artstor made easy: online basics julia simic university of oregon vrc 2008 oiv 3.0
TRANSCRIPT
![Page 1: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/1.jpg)
Artstor Made Easy:Online Basics
Julia SimicUniversity of Oregon VRC2008
www.arstor.orgOIV 3.0
![Page 2: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/2.jpg)
Table of Contents
Part 1: Accessing Artstor• Getting to Artstor: Mac vs. PC• Registration• Preferences• Instructor Privileges
Part 2: Workspace and Menu• Artstor online• Menu Bar
Part 3: Finding Images• Browsing Collections• Basic Searches• Advanced Searches• Navigating Search Results• Image Display Formats
Part 4: Working with Images• Selecting Images• Creating Folders• Creating Groups• Shared Folders• Viewing Metadata• File Properties• Adding Commentary• Adding Personal Notes
Part 5: Folder Administration• Moving Groups Between Folders• Access Controls• Student Usage
Part 6: Personal Collections• Uploading Personal Files• Personal Collection Administration
![Page 3: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/3.jpg)
1.1Getting to Artstor: Mac vs. PC
http://www.artstor.orgOR
Through the Photographs, Maps and Images page off the UO Libraries homepage:
![Page 4: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/4.jpg)
Mac users may have problems logging on to Artstor if they are using Mozilla or Netscape as their browser. The use of Safari is highly recommended!
Artstor is a licensed resource available to UO faculty, staff,and students. Once registered, it can be accessed from anywhere. Registration must be done on campus or throughthe UO Virtual Private Network.
Artstor requires: Java 1.3 or higherFlash 6 or laterCookies enabledPop-up blocker disabled
1.1
![Page 5: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/5.jpg)
Once you are at the Artstor home page, click the Go button at the upper right.
It will take several seconds for Artstor to load.
1.1
![Page 6: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/6.jpg)
Registration 1.2
If you have never used Artstor before you will need to register
Click the Register button at the top right and follow the directions
![Page 7: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/7.jpg)
Preferences 1.3
You may change your password or user profile at any time by accessingthe Preferences under the Tools menu
![Page 8: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/8.jpg)
1.4Instructor Privileges
Users with instructor privileges can create Shared Folders, add Instructor Commentary, and upload Personal Collections to Artstor.
To obtain Instructor privileges, please contact Julia Simic [email protected] or Ed Teague [email protected] You will be asked to sign and return a waiver before the privileges are granted.
![Page 9: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/9.jpg)
2.1Artstor OnlineOnce you have logged on you will be sent to the Home page. AllArtstor resources and tools are accessible from here. You can returnto the Home page at any time by clicking Home on the menu bar.
![Page 10: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/10.jpg)
2.2Menu Bar
Home: return to Home pageBack: return to the previous pageHistory: lists your previous pages
Collections: lists the collections provided by ArtstorAdvanced Search: opens the Advanced Search dialog boxImage Groups: lists options for adding groups and images to groups
View: changes format of search results and image groupsTools: Shared folder, Folder Administration and Personal Collections accessLogoff: log off from your account
Help: get help or report a problemExit: exit Artstor
![Page 11: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/11.jpg)
3.1Browsing Collections
All Artstor collections can be explored from the Home page or from the Collections menu
Artstor organizes collections hierarchically for easy navigation. The number in parentheses indicates how many images exist under that classification. Click on the + to expand the hierarchy, click on the name of the classification to bring up all the images.
![Page 12: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/12.jpg)
3.2Basic Searches
Queries that search all the metadata associated with an image can be made from the Home page or from within a found Group of images via the Basic Search box. Both options allow you to narrow your search by collection.
Basic search from the Home page
Search option from within a Group (upper right corner.) Note that from here you can also narrow your search to the Group of images you have already found.
![Page 13: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/13.jpg)
3.3Advanced Searches
The Advanced Search menu allows for more specific queries in multiple fields, within chosen collections and by general classifications
Notes and Commentaries may also be searched by word or phrase
Click on the collection, geographical designation or object classificationto select. Click again to deselect
![Page 14: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/14.jpg)
Navigating Search Results 3.4
Search results will normally be up to 24 thumbnails at a time. If the search returns more than 24 hits, pages of thumbnails can be viewed by using the navigation toolbar at the upper left.
![Page 15: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/15.jpg)
3.5Image Display Formats
Images from searches or Groups can be displayed and sorted in several ways. Options can be found under the View menu
Thumbnail mode is the default
![Page 16: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/16.jpg)
List mode supplies some metadata and larger thumbnails3.5
![Page 17: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/17.jpg)
3.5The Slide Sorter allows you to view all the images in a group on one page.The order of the images can be changed by clicking and dragging an imageto a different place.
![Page 18: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/18.jpg)
3.5
Images can also be sorted automatically by Title, Creator, or Date.
View > List Image Titles will display anAlphabetical list of all image titles in thegroup.
![Page 19: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/19.jpg)
Working with Images 4.1
To select an image simply single-click on it. A yellow box willappear around the thumbnail. To de-select the image, clickon it again.
![Page 20: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/20.jpg)
4.2Creating Folders
Folders are the building blocks for organizing images you collect in Artstor.When you register with Artstor a folder called My Work Folder is automatically created for you.
We recommend that in addition to My Work Folder you also create one Shared Folder for each class you teach
This is accessible only after you create a group in it through the View Image Groups pull-down menu on the Home page.
![Page 21: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/21.jpg)
Creating Groups 4.3
Groups are the next smallest unit of organization. MultipleGroups can be housed in a Folder.
Groups can only be created after you have selected images. Click on one or more images then go to the Image Groups menu and choose Save selected images to a new group.
