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Farmer Self Assessment 2.0 User’s Guide S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org Farmer Self Assessment 2.0 User’s Guide What is Farmer Self Assessment? Farmer Self Assessment is a food and beverage industry aligned tool to assess on-farm sustainability. SAI Platform created and tested Farmer Self Assessment 1.0 with member companies (see saiplatform.org for a complete list), NGOs, universities, farmers and farmer representatives. The result is an assessment based on SAI Platform’s fruit, vegetable and arable crops Principles and Practices, with 112 questions and an easy scoring mechanism. The questions cover three main areas: economic, environmental and social sustainability, with topics ranging from fertilizer use, crop protection, and waste management to labour conditions. Farmer Self Assessment 2.0 can either be filled in using the excel-based tool, or using the ITC online tool (http://www.standardsmap.org/fsa). The purpose of this user’s guide is to explain how to use Farmer Self Assessment and how the scoring results can be used for improvement plans. There are three key benefits of Farmer Self Assessment for farmers: 1. Farmer Self Assessment is a great way to assess sustainable agriculture practices and communicate to customers. 2. Using the tool helps save time and money, by removing the need to complete multiple assessments for multiple customers. 3. Being a user of Farmer Self Assessment increases market access, by selling to more companies who use Farmer Self Assessment as their sustainable sourcing standard. How Does It Work? Farmer Self Assessment is made up of 112 questions; there are three levels of questions with an increasing complexity: ‘Essential’, ‘Basic’ and ‘Advanced’. The ‘Essential’ questions are about decent citizenship (e.g. prohibiting forced or bonded labour) and should be easy to comply with for any farmer working towards sustainability. The next level, ‘Basic’ questions, identifies the fundamental elements of sustainable farming. The next step in sustainable farming is captured in the ‘Advanced’ questions. Farmer Self Assessment is organized by topics (e.g. crop protection), in phases (e.g. assess, plan, store) and by focus areas (i.e. people, plant, profit). Sorting filters on each column allow the user to sort the questions in the way that best suits them. After Farmer Self Assessment is filled in, a performance score is automatically generated. To allow a proper analysis of the scores and to identify the points for improvement, the scores are presented per topic, phase and PPP classification. Four levels of performance have been developed; bronze, silver and gold, as well as ‘Not yet Bronze’, each with a specific threshold: Bronze: compliance to 100% ‘Essential’ questions and a minimum of 75% ‘Basic’ questions. Silver: compliance to 100% ‘Essential’ questions, 100% ‘Basic’ questions and less than 75% ‘Advanced’ questions. Gold: compliance to 100% ‘Essential’ questions, 100% ‘Basic’ questions and a minimum of 75% ‘Advanced’ questions. Not yet Bronze’ indicates that the level of performance does not meet the bronze threshold yet. How is the score calculated? Answers are counted and a percentage is calculated. ‘Not applicable’ questions are not part of the scoring. For example if from 72 basic questions 10 are not applicable, only 62 questions are used to calculate the performance.

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Page 1: &armer Self Assessment 2.0 User’s uide - Sustainability Map - usermanual - ITC... · 2017-05-29 · proprietary codes, as well as certification scheme owners who wish to benchmark

Farmer Self Assessment 2.0 User’s Guide

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

Farmer Self Assessment 2.0 User’s Guide

What is Farmer Self Assessment? Farmer Self Assessment is a food and beverage industry aligned tool to assess on-farm sustainability. SAI Platform created and tested Farmer Self Assessment 1.0 with member companies (see saiplatform.org for a complete list), NGOs, universities, farmers and farmer representatives. The result is an assessment based on SAI Platform’s fruit, vegetable and arable crops Principles and Practices, with 112 questions and an easy scoring mechanism. The questions cover three main areas: economic, environmental and social sustainability, with topics ranging from fertilizer use, crop protection, and waste management to labour conditions. Farmer Self Assessment 2.0 can either

be filled in using the excel-based tool, or using the ITC online tool (http://www.standardsmap.org/fsa). The purpose of this user’s guide is to explain how to use Farmer Self Assessment and how the scoring results can be used for improvement plans. There are three key benefits of Farmer Self Assessment for farmers:

1. Farmer Self Assessment is a great way to assess sustainable agriculture practices and communicate to customers.

2. Using the tool helps save time and money, by removing the need to complete multiple assessments for multiple customers.

