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eSchoolPlus+

Teacher Access Center (TAC) Administrator Guide

Version 2.4

April 2014

Arkansas Public School Computer Network

eSchoolPlus 2.4 TAC Administrator

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Table of Contents

Teacher Access Setup ................................................................................................................... 5

TAC Configuration – District Setup .......................................................................................... 5

Cognos Reporting ...................................................................................................................... 7

Registration Configuration – Building Setup ........................................................................... 8

Scheduling Configuration – Building Setup ........................................................................... 10

Attendance Configuration – Building Setup .......................................................................... 11

Mark Reporting Configuration – Building Setup .................................................................... 13

Gradebook Categories ............................................................................................................. 17

Average Setup .......................................................................................................................... 18

Gradebook Alpha Marks .......................................................................................................... 19

Gradebook Scales .................................................................................................................... 20

Gradebook Comments ............................................................................................................. 21

Medical Configuration – Building Setup ................................................................................. 22

Discipline Validation Tables – District .................................................................................... 23

Discipline Configuration – Building Setup ............................................................................. 23

Teacher Access Center – Building Setup ............................................................................... 25

Staff Information .......................................................................................................................... 30

My Lunch Counts ......................................................................................................................... 33

Missing Submissions .................................................................................................................. 34

Adding a Missing Submission Schedule ................................................................................ 34

Updating a Missing Submission Schedule ............................................................................. 35

Deleting a Missing Submission Schedule .............................................................................. 36


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Teacher Access Setup

Teacher Access Center has various setups that districts and buildings will want to address. Below are the setup areas and their location in the software.

TAC Configuration – District Setup Menu Access: Administration > System Setup > District > Teacher Access Center Email Tab

Field Descriptions: (*Asterisk notes a required field) Allow Attachments: Checked if teachers can attach files to an email. Unchecked if teachers cannot attach files to email. Maximum Attachment Size (Kb): Maximum size in kilobytes of a file that can be attached to an email. For example, if the mail server does not allow users to send attachments larger than 30MB, you would enter 30720 which is 30 x 1024.

Approved Attachment File Types: Comma-delimited list of the types of files that a teacher may attach to an email. For example, PDF,DOC,XLS to include Adobe PDF files, Microsoft Word documents, and Microsoft Excel spreadsheets. [Character/255] From Address: Determines whether the teacher's email address or a generic email address for the district should be used as the from email address. Select:

Teacher Email Address - to use the teacher's email address as entered in Staff Information as the from address. Recommended

Generic Email Address - to use a generic email address for all email sent by the Teacher Access Center option. Users must specify the email address in the Generic From Address field.

Generic From Address: This field only displays if the district selected to use a generic email address. Generic From Name: Name to use in the from address if the district selected to use the generic email address. [Character/255] This field only displays if the district selected to use a generic email address. Allow Recipient to Reply to the Teachers: Checked if the teacher's email address should be included as the reply to address in the email. When students or guardians reply to an email, the reply is sent to the reply


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to address, not the from address. Leave this field unchecked if the district does not want the teacher's email address to be used as the reply to address. The reply to address will be set to the same address as the from address. This field only displays if the district selected to use a generic email address. Use Default “Do Not Reply” Message: Checked if the default message is used to indicate that students and guardians should not reply to the email. The default wording is displayed in the Do Not Reply Message field. Leave this unchecked to enter the district’s own text. This field only displays if the district selected to use a generic email address and the Allow Recipients to Reply to the Teacher box is unchecked. Do Not Reply Message: Text to include in the email to indicate that the recipient should not reply to the email. [Character/2048]. This message is included immediately after the text of the teacher's email and before the privacy statement. This field only displays if the district selected to use a generic email address and the Allow Recipients to Reply to the Teacher box is unchecked. Privacy Statement: Text for a privacy statement to include in email from teachers to parents and students. [Character/2048]

Example 1: The use of this system is privileged and confidential and intended only for the use of the parents and students of (District Name) School District. Any unauthorized access, disclosure, copying, modification, distribution or taking of any action is strictly prohibited. The review of this material by any individual other than the intended user shall not constitute voluntary disclosure of the information.

Example 2: Your password to the Home Access Center is private and should be kept in a safe secure location.

Example 3: It is our expressed hope that this site is beneficial to all Users. To protect your rights and ours PLEASE READ THE TERMS OF USE CAREFULLY BEFORE USING THE SERVICE. If you have any questions or concerns, you can contact us by sending an email to (email address of contact person).

Cognos Reporting Tab

Field Descriptions: (*Asterisk notes a required field) Teachers May Access Cognos Reporting Reports: Checked if teachers will be allowed to access Cognos Reports. Teacher must have proper resources for Cognos. Leave unchecked during initial setup. Once Cognos reports are added, user can go back and check.