A dialog box will open for you to choose the Folder and to name the Group.
Click in the Group field to name the new Group.
![Page 22: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/22.jpg)
Shared Folders 4.4
Shared folders can be created by Instructors to limit access toimage collections to only users with a password, such as classparticipants.
Go to Tools > Create Shared Folder
The first dialog you see asks youTo name your shared folder. ThisName does not have to be unique.
The second box asks you to decide who cansee your folder. If you wish to limit Read access to a certain group of people choose Selected users with password and create a new password.
![Page 23: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/23.jpg)
4.4You are now asked to if you want to limit Write access to only yourself orto a group of people with another password. Note: the password for Writesecurity cannot be the same as the password you just made up.
Lastly, you are asked if you would like to create Work Folders for everyone who can access the folder using either of the passwords. This is especially good in using Artstor for class assignments, as these work folders can be limited by date.
![Page 24: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/24.jpg)
You can access shared folders you create at any time by going to View Image Groups on the home page or by going to the Image Groups menu and choosing Open Group.
Your students must access a shared folder by going to the Tools > Access Shared Folder.
They will be asked to supply their name and the Read or Write password you created.
4.4
![Page 25: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/25.jpg)
4.5
Limited metadata can be seen in the List Mode. To see full metadata and a large image, double-click on any thumbnail.A new window will open.
Click the i button for full metadata
Viewing Metadata
![Page 26: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/26.jpg)
4.5Metadata can also be viewed by
• Clicking on an image caption in the Thumbnail mode• Clicking Full Record in the List mode
![Page 27: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/27.jpg)
4.6File Properties
Information about the image file can be viewed under the File Properties tab
An Image URL can be dropped into Blackboard for quick access
![Page 28: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/28.jpg)
Adding Commentary 4.7
Personal commentary can also be added to the metadata of images. Click the caption or Full Record to see the image information. Click the Instructor’s Commentary tab, then click in the blank field and type.
In order for people who have access to your images to see the commentary, unclick the Hide Commentary box.
![Page 29: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/29.jpg)
Adding Personal Notes 4.8
Notes can also be added to images. Click the caption or Full Record to see the image information. Click the Personal Notes tab, then click in the blank field and type.
Only you have access to your Personal Notes
![Page 30: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/30.jpg)
Moving Groups Between Folders 5.1
Groups can be copied from one folder to another by going to Tools > Folder Administration
Click on a folder in the left pane, then drag a group from the right pane onto the name of another folder
You will get a confirmation message if the group was successfully moved
![Page 31: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/31.jpg)
5.2Access Controls
Folder titles and passwords can be added, deleted or changed under the Access Controls tab under Tools > Folder Administration
![Page 32: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/32.jpg)
5.3Student Usage
You can monitor who has logged in to a shared folder by going to Tools > Student Administration and clicking on the folder name
The student’s name and their access privileges (either R or W) will be listed here
![Page 33: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/33.jpg)
You can also allow others to view your Groups by sending themthe URL for a Group. Go to Image Groups > Display ImageGroup URL
This URL can be accessed by anyone whohas it—even people who don’t have the password to a Shared Folder
5.3
![Page 34: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/34.jpg)
Uploading Personal Files 6.1
Images not available through Artstor can be uploaded into your Personal Collection. View your personal collection from the Home page once you have logged in.
![Page 35: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/35.jpg)
6.1
Browsing your personal collection is just like browsing an Artstor collection
Click on the + to expand the hierarchy, click on the name of the classification to bring up all the images.
The first time you upload files, they will all be under My Personal Collection. You can add a hierarchical structure afterwards
![Page 36: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/36.jpg)
6.1Upload files from Tools > Personal Collection Media File Upload
Only 5 files may be uploaded at a time
Click upload to begin Click cancel to close
![Page 37: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/37.jpg)
Upload metadata for your image files from Tools > Personal Collection Metadata File Upload
Only 5 files may be uploaded at a time
6.1
![Page 38: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/38.jpg)
6.1More than 5 images at a time can be added to My Personal Collection from the OIV. See Artstor’s Offline Image Viewer at http://www.uoregon.edu/~jsimic/instruction/oiv_for_faculty.ppt for more information.
In the OIV, select the images from the Image Palette (Shift+click for multiple images) and click the Add selected images to Artstor button or go to File > Upload selected images(s)
![Page 39: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/39.jpg)
Personal Collection Administration 6.2
Go to Tools > Personal Files Administration
All the files you have uploaded are listed in the right pane
Click on My Personal Collection in the left pane
Click the Edit button
Select an image by clicking on it
![Page 40: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/40.jpg)
The Edit box allows you to view metadata, add Commentary and Notes just like an Artstor image. To edit, click All Fields
6.2
Double-click on the field to enter or change data
Click Save after you have made changes, then click Back
You can also allow everyone at UO to see your personal images by selecting Institutional Access
![Page 41: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/41.jpg)
6.2To create a group within your personal collection, select My Personal Collection, and click New Category. Double-click the New Category to rename it.
The new category is empty until you put something in it
![Page 42: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/42.jpg)
6.2Drag and drop files from My Personal Collection into the new category
You will get a confirmation message if the move was successful
![Page 43: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/43.jpg)
6.2
Create a smaller group by selecting a sub-group and clicking New Category. There are only three levels of hierarchy possible: My Personal Collection, a group, and a sub-group.
![Page 44: Artstor Made Easy: Online Basics Julia Simic University of Oregon VRC 2008 OIV 3.0](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f065503460f94c1c6c4/html5/thumbnails/44.jpg)
To exit Personal Collection Administration, click Close
To exit and view part or all of your Personal Collection, click the Browse button. This will open your selection in the Thumbnail mode.
6.2