR 91229.

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AS/NZS 1388:1994

Australian/New Zealand Standard

Guidelines for technicalinformation for building andconstruction products

First published in Australia as AS 1388— 1974.Jointly revised and designated as Joint Standard

AS/NZS 1388:1994.

PUBLISHED JOINTLY BY:

STANDARDS AUSTRALIA1 The Crescent,Homebush NSW 2140 Australia

STANDARDS NEW ZEALANDLevel 10, Standards House,155 The Terrace,Wellington 6001 New Zealand

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AS/NZS 1388:1994 2

PREFACE

This Standard was prepared by the Joint Standards Australia /Standards New ZealandCommittee BD/52 on Trade and Technical Literature for the Building Industry tosupersede AS 1388—1974,Recommendations for trade and technical literature for thebuilding industry.

The objective of this Standard is to provide producers of literature for the building andconstruction industries with guidelines for presenting technical information so that theinformation can be in a clear and structured form.

The term ‘informative’ has been used in this Standard to define the application of theappendix to which it applies. An ‘informative’ appendix is only for information andguidance.

Copyright STANDARDS AUSTRALIA/ STANDARDS NEW ZEALAND

Users of Standards are reminded that copyright subsists in all Standards Australia and Standards New Zealand publications and software.Except where the Copyright Act allows and except where provided for below no publications or software produced byStandards Australia or Standards New Zealand may be reproduced, stored in a retrieval system in any form or transmitted by any meanswithout prior permission in writing from Standards Australia or Standards New Zealand. Permission may be conditional on an appropriateroyalty payment. Australian requests for permission and information on commercial software royalties should be directed to the headoffice of Standards Australia. New Zealand requests should be directed to Standards New Zealand.

Up to 10 percent of the technical content pages of a Standard may be copied for use exclusively in-house by purchasers of theStandard without payment of a royalty or advice to Standards Australia or Standards New Zealand.

Inclusion of copyright material in computer software programs is also permitted without royalty payment provided such programsare used exclusively in-house by the creators of the programs.

Care should be taken to ensure that material used is from the current edition of the Standard and that it is updated whenever the Standardis amended or revised. The number and date of the Standard should therefore be clearly identified.

The use of material in print form or in computer software programs to be used commercially, with or without payment, or in commercialcontracts is subject to the payment of a royalty. This policy may be varied by Standards Australia or Standards New Zealand at any time.

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3 AS/NZS 1388:1994

CONTENTS

Page

SECTION 1 SCOPE AND GENERAL1.1 SCOPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.2 REFERENCED DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.3 DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.4 TYPES OF TECHNICAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . 61.5 PRODUCT CLASSIFICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

SECTION 2 CONTENT2.1 GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.2 ORGANIZATIONAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . 72.3 COUNTRY OF ORIGIN OF MANUFACTURE . . . . . . . . . . . . . . . . . . . 72.4 PRODUCT TRADE NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.5 DATE OF ISSUE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.6 REFERENCE IDENTIFIER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.7 PRODUCT DESCRIPTION USING KEYWORDS . . . . . . . . . . . . . . . . . 72.8 DETAILED PRODUCT DESCRIPTION . . . . . . . . . . . . . . . . . . . . . . . . 72.9 LEGISLATIVE INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.10 STATEMENT OF LIMITATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.11 AUTHORITY OF INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.12 ACCREDITATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.13 BUILDING CODE COMPLIANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.14 MAINTENANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.15 WARRANTIES, CONTRACTORS’ ACCREDITATION AND

SERVICING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.16 SUPPLIERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.17 DELIVERY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

SECTION 3 PRODUCTION3.1 PRINTED MATERIAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93.2 MICROFICHE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93.3 ELECTRONIC MEDIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

SECTION 4 PRESENTATION AND STYLE4.1 GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.2 PAGE HEADERS AND FOOTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.3 SECTION IDENTIFICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.4 CONTENTS LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.5 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.6 DOCUMENT NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.7 ILLUSTRATIONS, TECHNICAL DRAWINGS, TABLES AND CHARTS 104.8 PHOTOGRAPHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.9 TYPOGRAPHY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

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Page

4.10 UNITS OF MEASUREMENT AND PRESENTATION . . . . . . . . . . . . . . 114.11 TECHNICAL TERMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114.12 ANNOTATIONS AND CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114.13 DOCUMENT TITLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114.14 LANGUAGE STYLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

APPENDICESA DETAILED PRODUCT DESCRIPTION . . . . . . . . . . . . . . . . . . . . . . . . . . 12B LIST OF RELATED DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

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5 AS/NZS 1388:1994

STANDARDS AUSTRALIA /STANDARDS NEW ZEALAND

Australian/New Zealand Standard

Guidelines for technical information for building

and construction products

S E C T I O N 1 S C O P E A N D G E N E R A L

1.1 SCOPE This Standard sets out guidelines for content and presentation of technicalinformation on products intended for use in the building and construction industries.