3. Being a user of Farmer Self Assessment increases market access, by selling to more companies who use Farmer Self Assessment as their sustainable sourcing standard.

How Does It Work? Farmer Self Assessment is made up of 112 questions; there are three levels of questions with an increasing complexity: ‘Essential’, ‘Basic’ and ‘Advanced’. The ‘Essential’ questions are about decent citizenship (e.g. prohibiting forced or bonded labour) and should be easy to comply with for any farmer working towards sustainability. The next level, ‘Basic’ questions, identifies the fundamental elements of sustainable farming. The next step in sustainable farming is captured in the ‘Advanced’ questions. Farmer Self Assessment is organized by topics (e.g. crop protection), in phases (e.g. assess, plan, store) and by focus areas (i.e. people, plant, profit). Sorting filters on each column allow the user to sort the questions in the way that best suits them. After Farmer Self Assessment is filled in, a performance score is automatically generated. To allow a proper analysis of the scores and to identify the points for improvement, the scores are presented per topic, phase and PPP classification. Four levels of performance have been developed; bronze, silver and gold, as well as ‘Not yet Bronze’, each with a specific threshold:

Bronze: compliance to 100% ‘Essential’ questions and a minimum of 75% ‘Basic’ questions.

Silver: compliance to 100% ‘Essential’ questions, 100% ‘Basic’ questions and less than 75% ‘Advanced’ questions.

Gold: compliance to 100% ‘Essential’ questions, 100% ‘Basic’ questions and a minimum of 75% ‘Advanced’ questions.

‘Not yet Bronze’ indicates that the level of performance does not meet the bronze threshold yet. How is the score calculated?

Answers are counted and a percentage is calculated.

‘Not applicable’ questions are not part of the scoring. For example if from 72 basic questions 10 are not applicable, only 62 questions are used to calculate the performance.

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Standards Map / SAI Platform USERMANUAL

Step 1 Access SAI Platform’s Farmer Self-Assessment 2.0

Go to www.standardsmap.org/fsa

Step 2 Create your personalized access

On the homepage, click on “Free Registration”

Follow the registration process. Once completed, a “confirmation” email with a hyperlink will be sent to you. Make sure to open this email and click on the validation link included in the email.

Step 3 Enter your newly created credentials in the authentication box and log in

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Step 4 Select the sustainability standards you wish to analyse

Once inside Standards Map, you arrive on the “Identify” module. This module enables you to “identify” standards relevant to your business prior to then “Quickly-Scan” them, “Compare” them side-by-side or “Self-assess” against them.

Use the “filter” option above the table to review criteria which are “Essential”, “Basic” and/or “Advanced”.

If you wish to go straight to Farmer Self Assessment 2.0, jump to Step 6.

Click on the image below to launch the 2 minute video tutorial

Identify tutorial - http://youtu.be/5PLB6HJNau0 Step 5 Select the QUICK-SCAN or COMPARE module (or go to Step 6 directly to Self-Assess)

Click on the “Quick-Scan” or “Compare” buttons to access the relevant module.

By clicking on QUICK-SCAN, review the main features of the sustainability standards you selected, such as information on their mode of operation, scope, potential operability with other initiatives, information about the audit and assurance requirements…

Quick-scan tutorial - http://youtu.be/KJpk7qdf0D4 By clicking on COMPARE, compare side-by- side sustainability standards requirements by hotposts (environment, social, economic, quality, and ethics). You will also be able to run detailed comparisons of standards based in graphical and tabular format.

