art of managing time (presentation # 1)
Post on 18-Oct-2014
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Art of Managing time
Made by:Dr.Madiha Mushtaque
Definition
The predictable control an individual can exercise over a series of events
You can’t
Manage Time!
TimeManagement
Self
Purpose of Time (Self) Management
Stress=Managing time well can prevent much of the stress we are subject to
Purpose of Time (Self) Management
Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.
Purpose of Time (Self) Management
Productivity=If you can become more effective with your time, you automatically increase your productivity.
Purpose of Time (Self) Management
Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when you’re out of time.
Q.What Are The Most Common Time Wasters, Thieves and Culprits?
Time Wasting Culprits
Telephone Interruptions Inefficient Delegation Extended Lunches or Breaks Cluttered Work Space Poorly Run Meetings Socializing On The Job Misfiled Information
Time Wasting Culprits
Poor Planning
Procrastination
Waiting/Delays
Too much Paperwork
Junk Mail
Drop-In Visitors
Not Setting/Sticking to Priorities
Strategies of time management
Set goals Prioritize Use to-do List Learn when to say “NO” Be flexible Do right things right Use your waiting time Concentrate on the task at hand Consider your personal prime
time Celebrate success
SET GOALS
SMART Goals
Priorities Goal
Establish priorities among those goals and objectives based on their long-range importance and short-range urgency.
Priority Matrix
Use a to do list• Find out what is urgent and important• Put them in order of preferences• One completed delete them from your list
Learn when to say “NO”
• You can’t do everything• Don’t undertake things you can’t complete• Remain consistent to your goals
Be Flexible• Allow time of interruptions and distractions• Save larger block of time for priorities• Ask yourself questions and get back to your
goal
Doing Things Right• Doing things right is Effectiveness• Doing things right is Efficiency• Focus first for Effectiveness• Concentrate on Efficiency
Use your waiting time• On public transportation• At the doctor’s office• Waiting for your plane • On hold• When you are early
Use your waiting time
Correspondence
Letters or memos
Books or tapes
Concentrate on the task at hand
• Focus on your goal• Tune out interruptions
Summary How to Use Time Effectively
Consolidate Similar Tasks. Tackle Tough Jobs First. Delegate And Develop Others. Learn To Use Time. Get Control Of The Paper Flow. Avoid The Cluttered Desk Syndrome.
Summary to Use Time Effectively
Get Started Immediately On Important Tasks. Reduce Meeting Time. Take Time To Plan. Learn To Say “No.” Remember That Now Is The Time To Put It All
Together.
Responsibility and Independence
Self- Instruction: How to talk through the completion of a taskProblem Response Evaluation Reinforcement
Goal Setting:SWOT and monitoring progressMotivational ToolRemaining positive
Self – monitoring:• Student observation of “Target Behaviours” that are barriers
to achievement
Self-evaluation• Student provision of self-feedback and analysis
Self-reinforcement• Use of self-generated verbal statements, tangible rewards
and self recorded assessment profile
Responsibility and Independence