This Standard does not cover commercial information.

1.2 REFERENCED DOCUMENTS

AS1000 The International System of Units (SI) and its application

1100 Technical drawing (all parts)

1101 Graphical symbols for general engineering (all parts)

1155 Metric units for use in the construction industry

1612 Paper sizes

1998 A6 microfiche for engineering and other data (excluding computer outputmicrofiche)

P5 Punching patterns for round holes used in files and loose leaf binders.

NZMP4212 Glossary of building terminology

NZS/AS1100 Technical drawing (all parts)

1101 Graphical symbols for engineering1101.3 Part 3: Welding and non-destructive examination

NZS6501 Units of measurement

SAAHB23 Thesaurus of Australian construction terms

HB25 Australian building and construction definitions

HB50 Glossary of building terms

1.3 DEFINITIONS For the purpose of this Standard, the definitions below apply.

1.3.1 Binder—a hard cover with spine for loose-leaf pamphlets, e.g. A4 ring binder.

1.3.2 Book—a document which has covers and a spine.

1.3.3 Booklet—a document which has covers but no spine.

1.3.4 Document— a self -contained publication, suff iciently complete to be compre-hended on its own.

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AS/NZS 1388:1994 6

1.3.5 Microfiche—a transparent, flat, rectangular sheet of photographic film bearing anumber of micro-images arranged in horizontal and vertical rows. The microfiche titlearea normally displays bibliographic information about the copied document in a sizelarge enough to be read by the naked eye.

1.3.6 Pamphlet—a sheet or sheets without covers or spine.

1.3.7 Product—any material or item of any complexity, from raw material to acomplete system, which is offered for sale. The term includes services having no materialcontent.

1.4 TYPES OF TECHNICAL INFORMATION Different types of technicalinformation may be required to satisfy different user needs. Examples of technicalinformation for product data are as follows:

(a) Illustrative information sheets.

(b) Product data sheets.

(c) Product specifications.

(d) Product selection guides.

(e) Safety guides.

(f) Technical reports.

(g) Design notes.

1.5 PRODUCT CLASSIFICATION Products should be classified in accordance withthe key words in SAA HB23.

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S E C T I O N 2 C O N T E N T

2.1 GENERAL The content of a document providing information about a productshould include the items referred to in this Section.

2.2 ORGANIZATIONAL INFORMATION The name of the issuing organizationsuch as the manufacturer, supplier or trade association, should appear in a consistentposition in the layout of all its documents.

The full name of the issuing organization in its correct legal form or trading name shouldbe shown. If an acronym or abbreviation is used, instead of the name of the organization,it should be fully explained.

Front covers and headings may carry an abbreviated form of name, either in words,acronym or as a logotype, with or without a symbol, providing the name of theorganization appears in full at least once on each document.

Where the name of the organization is represented by an acronym, such may be explainedat the bottom of the last page of each document, together with the proprietary informationdescribed below. If an abbreviated form of the name is used in the body of the text, it ishelpful to spell it out in full on the first occasion that it occurs.

The name or acronym of the issuing organization should be followed by an address (oraddresses) from which further information may be obtained. In addition, telephone, telex,facsimile transmission (fax) and electronic mail numbers for each address should be listed.

At the bottom of the last page of each document, proprietary information of the issuingorganization should be shown to enable information users to contact the organization bymail or telecommunications. The proprietary information should include a statement ofany copyright ownership attached to the document.

2.3 COUNTRY OF ORIGIN OF MANUFACTURE The country of manufactureshould be shown or, if appropriate, the proportion of content from different countries.

2.4 PRODUCT TRADE NAMES The manufacturer’s brand name of the product (orproduct name) should always be stated in full, and be placed in the heading zone of theproduct data sheet.

2.5 DATE OF ISSUE The month and year of publication issue or effectiveness shouldalways be included on each sheet. If the document or sheet supersedes a previous edition,this should also be stated.

2.6 REFERENCE IDENTIFIER A short reference identification, such as a documentnumber (see Clause 4.6), should be shown.

2.7 PRODUCT DESCRIPTION USING KEYWORDS A generic term should bestated to establish the identity of the product. The terms or keywords used should bespecific enough to exclude other items having the same trade name.

2.8 DETAILED PRODUCT DESCRIPTION (See Appendix A) If the product nameon its own does not make the nature of the product clear, it should be followed by aconcise description which may state product properties and purpose.

2.9 LEGISLATIVE INFORMATION This would include information relevant tolegislation, such as occupational health and safety.

