arlington independent school district regular … · 10/5/2017 · 6 agenda - regular meeting...

ARLINGTON INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES

Thursday, October 5, 2017 5:30 p.m.

N O T I C E of Regular Meeting of the Board of Trustees at the Administration Building, Board Room, 1203 West Pioneer Parkway, Arlington, Texas

CALL TO ORDER: Board Work Session: 5:30 p.m., Conference Room “B”

During this open meeting work session, Board Members may discuss and ask AISD staff questions concerning any of the subjects listed in the Notice/Agenda under the headings of Program and/or Presentation, Appointments, Public Hearing, Action Items, Consent Items and Discussion Items.

CLOSED MEETING: 6:00 p.m., Board Conference Room

Adjournment to closed meeting pursuant to Sections 551.071 (consultation with attorney to seek and receive legal advice), 551.072 (discuss the purchase, exchange, lease or value of real property), and 551.074 (consider the appointment, employment, evaluation, reassignment, duties, discipline, non-renewal or dismissal of a public officer or employee, or to hear complaints or charges against a public officer or employee) of the Texas Government Code for the following purposes: 1. Superintendent Contract and Extension2. Goal Setting

RECONVENE INTO OPEN SESSION: 7:00 p.m., Board Room

OPENING CEREMONY:

PROGRAM AND/OR This time has been designated for the purpose of allowing PRESENTATION: programs and/or presentations relating to matters such as curricular,

extracurricular, co-curricular and PTA type activities

A. Student Performance by Districtwide High School Choir

B. Student of the Month

C. Introduce New and Newly Elected District-Level Instructional Decision-Making Committee(DIDC) Members

APPOINTMENTS:

A. Consider Administrative Appointments: (pg. 7)Assistant Principal for Young Junior High

PUBLIC HEARING: None

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Agenda – Regular Meeting October 5, 2017 of 6

OPEN FORUM FOR Persons attending the meeting may request an Open Forum Sign-Up AGENDA ITEMS: Card. The card must be completed in its entirety and submitted to the

Board President prior to the meeting being convened. This first Open Forum is limited to agenda items other than personnel. Any personnel concern should be brought directly to the Superintendent or Board President prior to the meeting. Speakers will be limited to five (5) minutes. When more than one individual wishes to address the same agenda item, the President may ask the group to appoint one spokesperson.

ACTION:

A. Consider Board of Trustees Handbook B. Consider Extension of Superintendent Term Contract C. Consider Resolution to Nominate a Candidate for the Tarrant Appraisal District Board of

Directors (pg. 8) D. Consider Termination of Construction Manager at Risk Contract for 2014 Bond

Construction Project, Phase III – Bid Package 09, Junior High Tracks (pg. 14) E. Consider Termination of Construction Manager at Risk Contract for 2014 Bond

Construction Project, Phase II – Bid Package 03, Project 10 for Starrett ES (pg. 15)

DISCUSSION / ACTION: A. Consider the Schematic Design for the Fine Arts Center (pg. 17)

ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA: CONSENT ITEMS: Materials relating to the items to be acted upon in the Consent Agenda

are provided to the Board Members for study and review prior to the meeting. The items contained in the bid portion of the Agenda have been endorsed by the Board Members during the budget process:

A. Consider Personnel Recommendations: New Hires, Retirements, Resignations, Leaves

of Absence, Dismissals, Terminations, Non-Renewals, Non-Extensions (pg. 19) B. Consider Donations (pg. 21) C. Consider Bids (pg. 23)

18-24 Instructional Materials, Supplies, Service Providers & Consumable Items -Supplemental

D. Consider Purchases Greater Than $50,000 Exempt from Bid (pg. 26) 18-10-05-001 CANVAS Learning Management System

18-10-05-002 Tuition for Title I School’s Faculty – Master’s Degree Coursework

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Agenda – Regular Meeting October 5, 2017 of 6 E. Consider Minutes of Previous Meetings - September, 2017 (pg. 28) F. Consider Interim Financial Report for Period Ending August 31, 2017 (pg. 39)

G. Consider Selection of Method of Procurement for 2014 Bond Project Renovations for

Phase III – Bid Package 09, Junior High Tracks (pg. 49) H. Consider Selection of Method of Procurement for 2014 Bond Project Renovations for

Phase II – Bid Package 03, Project 10 (Starrett ES) (pg. 51)

I. Consider Selection of Method of Procurement for Classroom Addition and Gymnasium Replacement at Jones Fine Arts and Dual Language Academy (pg. 53)

J. Consider Change Order #1 Amending the Guaranteed Maximum Price (GMP) Contracted Amount and Substantial Completion Date for 2014 Bond Construction Project for Martin HS, Phase II – Bid Package 8, Project 14 (pg. 55)

K. Consider Change Order #1 Amending the Guaranteed Maximum Price (GMP) Contracted Substantial Completion Date for 2014 Bond Construction Project for Crow ES, Phase II – Bid Package 2, Project 9 (pg. 59)

L. Consider Additional Texas Teacher Evaluation and Support System (T-TESS) Appraiser

(pg. 62) OPEN FORUM Persons attending the meeting may request an Open Forum FOR NON-AGENDA Sign-Up Card. The card must be completed in its entirety and ITEMS: submitted to the Board President prior to the meeting being

convened. This second Open Forum allows individuals to address the Board on any subject, except personnel. Any personnel concern should be brought directly to the attention of the Superintendent or Board President prior to the meeting. Speakers will be limited to five (5) minutes. When more than one individual wishes to address the same topic, the Board President may ask the group to appoint one spokesperson.

SUPERINTENDENT'S This time is for the Superintendent to acknowledge varying REPORT: kinds of activities occurring within the district. This includes such

items as recognition of outstanding performance by district staff and/or students, the initiating of new programs and special activities.

The Superintendent will report on the following subjects: A. Recognition of outstanding performance by district staff and students B. Initiation of new programs and special activities SCHOOL BOARD'S This time on the Agenda allows each member to inform REPORT: other Board Members, the administrative staff and the public of

activities which are of interest.

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Agenda – Regular Meeting October 5, 2017 of 6 The Board Members will report on the following subjects: A. Board member attendance at various school and community events. B. Board member announcement of various upcoming school and community events. C. Board member visits to various campuses D. Board member recognition of outstanding performance by district staff and students E. Board member recognition of new programs and special activities CLOSED MEETING: Adjournment to closed meeting pursuant to Sections 551.071, 551.072, and 551.074 of the Texas Government Code for the following purposes: A. Consultation with General Counsel to seek and receive legal advice pursuant to Section

551.071 of the Texas Government Code. B. Consider appointment, employment, evaluation, reassignment, duties, discipline,

non-renewal or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, pursuant to Texas Government Code Section 551.074.

C. Discuss the purchase, exchange, lease or value of real property ADJOURNMENT If, during the course of the meeting covered by this Notice, the Board should determine that a closed meeting of the Board should be held or is required in relation to any item included in this notice, then such closed meeting is authorized by Texas Government Code Section 551.001, et. seq., for any of the following reasons: Section 551.071 - For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. Section 551.072 - For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 - For the purpose of negotiating contracts for prospective gifts or donations. Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 - To consider the deployment, or specific occasions for implementation, of security personnel and devices. Section 551.082 - For the purpose of deliberating in a case involving discipline of a public school child or children, or in a case in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing.

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Agenda – Regular Meeting October 5, 2017 of 6 Section 551.0821 - For the purpose of deliberating in a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed by the deliberation. Section 551.083 - For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code. Section 551.084 - For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either: A. the open meeting covered by this notice upon the reconvening of this public meeting, or B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall

determine.

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Agenda - Regular Meeting October 5, 2017 of 6

CERTIFICATE AS TO POSTING OR GIVING OF NOTICE

On this 2nd day of October , 2017 at 5:30 p.m., this notice was posted at a place convenient to the public in the central administrative office of the Arlington Independent School District , 1203 West Pioneer Parkway, Arlington , Texas and readily accessible to the genera l public at all t imes for 72 hours preceding the scheduled time of the meeting.

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Meeting Date :

Subject:

Purpose :

Arlington Independent School District Board of Trustees Communication

October 5, 2017

Appointment of Administrative Personnel

Action Item

The purpose of this action item is to appoint the Assistant Principal for Young Junior High.

Background:

Screening and interview committee consisting of administrative staff has submitted the name to the Superintendent for consideration .

Recommendation :

The administration recommends the Board appoint the applicant for the administrative position listed above as discussed in Executive Session .

Submitted to: Submitted by:

Board of Trustees Arlington Independent School District Prepared by:

Date: September 22, 2017

8


Meeting Date: October 5, 2017 Action Item

Subject: Consider Resolution to Nominate a Candidate for the Tarrant Appraisal District Board of Directors

Purpose: To consider adoption of a resolution to nominate a candidate for the Board of Directors for the Tarrant Appraisal District.

Background: Each appraisal district is governed by a board of directors comprised of five directors elected by the taxing units that participate in the appraisal district. Members of the board of directors serve two-year terms beginning on January 1 of even-numbered years .

The terms of service for the five members of the Tarrant Appraisal District (TAD) Board of Directors will expire on December 31, 2017 . The Arlington ISO is identified by law as a voting unit and therefore has an opportunity to nominate one candidate for each of the five positions to be filled .

AISD resident and former school trustee Mike O'Donnell has served as a director on the TAD Board of Directors since 2014 . He is knowledgeable of Texas property tax statutes , TAD operations and TAD appraisal processes .

The AISD Board Governance Committee reviewed the TAD director requirements and Administration input and recommends that AISD nominate Mr. O'Donnell as a candidate for the TAD Board of Directors for the two year term beginning January 1, 2018 . Mr. O'Donnell is willing to accept the nomination upon Board approval.

Recommendation: The Administrat ion recommends that the Board of Trustees adopt a resolution nominating Mike O'Donnell as a candidate for the Tarrant Appraisal District Board of Director s.

Submitted to:

Board of Trustees Arlington Independent School District

Date: Se tember 15 2017

RESOLUTION

WHERAS, the Arlington Independent School District taxing entity has determined its preference for the representative to the Board of Directors of the Tarrant Appraisal District, NOW, THEREFORE, BE IT RESOLVED that the Arlington Independent School District taxing entity does hereby nominate Mike O’Donnell, 4001 Fairway Ct., Arlington, Texas, 76013, as a Member of the Board of Directors for the Tarrant Appraisal District and that a copy of this Resolution be mailed to Jeff Law, Chief Appraiser, Tarrant Appraisal District, 2500 Handley- Ederville Road, Fort Worth, Texas 76118-6982. PASSED AND APPROVED by the Board of Trustees this 5th Day of October, 2017. ________________________________ Dr. Aaron Reich, President ATTEST: _________________________ Kecia Mays, Secretary

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Tarrant Appraisal Distr ict

Dr. Marcelo Cavazas Superintendent Arlin gton I.S.D. 1203 W. Pioneer Pkwy. Arlin gton, Texas 76013

Dear Dr. Cavazas:

& SEP O 7 2017

By

Jeff Law Executive Director

Chief Appraiser

September 5, 2017

The terms of service for our five members of the Board of Direc tors will expire on December 3 1, 2017 and it is time to begin the process of conducting an e lec tion.