Compare tutorial - http://youtu.be/HSbFLwC6VSs

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Step 6 Select SELF-ASSESS to start building your sustainability roadmap

By clicking on SELF-ASSESS, you will complete an assessment of your company’s (or farm’s)

practices against the questions in SAI Platform’s Farmer Self Assessment 2.0.

Prior to starting the self-assessment, a pop-up window appears on the screen inviting you to:

- Enter the name you wish to give to your self-assessment - Select one or multiple standards your company may already comply to. In the screen below,

GLOBALG.A.P Crops was selected. By selecting GLOBALG.A.P, the assessment questionnaire which will be presented to you in the next screen, displaying the questions of both Bonsucro and SAI Platform, will already have information included for matching requirements sets of GLOBALG.A.P Crops standard.

Once you click on “Continue”, you are directed to your personalized assessment – based on the standards you selected to be assessed against AND the standards you may already comply with. The assessment takes the shape of an online questionnaire. Following completion, a “sustainability report” which outlines your roadmap towards compliance to sustainability standards requirements will be automatically developed.

Self-Assess tutorial - http://youtu.be/x-wIAU2940A

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Step 7 Create your company’s “SFA 2.0 Report”

Following the completion of your assessment, click on “Launch Report”. You may also “Preview Results” at anytime by clicking on the “Preview Results” button.

Step 8 Analyse your company’s “SFA 2.0 Report”

Review your assessment’s results, and identify potential compliance GAPs which would need to be addressed.

Report tutorial - http://youtu.be/dTEMxs5uULg

Step 9 Review and access your “SFA 2.0 Report” at any time by accessing your “My Account” section

Access any existing assessment you may have completed, and make use of the following options to either:

Make your results “Public” or Private”. If you make your results private, no one will be able to view your assessment or results without you sharing them.

- To view your results, retake the assessment following improvements you may have implemented on your production unit, to share your report with the business community, to print it or delete it.

Should you need any assistance using the Standards map, feel free to contact: [email protected]

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

Farmer Self Assessment 2.0 Terms and Conditions

Introduction Many food companies have a supplier code or demand third party verification or certification for the products they procure. Supplying to several companies, each with specific requirements, can be a complex and costly affair for farmers. For food companies, benchmarking or identification of gaps and similarities between proprietary codes/company charters and other certification schemes is time consuming and cumbersome. SAI Platform has developed Farmer Self Assessment (FSA) to support farmers and companies in their procurement of sustainably produced agricultural raw materials. FSA has been developed in mutual understanding, agreement and trust between the platform’s members and external stakeholders. The stakeholders who were consulted include retailers, procurement companies, NGOs, and universities. With Farmer Self Assessment, SAI Platform aims to:

- Increase the consistency in communication from food and drink companies towards their supply base about their sustainability expectations and to align sustainability definitions;

- Reduce assessment and assurance duplication at farm level and supply base level; - Promote continuous improvement in the sustainable production of agricultural resources for the

food and beverage industry.

The purpose of FSA is threefold: 1) provide a way to assess farmer sustainability and a basis for improvement plans; 2) create a single benchmark for certification schemes and proprietary codes; and 3) remove the need for company-specific sustainable agriculture codes.

This document presents the ‘terms and conditions’ of use for SAI Platform Farmer Self Assessment. The intended audience for this document is procurement/production companies who will be using FSA in their supply chain, either directly with farmers or as a benchmark tool for certification schemes/ proprietary codes, as well as certification scheme owners who wish to benchmark their scheme against FSA. A separate document has been created intended for farmers (SAI Platform FSA Farmer Guidance Document). The following topics are included in this terms and conditions document:

Summary

Rationale

Governance

Chain of custody systems

Implementation and use

Performance levels

Verification

Benchmarking

Communication and claims

Translations

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

Summary Farmer Self Assessment 2.0 is a simple tool to assess farm sustainability, fully in line with the Principles and Practices for sustainable agriculture as developed by SAI Platform. Farm sustainability covers environmental, social and economic aspects. An easy scoring mechanism provides farmers with an overview of their farm’s sustainability. Farmer Self Assessment consists of 112 questions; 11 essential, 84 basic and 28 advanced. The questions are labeled according to topic (e.g. health and safety), and each question consists of the question, additional requirements (if any), and guidance notes. Each question is worded in such a way that a “yes” answer is awarded a point and the score is based on the number of “yes” answers out of the total. The absolute total number of questions changes depending on the number of “not-applicable” answers that are given. Therefore the FSA sustainability score is given as a percentage (e.g. 79% of basic). Farmer Self Assessment has three performance levels; bronze, silver and gold. In order to reach any of the levels all the essential questions must be answered positively. Bronze represents 75% of the basic questions, silver is 100% of the basic, and gold is 100% basic plus 75% advanced. The intention is for FSA to identify areas that are not currently adequately addressed by the farmer, and to support the creation of an improvement plan which will help the farmer improve the sustainability of their farm.

Farmer Self Assessment can be used to benchmark certification standards and supplier codes (company charters), which can then be identified as either bronze, silver or gold FSA performance level. In addition, FSA can be used to benchmark country-specific legislation. If enforcement is considered adequate in that country, the legislation can be used to filter out questions to which farmers in that country already comply, enabling the farmer or scheme to only answer the questions which are not covered by legislation. Certification schemes and supplier codes can be used in conjunction with a country legislation, to be benchmarked for a group of farmers who are based in the same country and all adhere to the same scheme requirements. Standard practice may also be used in the benchmarking process, as long as certain criteria are adhered to. Since FSA is a global tool intended to create alignment in the food and beverage industry, it can support companies’ sustainable sourcing strategies and means that companies do not need to create their own company specific sustainable agriculture standards. If companies already have their own standard, they can use FSA as a benchmark with which to compare their standard for industry alignment.

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

The implementation and benefits of FSA in the supply chain varies with the user. For the famer, there is direct input (excel or the ITC tool1) which leads to a sustainability score, and the use of the ITC tool to identify possible certification schemes to participate in (increase market access and awareness). For companies, they can use FSA to determine which schemes meet FSA performance levels, communicate that the company procures at a certain level (e.g. gold level FSA), and support partnership programmes with farmers.

Rationale Farmer Self Assessment is a voluntary tool that any company or farmer can use. It defines sustainable agriculture according to SAI Platform and its members. As such, it is developed to become the common point of reference for sustainable agriculture in the food and beverage sector. FSA terms and conditions have been developed believing that a common point of reference requires alignment on how FSA is implemented. Alignment in implementation is of vital importance to enable consistency in communication and reduce assessment and assurance efforts at both company and farmer level. These terms and conditions reflect how SAI Platform and its members expect companies and farmers to use FSA. SAI Platform does not have the ability to enforce these terms and conditions, but it trusts its users to recognize that only consistent implementation can create a common language in sustainable agriculture.

Governance SAI Platform ‘owns’ Farmer Self Assessment and accompanying products. SAI Platform Secretariat is responsible for its development and timely review and to ensure its availability to SAI Platform members. FSA and accompanying documents will be updated in three years (2017). These updates may result in a change in the number and content of the questions, the guidance notes and the classification of questions as essential, basic or advanced. The updates shall be based on internal and external consultation, and will be communicated in a transparent manner. These reviews will be steered by the FSA Committee, consisting of SAI Platform members. The Secretariat and the Farmer Self Assessment committee will decide whether any request for a major adjustment (scope, content, requirements, classification, and guidance) within the three year review will be addressed. All major adjustments will be approved in the General Assembly. Updates that do not concern the intent, scope and performance level of FSA (e.g. language or technical issues) will be executed by the Secretariat as necessary. All comments will be considered and whether they are integrated or not, SAI Platform will communicate on what was suggested and if/how it was integrated. Farmer Self Assessment needs a certain amount of consistency in its use. To balance flexibility and consistency, the use of FSA is bound to a few conditions:

1. Users are not allowed to change the questions. 2. Users are not allowed to change the requirements. 3. Users are not allowed to change the classification of essential, basic or advanced.

