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ARTS LIAISON TRAINING #5: Building Buy-In February 15, 2018 • 4:30pm–6:00pm

Charles A. Hayes Center, 4859 S Wabash Ave

KNOW: What buy-in entails, and how to get it from stakeholders UNDERSTAND: How to foster sustained commitment to the arts in your school community DO: Refine your presentation/action plan approach and content to increase buy-in

Topic Detail

Welcome and Logistics (5 min - 4:30 - 4:35)

Welcome, thanks, and agenda walkthrough

How to Make a Movement (20 min - 4:35–4:55)

An exploration of leading, following, and some keys to sparking buy-in

Building Better Buy-In (35 min - 4:55-5:30)

Learn from your peers about how to build and sustain stakeholder support for the arts.

● Administrator Buy-in Leah Stephens, Lead Arts Liaison, Network 8

● Peer Buy-in Jenn Lessman, Lead Arts Liaison, Network 5

● Community Buy-in Michelle Zlatanovski, Lead Arts Liaison, Network 4

Presentation and Action Planning Check-in (10 min - 5:30–5:40)

Take stock of your progress on your action plans and your presentations, and talk to peers about how you might use buy-in strategies with either or both.

Next Steps (5 min: 5:40-5:45pm)

Training #6, March 22: Bring your action plan. We will work on the Reflection section. Download a copy of the action planning template at www.cpsarts.org/educators/arts-liaisons/toolkit/

Closing Business (5 min - 5:45–5:50pm)

● Reflection on Training #5: Complete and turn in now, or at the Creative Corner for an extra ticket to the Summit raffle.

● Arts Essentials: Red dot on your nametag? See us at the Summit Creative Corner for spending support.

● Training #6 and Dance Summit, March 22, Conservatory Loft: Early-bird register by 2pm on March 20 and get an extra ticket for the Summit raffle!

● Complete your survey on Learning Hub within 14 days, and on ISBE within 60 days

● Rachel Claff, Manager of Professional Learning, [email protected] 773.553.6153 ● Jeff Waraksa, Manager of Student Achievement, [email protected] 773.553.6132 ● Melisa Rutkelis, Arts Education Specialist, [email protected] 773.553.6093 ● Peter Stover, Arts Integration Specialist, [email protected] 773.553.3896 ● Jennifer Reed, Administrative Assistant, [email protected] 773.553.1934

Arts Liaison Training #5:Building Buy-In

February 15, 2018Charles A. Hayes Center

Please sit by network and sign in at your table.

KNOW what buy-in entails, and how to get it from stakeholders.

UNDERSTAND how to foster sustained commitment to the arts in your school community.

DO Refine your presentation/action plan approach and content to increase buy-in.

Building Buy-InToday’s Agenda

What Do We Mean By “Buy-In?”● Personal:

○ Shared vision and goals

○ Trust and support

○ Sustained commitment

● Material: ○ Ideas, skills, labor, supplies and goods, money

How to Make a Movement

Think of a simple task. In one minute, get as many people as you can to do what you are doing.


● Key points from “Dancing Guy:”

○ Nurture your followers as equals.○ Be public.○ Be easy to follow.○ Leadership is over-glorified. There is no

movement without the first follower.


● Nurture your followers as equals.

○ Listen to the people you’re trying to engage. What do they want? What are their concerns? Where do their values intersect with yours?


● Be public.

○ Integrate yourself into as many aspects of your school community as you can.

Family nights

Science/STEM fairs

Assemblies

School committees

Instructional leadership

team

CWIP team

PLCs

LSC/PAC meetings


● Be easy to follow.

○ Make clear, specific, and reasonable asks.

○ Remember your sphere of influence. What can you realistically accomplish?

● Identify your allies○ Problems and successes: Who will receive complaints or trumpet

success?○ Use your title as Arts Liaison and stay visible

■ Request a meeting, including your title ○ Use the students and their work/passion; invite admins in to see it

■ Craft this: What do you want them to see? Resources stretched thin? ○ Get a commitment for the meeting/observation

■ Is there a gatekeeper (secretary/clerk?) Google calendar?

Building Buy-in: AdministratorsLeah Stephens, Lead Arts Liaison, Network 8

● Into the fold○ What are the priorities of your admin/stakeholder? Data?

Literacy? Social Emotional Learning? Attendance?

○ The why: Necessary? Value add? Sustainability?

○ What is required of the admin/stakeholder? Time? Monetary match? Space?

○ Leadership style? (North, South, East, West, etc.)

○ What are the demands from their bosses?


● Collaborative approach○ How can the arts enhance the priority areas? ○ Assume best intentions & positive mindset (plant the seed)○ Allies > Adversaries: What is within your sphere of influence?

What can you control?○ Yes, and... > either/or○ Have a back-up plan


● Resources

○ Engaging Your School Principal, Finding Allies, and more

○ Research Reports from Americans for the Arts

○ Partner organization literature (LKR, World Drumming, etc.)