Based on the amount of the 2016 adju sted tax levy imposed by eac h e ligible taxing unit , we have calculated the numb er of votes for your entity. The enc losed list will pro vide you with that information.

The first step in the procedure is the nomin ation of candi da tes. Each voting unit may nominate one candidate for eac h of the five pos itions to be fill ed. You are not required to mak e any nomination or you may nominat e any numb er up to five. The Count y Tax Assesso r/Co llec tor is automaticall y a non- voting member of the Board of Dir ector s by law.

In order to be eligible to serve as directors, the 2017 nominees must have resided in Ta rrant County fo r at leas t two years prior to Janu ary 1, 2018. They may serve on the governing body of a tax ing uni t in the Count y and still be eligible to serve as a Director. Howeve r, an employee of a taxing unit is prohibit ed from serving as a Direc tor unless that emplo yee is also an e lecte d official of the governing body. A Director may not be related to a person who is in the business of appraising propert y for prop erty tax purp oses or repr ese nts property ow ners for compensation in proceedin gs in the apprai sa l district or apprai ses property for use in a proceedin g in the apprai sa l district or who is emplo yed by the appraisa l di strict. A person is ineligible to serve as a director if the individual, or a business in which the individual has a substanti al interest, enters into a contra ct with the appraisa l district or enters into a contract with a tax ing unit in the district, if that contra ct relates to the performance of an ac tivity governed by Title I of the Texas Property Tax Code (for example, appraising property fo r tax purpos es or determinin g e ligibilit y for exe mpti ons) . A substantial interest ex ists where the individual and spouse have a co mbin ed ow nersh ip of at leas t 10% of the voting stock or shares of a business , or either of them is a partn er, limited partn er or an officer. If you have ques tions co ncerning the qua! ifications of nominees for a Board position , please ca l I.

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Letter to Taxing Units Election of Board of Directors September 5, 2017 Page 2

The nominations for Director s, which must be made in an open meeting of your taxing unit , should be submitted by the presiding officer to the Ch ief Appraise r in the form of a resolution or other official process adopted by the governing body by October 15, 2017 , giving the names and addresses of the nominees. A cur rent resume or vi ta is a lso helpful.

The appointment calendar is as follows:

By October 15, 2017 By October 30, 2017 By December 15, 20 17 By December 3 1, 2017

Januar y 1, 20 18

Nominations by resolution or officia l action Ballots listing nomine es delivered to Presiding Officer Entit y submits votes by resolution to Chief Appraiser Five (5) nominees receiving large st cum ulative vote totals are elected Board takes office for two year term

The duties of the Board are outlined in Chapter 6, Texas Property Tax Code. Aga in, if you have any questions, do not hesitate to ca ll.

JL :mm Encl.

Sincerely ,

Execut ive Director Chief Apprais er

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Schools

Aledo I.S.D. Arlington I.S.D. Azle I.S.D. Birdville I.S.D. Burleson I.S.D. Carroll I.S.D. Castleberry I.S.D. Crowley I.S.D. .. Eagle Mountain Saginaw I.S.D.Everman I.S.D.

. Fort Worth I.S.D . . Godley I.S.D. Grapevine-Colleyville I.S.D. Hurst Euless Bedford I.S.D. Keller I.S.D. Kennedale I.S.D. Lake Worth I.S.D. Lewisville I.S.D. Mansfield I.S.D. Northwest I.S.D... White Settlement I.S.D.

Cities and County

City of Arlington City of Azle City of Bedford City of Benbrook City of Blue Mound City of Burleson City of Colleyville City of Crowley City of Dalworthington Gardens Edgecliff Village. City of Euless City of Everman. City· of Flower Mound City of Forest Hill City of Fort Worth City of Grand Prairie City of Grapevine City of Haltom City City of Haslet City of Hurst City of Keller City of Kennedale City of Lakeside City of Lake Worth City of Mansfield

Tarrant Appraisal District Board of Directors Election

Number of Votes

5 448 24 165 28 141 10 120 157 25 576 ·l

244 197 317 24 19 3

228 11836

Number of Votes

188 6

23 16 1 7 21 8 1 1

23 2 1 6

610 59 30 18 3

21 31 6 1 3 55

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City of N. Richland Hills· City of Pantego City of Pelican Bay · City of Reno City of Richland Hills City of River Oaks City of Roanoke City of Saginaw City of Sansom Park City of Southlake City of Trophy Club City of Watauga City of Westlake City of Westover Hills Westworth Village . City of White Settlement

Tarrant County Tarrant County College

38 2 o· 0 5 3 0 11 1.

42 1 10 2 3 1 7

541 308

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Meeting Date: October 5, 2017 Action Item

Subject: Consider Termination of Construction Manager at Risk Contract for 2014 Bond Construction Project, Phase Ill - Bid Package 09, Junior High Tracks

Purpose: To provide the Board of Trustees the opportunity to consider terminating the Construction Manager at Risk Contract for 2014 Bond Construction Project, Phase Ill - Bid Package 09, Junior High Tracks.

Background: Pogue Construction (Pogue) has been contracted as the Construction Manager at Risk to perform the following project included in the 2014 Bond Program:

PHASE BID PKG FACILITY DESCRIPTION

Ill 09 Junior High School Tracks Athletic field infrastructure improvements, track addition, and Lighting lighting addition, and ADA improvements

Administration believes the District has an opportunity to recognize additional value by procuring construction services for this bid package through a procurement method other than the Construction Manager-at Risk method, and thus Administration recommends that the contract with Pogue be terminated . Pogue will be entitled to payment for Preconstruction services, and may also be entitled to payment for certain construction work performed.

Preconstruction services for Bid Package 9 are established at $5,000 in Article 4 of the contract. To date , Pogue has not mobilized equipment to any of the junior high school locations. Construction work did not commence . Upon receipt of a termination notice from AISD , Pogue will submit a payment application substantiating costs incurred to date . The project architect and AISD Administration will review the payment application for accuracy prior to payment.

Pursuant to written notice given to Pogue by AISD Administration on September 25, 2017 , preconstruction services for the project have stopped. Administration recommends that the contract for Phase Ill - Bid Package 09 for Junior High Tracks be terminated in order to serve the best interests of the District .

Recommendation: Administration recommends that the contract for Construction Manager at Risk for 2014 Bond Construction Project for Phase Ill - Bid Package 09 , Junior High Tracks bet rminated .

Submitted to : Subm·


Date : September 26, 2017

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Meeting Date : October 5, 2017 Action Item

Subject: Consider Termination of Construction Manager at Risk Contract for 2014 Bond Construction Project, Phase 11 - Bid Package 03, Project 10 for Starrett ES

Purpose: To provide the Board of Trustees the opportunity to consider terminating the Construction Manager at Risk Contract for 2014 Bond Construction Project , Phase II - Bid Package 03, Project 10 for Starrett ES.

Background: W .B. Kibler Construction (Kibler) has been contracted as the Construction Manager at Risk to perform the following projects included in the 2014 Bond Program :

PHASE BID PROJECT FACILITY DESCRIPTION PKG

II 03 10 Farrell ES Deficiency and Life Cycle/ STEM and Strings Rooms

II 03 10 Starrett ES Deficiency and Life Cycle/ STEM and Strings Rooms

Administration believes the District has an opportunity to recognize additional value by procuring construction services for project 10 Starrett ES of this bid package through a procurement method other than the Construction Manager at Risk method , and thus Administration recommends that the contract with Kibler be amended to remove Project 10 Starrett ES from Ki bier's contract. Kibler will be entitled to payment for Preconstruction services, and may also be entitled to payment for certain construction work performed.

Preconstruction services for Bid Package 3, Project 10 Starrett ES are established at $5,0 00 in Article 4 of the contract. To date, Kibler has not mobilized equipment to Starrett ES. Construction work did not commence. Upon receipt of notice from AISD amending their contract, Kibler will submit a payment application substantiating costs incurred to date . The project architect and AISD Administration will review the payment application for accuracy prior to payment.

Pursuant to written notice given to Kibler by AISD Administrat ion on September 25, 2017, preconstruction services for the project have stopped. Administration recommends that the Kibler's contract for Phase II -Bid Package 03, Project 10 for Starrett ES be terminated in order to serve the best interests of the District. This action does not affect the Farrell ES project.

Recommendation: Administration recommends that the contract for Construction Manager at Risk for 2014 Bond Construction Project, Phase II - Bid Package 03, Project 10 for Starrett ES be terminated .

Submitted to:


Date: Septembe r 26 , 2017

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17


Meeting Date: October 5, 2017

Subject: Consider the Schematic Design for the Fine Arts Center

Discussion / Action Item

Purpose: To consider the schematic design for the districtwide Fine Arts Center

Background: A districtwide Fine Arts Center was approved as part of the 2014 Bond Program. Students of all grade levels will have opportunity to utilize the performance and learning spaces that are part of the Center. HKS Architects was engaged by AISD in March 2017 to provide architectural serv ices for the project. The educational program for the facility was approved by the Board of Trustees on June 13, 2017. A concert hall, theater , visual arts studios and gallery, dance studio, scene shop , instrument repair lab, multi-purpose rooms and support spaces are included in the program. Following approval of the educational program, HKS worked with District staff to determine space adjacencies and develop a schematic design for the building. Directors and teachers from each of the fine arts discipl ines participated in the charrette process that informed the schematic design . Design updates have been presented to the Board Fine Arts Construction Committee throughout the design process.

HKS Architects will present the schematic design of the Fine Arts Center fo r considerat ion by the Board . With Board approval of the schematic design , architectural work will proceed to the design development phase. The project schedule anticipates that construction work will be bid in late spring 2018 and the project will be substantially complete in June 2020.

Recommendation: The Administration recommends approval of the schematic design for the Fine Arts Center as presented by HKS Architects .