1 ITC tool website: http://www.standardsmap.org/sai

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

SAI Platform has included the possibility to build in context specificity (local conditions) in Farmer Self Assessment:

1. Users can adjust the guidance notes to: 1) provide more background to a question, including context specific guidance, and 2) add to the suggestions and recommendations in the guidance.

2. Users can add additional questions in the general section, provided these questions do not affect the scoring mechanism.

3. Users are allowed to indicate questions that are not applicable in a certain context. For example, questions on irrigation are not applicable to a farmer that does use irrigation. It is indicated in FSA which questions can be not applicable. Not applicable questions are not part of the scoring (and thus are not considered a ‘yes’ or ‘no’).

4. Users can decide if they wish to use the comments section to provide a comment about their situation to explain their response. Use of the comments section is not required.

5. Users can filter questions for default compliance because of compliance to: 1) local, regional, national, and/or international legislation, and 2) certification schemes. If a farmer already complies with the above, the corresponding questions in FSA can be answered ‘yes’ by default. Using default compliance is only allowed after the certification scheme has been benchmarked against FSA and approved by the SAI Platform benchmark team.

EXAMPLE I: In country X, a group of farmers should comply with the local legislation. Enforcement in this country is considered reliable. By complying with legislation, the famers are also in compliance with some of the questions of FSA. By filtering out these questions the number of questions that the farmer has to fill in can be drastically reduced. Such a filter is based on a benchmark of the legislation against FSA and requires approval by the SAI Platform benchmark team. The filtered questions are assumed to be answered “yes” and therefore the score of the farmer includes these answers.

Chain of Custody Systems SAI Platform does not promote any particular chain of custody system. It is for the companies to decide whether they require products that come from farmers who used Mass Balance, Segregated, or Identified Preserved chain of custody. Companies may also use a Book & Claim system.

Implementation and Use Any company and/or farmer can use FSA as part of their supply agreements. Farmers can also act on their own initiative when using FSA to assess their sustainability performance and make use of the score to support a sustainability improvement plan. FSA is not exclusive to the members of SAI Platform or the food and drink sector. The responsibility for implementation of FSA, including the verification of its use, can be with any actor in the supply chain. Any disagreements between users about e.g. performance levels or verification approaches should be solved by the supply chain actors themselves, without interference of SAI Platform. Farmers or farmer groups are encouraged to fill in FSA on their own initiative and to use the ITC portal to do this. This portal allows sharing the data of their performance with any company of the farmer’s choice. On the ITC portal, all data is treated confidentially; it is for the farmer to decide which (if any) company they wish to share data. Companies may also create their own platform which links to the ITC portal.

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

Farmer Self Assessment has been developed with a global scope, so that it is applicable for all farm types, farm sizes, crop types and crop related cultivation methods. In order to increase the applicability and user friendliness of FSA, it can be adjusted to local conditions, specifically in the guidance notes of the questions. Local conditions relate to crop type, farm management practices, farm type and farm size, but also to assumed compliance with legislation and certification schemes.

Performance Levels Farmer Self Assessment describes sustainable farming according to the principles of SAI Platform. The questions are identified as essential, basic and advanced. FSA has three performance levels; bronze, silver and gold. In order to reach any of the levels all the essential questions must be answered positively. Bronze represents 75% of the basic questions, silver is 100% basic, and gold is 100% basic plus 75% advanced. Bronze is the entry level, with silver being the initial goal. It is expected that improvement plans will be implemented to improve the performance level, leading to gold performance or beyond. SAI Platform encourages farmers to continuously improve their performance level. The guidance notes provide recommended actions and continuous improvement. Companies are free to decide upon a time scale on how they improve their performance from bronze to silver to gold. The intention is for FSA to identify areas that are not currently adequately addressed by the farmer or scheme, and support the creation of an improvement plan which will help improve farming sustainability.