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Cognos Reporting

An option to access Cognos (link labeled Published Reports) may appear on the left side menu for teachers to run Cognos reports designed for teacher. This is dependent on the following items:

TAC district configuration set to allow teachers Cognos Access. Staff Building Information must have the Staff flag checked as Teacher. Staff District Information on teachers must contain a Login ID as set in Active Directory.

If Cognos is made available in TAC, teachers will have limited access to Cognos Public Folder items. Items in the Teacher Access Center folder will contain filters to limit access of data to students in the teacher’s class or homeroom. Districts will also have a TAC District Shared folder to share district built reports with the district’s teachers. Teachers will have access to run reports only. Teachers who need the ability to create reports should be added as an eSchool user and be given rights to Cognos Reporting within eSchool. Note: If impersonating a teacher, the link will display as Cognos Reporting while the teacher logged in will display as Published Reports.


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Registration Configuration - Building Setup

Menu Access: Administration > System Setup > Building > Registration

Verify the correct building is selected and that each applicable building is checked.

General Tab > Message Notifications and Teacher Access sections (v2.4)

Field Descriptions: (*Asterisk notes a required field) New Students: Check to display when new student record is created; existing E/W building changes; and a new E/W record is created with new building. (Applicable in eSchool and not TAC) Pre-registered Students: Check to display when new registration record is created for student preregistering for next school year. (Applicable in eSchool and not TAC) Entry/Withdrawal Re-entry: Check to display when an E/W record is created for student previously enrolled in district re-enter in Same Year, Bldg, Calendar, and Grade. (Applicable in eSchool and not TAC) Entry/Withdrawal Change Buildings: Check to display when an entry/withdrawal record is created for a student who changes buildings. Messages will display for the new and old buildings. (Applicable in eSchool and not TAC) Change in Primary Homeroom: Check to display when a student's primary homeroom assignment changes. Messages will display in TAC for the new and previous homeroom teacher, where applicable. Change in Secondary Homeroom: Check to display when a student's secondary homeroom assignment changes. Messages will display in TAC for the new and previous homeroom teacher, where applicable. Change in Counselor: Check to display when a student's counselor assignment changes. Messages will display in eSchoolPLUS for the new and previous counselor, where applicable. To receive messages, the counselor must have a login ID in the staff record. (Applicable in eSchool and not TAC) Summer School Counselor: Not Used in Arkansas. Leave Unchecked.


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Registration Configuration – Teacher Access Area Emergency information may be viewed in Student Summary by: Check if Teacher and/or substitutes will be allowed to see physician, hospital, and insurance information on the Student Summary page. Allow search for students by: Unchecked. Not used at this time. May View IEP files: Unchecked. Not used at this time. May view Gifted files: Unchecked. Not used at this time. May view 504 Plan files: Unchecked. Not used at this time.

Student Alerts Tab

There are 4 alert groups: Medical, Special Ed, Personal Comments and Academic. Alert codes can be assigned to each group and visible to Teachers and/or Substitutes. This setup is used to assign alert codes from each table to a Medical group. It will also indicate who can view this information once assigned. If this option is checked, teachers and/or substitutes will be able to view alerts, where applicable, on the following pages in Teacher Access Center: Classroom Issue List, Course Roster, Email Students/Guardians, Enter Course Recommendations, Enter Goals, Enter Interim Progress, Enter Report Cards, Score Assignments, Mark Entry By Competency List, Referral List, Student Summary, Take Attendance, and View Student List.

Academic section – Not Used in Arkansas. Leave Unchecked. Check the Select box for each option to display. Then check the Teacher and/or Substitute box to display to Teachers and/or Substitutes. Select which Alerts and Disabilities to display in the Alert Codes boxes.


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Scheduling Configuration – Building Setup

Menu Access: Administration > System Setup > Building > Scheduling


Teacher Access Section

Field Descriptions: (*Asterisk notes a required field)

Schedule information may be viewed in Student Summary by: Checkboxes that indicate who may view scheduling information on the Student Summary page in Teacher Access Center for students enrolled in courses that the teacher or substitute can access. Course Recommendations may be entered by: Checkboxes that indicate who may enter course recommendations in Teacher Access Center. If either box is checked the next two options further define how recommendations can be made in TAC. Uncheck both boxes if the course recommendation options should not be displayed in TAC. Limit Recommendations by Department: Checked if a teacher should only be able to recommend a course from the same department of the course that the student is currently taking. Limit the number of Course Recommendations to: Maximum number of recommendations that teachers can enter for a student in TAC. If the field is blank, teachers can enter an unlimited number of recommendations. Show Add/Drop messages on the TAC home page: Unchecked at time of initial setup. Checked if TAC home page should display add and drop messages on the TAC home page. If this box is checked, teachers will see messages for schedule changes for the courses that they teach. Recommend this be checked when school begins.