Submitted to:


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New Employees Hired September 7, 2017 - October 4, 2017

Last Name First Name Location Subject/Position Start Date Level

FULLER TIFFANY SPED SUPPORT SERVICESDIAGNOSTICIAN 9/18/2017 ADMIN

BROWN TELISA TRANSFORMATIONAL LEARNING

SECONDARY

EDUCATIONAL

OPERATIONS

COORDINATOR 9/7/2017 ADMIN

RICHARDSON CAMILLE ADAMS 5th ESL 8/31/2017 ELEM

SUENDER STEPHANIE ELLIS 5th ESL 9/7/2017 ELEM

DOSUMU LATOYA PATRICK NURSE 9/12/2017 ELEM

BAIN AURORA ANDERSON NURSE 9/21/2017 ELEM

HOPKINS KRISTI LAMAR

CAMPUS TESTING

FACILITATOR 9/6/2017 SEC

ALI SARAH LAMAR ENGLISH 9/25/2017 SEC

CLESSE REBECCA SAM HOUSTON ENGLISH 9/18/2017 SEC

HARRIS MACOBIA BARNETT ENGLISH 9/18/2017 SEC

AHERN LINDA BOLES NURSE 8/31/2017 SEC

SCOTT JONATHAN BOWIE SCIENCE 9/14/2017 SEC

AMOAKO ERIC SEGUIN

SOCIAL STUDIES

TEACHER/COACH 9/6/2017 SEC

GRISHAM BOBBI BOLES SPED - ALT CURR 9/18/2017 SEC

MINGO KARLA WIMBISH

TITLE 1 CAMPUS

BEHAVIORAL COACH 9/18/2017 SEC

Elementary Summary

Teacher/ESL 2

Admin/Other 4

Total 6

Secondary Summary

Teacher 8

Other 1

Total 9

Grand Total 15

Data sorted by level, then grade, then start date19

CODE LAST FIRST LOCATION TITLE YRS TERM DATE

EMPLOYEE INITIATED - EMPLOYMENT WITH ANOTHER DISTRICT

(6) AGUINAGA VERONICA WEBB ASSISTANT PRINCIPAL 4 8/14/2017

ALDRIDGE KAREN FOSTER ASSISTANT PRINCIPAL 13 8/14/2017

BONNEAU STEPHANIE SEGUIN ASSISTANT PRINCIPAL 3 9/12/2017

ELLIOTT CLARA ELLIS TEACHER 4 9/6/2017

PHILLIPS LISA PURCHASING SPECIALIST 3 9/8/2017

ROBINSON ARDRAN SAM HOUSTON COUNSELOR 11 8/29/2017

EMPLOYEE INITIATED - MOVING OUT OF AREA

(5)

BADONI JAMIE SHERROD NURSE 1 10/5/2017

MONTES MARIA ANDERSON FAMILY ENGAGEMENT LIASON 13 9/22/2017

RICE TRICIA LAMAR CLASSROOM ASSISTANT 1 9/1/2017

STEPHENS NICOLE BOLES CLASSROOM ASSISTANT 1 10/31/2017

TORRES COLON MARIA NEWCOMERS CLASSROOM ASSISTANT 1 9/15/2017

EMPLOYEE INITIATED - EMPLOYMENT OUTSIDE

EDUCATION(2) HIPLE JARED SHACKELFORD TEACHER 16 9/29/2017

SIMMONS REBECCA DITTO SUPPORT INTERVENTIONIST 12 9/5/2017

EMPLOYEE INITIATED - MEDICAL REASON

(2) BELL TWANNA SAM HOUSTON CLASSROOM ASSISTANT 0 9/8/2017

HENDERSON JOHNETTA ARLINGTON CLASSROOM ASSISTANT 13 9/8/2017

EMPLOYEE INITIATED - CARING FOR FAMILY

MEMBER (S)(5) BROWN SASHA SPED SUPPORT SERVICES LSSP 8 9/8/2017

GIBBS SONYA MARTIN DEAF INTERPRETER 1 9/5/2017

HURT DENISE KOOKEN CLASSROOM ASSISTANT 9 10/27/2017

MATHEUS ROSARIO BURGIN TEACHER 12 9/6/2017

ROGERS EBONY THORNTON CLASSROOM ASSISTANT 1 9/8/2017

EMPLOYEE INITIATED - RETURNING TO SCHOOL

(1)

AUSTIN AKEMA SAM HOUSTON CLASSROOM ASSISTANT 1 9/28/2017

EMPLOYEE INITIATED - UNHAPPY WITH JOB

(1) GOODMAN PATRICIA LAMAR TEACHER 1 9/12/2017

EMPLOYEE INITIATED - REASON NOT SPECIFIED

(16)

AGUILAR BLANCA ANDERSON CLERK 11 9/21/2017

ALAMEDA AIMEE BURGIN STEM LAB ASSISTANT 0 9/28/2017

CLOPTON ERICA BOLES CLASSROOM ASSISTANT 0 9/14/2017

FOX CECILIA FOOD SERVICE SPECIALIST 0 8/25/2017

FULLER AMANDA LAMAR TEACHER 0 9/12/2017

HAMILL MARK BOLES TEACHER 0 8/28/2017

LANSFORD SHELLY INSTRUCTIONAL TECHNOLOBY SPECIALIST 14 10/3/2017

NEWTON MICHELE WEBB SECRETARY 12 9/13/2017

OLANGE JESSICA LITTLE ATTENDANCE CLERK 0 9/15/2017

RODRIGUEZ ROSAURA THORNTON SECRETARY 16 9/29/2017

SANCHEZ ANGELICA KOOKEN CLASSROOM ASSISTANT 3 9/22/2017

SCOTT RAHSAAN JONES CLASSROOM ASSISTANT 1 9/28/2017

STOUT BRIANNA SAM HOUSTON LIBRARY ASSISTANT 1 9/29/2017

WRIGHT JANAE HR DEPT HR GENERALIST 1 9/15/2017

ZIALU LYDIA REMYNSE CLASSROOM ASSISTANT 3 9/13/2017

EMPLOYEE INITIATED - REGULAR RETIREMENT

(1)

QUACKENBUSH TERESA JOHNS TEACHER 16 9/14/2017

DISTRICT INITIATED - DECEASED

(1) FANNING JASON FARRELL TEACHER 0 8/31/2017

DISTRICT INITIATED - FAILURE TO REPORT TO

WORK(1) JOHNSON ALYSSA AMOS CLASSROOM ASSISTANT 1 8/18/2017

EMPLOYEE INITIATED - RESIGNATION AGREEMENT

(1)

DEFRANG JANIS MILLER TEACHER 22 10/31/2017

TOTAL SEPARATIONS(42)

Separation of Service - Effective between August 26, 2017 - September 26, 2017

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TO: Cindy PowellChief Financial Officer

FROM: Tammy CraigDirector of Purchasing

DATE: October 5, 2016

1,000.00$

800.00$

500.00$

1,500.00$

1,000.00$

494.00$

250.00$

3,000.00$

1,600.00$

10,000.00$

3,100.00$

2,500.00$

2,500.00$

2,500.00$

2,000.00$

925.00$

720.00$

500.00$

490.00$

450.00$

Martin High School Football 12 to accept cash donation from Complete Emergency Care Arlington LLC

Martin High School Football 12 to accept cash donation from Cowtown Gear, Inc.

Martin High School Football 12 to accept cash donation from Tarrant County Insurance Agency

Martin Orchestra to accept cash donation from MHS Orchestra Parent Booster Club

Martin High School Archery to accept cash donation from Dallas Ecological Foundation

Martin High School Track to accept cash donation from Warriors CC/TF Booster Club

Martin High School Orchestra to accept cash donation from MHS Orchestra Parent Booster Club

Martin High School to accept cash donation from Pantego Lions Foundation

Martin High School Volleyball to accept cash donation from Warrior Volleyball Booster Club

Parent and Community Engagement to receive cash donation from Texas Trust

Families in Transition to receive donation of shoes from Jessica Craig

Families in Transition to receive donation of clothing and school supplies from Arlington Board ofRealtors

Arlington High School to accept cash donation from AHS Colts Baseball Booster Club

Arlington High School to accept cash donation from AHS Colts Swimming

Arlington High School FFA to accept cash donation from Tony & Karen Lazzaro

Bowie High School Band to accept cash donation from BHS Band Booster Association

Bowie High School Volleyball to accept cash donation from Bowie Vols Volleyball Booster Club

Martin High School Football 12 to accept cash donation from Best Team Pneumatics

Arlington High School Choir to accept cash donation from AHS Choir Booster Club

Martin High School Girls Soccer to accept cash donation from MHS Girls Soccer Booster Club

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Arlington .c.l.

400.00$

3,000.00$

500.00$

10,000.00$

661.12$

605.54$

500.00$

1,899.07$ Total 53,394.73$

194,776.51$

154,514.64$

959,712.43$

Thornton Elementary to accept cash donation from Church of the Good Shepherd

Total year-to-date for 2017-2018 School Year

Prior year total as of October 6, 2016

Total for the prior 2016-2017 School Year

Shackelford Junior High Student Council to accept cash donation from SJH PTA

Bailey Junior High Orchestra to accept cash donation from Albertsons Safeway

Shackelford Junior High Uniform Fund to accept cash donation from SJH PTA

Bailey Junior High Boys & Girls Athletics to accept cash donation from BJH Booster Club

Seguin High School Football to accept cash donation from Heart International Education Services LLC

Venture High School School-Age Parent Program to accept cash donation from Beverly B. Jacobs and Clifford A. Jacobs

Venture High School Scholarship Fund to accept cash donation from Thomas P. Andress, Jr.

22

23



Subject: Bids

Purpose:

Consent Item

To provide the Board of Trustees the opportunity to review the purchase of goods and serv ices prior to final Board approval.

Background:

Bids presented on the consent agenda:

18-24 Instructional Materials , Supplies , Service Providers & Consumable Items - Supplemental

Recommendation :

The Administration recommends approval of the bids.

Submitted to:


Date: 9/26/2017

TO: Cindy Powell Chief Financial Officer

FROM: Tammy Craig Director of Purchasing

DATE: October 5, 2017

RE: Bid 18-24 Instructional Materials, Supplies, Services, and/or Consumables - Supplemental

Bid Number 18-24 is a supplemental bid to the annual contract for instructional materials, supplies, services, and/or consumables. Vendors were asked to bid a discount from their catalog, shelf price or price list. The vendor marked with an asterisk is not as specified due to no bid form submitted.

It is recommended that all vendors submitting catalog bids, as specified, be approved so that a wide variety of materials and supplies will be available.

cc: Tony Drollinger Executive Director of Finance

24

Arlington I NDEPENDENT SCHOO L D IST RIC T

Mo re a Remarkable

VENDOR# VENDOR PHONE # EMAIL ADDRESS

RESIDENT VENDOR (Texas, District)

HUB VENDOR FREIGHT

DISCOUNT FROM

CATALOG, PRICE LIST, OR SHELF

PRICE MINIMUM ORDER3190 AccuCut LLC 800-288-1670 [email protected] No No 30.0% BIDARLINGTON

Adventures in Learning LLC 888-835-3695 [email protected] Texas No Yes 0.0% <$1000 + Shipping

Ahead of the Class Educational Services Inc832-344-0037 [email protected] Texas No No 10.0% No

10281938Amy Alexander(Kona Ice Lake Arlington)

682-593-5662 [email protected] District No No 20.0% No6264000 Asel Art Supply 214-871-2425 [email protected] Texas No Yes 20.0% <$500 + Shipping

8130 Asia For Kids 513-563-3100 [email protected] No Yes 20-25% NoAskin Captioning LLC 972-723-2096 [email protected] Texas Yes No 0.0% 1 - 2 Hr min

10282104 Avanti Enterprises Inc 708-799-6464 [email protected] No No 27.5% AISD18-24

2739000Ballard & Tighe Publisher(Educational IDEAS Inc) 714-990-4332 [email protected] No Yes 0.0% NoBiLiteracy Solutions LLC 713-471-4655 [email protected] Texas Yes No 0.0% One

4351 Breaker Broker Inc 817-459-0970 [email protected] District No Yes 0.0% $200 AISD201714910000 Carolina Biological Supply Company 800-334-5551 [email protected] No Yes 5.0% P105923