Verification

SAI Platform expects companies to confirm the sustainability performance of their suppliers, when not procuring through a specific certification scheme, by frequent use and/or updates of Farmer Self Assessments and additional verification efforts. SAI Platform recommends the following approach for assurance of FSA: Step 1 Using Farmer Self Assessment The ambition of SAI Platform is that all farmers that supply to a company and do not belong to a certification scheme or proprietary code fill in FSA: (1) An individual farmer with one farm can fill in FSA (2) Multi-site farms, that are part of one economic management unit, can fill in one FSA for each of its

individual farms (no averaging allowed). (3) For a (coherent) group of farmers (e.g. a cooperative or a group supplying a processor) a square

root random sampling is recommended with a minimum of 10 farms, where practical. When not practical, a minimum of 5 farms should be sampled per group. The sample chosen needs to represent the range of farmers within that group.

The level of verification carried out by the company has an impact on the type of statements they can make about their use of FSA. If companies decide to have only a sample of their supply base to fill in FSA, they are expected to communicate clearly and transparently about their specific approach. Regardless of what approach a company chooses, SAI Platform recommends companies check for consistency and/or irregularities in the data that is received from the farmers.

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

In general, farmers are encouraged to redo the self assessment every two years, in order to be able to review progress and improvements. When companies use a sampling approach for assessment, SAI Platform recommends using a higher frequency: each year a new randomized sample of the supply base assesses itself against FSA. Step 2 Additional verification For additional verification and in the case that all farmers in a supply base have assessed themselves, SAI Platform recommends companies to verify every two years a random sample of all farmers. The recommended sample size is at least the square root of the total number of farmers or the square root of each specific consistent group of farmers. A risk based approach can be used to determine which farmers are verified. If companies have used a square root approach in the use of FSA, SAI Platform recommends verification each year using a stratified verification approach consisting of verifying 50% of the farmers that assessed themselves and verifying 50% of farmers that have not used FSA. This approach is explained in example II below. Verification can be executed either by the company itself or by a third party. Companies are free to develop a verification approach as part of their own (existing) assurance system. However SAI Platform recommends taking the following into account:

- Combine the analysis of farm practices, records and field observations to verify compliance; - Verifiers should be competent in auditing suppliers. There should be no conflict of interest

between the auditor (and potential translator) and the supplier; - Auditing reports should at least contain information about the gap between audited results and

results of FSA as filled in by the supplier. SAI Platform recommends farmers and members share FSA verification results to prevent repetition of assurance efforts for the same farmers. Verification data can be stored in the ITC Database together with performance data. This means that farmers themselves can share the verification data with companies. The ITC tool allows for ensuring the confidentiality of farmers and suppliers as required by each company and farmer.

EXAMPLE II Company A has a supply base of 10,000 farmers. It chooses to take the sampling approach for assessment. This means that each year company A should encourage at least the square root of the 10,000 farmers in the supply (i.e. at least 100 farmers) to assess themselves (Step 1). Each year there is another randomized sample. When a company uses a sampling approach for assessing its supply base, SAI Platform proposes a stratified verification (step 2). In this case that means that of the 100 farmers that have assessed themselves a random sample of 50 are verified. Of the remaining 9900 not verified farmers again a random group of 50 farmers is verified according to FSA. This is a double check of the consistency of the supply base. If all farmers of the supply base of company A had filled in FSA, the verification could be executed with a square root sampling of the entire supply base. In this case it involved 100 self assessed farmers.

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

Benchmarking Benchmarking is essential to increase the outreach of FSA and to reduce efforts for both companies and farmers. For this purpose benchmarks are executed against FSA, and include:

Legislation

Certification schemes

Proprietary codes (supplier codes, company charters) Legislation refers to local, regional and (inter)national legislation, as applicable. Standard practice can be included in the benchmarking for proprietary codes and certification schemes, as long as certain conditions are met; only if there is a cohesive group of farmers (eg cooperative) and the farmers should be able to clearly show that they execute these standard practices. Companies are encouraged to perform benchmarks and share these with SAI Platform. Approved benchmarks can be published on the SAI Platform website, thereby allowing everyone to use these resources and reducing work for everyone. The process of approval consists of the following steps:

1. Any member or external party can perform a benchmark with FSA as point of reference. 2. The detailed results of the benchmark are shared with the FSA Benchmark Team of SAI Platform.