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AS/NZS 1388:1994 8

2.10 STATEMENT OF LIMITATIONS A clear statement of any limitations onproduct use, application or installation practice is desirable and should be shown in allappropriate sections or grouped under one heading.

2.11 AUTHORITY OF INFORMATION Any performance characteristics shownshould be supported by quoting the source of data, results of authoritative tests or byreference to examples in use.

Where results of product appraisals or test results are given, they should be expressed inthe form required by the authority for the appraisal or test with reference to the testmethod or appropriate Standard, if applicable.

2.12 ACCREDITATION Where the organization has recognized accreditation insystems, such as quality assurance, or certification (to carry out appraisals or tests) theseshould be referenced.

2.13 BUILDING CODE COMPLIANCE Product information should include astatement on the sections of the building code where the product is suitable for use, andshould state those sections which are specifically excluded where this is not readilyapparent.

NOTE: The Building Code of Australia and the New Zealand Building Code have requirementsfor evidence of suitability of building materials.

2.14 MAINTENANCE Expected maintenance requirements should be described.

NOTE: Legislation may require this information to be included.

2.15 WARRANTIES, CONTRACTORS’ ACCREDITATION AND SERVICINGTerms, conditions and descriptions of these items should be provided if applicable.

2.16 SUPPLIERS A list of suppliers and their contact information or a contact toobtain supplier information should be provided.

2.17 DELIVERY Information such as units of supply and lead times should be shown.

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9 AS/NZS 1388:1994

S E C T I O N 3 P R O D U C T I O N

3.1 PRINTED MATERIAL

3.1.1 Paper sizes All documents should preferably be produced in the international A4paper size (210 mm× 297 mm). If other paper sizes are used, they should comply withAS 1612.

3.1.2 Printing material Board and ink should be appropriate for the intended use, e.g.strong enough to stand up to heavy usage and sufficiently opaque to avoid ‘show-through’.

3.1.3 Binding The method of binding chosen should allow each document to openeasily and to lie flat to facilitate reference use at a desk or drawing board. To facilitatephotocopying, the document should open completely flat.

A square-backed spine, which can be printed with identification details, is desirable formultiple documents covering a series or range of products.

3.1.4 Organization of documents Documents which are in pamphlet form anddesigned to fit into a loose-leaf binder system, should preferably suit a four-ring system inaccordance with AS P5.

3.1.5 Spine or back-cover information The following information, which should befactually consistent with the information on the front cover, should be printed on thespine of books and binders, and on the back cover of booklets:

(a) Organizational name, acronym, symbol or logotype.

(b) Document title, such as product catalogue, price list, product information (seeClause 4.13).

On book and binder spines, printing should commence from the top and be readabledownwards when the document is standing up and upright, or be readable left to rightwhen the document is lying face-up. On wide spines printing may be readable left to rightwhen the document is standing up.

On booklets, printing should be close to the right-hand edge of the back cover,commencing at the top and readable downwards.

Spines should be free of printed information on the lowermost 35 mm when upright toallow clear space for user referencing information, e.g. library indexing systems.

3.1.6 Margins To allow for punching and binding, margins on documents should notbe less than 20 mm wide.

Where a pamphlet includes a fold-back sheet, a binding allowance of 20 mm less than fullwidth should be made to permit documents perusal without removing the document fromthe binder.

3.2 MICROFICHE Microfiche should comply with AS 1998, with a preferredreduction ratio of 24 times.

3.3 ELECTRONIC MEDIA Consideration of electronic-based media (word processorcreated) specifications should be considered, as these provide users with greater flexibilityof use and allow the supplier or manufacturer simpler updating.

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AS/NZS 1388:1994 10

S E C T I O N 4 P R E S E N T A T I O N A N D S T Y L E

4.1 GENERAL Guidelines for presentation and style are given in style manuals, suchas those referenced in Appendix B.

4.2 PAGE HEADERS AND FOOTERS Every page should carry a page number,preceded where appropriate by a document number. The title of the document(abbreviated, if necessary) should appear on each page as well as the date of issue (seeClause 2.5).

4.3 SECTION IDENTIFICATION Where documents are presented in large books andbinders, each section should be indicated by means such as coloured divider leaves, cards,section tabs, or edge markings on pages. Edge markings should be not less than 3 mmwide.

4.4 CONTENTS LIST Documents of more than 12 pages should have a detailed listor table of contents. This list should appear with the preliminaries and should set outsequentially, with page numbers, all subdivisions of the document, including any index ifprovided. Books and binders, which are divided into sections by divider leaves or cards,should, in addition, have a contents list for each section on the relevant divider.

4.5 INDEX All documents of more than 32 pages should have an alphabetical index orindexes (e.g by subject or brand names) and should include, where appropriate, anumerical list of coded products.