14350000CBM LLC (Cherry Lake Publishing/Sleeping Bear Pres) 866-918-3956 [email protected] No No 30.0% No

6513000 Channing Bete Company Inc 800-628-7733 [email protected] No Yes 0.0% No10281057 Chick-fil-North Collins Street 817-548-7700 [email protected] District No No 0.0% $100 mim delivery10282105 Classroom Library Company 888-318-2665 [email protected] No No 25.0% $100 Min

4455000 Crabtree Publishing Company 800-387-7650 [email protected] No No 0.0% No23660000 Demco Inc 800-752-7614 [email protected] No Yes 0.0% $75 Min C5MP1210278428 Discount School Supply 800-482-5846 [email protected] No Yes 18.0% <$99. +Shipping10276609 DreamBox Learning Inc 877-451-7845 [email protected] No No 5.0% No10281576 Education Galaxy LLC 844-542-5299 [email protected] Texas No No 0.0% No

1943 Educational Products Inc 214-227-2772 [email protected] Texas No Yes 5.0% <$99. +Shipping5921 Electronix Express (RSR Electronics Inc) 732-381-8777 [email protected] No Yes 0.0% $20 Min

10275122 Express Booksellers LLC 214-564-3392 [email protected] Texas No No 25.0% NoFastenation Inc 800-876-9922 [email protected] No Yes 10.0% $50 Min

10281902 Fat Brain Toys LLC 800-590-5987 [email protected] No Yes 10.0% EducatorDiscount1029930000 Flinn Scientific Inc 800-452-1261 [email protected] No No 10.0% 16629610280489 Game Truck Arlington 214-755-7363 [email protected] Texas No No 0.0% No12202000 Gray Technologies 512-264-2075 [email protected] Texas Yes No 0.0% No

Great Minds LLC 240-821-8333 [email protected] No No 12.0% NoGroggy Dog Sportswear & Graphics Design 940-891-4022 [email protected] Texas No Yes 5.0% 12 items

10277896 Guitar Center Arlington 817-277-3510 [email protected] District No No 0.0% No10274738 Hameray Publishing Group 866-918-6173 [email protected] No Yes 0.0% No

1707 House of Ribbons 812-267-0074 [email protected] Texas No Yes 0.0% $45 Min12970000 IB Source 312-224-2536 [email protected] No No 0.0% 18-24

Joie Events and Promotional Marketing 682-561-3045 [email protected] Texas No Yes 5.0% Yes10282260 Learning Farm LLC 214-215-6248 [email protected] Texas No No 0.0% No

1554 Lectorum Publications Inc * 800-345-5946 [email protected] Mad Science of Fort Worth 972-241-0475 [email protected] Texas No No 0.0% No

9888000 Mardel Inc 405-745-1300 [email protected] No Yes 0.0% No10279218 Mark III Systems 713-664-9850 [email protected] Texas No No 13.5% No

6170 MaxiAids 800-522-6294 [email protected] No Yes 10.0% $10 MinMGM Printing 817-831-7215 [email protected] Texas No No 20.0% $75 Min

10282928 Mighty Music Publishing 800-809-8963 [email protected] Texas No Yes 0.0% NoMonsido 858-281-2185 [email protected] No No 0.0% No

8169 Multi-Health Systems Inc 800-456-3003 [email protected] No Yes 0.0% No

1704000New Readers Press (ProLiteracy Worldwide)

800-448-8875 [email protected] No Yes 20.0% No10282259 On The Border 817-937-1966 [email protected] District No No 0.0% $100 Min

2922 Positive Promotions Inc 877-258-1225 [email protected] No No 5.0% Yes TI4E10276192 Russells Educational Consulting 817-781-3885 [email protected] Texas No Yes 0.0% No

4646000 Saddleback Educational Inc 714-640-5200 [email protected] No Yes 0.0% No10279196 SA-SO(ACP International Inc) 972-641-4911 [email protected] District No Yes 0.0% No10278888 SmartSchool Systems 281-312-1297 [email protected] Texas No Yes 0.0% <$100 +Shipping

Snowie Bus DFW 214-755-7381 [email protected] Texas No No 0.0% No10275506 Speech Corner 888-559-2544 [email protected] No Yes 0.0% No10280443 STEMfinity LLC 800-985-7836 [email protected] No Yes 0.0% No

900000 Technical Laboratory Systems Inc 800-445-1088 [email protected] Texas No Yes 0.0% No 10281992 Texas Motion Sports 214-912-8069 [email protected] Texas No Yes 0.0% 6-12 Min

67060000VWR International LLC-Sargent Welch & Wards Science 800-727-4368 [email protected] No No 33.0%

<$24.99 +Ship 80259729

87010000 Weldon Williams & Lick Inc 479-783-4113 [email protected] No Yes 0.0% No10282913 Winn Innovations LLC 214-676-8330 [email protected] Texas No yes 10.0% No

* Not as specified ESTIMATED TOTAL $700,000.00

Arlington Independent School DistrictBid #18-24 Instructional Materials, Supplies, Service Providers & Consumable Items - Supplemental

Effective: October 6, 2017 - June 30, 2018

25

mailto:[email protected]





























































26



Subject: Purchases Greater Than $50,000 Exempt from Bid

Purpose:

Consent Item

To provide the Board of Trustees the opportunity to review the purchase of goods and services greater than $50,000 exempt from bidding prior to final Board approval.

Background:

Board policy CH Local reads "any such purchases that cost $50,000 or more in the aggregate over a oneyear period of time shall require Board approval before a transaction may take place. " Listed below are the purchases over $50,000 exempt from bidding that now require Board approval:

18-10-05-001 CANVAS Learning Management System

18-10-05-002 Tuition for Title I School's Faculty - Master's Degree Coursework

Recommendation: The Administra tion recommends approval of the purchases greater than 0,000 exempt from bid.

Submitted to:


Date: 09-26-20 17

Arlington Independent School DistrictPurchases Greater than $50,000 Exempt from BidDate: October 5, 2017

Control No. AISD Department Vendor Name Goods or Services Estimated

Amount Purchase Method

18-10-05-001Instructional Technology

Instructure, Inc. (V#10280311)

CANVAS Learning Management System for online learning for students and staff virtual courses

$ 240,000.00 Single Source

18-10-05-002State & Federal

ProgramsTWU (V#5600), UTA

(V#1146)Tuition for faculty at Title I Schools for Master's

Degree Coursework $ 100,000.00 Professional Services

27

ARLINGTON INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

MINUTES Regular Meeting September 7, 2017

7:00 p.m. Members Present: Dr. Aaron D. Reich, John Hibbs, Kecia Mays, Polly Walton, Kristen

Hudson, Bowie Hogg Members Absent: None Media Present: None CALL TO ORDER: Board Room President Aaron Reich called the meeting to order at 5:35 p.m. with six trustees present for the ceremony to administer the oath of office to the newly appointed board member. The meeting was held at the Administration Building, Board Room, 1203 West Pioneer Parkway, Arlington, Texas. The Honorable Judge David C. Godbey administered the Oath of Office to Justin Chapa, Place 5.

----------------------- Members Present: Dr. Aaron D. Reich, John Hibbs, Kecia Mays, Polly Walton, Kristen

Hudson, Justin Chapa, Bowie Hogg Members Absent: None Dr. Reich adjourned the meeting at 5:42 p.m. to move to Conference Room B. He announced that the Board would move from the open meeting work session directly into closed meeting pursuant to Sections 551.071 (consultation with attorney to seek and receive legal advice), 551.072 (discuss the purchase, exchange, lease or value of real property), and 551.074 (consider the appointment, employment, evaluation, reassignment, duties, discipline, non-renewal or dismissal of a public officer or employee, or to hear complaints or charges against a public officer or employee) of the Texas Government Code for the purposes listed on the agenda: 1. Superintendent Evaluation 2. Resolution to Approve the Sale of Delinquent Tax Property Described as Abstract 364, Tract

1B06, Pinckney Caldwell Survey, SAVE AND EXCEPT any Part Used for Public Road or Highway, and Located in the City of Arlington, Texas, and being more Particularly Described in that Certain Deed of record in Volume 5816, Page 344 of the Deed Records of Tarrant County, Texas

3. Real Property Being that Portion of that Certain Lot, Parcel of Land Situated in the City of Arlington, Texas, out of the H.G. Lynch Survey, Abstract 956, and being a Part of a Called 53.02 Acre Tract of Land Conveyed to Arlington Independent School District by Deed Recorded in Volume 12547 at Page 1966 of the Deed Records of Tarrant County, Texas and Designated as the Portion Tract D-4, Locally Known as the Southeast Corner of the Intersection of West Arbrook Boulevard and Center Street in Arlington, Texas, Comprising Approx. 21.8228 Acres

4. Legal Review of Board Policy FFH 5. 1201 East Division, Arlington 76011 6. Farr v. Arlington ISD Status Report CALL TO ORDER: Conference Room B President Reich called the open meeting work session to order at 6:00 p.m. During this meeting Board Members may discuss and ask AISD staff questions concerning any of the subjects listed in the Notice/Agenda under the headings of Program and/or Presentation, Appointments, Public Hearing, Action Items, Consent Items and Discussion Items. President Reich adjourned the meeting at 6:12 p.m. to move to the Board Conference Room for closed meeting. RECONVENE INTO OPEN SESSION: Board Room President Reich convened the Board into the open meeting at 7:12 p.m. with seven trustees in attendance.

28

Minutes – Regular Meeting September 7, 2017 Page 2 of 6 OPENING CEREMONY: Justin Chapa led the audience in the Pledge of Allegiance. Dr. Reich called for a moment of silence. PROGRAM AND/OR PRESENTATION: A. Student Performance by Districtwide High School Orchestra Director of Communications Leslie Johnston shared that the Arlington ISD has a rich and successful orchestral tradition. AISD orchestras have represented the District from San Antonio as the Texas Honor Orchestra to New York’s Carnegie Hall. An AISD districtwide high school orchestra, organized by Arlington High School Director Andrew Goins, performed Blue Rhythmico by Kirt Mosier.