Example TAC Scheduling message:


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Attendance Configuration – Building Setup Menu Access: Administration > System Setup > Building > Attendance


Teacher Access Tab

Field Descriptions: (*Asterisk notes a required field) Teachers/Substitutes may take attendance and view Morning Bulletin: Check if teachers and substitutes should be allowed to enter attendance and view the morning attendance bulletin. All attendance entered in TAC would be applied to the Teacher Entry. Default Teacher Access Absence Code:* Required if teachers are allowed to enter attendance. Indicates the code attached to a student if marked absent in TAC. Default Teacher Access Tardy Code: Indicates the code attached to a student if marked tardy in TAC. Field can be left blank, if teachers are not to enter tardy. Default Teacher Access Present Code: Leave blank to prevent an absence code from being applied to a student who is marked Present. If left blank, when teacher marks Present, no code pulls over, but will remove the absence code entered. If this field is blank, checking the box labeled ‘P’ in Teacher Access Center will remove any absence code previously entered. For example, if a teacher marks a student absent and saves attendance, but the student shows up for class a few minutes later, the teacher would check the box labeled ‘P’ to remove the absence code for that student. No attendance record is stored for the date for teacher entry. Clicking All P will not mark students all present, but rather, will indicate that the teacher did not miss submission of attendance. Teachers/Substitutes may enter alternate absence codes: Allows teachers and substitutes to make a determination as to what the attendance code can be within a list of codes specified in the next field. If left unchecked teachers may only mark a student absent with the default absence code. Most schools do NOT allow teachers to enter alternate codes. Limit Absence Codes Teachers/Substitutes Can Enter to: If “Teachers/Substitutes may enter alternate absence codes” is checked provide a list of absence codes available for use by teachers in TAC.


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Number of prior days of attendance that can be viewed by Teachers/ Substitutes: Select the number of prior days of attendance that can be viewed in Teacher Access Center. Recommendation is to keep this field to 5 to 10 days. Number of prior days of attendance that can be maintained by Teachers/ Substitutes: Select the number of prior days of attendance that can be maintained in Teacher Access Center. Recommendation is 5 or less. Most do not allow teachers to update previous days. Teachers/Substitutes can see attendance information on Student Summary Page: Allows teachers/substitutes to view attendance information on the Student Summary Page. This allows viewing of current attendance as well as any attendance for the school year. Missing Submission Sender Email Address: [email protected] Leave as a dummy address. Email address to use as the email sender when the missing submission report is sent to teachers. This email address will be used as the reply to address. This email address will also receive messages about undeliverable addresses. This field must be populated for Missing Submissions report to work. Email Missing Submissions Report To: The user IDs for the users to whom the attendance missing submissions report should be sent. If multiple users should receive the missing submission report, enter IDs in a comma-delimited list. Only user IDs that have email addresses entered under User Profiles (Administration Folder >> Security >> User Profiles) will appear on the listing in the dropdown menu. The missing submission report will be sent to the email address specified in the user profile for the selected user ID.

mailto:[email protected]


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Mark Reporting Configuration – Building Setup

Menu Access: Administration > System Setup > Building > Mark Reporting


Teacher Access Tab (v2.4)

Field Descriptions: (*Asterisk notes a required field) IPR information may be entered by: Checkboxes that indicate who may enter IPR information in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may enter grades and comments. Uncheck both boxes if IPR information will not be entered in TAC. IPR information may be viewed in Student Summary by: Checkboxes that indicate who may view IPR information on the Student Summary page in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may view grades and comments. If checked, teachers/substitutes will see ALL courses within TAC for the students in their classes. Uncheck both boxes if IPR information should not be displayed in TAC. RC information may be entered by: Checkboxes that indicate who may enter mark reporting information in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may enter grades and comments. Uncheck both boxes if mark reporting information will not be entered in TAC. Earned credit may be changed by teachers: Unchecked – Recommended. Checkbox that indicates whether teachers can change the Earned Credit value for a student in Teacher Access Cnter. If a teacher changes the earned credit, the Earned Credit override checkbox in the student's course record is checked and the Assign Course Credit calculation will not update the credit. RC information may be viewed in Student Summary by: Checkboxes that indicate who may view mark reporting information on the Student Summary page in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may view grades and comments. If checked, teachers/substitutes will see ALL courses within TAC. Uncheck both boxes if mark reporting information should not be displayed in TAC.