4.6 DOCUMENT NUMBER Each document should be given an easily understoodreference number (e.g. Handbook 1, Price List PL/3), if it is to be one of a series or if anumber is desirable for identification purposes.

4.7 ILLUSTRATIONS, TECHNICAL DRAWINGS, TABLES AND CHARTS Allillustrations, technical drawings, tables and charts should form a single numberedsequence throughout each document and should carry descriptive titles. Instructions andnotes referring to such drawings, tables and charts should be positioned in such a way thatthey are fully visible in relation to these drawings, tables and charts.

Illustrations should be clear and explanatory.

Technical drawings should be drawn to stated ratio scales and comply with AS 1100 orNZS/AS 1100. Symbols and other graphic conventions should comply with AS 1100,AS 1101, NZS/AS 1100, NZS/AS 1101.3 or other relevant Australian or New ZealandStandards.

Very short tabular arrangements (not more than five lines) may be included in the textwithout numbering.

Where possible, information should be tabulated for compactness and ease of reference.Symbols denoting properties or units of measurement should be shown at the heads ofcolumns and at the sides of rows, but not in the body of a table.

4.8 PHOTOGRAPHS Photographs should be used to supplement information givenelsewhere, for aesthetic reasons, or to clarify installation and maintenance data.

Where photographs are used, in order to aid reproduction, microfilming and electronictransfer, such as fax, they should be in dot form (halftone screen).

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11 AS/NZS 1388:1994

4.9 TYPOGRAPHY Typefaces for text should be clear and legible.

The requirements of legibility, photocopying, facsimile (fax) transmission, microficheproduction and optical character reading should be considered in the choice of typeface,inter-word spacing, line spacing and line length or column width. Where coloured inks areused, products should be selected which do not reduce legibility when photocopied ortransmitted by fax.

4.10 UNITS OF MEASUREMENT AND PRESENTATION Metric (SI) units andinternational unit symbols should be used in technical data and comply with AS 1000 andAS 1155 or NZS 6501, except where legislation states otherwise.

4.11 TECHNICAL TERMS Technical terms should be those used in SAA HB25 andSAA HB50 or NZMP 4212.

4.12 ANNOTATIONS AND CODES Leader lines (as short as possible anddifferentiated from any construction or dimension lines) or numbers may be used to directannotations to features. Manufacturers’ part numbers or codes shall always be given toidentify items for ordering purposes and to enable computer encoding by product users.

4.13 DOCUMENT TITLE Titles of documents should appear on the front cover ofbooks and booklets and in the heading zone of pamphlets.

4.14 LANGUAGE STYLE The language used in the document should be appropriateto the user or intended audience.

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AS/NZS 1388:1994 12

APPENDIX A

DETAILED PRODUCT DESCRIPTION

(Informative)

This Appendix is a guide to the classification of relevant technical information forinclusion in technical literature for building and construction products.

The headings in this Appendix are distinct categories of information valid for a widerange of products, (e.g. product identification). Categories of commercial information,such as price and availability, which change regularly, have not been included.

The subheadings indicate the types of information expected to fall under each categoryheading. Specific product information varies among products with subheading listsindicative only and not intended to be complete for every product under consideration.

Locating technical information within the literature will be assisted by the use of as manyof the headings as are relevant. The headings and subheadings are not requirements. Moresuitable terms should be used if available.

A classification of relevant technical information relating to building and constructionproducts is listed as follows:

PRODUCT IDENTIFICATIONProduct codesProduct terminologyMethod to identify product and attributes precisely

APPLICATIONSRecommended uses and applicationsNot recommended usesWarnings about uses and applications

PHYSICALConstituent materialsDimensionsMass and Volume

PERFORMANCEStrength propertiesThermal propertiesDurability

FINISHED APPEARANCEColourTextureBond patterns

INSTALLATIONSubstrate requirementsCuring timesFixing and fastenings

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SHIPPING AND STORAGEPackagingProtection during storageShelf life

MAINTENANCE AND OPERATIONCleaning methodsMethods of operation or replacementOperation manual

ENVIRONMENTAL IMPACTEnergy usageCFC emissionsNatural resource depletion

DISPOSAL AND RECYCLINGRecycling arrangementsRemoval instructionsControlling authorities

APPRAISALS AND WARRANTIESCompliance with StandardsCertified test resultsWarranty statements

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AS/NZS 1388:1994 14

APPENDIX B

LIST OF RELATED DOCUMENTS

(Informative)

Attention is drawn to the following related documents which are intended for informationand guidelines on presentation and style:

Australian Government Publishing Service,Style Manual for authors, editors and printers

GP Publications, The New Zealand Style Book for New Zealand writers, editors,journalists and students.

The following is a document containing typical English expression and sentence structureas used in building specifications:

NATSPEC,The National Building specification.

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