B. Student of the Month Arlington High School Principal Shahveer Dhalla introduced the September 2017 student of the month, Carson Bold. He shared that Carson is an amazing student and an even better humanitarian and example for other students at Arlington High School. Carson is currently ranked number 21 in his class and he is taking six IB classes. He is on the Arlington golf team, serves on Leadership Arlington and is active in Student Council and National Honor Society. Carson created a nonprofit ten years ago called Carson Cares. The mission of Carson Cares is to teach kids how to help others. Through Carson Cares, Carson has organized monthly and quarterly SERVE youth volunteer opportunities with SafeHaven of Tarrant County, Arlington Life Shelter and Mission Arlington, among other organizations. He also initiated a canned food drive called “Cans that Count” where Arlington High School students gave more than 2,000 cans to the North Texas Food Bank. Carson Cares also organizes Season of Giving events, and, annually since 2012, more than 200 students each year assemble 500 boxes for Operation Christmas Child. Carson is an all-around great student and person, and he is a true asset to Arlington High School and this community. C. Wall of Fame Recognition The 2016-2017 Hill Elementary Odyssey of the Mind team was inducted into the AISD Wall of Fame. The Hill Elementary Odyssey of the Mind team, three fourth graders and four fifth graders, won first at regionals in February, second at state in April and sixth out of 67 teams in the World Finals at the end of May 2017. They also were awarded the prestigious Ranatra Fusca Award, given to individuals or teams who exhibit extraordinary creativity in their problem solutions. Odyssey of the Mind is an international problem-solving program where young people are challenged to creatively solve problems while building skills in critical-thinking and teamwork. During weekly and biweekly meetings, they brainstorm and develop a creative solution to a long-term problem, which involves writing a script, making costumes, building sets and perfecting the presentation. They also practice solving spontaneous problems where they are presented a problem that must be solved within a few minutes. The team competes in both the Long-term and Spontaneous categories at the tournaments. Ms. Johnston introduced Hill Elementary Odyssey of the Mind team members: Tate Cremer Stella DeLoach Daniel Gelfert Meredith Hanks William Holmes Mirabel Lynch Zoe Smith Volunteer coaches, Judy Gelfert and Krista Hanks Hill Elementary School Principal Schweig President Reich announced that the Student Achievement Update would be moved on the agenda to follow a brief break. APPOINTMENTS: Superintendent Cavazos recommended that the Board ratify the appointment of the individuals discussed in closed session for Principal for Seguin High, Assistant Principal for Seguin High, Assistant Principal for Foster Elementary and Assistant Principal for McNutt Elementary. Motion by John Hibbs, second by Kecia Mays, to ratify the individuals as recommended in closed session.

Voting For: 7 Voting Against: 0

29

Minutes – Regular Meeting September 7, 2017 Page 3 of 6 Dr. Cavazos introduced: Ray Borden as the new principal for Seguin High School. Mr. Borden was most recently the Turning Point High School principal. Billy Linson as a new assistant principal for Seguin High School. Mr. Linson was most recently a Young Junior High assistant principal. Tonna Brooks as the new assistant principal for Foster Elementary. Ms. Brooks was most recently an itinerant assistant principal at Patrick Elementary. Nancy Zayas as the new assistant principal for McNutt Elementary. Ms. Zayas was most recently an instructional specialist in the World Languages Department. President Reich adjourned the meeting at 7:44 p.m. to give the audience time to congratulate the new administrators. The meeting was reconvened at 8:00 p.m. with seven trustees in attendance. D. Student Achievement Update Dr. Cavazos introduced Executive Director of Research and Accountability Dr. Barlow and shared that Dr. Barlow would be presenting an overview of student achievement for last year including comparisons to other districts. Dr. Barlow reported that the AISD received an overall performance rating of Met Standard. Thirty-three AISD campuses received at least one distinction for a total of 115 distinctions. All but three AISD campuses received Met Standard ratings. Dr. Barlow reported that staff is currently investigating possible appeals for Peach, Short and Wimbish elementaries. Dr. Barlow explained the index scores in relation to the campus ratings, noting that many index scores below the required criteria showed significant gains. Dr. Barlow reported AISD scores as compared to all other districts in Texas as well as districts that are similar to AISD. The AISD scored in the 56th percentile in Index 1, 84th percentile in Index 2, 68th percentile in Index 3 and 45th percentile in Index 4 when compared to similar districts. Dr. Barlow shared the timeline, process and possible strategies for filing appeals. Board members asked questions regarding the process for determining student race, the number of districts used in comparisons and the effect of the student’s choice of race on subgroups when multiple races or other are chosen. Board members also noted the great job being done by the teachers in the Arlington ISD. PUBLIC HEARING: None OPEN FORUM FOR AGENDA ITEMS: None DISCUSSION / ACTION: A. Consider Athletics Complex Design Update Dr. Cavazos shared that the update on the athletics complex design and the work thus far had been reviewed by Board committee and stakeholders, and ultimately would bring a recommendation for programming. Chief Financial Officer Cindy Powell reported that the 2014 Bond Package provided funding for a districtwide athletics complex to provide space for swimming, wrestling and gymnastics. Property was purchased on Division Street for this facility and the fine arts center. HKS Architects is the firm engaged to design this facility. Work began over the summer and the focus of the update is the design process and the architectural program for the facility; a compilation of space needed in the building to accommodate the programs. HKS Architects representative Mark Vandervoort shared an overview of the project schedule. He explained that benefits would be realized by having the athletics complex and the fine arts center on the same site and linking the two projects. The preliminary design phase included design charrettes, coaches’ meetings, site visits and collaboration with the Arlington Convention and Visitors Bureau. Mr. Vandervoort shared both the scope to budget goals and scope to budget facts. The starting point for the analysis was a graphic program design developed by DeJong-RICHTER reflecting the program space needs. Case studies of natatorium facilities at Lewisville, Keller, Mansfield, Rockwall and New Caney ISDs provided an overview of the operational requirements and possible layout

30

Minutes – Regular Meeting September 7, 2017 Page 4 of 6 options for a natatorium meeting the needs of AISD. Mr. Vandervoort presented an example building diagram and pool diagram. Mrs. Powell reported that the recommendation for the competition gymnasium includes seating for 1200 with capacity for 300 additional floor seats for volleyball and basketball, capacity for six wrestling mats, elementary gymnastic training space, spaces for locker rooms, a multi-purpose room, concessions and potential for a future addition based on program needs. The natatorium recommendation includes a 50-meter stretch pool with two bulkheads, eight competition swim lanes and 23 practice lanes, a diving area, seating for 900 spectators, locker rooms, concessions, storage, elementary water safety training, and schedule flexibility to allow for program growth. The proposed substantial completion date is June 2020 with open date of September 2020. The recommendations brought forward this evening exceed the bond program funds and funding from additional available sources will be brought to the Board in the future for consideration. Board members asked questions regarding the pool depth, the type of pool needed for competition, inclusion of swimmer hot tub and rinse area, competitive diving, shared spaces including wrestling weigh-in space, capacity for water polo and synchronized swimming, maximum height for UIL diving, coach and stakeholder input, flexibility and versatility of the space design based on one floor or two floors and ADA compliance, coordination with the City of Arlington for inspections, and areas for scouts and news media. Motion by John Hibbs, second by Kristen Hudson, to accept the recommendations brought forward for consideration.


B. Consider Board of Trustees Handbook Board Governance Chair Bowie Hogg reported that the handbook is a procedural model of how the Board operates. Recommendations from Mrs. Mays are included in the draft that was shared with the Board for their review. He stated that this item will be brought back for approval at the next Board Meeting. No action was taken this evening. ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA: John Hibbs requested Item C-Consider Budget Changes be withdrawn from the consent agenda. CONSENT ITEMS:

A. Consider Personnel Recommendations: New Hires, Retirements, Resignations, Leaves of

Absence, Dismissals, Terminations, Non-Renewals, Non-Extensions

B. Consider Donations

The total donations for this meeting was $81,143.02. The year-to-date total for the 2017-2018 school year was $141,381.78. C. Consider Budget Changes D. Consider Minutes of Previous Meetings – August, 2017

E. Consider Interim Financial Report for Period Ending July 31, 2017 F. Consider Resolution to Approve the Sale of Delinquent Tax Property Described as Abstract

364, Tract 1B06, Pinckney Caldwell Survey, SAVE AND EXCEPT any Part Used for Public Road or Highway, and Located in the City of Arlington, Texas, and being more Particularly Described in that Certain Deed of record in Volume 5816, Page 344 of the Deed Records of Tarrant County, Texas

G. Consider Contract for Arlington Chamber of Commerce 2017-2018 H. Consider Additional Texas Teacher Evaluation and Support System (T-TESS) Appraisers I. Consider Ratify Excess Workers’ Compensation and Employer’s Liability Insurance

31

Minutes – Regular Meeting September 7, 2017 Page 5 of 6 Motion by Kristen Hudson, second by John Hibbs, to approve the consent agenda items as presented, with the exception of Item C-Consider Budget Changes.


Mr. Hibbs reported that one item in the budget changes includes Camp Thurman. He explained that his wife works at Camp Thurman and there is a grant for funds, so he would abstain from that vote. Motion by Kristen Hudson, second by Polly Walton, to approve consent agenda Item C-Consider Budget Changes previously withdrawn.


Abstain: 1 John Hibbs abstained

DISCUSSION: A. Gibson Consulting Report on Spring 2017 Student Surveys Dr. Cavazos shared that this survey provides an opportunity to hear from our students. He introduced Gibson Consulting Group representative, Mr. Eric Booth. Mr. Booth reported that they survey 6th, 8th, 10th and 12th grade students in the district to obtain key measures related to:

Quality of Instructional Practices School Safety Preparation for College/Workforce After-School Activities Quality of Facilities Lifelong Learning Environment

The response rate this year was 82.4% and 14,339 surveys were included in data analysis. Mr. Booth highlighted some of the results noting increases and decreases over the four-year period. Responses related to instructional strategies, student engagement, and opportunities to use technology were analyzed to show trends by subject and grade level. School safety questions showed that overall students feel safer. Students feel the least safe in bathrooms and outside the school. Reports of student disrespect have decreased, except for students being teased based on race or ethnicity. Concerns about physical bullying have increased while concerns of verbal and cyber bullying have decreased. Staff respect rates have not shown significant change over time. Nearly 80% of AISD seniors report having applied for college. The largest portion of increase in students applying to 2- and 4-year schools is students applying to 2-year technical schools. Hispanic students reporting having applied to for college continued to decrease. Economically disadvantaged students with lower GPA rates are sometimes applying for college at higher rates than non-economically disadvantaged students. The largest increases in student actions were obtaining technical certifications and speaking with military recruiters. Survey questions related to after-school activities reflect an increase in students enrolled in at least one co-curricular class in grades 6, 8, 10 and 12. An average of 91% of students are in at least one after-school activity. Board members asked questions regarding students with after school jobs, student interactions with counselors, additional advisory opportunities, qualitative data information, student respect and safety by ethnicity. Additional questions were regarding the rate of students applying to college, district changes that might increase students talking with military recruiters, using the data to make progress at the individual campus level, college application rates tied to programs, and a possible connection between immigration changes and the rate of Hispanic students applying to college. OPEN FORUM FOR NON-AGENDA ITEMS: None SUPERINTENDENT’S REPORT: Superintendent Cavazos reported that the State of the District luncheon hosted by the Arlington Chamber of Commerce was August 4, 2017, at the Professional Development Center. It was a sold-out event that was also live streamed. He said we are fortunate to have such an engaged community that cares about our students and wants to be involved. He introduced our brand Where Potential Gets Real at this luncheon, and it is a theme that will be repeated and celebrated throughout the school year. Fielder Church was presented with the Community Engaged for Excellence Community