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GDBK detail link from IPR and RC summary for: Unchecked – Recommended. Checkboxes indicating whether teachers and substitutes can view a student's gradebook assessments through the Report Card Summary page in Teacher Access Center. If checked, teachers/substitutes will see ALL courses within TAC for the students in their classes. Uncheck the appropriate boxes if staff should not be allowed to view gradebook assessments from the Report Card Summary. Check the appropriate boxes if hyperlinks should display on student grades in Report Card Summary for all mark types defined to receive gradebook results. Staff can click a link to view the gradebook assessments in the Student Detail Report for a particular course. The report is limited to course assessments for the selected mark type and report card run. Links display even in cases where a course has no gradebook assessments defined. SC information may be entered by: Leave unchecked at this time. Checkboxes that indicate who may enter Standards and Competency information in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may enter grades and comments. Uncheck both boxes if Standards and Competency information will not be entered in TAC. Leave unchecked on initial setup. SC information may be viewed in Student Summary by: Leave unchecked at this time. Checkboxes that indicate who may view Standards and Competency information on the Student Summary page in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may view grades and comments. Uncheck both boxes if Standards and Competency information should not be displayed in TAC. Missing Submission Sender Email Address: [email protected] Email address to use as the email sender when the missing submission report is sent to teachers who have not submitted grades for prompted Marking Period. This email address will be used as the reply to address. This email address will also receive messages about undeliverable addresses. Email Missing Submissions Report To: Dropdown list of building staff to be copied on the Missing Submission report email. Names in this list come from entries with email addresses in the Administration >> Security >> User Profile. Multiple email addresses may be selected. Report Cards can be printed in TAC by: Unchecked – Recommended. Checkboxes indicating whether teachers and substitutes can print report cards from the Enter Report Cards page in Teacher Access Center. Check the appropriate boxes to allow report card printing by teachers and substitutes. Uncheck the boxes to prevent teachers and substitutes from printing report cards in TAC. Transcript Summary can be viewed in TAC by: Checkboxes indicating whether teachers and substitutes can view student transcripts in Teacher Access Center's Student Summary page. Check the appropriate boxes to allow teachers and substitutes to view transcripts. Uncheck the boxes to prevent teachers and substitutes from viewing transcripts. Published Classwork can be viewed in TAC by: (v2.4) Checkboxes indicating whether teachers and substitutes can view classwork information similar to the Home Access Center Classwork page by clicking a Classwork button on the Teacher Access Center's Student Summary page. Check the appropriate boxes to allow teachers and substitutes to view classwork. Uncheck the boxes to prevent teachers and substitutes from viewing classwork.


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Gradebook Tab (v2.4)

Field Descriptions: (*Asterisk notes a required field) Assessments may be defined by: Checkboxes that indicate who may define gradebook assessment information in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may define assessments. Uncheck both boxes if the building does not use Gradebook. Assessments may be scored by: Checkboxes that indicate who may score gradebook assessments in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may score assessments. Uncheck both boxes if the building does not use Gradebook. Allow teachers to set default gradebook scale: Checked if teachers should be able to specify a gradebook scale to default for the marking period for all students in a course. If gradebook scales for the building are defined, teachers can select the scale to use for a student on the Scores page of TAC Gradebook. If they are allowed to specify a default, the teacher can select the scale to apply to all students in the course initially. If only one gradebook scale exists, this option should be checked. Limit Teachers to Pre-defined Category Types: (v2.4) The next three fields are used to determine whether teachers in the building are limited to pre-defined category types.

To use category types, the category types must be defined using the Mark Reporting Center > Setup > Gradebook Category Types Setup. Then, the category types must be assigned to course-sections in the Master Schedule. If the building has some teachers that should be able to define their own gradebook categories and averages for mark types, then do not assign a Gradebook Category Type to their courses and those teachers will be able to access fields on the Categories, IPR Averages, and Report Card Averages tabs in Teacher Access Center.

Categories, weights and marking periods: This box determines whether the building limits teachers

to the pre-defined category setup for the category type assigned to a course-section. If this box is checked and a category type is assigned to the course-section, the teacher:

cannot change the categories and weights on the Categories tab

cannot change the calculation defined on the IPR Averages tab

cannot change the calculation defined on the Report Card Averages tab for mark types that do not use an average setup

Note: This setting cannot be changed after assignments have been entered for a course-section that has a category type assigned.


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Lowest scores to drop: This box determines if the teachers can change the drop lowest settings for

the categories or mark types. If this box is checked, the teacher will not be able to change how the setup is defined to drop lowest scores. This field is only accessible when entering a check in the Categories, weights, and marking periods field.

How to handle missing marks: This box determines if the teachers can change how missing scores are handled for the categories or mark types. If this box is checked, the teacher will not be able to change how the setup is defined to process missing marks. This field is only accessible when entering a check in the Categories, weights, and marking periods field.

Allow teachers to override average weights: Checked if teachers should be allowed to override the weights for marks used when calculating averages based on an average setup such as a semester grade calculation or a year end final calculation. If teachers are not allowed to override weights, the teachers will not be able to view average information for the mark type calculation.

