Suzanne Yee – Request for Proposal Presentation

Presented by Mariaelena Garcia and Eve Perry LIS 661 Art Documentation

Fall 2016

This proposal aims to…

Help organize materials

Introduce professional standards

Introduce a plan for the future of the materials

WorkflowInventory/Organize

Create Records

Scan photographic materials

Create digital

derivatives

Store masters

safely and separately

Materials Needed

Document box and acid free folders

Flat storage Rolled storage

Epson Scanner Hard Drive

Staff Full-Time Studio

Manager● In charge of the

physical material and day to day operations

Intern

Assist in creating records, organizing materials, and keeping records up to date

Consultants

● Work with the artist and employees and instruct on standards and methods throughout the project

Timeline

Inventory collectionOrder materialsLabel physical objects

Stage 2 (Months 3-5)

Catalogue items using xDamsDigitize materials

Stage 3 (Final 6-8 Months)

Finish creating records and digitizingWork on creating backups

Stage 1 (First Two Months)

Physical Labeling

Label here in pencil

Label reverse lower right side in pencil

Photo courtesy of the blog raygunundone

xDams

Open Source

Web Application Easy to Use

Cataloguing in xDams

Standards and Authorities

Whitney Museum of American Art

2014.1.Pa.Acr

CCO and AAT

CCOULAN

Unique IdentifiersDigital & Object Application

Unique identifiers applied to file naming conventions2016.01.Pa.Acr

Photo: Kurt Ralske

Year the artwork was created

Sequentially numbered artwork within a year

Medium

Sequential number within the medium element

Unique Identifiers

Kazuo Shiraga in his studio, 1960. Photo courtesy of Amagasaki Cultural Center

Documenting Artistic Process

Artistic Process

Record Hierarchy

Documenting Artistic Process

Documenting Artistic Process:

Work Record

Object Work Definition: Photograph

Date/s of Creation: 01.10.2013

Repository and Location: Studio

Inventory Number: 2014_1_Di_1.tiff

Description: Image shows one fold and application of Windsor Newton Crimson Windsor Newton Lamp Black and Windsor Newton Titanium White

Documenting Artistic Process:Process Image Record

2014.1.Pa.Acr

2014_1_DI_1.tif

2014_1_DI_2.tif

2014_1_DI_3.tif

Record Hierarchy

Documenting Artistic Process

Why are we proposing this method specifically?

1 • Relatively low cost

2• The methods used are derived from professional

standards

3• These methods ensure the sustainability of the

materials

4• Transition to and from museums/galleries/archives

will be easier

Presented byMariaelena Garcia and Eve Perry

Fall 2016 LIS 661 - Art Documentation

mgarcia@pratt.edueperry@pratt.edu

So Sorry (1/29/15), 2015Acrylic And Carbon Transfer On Linen67 X 95 Inches

Photo: Marlborough Gallery

Questions?