32

Minutes – Regular Meeting September 7, 2017 Page 6 of 6 Partner of the Year award and the Dallas Cowboys were presented with the Business Partner of the Year award. The third annual AISD Back to School Kickoff was August 12, 2017, at AT&T Stadium. This event would not be possible without an army of volunteers and local organizations willing to put in time and money to help our AISD families. More than 9,000 backpacks filled with supplies were handed out and remaining backpacks have gone to campuses and the families in transition department. Aaron Perales and his committee do an amazing job putting on an event of this magnitude. Dr. Cavazos thanked them for their hard work. The first AISD convocation event in three years was on August 14, 2017, at College Park Center and it was a great success. The energy in the room was contagious, and our teachers and administrators were inspired by stories of how they help make potential get real as well as by speaker and astronaut Tim Kopra. The first day of school included the annual tweet-along, but with a little twist this year. Dr. Cavazos and staff picked up AISD alum and first-year teacher Mr. Galbraith from his house and drove him to Ousley Junior High for his first day as a seventh-grade English teacher. Mr. Galbraith was engaging and maybe a little nervous, but Dr. Cavazos said he knew he was going to have a fantastic year. The tweet-along included visits to twelve schools and he saw many inspired students and teachers. Students are now occupying the Dan Dipert Career and Technical Center. The AISD will serve more than 4,500 students every two days at the career technical center, and so far it is getting rave reviews. Students are in awe of their new facility and the teachers and staff are settling into the building and ready to inspire their students. Dr. Cavazos visited Pearcy Elementary and Fitzgerald Elementary staff meetings to bring cake and congratulate them for earning all six distinctions in the most recent accountability ratings. He congratulated Pearcy Elementary, Fitzgerald Elementary, Bailey Junior High and Gunn Junior High for receiving all possible distinction designations. SCHOOL BOARD’S REPORT: Kecia Mays shared that prayers continue for the community and those affected by Hurricane Harvey and that she has family displaced by the storm. The AISD has opened their doors to students, they are welcome and they become part of the AISD family. She stated that we want them to learn all they can in the classroom and we hope to provide an environment that encourages them to learn. Board Secretary Mays had no items to consider. President Reich moved the open meeting into closed session at 10:47 p.m. pursuant to Sections 551.071 and 551.074 of the Texas Government Code. RECONVENE INTO OPEN SESSION: Board Room President Reich reconvened the Board into the open meeting at 12:34 a.m., September 8, 2017, with seven trustees in attendance and announced that no action was taken in closed meeting. ADJOURNMENT: President Reich adjourned the meeting at 12:34 a.m., September 8, 2017. The Board did not return to closed session.

33

ARLINGTON INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

MINUTES Regular Meeting September 21, 2017

7:00 p.m. Members Present: Dr. Aaron D. Reich, John Hibbs, Kecia Mays, Polly Walton, Kristen

Hudson, Justin Chapa, Bowie Hogg Members Absent: None Media Present: None CALL TO ORDER: Conference Room B President Reich called the open meeting work session to order at 5:58 p.m. The meeting was held at the Administration Building, 1203 West Pioneer Parkway, Arlington, Texas in Conference Room B. During this meeting Board Members may discuss and ask AISD staff questions concerning any of the subjects listed in the Notice/Agenda under the headings of Program and/or Presentation, Appointments, Public Hearing, Action Items, Consent Items and Discussion Items. President Reich adjourned the meeting at 6:23 p.m. to move to the Board Room. President Reich called the meeting to order in the Board Room at 6:26 p.m. with seven trustees present. CLOSED MEETING: Board Conference Room President Reich adjourned to closed meeting at 6:27 p.m. pursuant to Sections 551.071 (consultation with attorney to seek and receive legal advice), 551.072 (discuss the purchase, exchange, lease or value of real property), and 551.074 (consider the appointment, employment, evaluation, reassignment, duties, discipline, non-renewal or dismissal of a public officer or employee, or to hear complaints or charges against a public officer or employee) of the Texas Government Code for the following purposes: 1. Superintendent Evaluation 2. Goal Setting RECONVENE INTO OPEN SESSION: Board Room President Reich convened the Board into the open meeting at 7:04 p.m. with seven trustees in attendance. OPENING CEREMONY: Bowie Hogg led the audience in the Pledge of Allegiance. Dr. Reich called for a moment of silence. APPOINTMENTS: Superintendent Cavazos recommended that the Board appoint the individual discussed in closed session for assistant principal for Barnett Junior High School. Motion by Kristen Hudson, second by John Hibbs, to approve the administrative appointment as recommended in closed session.


Dr. Cavazos introduced: Amber Gomes as a new assistant principal for Barnett Junior High School. Ms. Gomes is currently teaching at Boles Junior High School. President Reich adjourned the meeting at 7:08 p.m. to give the audience time to congratulate the new administrative appointee. The meeting was reconvened at 7:21 p.m. with seven trustees in attendance.

PUBLIC HEARING: None OPEN FORUM FOR AGENDA ITEMS: None

34

Minutes – Regular Meeting September 21, 2017 Page 2 of 5

ACTION:

A. Consider Board of Trustees Handbook Dr. Reich announced that this item was being tabled to a future meeting. No action was taken on this item. B. Consider Appointment of Individuals to the Citizens Bond Oversight Committee and Appointment

of the Committee Chairperson Board Community Engagement Committee Chair John Hibbs reported that he, Ms. Hudson and Ms. Mays served on the Board Community Engagement Committee. The terms of five CBOC members expire in September and applications to fill those seats closed on September 5, 2017. The applications received were from very strong candidates. Mr. Hibbs stated that the Board Community Engagement Committee reviewed applications and brought forward the following for consideration: Members: Daryl Miller Michelle Aita Andrew Malkoski Andrew Nash William Deakyne Alternates: Bill Huff Vance Morton Alexander Lopez Shelley Freeman Patricia Carey Suzanne Kelley Recommended Committee Chair: William Deakyne Motion by Kristen Hudson, second by Polly Walton, to approve.


DISCUSSION / ACTION: A. Consider 2017-2018 District Improvement Plan Goals Dr. Cavazos reported that the 2017-2018 District Improvement Plan goals were being brought for review. These are the overall District goals and once these are approved, the work will move forward to develop campus level plans. Chief Academic Officer Dr. Steven Wurtz reported that in an effort to foster continuous improvement, the Arlington ISD assembled a district committee to collaboratively develop and propose 2017-2018 District Improvement Plan goals. The District Improvement Plan goals are aligned with the adopted 2016-2021 Achieve Today. Excel Tomorrow. Strategic Plan and will also be aligned with the campus level improvement plans. The District Improvement Plan defines the work and the District Scorecard reports the measures of the work. The State of Texas Assessments of Academic Readiness (STAAR) uses an accountability index system to measure student achievement, student progress, closing performance gaps and postsecondary readiness. For 2016-2017, the AISD exceeded the target score in all four areas. Dr. Wurtz shared the performance objectives included in each of the four District Improvement Plan Goals:

Academic Achievement o The percent of all AISD students (and African American, economically disadvantaged,

and special education subgroups) passing STAAR Reading at the 2017-18 standard will increase from 67% to 70%.

o The percentage of all AISD students (and African American, economically disadvantaged, and special education subgroups) passing STAAR Math at the 2017-18 standard will increase from 75% to 78%.

35

Minutes – Regular Meeting September 21, 2017 Page 3 of 5

o The percentage of all AISD students (and African American, economically disadvantaged, and special education subgroups) passing STAAR Writing at the 2017-18 standard will increase from 62% to 66%.

o The percent of all K-2 AISD students (and African American, economically disadvantaged, and special education subgroups) passing ISIP will increase from 71% to 72%.

o A baseline will be established on the percent of all K-2 AISD students reaching proficiency on the newly adopted Math Inventory.

College Readiness o The percentage of Limited English Proficient (LEP) students graduating will increase

from 75% to 80% in 2018. o The percentage of special education students graduating will increase from 69% to

75% in 2018. o The percentage of 2018 AISD graduates completing the equivalent of 6 semester

credit hours for dual credit, advanced placement or international baccalaureate will increase from 47% to 49%.

o The post-secondary readiness: Index 4 will increase from 74% to 76%. Workforce Readiness

o The percentage of all eligible AISD students participating in a CTE coherent sequence of courses will increase from 34% to 35%.

o The percentage of all eligible AISD students passing the related workforce certificate exam will increase from 86% to 87%.

Leadership, Citizenship and Responsibility o Establish a new baseline score on the Student Survey of Quality Instruction with

analytics that directly inform the strategic work. o Establish a new baseline score on the Student Survey of Safety with analytics that

directly inform the strategic work. o Decrease the percentage of all students (and African American and Hispanic

subgroups) in discretionary Turning Point (DAEP) placements from 3% to 2.8%. Administration recommended the Board approve the 2017-2018 District Improvement Plan Goals. Board Members asked questions regarding assessing strategies for effectiveness, discontinuing strategies if determined ineffective, closing gaps in performance, assessing performance of all student groups, and the method used for setting improvement targets. Additional discussions were regarding a survey identifier to reduce duplicate responses, the importance of behavior interventions when needed, expansion of restorative practices, stratifying groups in surveys to continue to protect privacy of respondents, and the reason for the aggressive goal for increasing the percentage of LEP students graduating. Motion by John Hibbs, second by Bowie Hogg, to approve the 2017-2018 District Improvement Plan Goals.


ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA: Kecia Mays requested Item A–Bid 18-12 be withdrawn from the consent agenda. CONSENT ITEMS:

A. Consider Bids Chief Financial Officer Cindy Powell recommended approval of the following bids meeting specifications:

18-12 CSP for Berry, Rankin & Roark Elementary Schools Renovations Projects 18-17 Maintenance Supplies and/or Services - Supplemental

B. Consider Purchases Greater Than $50,000 Exempt from Bid 18-09-21-001 Interpreting Services 18-09-21-002 Legal Services

18-09-21-003 Principal, Teacher & Substitute Fit Assessments C. Consider Budget Changes D. Consider Additional Texas Teacher Evaluation and Support System (T-TESS) Appraisers

36

Minutes – Regular Meeting September 21, 2017 Page 4 of 5 Motion by Polly Walton, second by Kecia Mays, to approve the consent agenda items as presented, with the exception of Item A–Bid 18-12


Ms. Mays stated that she pulled Item A–Bid 18-12 and would not be voting on this item due to a conflict of interest. Motion by John Hibbs, second by Kristen Hudson, to approve consent agenda Item A–Bid 18-12 previously withdrawn.


Abstain: 1 Kecia Mays abstained.