Note: This option does not affect whether teachers can change averages that are calculated based on assessments. For marks that are calculated based on the average of assessments for categories, teachers can always change the weights for categories and select which categories to include in the average.

Allow teachers to select rounded or truncated averages: Checked if teachers should be able to select whether category and mark averages are rounded or truncated. Unchecked if averages should always be rounded. Allow grade entry before enrollment: Unchecked – Recommended. Checked if teachers can enter grades for students for assignments that occurred before the student was enrolled in the course. For example, teachers may want to do this if a student switched sections, or if the student makes up assignments prior to being in the course. If this option is checked, there may be a need to create an exempt or missing mark that would indicate an assignment does not count against the student when a grade is not received.

Assessment Date Validation: Indicates assigned and due dates that are valid in Gradebook. Select:

Assigned and Due Dates must be a date the course meets - to require teachers to enter dates that students are scheduled to attend the session of the course. For example, day A falls on 12/4/2011, day B on 12/5/2011, and day C on 12/6/2011. The course meets days A and C so teachers would not be able to enter an assignment with a due date of 12/5/2011.

Assigned and due dates must be a membership day within the selected marking period - to allow teachers to enter any membership day within the marking period. For example, day A falls on 12/4/2011, day B on 12/5/2011, and day C on 12/6/2011. Even though the course meets days A and C, teachers would be able to enter an assignment with a due date of 12/5/2011.

The membership day option might be used if there are courses that have multiple sessions that meet on different cycle days and one session is not graded. For example, session 1 meets days A, C and session 2 meets day B. Consider A/B scheduling. If first option is selected, the due date must be a day the course meets. Most use this first option.


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Gradebook Categories

Menu Access: Administration > System Setup > Validation Tables > click Mark Reporting tab > select Gradebook Categories link For district-wide Gradebook categories, use this page to define the general types of assessments, such as homework, quizzes, exams, class participation, projects, and so forth. Teachers assign an assessment to a category. If teachers post grades to a mark that receives gradebook results for a period of time (such as, marking period, semester, or year-to-date), teachers can select the categories that are averaged to calculate a mark. If only certain buildings use a category, building categories can be defined on the Gradebook Categories (Mark Reporting Center > Setup > Gradebook Categories). Building categories only need to be defined, if teachers in a building use different categories than teachers in other buildings. Categories that are available for all teachers in the district are defined in the Gradebook Categories validation table (Administration > System Setup > Validation Tables > click Mark Reporting tab). Sample Categories:


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Average Setup

Menu Access: Mark Reporting Center > Setup > Average Setup

Use this page to specify how the building calculates averages. Averages allow the calculation of the grade for a mark type based on the grades earned for other mark types. For example, the Semester grade may be an average of the marking period grades.

Averages can be calculated by teachers as grades are loaded from TAC or within eSchool either by staff loading marks from Gradebook or by running the Average Calculation. If the Use in Gradebook box is checked in the average setup, the average is calculated when marks are loaded from Gradebook; these type averages are not calculated when running the Average Calculation within eSchool.

Example below is for Semester 1. Buildings normally need a setup for each semester. Elementary schools sometimes have a ‘Final’ average setup.

Example without Sem Exam:

Example including Sem Exam:


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Gradebook Alpha Marks

Menu Access: Mark Reporting Center > Setup > Gradebook Alpha Marks Use this page to define the alpha marks that teachers may enter as scores in TAC Gradebook. When a teacher enters scores, the teacher can hover the mouse cursor over a score field to display a tooltip that lists the valid alpha marks that can be entered. For each mark, it may be specified whether the mark:

Awards a percentage of the possible points for the assessment. For example, a mark of ‘S’ might indicate that the student earns 75% of the possible points for the assessment. Thus if the possible points were 100, the student would earn 75 points.

Excludes the possible points for the assessment from the Gradebook averages. For example, a mark of NA might be used to indicate that the assessment is not applicable for the student and should not affect the student's average.

Within Gradebook, teachers cannot see how the alpha mark is defined. Teachers should be informed how a mark will be processed for Gradebook averages. Sample Gradebook Alpha Marks:


Code* - Alpha mark that teachers may enter in Gradebook. To use special characters, click the appropriate button to add the character. [Character/5] Description* - Text describing the mark. Teachers cannot see this description. [Character/255] Percent* - Percent of possible points that students earn when this mark is entered. For example, if a mark is defined with a percent of 80, and the possible points for the assessment is 10, students for whom the teacher entered this mark would earn 8 points. If the mark should be used to exclude the assessment from student averages, leave the Percent field blank and check the Exclude box. Exclude - Checked if this mark should be used to exclude the possible points for an assessment from the average. For example, if students who are absent are not required to complete an assignment, an alpha mark could be created to indicate that the student was absent and the assessment is not applicable.