The Benchmark Team consists of SAI Platform members and depending on the subject possible third party experts. This team reviews the results and may require additional clarifications of the member or external party that performed the benchmark.

3. Based upon the final report delivered by the member or external party, the Benchmark Team decides which performance level (bronze, silver or gold) the certification scheme is compliant to FSA.

4. The final results may be presented on the website of SAI Platform. 5. A new benchmark of the scheme/standard will need to be carried out within 3 years of the

approval from SAI Platform. During step 1 or 2, the owner of the certification scheme is asked to deliver input for the benchmark. In case of changes in FSA or certification scheme this will be mentioned on the website. The member/ third partner has to re-analyze the adjusted sections within 4 months after the changes and the results shall be evaluated by the SAI Platform Benchmark Team. Without such review within 4 months, the benchmark results shall be removed from the SAI Platform website. Companies are free to choose which, if any, performance level they wish to use with their suppliers. SAI Platform strongly recommends that companies use the levels identified above (bronze, silver, gold), in order to have clear and aligned communication from companies to farmers and schemes. Therefore, schemers/standards/codes may be classified as being bronze level FSA approved, for example. Bronze is the minimum level of performance to be considered sustainable. It is expected that improvement plans will be implemented to improve the performance level. The following considerations apply to a benchmark:

- The benchmark should address: 1) conformity in content (description of requirements); 2) the threshold for sustainable practice (basic & advanced vs. mandatory & recommended requirements); and 3) the scheme rules (or in the case of legislation the legislation and consideration of the reliability of legal enforcement).

- SAI Platform FSA benchmark team will decide which benchmarks to review based on overall score and requests from SAI members.

- For country specific sustainability schemes, the benchmark exercise can also include a benchmark against national legislation. It should be stated clearly whether the corresponding

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Farmer Self Assessment 2.0 Terms and Conditions

S U S T A I N A B L E A G R I C U L T U R E I N I T I A T I V E www.saiplatform.org

FSA question is covered by the scheme or national legislation. Any crop specificity in national legislation should be stated. Benchmarks of international schemes cannot take into account national legislation.

Communication & Claims SAI Platform stresses the importance of clear communication about the use of FSA. Companies are expected to communicate transparently and accurately. In communications about the use of Farmer Self Assessment it is important to mention that a company is using FSA and also explain results, performance levels and verification approaches. In general there are some basic conditions for communicating about the use of FSA:

(1) SAI Platform does not have a licensed trademark that could be used for on-package labeling. (2) It is not permitted to make on-pack reference to SAI Platform FSA. (3) It is encouraged to refer (quantitatively if available; e.g. % of volume procured) to FSA in

corporate/organization communication (website, CSR reports, presentations, etc.). (4) The SAI Platform Secretariat should be informed about the use of FSA (including the crop and

region) as well as any communication regarding FSA. Any questions regarding communication of FSA 2.0 should be directed to SAI Platform Secretariat ([email protected]).

Translations Companies are invited to translate FSA and to share these with SAI Platform. Before a translation is considered official, the SAI Platform Secretariat will provide a proof reading of the documents. This applies to the translation of FSA and accompanying documents such as the guidance document and the FSA terms and conditions. Once approved by SAI Platform Secretariat, the translations may then be provided on the SAI Platform website. SAI Platform will also be creating translations and will provide them on the Farmer Self Assessment webpage (saiplatform.org/farmerselfassessment) once available.

Contact information SAI Platform is interested to hear how Farmer Self Assessment 2.0 is being implemented in supply chains. For all follow up questions and comments, contact Jenny Edwards ([email protected]).