○ How to Ask Anyone for Anything


● Identify your allies (internal): ○ Whole school - PD, Google Survey, email blast○ Targeted groups - Department Chairs, ILT, grade-level Leads○ Use your network - Fine Arts teachers, students, parents

● Find mutual beliefs/values:○ Your School’s mission and vision/core values/Grad@Grad○ Your vision for the Fine Arts at your school (and/or the Fine Arts Dept’s

mission and vision, and/or feedback from parents and community)○ TIA, CIWP, TOA, CFP, PBL○ Data and professional readings○ Family and community engagement/culture and climate

Building Buy-in: PeersJenn Lessmann, Lead Arts Liaison, Network 5

● Identify your allies (external): ○ Look around you now○ Off-site PDs (CPS Arts, Arts Partners, Learning Hub)○ Google Groups and Lesson Labs○ Community and other schools’ events

● Problem-solving and collaboration○ Ex: AP US History needs a way to engage students with the

content after the AP exams.○ Ex: Foreign Languages want a way to connect with the

community before International Night.○ Ex: School needs funding for STEM activities.

Building Buy-in: Peers

Ask Yourself:● What is your (your school’s, your school community’s) vision for

the arts at your school?

● What supports do you need to get there? (Who has the skills to provide that support?)

● What does good arts integration look like? (How can we move beyond having a strong, but isolated, arts program?)

Building Buy-in: Peers

Who is your target community?● When speaking of “the community” and “the arts,” do you mean

individual participation as an audience member or direct involvement in creating art? Do you mean the presence of arts organizations, both for-profit and not-for-profit, in the community? Do you mean access to festivals and cultural events?

● By “impact,” do you mean economic, cultural, or social impact?

● By “communities,” do you mean regions, cities, neighborhoods, schools or specific groups?

Building Buy-in: CommunityMichelle Zlatanovski, Lead Arts Liaison, Network 4

Benefits to the community● The arts attract visitors (art as an ‘export’ industry)

● The arts attract residents and businesses

● The arts attract investments by improving a community’s image, so that people feel more confident about investing in that community

● The arts increase social capital—“connections among individuals in social networks and the norms of reciprocity and trustworthiness that arise from them”—which facilitates coordination and cooperation for their mutual benefit

● People come together who might not otherwise come into contact with each other

Building Buy-in: Community

Once you decide what community you seek to engage:● Decide how you will assess and decide upon the needs of the

community. Survey? Meeting? Will you decide by consensus? Individual opinions?

● Define your goal. What outcome do you seek?

● Identify barriers to participation. Money, time, physical space to create, student transportation, convenience of location, logistics, overcoming the idea that the arts are “fluff”?


How will you get your message out to the community?● How will you develop marketing and recruitment strategies? (Who is

your audience? What role will social media play? Will you hold a community meeting? Will you have a free art exhibit or performance for the community?)

Is there an organization with a similar mission that you can reach out to? ● Can you establish ties and work/consult/coordinate with others to

accomplish similar goals?


● Talk to a partner about the following: ○ Where do I still need the most buy-in: Administration,

peers, community?

○ How can I adjust my presentation or action plan to increase buy-in?

○ If you already presented or completed your action plan, talk about next steps or what you might do differently next time.

Presentation and Action Plan Check-In

Final Thought on Buy-In

Yes, a dancing guy can get people dancing at a concert for ashort time, but then those dancers will forget about him in a fewhours. … It’s the trust that’s built through relationships, theownership that’s built through listening and “buy-in,” thesupportive environment that those elements build that encouragemany people to take risks, and the mutual accountability that’screated as a result — that’s what creates a culture of learning,challenge and change.

—Larry Ferlazzo, author, teacher, ELL expert

● Modify your presentation as needed.

○ Haven’t made your presentation? Copy the template at bit.ly/ALdeck18

● Schedule a time to present to your school

● Revisit your action plan—bring it with you to Training #6.

○ Download the action plan template at cpsarts.org/educators/arts-liaisons/toolkit/

Next Steps

Important Reminders

● Training Reflection form: Turn in at the Summit and get an extra raffle ticket!

● Arts Essentials: Anyone with a red dot on their nametag can come see us in the Creative Corner for spending support.

● Arts Liaison Training #6 and Dance Summit, March 22nd: Register by March 20 to get an extra raffle ticket!

● Complete your surveys on Learning Hub within 14 days and on ISBE within 60 days.

Transition from Training to Summit

● Sign out of the Training at your table. (Charters: Complete Training evaluations at your table.)

● Staying for the Summit? Return to the lobby to sign in for the Summit.

● Leaving now? Exit through the doors by the parking lot.

● At the end of the Summit: Sign out in the lobby. (Charters: complete Summit evaluations in the lobby.)

Reflection on Arts Liaison Training #5 February 15, 2018

School name: ____________________________________________________________ 1. When it comes to the arts at your school, how much support (buy-in) do you

think you have from stakeholders in your school community? Rate them on a scale of 1-5, where 1 = no buy in and 5 = excellent buy-in.

Buy-in from administrators: 1 2 3 4 5 No buy-in Some buy-in Excellent buy-in

Buy-in from peers (fellow teachers): 1 2 3 4 5 No buy-in Some buy-in Excellent buy-in

Buy-in from the community (families, local businesses, local politicians, etc): 1 2 3 4 5 No buy-in Some buy-in Excellent buy-in

2. What was the most useful tip or suggestion you received at today’s session?

How can you use it to build more buy-in?

arts liaison training #5: building buy-in know ......arts liaison training #5: building buy-in...

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