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Gradebook Scales Menu Access: Mark Reporting Center > Setup > Gradebook Scales

Use this page to add or view a Gradebook Scale. When teachers load marks from Gradebook to IPR or Report Cards, the scales are used to convert the numeric average for a student to a mark if the student is assigned to a scale. Note: If the building uses a 100 point grading scale for the Average Value fields in the level table and the student is not assigned a scale, the load from Gradebook option will convert the numeric average to the first mark found in the level table that has an Averaging Value equal to the numeric average. If the calculated average is not in the level table, the mark for the closest value is used. Sample Gradebook Scales:

Field Descriptions: (*Asterisk notes a required field) Scale Name - Code for the grading scale. Description* - Text describing the grading scale. This description displays for teachers on the Gradebook page. Long Description - Text describing the scale in more detail. Default Scale - Checked if the grading scale should be used as the default scale for all students in the building. It is not recommended the Default Scale checkbox be checked. Only select if the grading scale should be used as the default scale for all students in the building.

Mark* - Mark from the level table that should be posted for the student if the student's numeric average is equal to or greater than the minimum percent for this mark and less than the mark with the next highest percent value. For example, if the minimum percent for A is 90.00 and the minimum percent for B is 80.00, a B is posted if the student receives an average of 80.00 through 89.99. The mark must be a valid mark in the level table. Minimum Percent* - Minimum percent which is equivalent to the associated mark. If the student's numeric average is equal to or greater than the minimum percent for a mark and less than the next highest percent


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value, the mark will be posted. For example, if the minimum percent for A is 90.00 and the minimum percent for B is 80.00, a B is posted if the student receives an average of 80.00 through 89.99. Hint: If wanting to round up from a .5, a decimal value can be defined for the percentage. For example, to load an A for an average of 89.5, enter a minimum percent of 89.5. If some teachers want to round, while others want to truncate two scales could be defined. The scale for rounding would be defined with decimal values in the Minimum Percent; the scale for truncating would be defined without decimal values in the Minimum Percent.

Gradebook Comments

Menu Access: Mark Reporting Center > Setup > Gradebook Comments Use this page to define comments that teachers can enter for assessments for students. For example, if teachers want to track comments for students who turned an assessment in after the due date, an LA comment for Late Assignment could be created. In TAC Gradebook, a teacher can click a Comments option to add a defined comment code and/or to enter a free text comment for an assessment for a student. Then, when the teacher clicks on the assessment for that student, the comment and/or free text comment are displayed on the bottom right-hand corner of the Gradebook Scores page. Sample Gradebook Comments:

Field Descriptions: (*Asterisk notes a required field) Code* - Comment teachers can select for a student's assessment. Description* - Text describing the comment.


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Medical Configuration – Building Setup Menu Access: Administration > System Setup > Building > Medical Verify the correct building is selected and that each applicable building is checked.

Gradebook Tab – Message Notifications

Field Descriptions: (*Asterisk notes a required field) Nurse Visits: (v2.4) Checked to display a message in TAC when a student is checked in or out of an office visit with the nurse. The notification will be sent to teachers of all classes the student is scheduled to attend while the student is in the office visit and will be effective for the number of minutes specified in the Notification Time field. Notification Times: (v2.4) The number of minutes a medical notification message is effective. A notification message will display in TAC for the teacher whose class the student is scheduled to be in during the time span. If this time period spans multiple classes, each teacher the student is scheduled with during that time span will be notified.

Example TAC Nurse Visit message:


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Discipline Validation Tables – District

These tables are only needed if utilizing the Issues and Referrals within TAC.

Menu Access: Administration > System Setup > Validation Tables

TAC uses three tables related to conduct referrals.

Issues - Used in the Type field in TAC to validate specific types of conduct referrals and classroom issues. The use of the Type field in TAC depends on eSchoolPLUS's Teacher Access Center Configuration Update page. If the page's Conduct Referral Types May Be Set by Teachers/Substitutes box is checked, then teachers can select a type from the Issues table when entering conduct referrals. If the box is unchecked, a default type can be selected from the table to apply to all conduct referrals entered in TAC, in which case teachers will not be able to select a type. However, they can select a type for all classroom issues, including those referred to eSchoolPLUS as conduct referrals.

Issue Actions - Used in the Corrective Action field in the Teacher Action(s) section of TAC pages to validate the actions taken by teachers in response to classroom issues. The codes also display in this field in the Corrective Action(s) section of eSchoolPLUS's Conduct Referral page. These codes do not apply to conduct referrals.

Issue Locations - Used in the Location fields in TAC to validate the locations where issues occurred. This table is different from eSchoolPLUS's Locations table. To link the two types of locations, a field is provided in the TAC table for entering eSchoolPLUS discipline location codes. This enables a TAC location code to be converted to its eSchoolPLUS equivalent, when an issue is referred.