DISCUSSION:

A. School Health Advisory Council (SHAC) Update Assistant Superintendent of Administration Michael Hill reported that Board Policy FFA (Local) calls for a School Health Advisory Council (SHAC) and the primary role of the SHAC is to assist the district in ensuring that the local community values are reflected in the health education instruction. The Board appointed members to the council last Fall. The committee concluded that there are eight components of coordinated school health: nutrition services; health services; healthy and safe school environment; counseling and mental health services; staff wellness promotion; parent and community involvement; physical education; and health education. Mr. Charles Brady, SHAC Chair, presented a report on the meeting discussion topics and areas of focus. Highlighted areas included:

meal purchases for at-risk students balanced meal selection by students reducing food waste food options and taste healthy vending options vision services for students first aid training for staff members random checks on visits at schools bullying and reporting of bullying safety drills table top exercises with first responders security officer training suicide prevention role of school counselor sexual harassment prevention collaboration between counseling and health services staff wellness program and partnerships with fitness clubs employee assistance program increase parent volunteer involvement communicate opportunities for parent and community involvement provide kindergarten through sixth grade athletics opportunities fitness gram additional after school opportunities for elementary students increase staff members trained in CPR

The next step in the work to meet the needs of the students and community is to continue to monitor and adjust the approach to support the campuses and departments. Board Members thanked the committee and staff members for their work and noted the value of their input, questions and feedback. The committee was requested to include defining bullying more clearly, addressing mental health issues, additional training for AED use in each building, ways to quantify and qualify the work being done in schools by departments, in their future work. Also discussed was the meeting schedule and a possible move to a quarterly meeting schedule. The committee members were encouraged to continue serving on the committee to provide their experience as a resource. Kecia Mays challenged fellow Board Members to use the information to

37

Minutes – Regular Meeting September 21, 2017 Page 5 of 5 triangulate with student learning. OPEN FORUM FOR NON-AGENDA ITEMS: Mr. Luis C. Castillo spoke regarding emails and business practice. SUPERINTENDENT’S REPORT: None SCHOOL BOARD’S REPORT: Polly Walton encouraged attendance at the Dean Corey Marching Extravaganza at 7:00 p.m. on Monday, October 2, 2017, at UTA Maverick Stadium. She also noted that the Arlington Public Library group is having their book sale at Meadowbrook Recreation Center, starting on September 27, 2017. Kecia Mays congratulated everyone on another awesome Operation Graduation event. She noted that students were urged to go to their school that same day for enrollment. She appreciated parents that responded with statements like, “How can I help you help my child?” Ms. Mays welcomed students, staff and parents from Houston, Florida, and Puerto Rico. She thanked staff for continuing to show them services available in our District. Board Secretary Mays had no items to report. President Reich moved the open meeting into closed session at 8:59 p.m. pursuant to Sections 551.071 and 551.074 of the Texas Government Code. RECONVENE INTO OPEN SESSION: Board Room President Reich reconvened the Board into the open meeting at 11:59 p.m. with seven trustees in attendance and announced that no action was taken in closed meeting. ADJOURNMENT: President Reich adjourned the meeting at 11:59 p.m. The Board did not return to closed session.

38

Arlington Independent School District

Interim Financial Report

For the Period Ended August 31, 2017

39

Current Year to Current Year to Current Year toBudget Date Budget Date Budget Date

Revenues:Property taxes 255,607,095$ (4,624)$ 0 % 82,570,311$ 4,624$ 0 % -$ -$ Tuition and fees 799,000 100,150 13 - - - - Other revenues from local sources 5,289,236 1,127,699 21 165,000 37,338 23 3,600,000 706,234 20 %Co-curricular and enterprising services 605,000 607 0 - - - - State revenues 230,212,930 61,869,150 27 1,649,048 - 0 - - Federal revenues 5,465,000 108,590 2 587,453 293,412 50 - -

Total revenues 497,978,261 63,201,572 84,971,812 335,374 3,600,000 706,234

Expenditures:Instruction 320,920,750 26,612,091 8 - - 18,242,669 1,020,696 6Instructional Resources and Media Service 6,564,916 486,071 7 - - - - Curriculum and Instructional Staff Development 6,869,134 908,803 13 - - - - Instructional Leadership 9,237,771 1,371,735 15 - - - - School Leadership 30,410,569 3,934,290 13 - - - - Guidance and Counseling Services 29,021,709 4,022,845 14 - - - - Social Work Services 2,090,243 295,571 14 - - - - Health Services 6,201,278 449,598 7 - - - - Student Transportation 13,376,140 1,014,272 8 - - 5,131,843 680,890 13Food Service - - - - - - Co-curricular/Extracurricular Activities 11,766,492 1,183,869 10 - - 750,000 852 0General Administration 8,945,521 1,522,481 17 - - 10,403 10,403 100Plant Maintenance and Operations 48,192,822 4,835,355 10 - - 219,637,431 13,273,567 6Security and Monitoring Services 7,896,947 570,611 7 - - 238,425 12,100 5Data Processing 9,645,211 1,393,234 14 - - 7,091,907 5,325,148 75Community Services 443,360 42,862 10 - - - - Debt Service 807,745 347,481 43 84,005,691 15,141,707 18 800,000 676,696 85Facilities Acquisition and Construction 10,889,087 2,911,740 27 - - 73,332,075 7,124,776 10Payments to JJAEP 90,000 2,709 3 - - - - Payments to TIF 1,853,146 - 0 - - - - Other Intergov Charges 2,183,589 434,701 20 - - - -

Total expenditures 527,406,430 52,340,320 84,005,691 15,141,707 325,234,753 28,125,127

Other financing sources (uses):Other resources - - - 244 91,594,000 92,270,696 101Sale of mineral interests - - - - - - Non-operating revenues (Enterprise Fund) - - - - - - Other non-operating revenues - - - - - - Residual equity - - - - - - Other uses - - - - - - Loss on Sale of Property

Total other financing sources (uses) - - - 244 91,594,000 92,270,696

Excess of revenues and other sources over (under)expenditures and other uses (29,428,169)$ 10,861,252$ 966,121$ (14,806,090)$ (230,040,753)$ 64,851,803$

1 Several of the grants represented in these funds are budgeted and accounted for based on periods that differ from the the District's fiscal year.

(Unaudited)

Arlington Independent School DistrictInterim Statement of Revenues, Expenditures, and Changes in Fund Balance by Function

Funds with Legally Adopted BudgetsFor the Period Ended August 31, 2017

General Fund Debt Service Fund Capital Projects Fund

40

Current Year to Current Year to Current Year to Current Year toBudget Date Budget Date Budget Date Budget Date

-$ -$ -$ -$ -$ -$ 338,177,406$ -$ - - - - - - % 799,000 100,150

211,500 36,664 17 % 840,000 127,149 15 % 97,107 279,819 288 10,202,844 2,314,903 6,490,633 427,525 7 - - - - 7,095,633 428,131

190,000 - 0 - - 1,041,266 212 0 233,093,244 61,869,362 28,442,746 1,360,976 - - 16,275,148 - 0 50,770,347 1,762,978

35,334,879 1,825,165 840,000 127,149 17,413,521 280,031 640,138,474 66,475,524

- - - - 11,183,574 685,022 6 350,346,992 28,317,809 - - - - 21,867 9,826 45 6,586,783 495,897 - - - - 3,990,999 389,815 10 10,860,133 1,298,618 - - - - 210,227 316,272 150 9,447,998 1,688,007 - - - - - 54 30,410,569 3,934,344 - - - - 1,420,968 189,266 13 30,442,677 4,212,112 - - - - 212,641 77,844 37 2,302,884 373,415 - - - - 44,403 - 0 6,245,681 449,598 - - - - 1,600 - 0 18,509,583 1,695,162

35,012,632 754,041 2 - - - - 35,012,632 754,041 - - - - 20,500 437 2 12,536,991 1,185,158

- 75,000 - 0 - - 9,030,924 1,532,883 185,274 1,182 1 - - - - 268,015,528 18,110,104

- - - - - - 8,135,372 582,711 - - - - - - 16,737,118 6,718,382 - - - - 306,743 90,104 29 750,103 132,966 - - - - - - 85,613,436 16,165,884 - - - - - - 84,221,162 10,036,515 - - - - - - 90,000 2,709 - - - - - - 1,853,146 - - - - - - - 2,183,589 434,701

35,197,906 755,223 75,000 - 17,413,521 1,758,639 989,333,302 98,121,016

- - - - - - 91,594,000 92,270,940 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

-

- - - - - - 91,594,000 92,270,940

136,973$ 1,069,941$ 765,000$ 127,149$ -$ (1,478,608)$ (257,600,828)$ 60,625,448$

Food Service Fund Natural Gas Fund Other Special Revenue Funds1 (Memorandum Only)

Total

41

Current Year to Current Year to Current Year to

Budget1 Date Budget1 Date Budget1 DateRevenues:

Property taxes 255,607,095$ (4,624)$ 0 % 82,570,311$ 4,624$ 0 % -$ -$ Tuition and fees 799,000 100,150 13 - - - - Other revenue from local sources 5,289,236 1,127,699 21 165,000 37,338 23 3,600,000 706,234 20 %Co-curricular and enterprising services 605,000 607 0 - - - State revenues 230,212,930 61,869,150 27 1,649,048 - 0 - - Federal revenues 5,465,000 108,590 2 587,453 293,412 50 - -

Total revenues 497,978,261 63,201,572 84,971,812 335,374 3,600,000 706,234

Expenditures:Teachers and other professional personnel 333,016,567 29,504,409 9 - - - - Support personnel 61,561,990 6,317,850 10 - - - - Employee benefits 59,444,395 5,488,081 9 - - - - Professional services 3,376,603 614,575 18 - - 104,602 1,466,895 1402Tuition services 941,700 112,696 12 - - - - Regional Education Service Center services 36,800 2,965 8 - - - - Contracted maintenance and repair 7,014,888 620,334 9 - - 219,770,060 11,484,205 5Utilities 12,063,129 268,666 2 - - - Rentals and operating leases 812,587 160,437 20 - - - - Miscellaneous contracted services 11,012,745 1,575,716 14 - - 1,001,606 216,833 22Maintenance and operations supplies 5,352,723 827,885 15 - - - - Textbook and other reading materials 1,401,779 66,750 5 - - - - Testing materials 661,578 1,730 0 - - - - Food Service - - - - - General supplies and materials 10,733,074 3,028,921 28 - - 22,022,513 3,477,178 16Travel 2,307,996 117,982 5 - - - - Insurance and bonding expenditures 1,466,863 355,658 24 - - - - Election expenditures 78,000 - 0 - - - - Depreciation - - - - - Miscellaneous operating expenditures 4,096,839 181,102 4 - - 10,403 10,403 100Debt principal 707,346 320,120 45 50,916,371 - 0 - - Interest 100,399 27,360 27 33,049,320 15,138,157 46 - - Other debt service expenditures (fees) - - 40,000 3,550 9 800,000 676,696 85Capital outlay 11,218,429 2,747,082 24 - - 81,525,569 10,792,918 13

Total expeditures 527,406,430 52,340,320 84,005,691 15,141,707 325,234,753 28,125,127

Other financing sources (uses):Other resources - - - 244 91,594,000 92,270,696 101Sale of mineral interests - - - - - - Non-operating revenues (Enterprise Fund) - - - - - - Other non-operating revenues - - - - - - Residual equity - - - - - - Other uses - - - - - - Loss on Sale of Property - - - - - -

Total other financing sources (uses) - - - 244 91,594,000 92,270,696

Excess of revenues and other sources over (under)expenditures and other uses (29,428,169)$ 10,861,252$ 966,121$ (14,806,090)$ (230,040,753)$ 64,851,803$

1 Several of the grants represented in these funds are budgeted and accounted for based on periods that differ from the the District's fiscal year.