Discipline Configuration – Building Setup

Menu Access: Administration > System Setup > Building > Discipline Verify the correct building is selected and that each applicable building is checked.

General Tab – Message Notifications

Field Descriptions: (*Asterisk notes a required field) Discipline Messages: (v2.4) Check if teachers and counselor in the building should receive notifications when student is assigned specified actions set in next field. In eSchoolPLUS for the student's counselor to receive message, the counselor's staff record must have a login ID. Selected Action Codes: (v2.4) Select action codes to notify users when a student is assigned to one of these actions a message should be triggered.

Example TAC Discipline message:


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Issues & Referral Tab

Field Descriptions: (*Asterisk notes a required field) Information is entered within TAC and will not display in the Student Center. This allows the header and footer text to be defined for an on-line discipline referral form that is used in TAC These Issue/Referrals are basically classroom issues only but have the ability to be bumped up to an actual Discipline Incident. Header Text: Header text is not required. Teachers have ability to populate something on their own. Footer Text: Footer text is not required. Teachers have ability to populate something on their own.


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Teacher Access Center – Building Setup Menu Access: Administration > System Setup > Building > Teacher Access Center Verify the correct building is selected and that each applicable building is checked. Gradebook Tab

Field Descriptions: (*Asterisk notes a required field) Gradebook averages may be overridden by: Determines who can override calculated student averages on the category and mark tabs and Report Card Values on the Competencies tab on the Gradebook Scores page. Check the appropriate box(es) to allow teachers and/or substitutes to override the calculated marks. If the mark on a tab is overridden, the Load from Gradebook option will use the value that was entered by the teacher or substitute. Display the All tab: Recommend Checked. If this field is checked, the teachers can set their preferences and choose whether or not the tab displays. If this field is not checked, then teachers cannot select to display the All tab. Indicates if the All tab should display in Gradebook. The All tab includes assignments from all categories and includes an average for all categories. Some users find this average to be misleading since it might not match the average that is loaded for a mark type. Default Selected Tab: Select the tab to display by default. The teacher can set a different default in the Teacher Preferences in Teacher Access Center. Select:

All - to display the All tab when a teacher opens the Gradebook Scores page. This option can only be selected if the Display the All tab box is checked. Recommended.

Selected Category - to display the category selected when a teacher opens the Gradebook Scores page.

Selected Mark Type - to display the mark type selected when a teacher opens the Gradebook Scores page.


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The remaining Gradebook tab settings only display when using the standards-based Gradebook feature. Disable teacher ability to Link Standards: Not used at this time. Checked on initial setup. Checked if teachers are not allowed to link standards-based competencies to assignments and rubric criteria in Teacher Access Center. Unchecked, which allows teachers to link competencies to assignments and rubric criteria. This box is inaccessible if teachers have already linked competencies to assignments in TAC. Disable teacher ability to Link Rubrics: Not used at this time. Checked on initial setup. Checked if teachers are not allowed to link rubrics to assignments in Teacher Access Center. By default, the box is unchecked, which allows teachers to link rubrics to assignments. This box is inaccessible if assignments are already tied to rubrics in TAC. Teacher Access to Public Rubrics: Not used at this time. No Access selected on initial setup. Setting determining whether this building's teachers may create and access public rubrics in TAC. Public rubrics are available to all teachers in the district to link with their assignments, as long as the teachers have building-level access. Select:

Access Only - to allow the building's teachers to view and select public rubrics for linking to Gradebook assignments.

Save and Access - to allow the building's teachers to create new public rubrics and to select from public rubrics for linking to Gradebook assignments.

No Access - to deny teachers the ability to create and select public rubrics. Teachers in this building may save rubrics for personal use and may select from their own rubrics to link with Gradebook assignments.

Issues & Referrals Tab (v2.4)

Field Descriptions: (*Asterisk notes a required field) Classroom Issues May be Entered by: Checkboxes that indicate who may enter classroom issues in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may enter classroom issues. Uncheck both boxes if classroom issues will not be entered in TAC.