(Unaudited)

Arlington Independent School DistrictInterim Statement of Revenues, Expenditures, and Changes in Fund Balance by Object

Funds with Legally Adopted BudgetsFor the Period Ended August 31, 2017

General Fund Debt Service Fund Capital Projects Fund

42

Current Year to Current Year to Current Year to Current Year to

Budget1 Date Budget1 Date Budget1 Date Budget1 Date

-$ -$ -$ -$ -$ -$ 338,177,406$ -$ - - - - - - % 799,000 100,150

211,500 36,664 17 % 840,000 127,149 15 % 97,107 279,819 288 10,202,844 2,314,903 6,490,633 427,525 7 - - - - 7,095,633 428,131

190,000 - 0 - - 1,041,266 212 0 233,093,244 61,869,362 28,442,746 1,360,976 - - 16,275,148 - 0 50,770,347 1,762,978

35,334,879 1,825,165 840,000 127,149 17,413,521 280,031 640,138,474 66,475,524

1,149,099 183,944 16 - - 7,578,269 1,381,245 18 341,743,935 31,069,598 11,421,403 143,420 1 - - 5,247,456 125,627 2 78,230,849 6,586,897

1,722,911 80,475 5 - - 690,339 116,387 17 61,857,645 5,684,943 - - 75,000 - 0 867 - 0 3,557,072 2,081,470 - - - - - - 941,700 112,696

8,400 - 0 - - 15,000 - 60,200 2,965 302,559 12,583 4 - - 66,450 - 0 227,153,957 12,117,121 185,274 1,182 1 - - - - 12,248,403 269,848

9,000 (242) -3 - - - - 821,587 160,195 3,066,200 120,563 4 - - 1,561,983 1,580 0 16,642,534 1,914,691

245,000 10,246 4 - - - - 5,597,723 838,131 500 - 0 - - 96,912 24,440 25 1,499,191 91,190

- - - - 195,817 47,463 24 857,395 49,193 15,478,350 141,100 1 - - - - 15,478,350 141,100

565,000 54,331 10 - - 1,407,351 35,231 3 34,727,938 6,595,661 20,000 69 0 - - 289,862 5,868 2 2,617,858 123,919 22,210 4,172 19 - - - - 1,489,073 359,830

- - - - - - 78,000 - - - - - - - - -

102,000 3,381 3 - - 185,979 800 0 4,395,220 195,687 - - - - - - 51,623,717 320,120 - - - - - - 33,149,719 15,165,518 - - - - - - 840,000 680,246

900,000 - - - 77,237 19,997 26 93,721,235 13,559,997

35,197,906 755,223 75,000 - 17,413,521 1,758,639 989,333,302 98,121,016

- - - - - - 91,594,000 92,270,940 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

- - - - - - 91,594,000 92,270,940

136,973$ 1,069,941$ 765,000$ 127,149$ -$ (1,478,608)$ (257,600,828)$ 60,625,448$

Food Service Fund Natural Gas Fund Other Special Revenue Funds1 (Memorandum Only)

Total

43

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

General Operating Fund% of Budget Recognized Revenues

and Other Sources(for the two months ending August 31)

2017 2018

44

<if

f::-Ji :-$1

I

{i,.

0

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

General Operating Fund% of Budget Spent

Expenditures by Function(for the two months ending August 31)

2017 2018

45

4} §'

i rlj' "q;- -;:: ,ff t

§;i

t ,t- -IP 0

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

General Operating Fund% of Budget Spent

Expenditures by Object(for the two months ending August 31)

2017 2018

46

General Fund:Checking Account 3,760,232$ Money Market - Lone Star 70,627,003 TexPool 5,083,051 LOGIC 96,348,638

Total General Fund 175,818,924

Debt Service Fund:Checking Account 1,001 TexPool 149,271 LOGIC 6,925,338

Debt Service Fund 7,075,610

Capital Projects Fund:Checking Account 6,067,263 TexPool 2,019,253 LOGIC 321,128,567

Total Capital Projects Fund 329,215,083

Food Service Fund:Checking Account 80,975 TexPool 22,837 LOGIC 8,568,000

Total Food Service Fund 8,671,812

Natural Gas Fund:LOGIC 20,240,764 Lone Star 10,085,818

Total Natural Gas Fund 30,326,582

Other Special Revenue Funds:Checking Account 44,553

Total Other Special Revenue Funds 44,553

Internal Service Fund:

Checking Account 2,449 LOGIC 4,811,684

Total Internal Service Fund 4,814,134

Agency Fund:Checking Account 4,458,305 LOGIC 365,406

Total Agency Fund 4,823,710

Total Cash and Investments 560,790,408$

Schedule of Cash and Short-term InvestmentsAll Funds

August 31, 2017

47

Aug 2017 Year-To-Date Last Year-To-Date

Current 164,998$ 316,459,007$ 298,372,941$

Delinquent 147,799 3,768,354 1 3,667,519

P & I 114,680 2,230,544 2 2,160,263

Total Tax Collections 427,477$ 322,457,905$ 304,200,723$

Current Tax Delinquent Tax Totals

Original Tax Levy 310,422,457$ 20,372,554$ 330,795,011$

Adj to Date 9,222,141 (2,488,758) 6,733,383

Adj Tax Levy 319,644,598 17,883,796 337,528,394

Collections To Date 316,459,007 3,768,354 320,227,361

O/S Tax 08/31/17 3,185,591 14,115,441 17,301,032

Year-To-Date Last Year-To-Date

Current % Coll 99.0034% 99.2449%

Delinquent % Collected 21.0713% 21.4586%

Total % Coll 100.1823% 100.4648%

1 $ 1,906,732 has been accrued to the 2016-2017 year2 $ 285,350 has been accrued to the 2016-2017 year.

Arlington Independent School DistrictTax Collections Report

For the period ended August 31, 2017

48

49


Meeting Date : October 5, 2017 Consent Item

Subject: Selection of Method of Procurement for 2014 Bond Project Renovations for Phase Ill - Bid Package 09, Junior High Tracks

Purpose: To provide the Board of Trustees the opportunity to review and approve the procurement method for 2014 Bond Project Renovations for Phase Ill - Bid Package 09, Junior High Tracks .

Background : Board Policy CV (Local) requires , "the Board shall determine the project delivery/contract award method to be used for each construction contract valued at or above $50,000. To assist the Board, the Superintendent shall recommend the project delivery/contract award method that he or she determines provides the best value to the District."

Administ ration is recommending that Competitive Sealed Proposal (CSP) be considered as the procurement method for the 2014 Bond Project Renovations for Phase Ill - Bid Package 09, Junior High Tracks . Included herewith is a memorandum with a brief description of the two most commonly used construction procurement method s and a recommendation for the referenced project as to the specific procurement method that provides the best value for the project and the District.

Recommendation: Admin istration recommends approval of CSP as the method of procurement for the 2014 Bond Project Renovations for Phase Ill - Bid Package 09, Junior High Tracks.

Submitted to:

Board of Trustees Arlington Independent Schoo l District

Date: September 26, 20 17

MEMORANDUM

TO: Cindy Powell, Chief Financial Officer

FROM: Wm. Kelly Horn, Executive Director of Plant Service

DATE: September 26, 2017

SUBJECT: 2014 Bond Program, Phase III BP09, Junior High Tracks, Construction Method of

Procurement

State law sets forth eight procurement methods that governmental entities, including school districts,

can use to procure construction services. As summarized in Board Policy CV (LEGAL), the law requires

all district construction contracts valued at $50,000 or more in the aggregate for each 12-month period

to be made by the method that provides the best value to the district, and the Board must declare the

procurement method to be used for each project. The two methods used most commonly statewide are

Competitive Sealed Proposal and Construction Manager at Risk. Following is a brief description of

these procurement methods and recommendations for the procurement method to be utilized for the

Phase III Bid Package 09, Junior High Tracks, in the 2014 Bond Program.

Competitive Sealed Proposal (CSP)

CSP is a delivery method similar to competitive bidding in that the District selects an Architect/Engineer

to design the project. Once the construction documents are fully completed, the District solicits

proposals from contractors to perform the work. Selection is generally based on a combination of price

and other factors that the District deems in its best interest, such as project team personnel, schedule,

contractors past experience, etc.

Construction Management at Risk (CMR)

CMR is a delivery method wherein the Construction Manager at Risk serves as the General Contractor

assuming the risk for construction guaranteed price and provides design phase consultation in

evaluating costs, schedule, implications of alternative designs and systems and materials during and

after design of the facility.

Procurement Method Recommendation for 2014 Bond Program Phase III – Bid Package 09,

Junior High Tracks:

Phase III Bid Package 09, Junior High Tracks, is primarily infrastructural additions and improvement

work. Project phasing and scheduling are simplified and defined. Based on the project scope, size, and

simplicity, as well as very competitive market conditions for this type of project, the District

Administration anticipates that the CSP method of procurement will provide the best value on this

project. District Administration is recommending that Competitive Sealed Proposal (CSP) be selected

as the procurement method for Phase III Bid Package 09, Junior High Tracks.

50

MEMORANDUM




SUBJECT: 2014 Bond Program, Phase II BP03, Project 10 (Starrett ES), Construction Method of

Procurement



all district construction contracts valued at $50,000 or more in the aggregate for each 12-month period




these procurement methods and recommendations for the procurement method to be utilized for the

construction projects in phase II of the bond program.












Procurement Method Recommendation for 2014 Bond Program Phase II Bid Package 03, Project

10 (Starrett ES):

Phase II Bid Package 03, Project 10 (Starrett ES) is primarily deficiency and life cycle replacement work

with a relatively small project scope. Based on the project scope, size, and simplicity, as well as very

competitive market conditions for this type of project, the District Administration anticipates that the

CSP method of procurement will provide the best value on this project. District Administration is

recommending that Competitive Sealed Proposal (CSP) be selected as the procurement method for Phase

II Bid Package 03, Project 10 (Starrett ES), Deficiency and Life Cycle Replacement, STEM labs and

Strings Room. The budget for this project is $2,213,426.

52

MEMORANDUM




SUBJECT: Method of Procurement for Jones Fine Arts and Dual Language Academy Classroom

Addition and Gymnasium Replacement Project



all district construction contracts valued at $50,000 or more in the aggregate for each 12 month period




these procurement methods and a recommendation for the procurement method to be used for the

classroom addition and gymnasium replacement project at the Jones Fine Arts and Dual Language

Academy.












Procurement Method Recommendation for Local Construction Funds in the 2017-2018 Budget

for the Jones Fine Arts and Dual Language Academy:

Administration plans to add 10 classrooms and replace the existing gymnasium at Jones Academy.

Based on the project scope, size, and simplicity, as well as very competitive market conditions for this

type of project, the District Administration, in consultation with the project architects, anticipates that

the CSP method of procurement will provide the best value on this project. District Administration is

recommending that Competitive Sealed Proposal (CSP) be selected as the procurement method for the

Jones Fine Arts and/ Dual Language Academy Classroom Addition and Gymnasium Replacement

Project.

54

Prepared by Human ResourcesSeptember 26, 2017 1

Name Role Location Appraisal System

Carter, Lacy Assistant Principal Arlington High T-TESS

Arlington ISDT-TESS Additional Appraiser List

2017 - 2018

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arlington independent school district regular … · 10/5/2017 · 6 agenda - regular meeting...

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