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Classroom Issues May be Referred To: (v2.4) Checkboxes that indicate whether teachers can refer classroom issues to eSchoolPLUS. Depending on how an issue is defined, issues may be referred to students' disciplinarians, counselors, or success plan coordinators. Note: Success Plan is not used at this time in Arkansas. Uncheck both boxes to prevent classroom issues from being referred to eSchoolPLUS. Conduct Referrals May be Entered By: Checkboxes that indicate who may enter conduct referrals information in Teacher Access Center. Check the appropriate box(es) to specify that teachers and/or substitutes may enter conduct referrals. Uncheck both boxes if conduct referrals will not be entered in TAC. Conduct Referral Roles May be Set by Teachers/Substitutes: Checked if teachers can specify whether the student was an offender, victim, or witness when entering a conduct referral. Unchecked if the role should not be specified in a conduct referral. Conduct Referral Types May be Set by Teachers/Substitutes: Checked if teachers can specify the type of issue when entering a conduct referral. The possible issue types for conduct referrals are defined in the Issues validation table. Unchecked if teachers should not be able to select an issue type for conduct referrals. If Unchecked, Enter the Default Issue Type: If the Conduct Referral Types may be Set by Teachers/Substitutes box is unchecked, the issue type to use when teachers add a conduct referral in Teacher Access Center must be selected. This code must be defined in the Issues validation table. If the Conduct Referral Types may be Set by Teachers/Substitutes box is checked, leave this field blank. Show messages when Conduct Referrals are Returned: Checked to show messages when conduct referrals are returned to teacher by disciplinarians.

Dynamic Links Tab

Entering data in the Links section creates a “Shortcut Link” within TAC.


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Field Descriptions: (*Asterisk notes a required field) Macros Section This section is used to define a macro to be used in a URL. Macros allow users to pass a value in place of the macro in the URL when a dynamic link is clicked. Name* - Name for the macro. This is the text that entered in place of the associated value. To use the macro in a URL, enter the macro in the format ${XXXX} where XXXX represents the macro name. Value* - Value to include in the URL when this macro is used.

Links Section Page* - Teacher Access Center page on which the link should display. If the link should display on all pages, select All. Otherwise, select the appropriate page. Order* - Order that this link should display on the page. If there are multiple rows for the same page, each row must have a unique order number. URL* - URL address for the site to link to when a teacher clicks the dynamic link. Macros can be used in the URL to pass context-sensitive information to the site. For example, the following URL passes the building, course, and section: http://MyClassApp?b=${building}&c=${course}&s=${section} The following is a list of pre-defined macros that can be used in a URL:

${District} - to pass the district number.

${ServerName} - to pass the server name.

${ServerPort} - to pass the server port.

${TeacherLogin} - to pass the teacher's login for Teacher Access Center.

${StudentID} - to pass the student ID.

${Grade} - to pass the grade of the student.

${Building} - to pass the building number.

${Course} - to pass the course number.

${Section} - to pass the section number.

Note: Not all macros will be able to pass information depending on the information available on a page in Teacher Access Center. For example, a course is not selected when the teacher is on the My Home page so a URL for this page should not include the course macro. Description* - Text to display for the link in Teacher Access Center. Color - Color to use when displaying the link. Click Select Color to choose a color for the link. New Until - To display **New** as part of the link, enter the date at which the user would no longer want to show the new indicator. Pop Up - Checked if another window should open when the user clicks the link. Unchecked to display the site in the Teacher Access Center window.


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Student Access Tab (v2.4)

Field Descriptions: (*Asterisk notes a required field) Allow access to Student Summary of all students: Checkboxes that indicate whether teachers and/or substitutes can access Student Summary pages for all students from the Morning Bulletin page in Teacher Access Center. Check the appropriate box(es) to specify that Student Summary pages for all students can be accessed. If a box is unchecked, then teachers or substitutes can only access this page for students in one of their classes, homerooms, activities, or success plan interventions. The Substitutes box is only accessible when the Teacher is checked.


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Staff Information Menu Access: Registration Center > Staff Information Staff Search Results > Impersonation link (v2.4)

If there is a TAC login established for the teacher, click on the blue hyperlink that represents the Login ID to connect with Teacher Access Center. If the user has access, this will open TAC and allow the user to impersonate the teacher.


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General Information Tab under Staff District Information

Field Descriptions: (*Asterisk notes a required field) Email Addresses - The staff member’s email address or addresses. The system uses the teacher’s email address as follows:

If one of the missing submission reports is run with the Email Teachers box checked, then the teacher’s missing submission information is sent to this address.

If the district has selected to use the teacher email address as the From Address in the Teacher Access Center (TAC) District Setup and the teacher sends an email using the Email Students/Guardians option in TAC, the teacher’s email is used as the Sending address.

If the Home Access Center (HAC) Building Configuration Update has 'Show' Email Links checked, the teacher’s email is used as the To address when a student or guardian clicks the teacher’s name to send an email.

Login ID - The login ID of the teacher or staff member for entering student attendance, grades, and other information in Teacher Access Center (TAC). This Login ID must match the Active Directory.

Substitute Login ID - The login ID of the substitute for this teacher workstation portion of the system. The substitute will be able to access the teacher’s students.

Last Substitute Date - The last date that the substitute login is valid.


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General Information Tab under Staff Building Information


Primary Homeroom - Teachers only. The teacher's homeroom for the first attendance period.

Secondary Homeroom - Teachers only. The teacher’s homeroom for the second attendance period, if any.

Take Lunch Counts: Checked if the teacher can enter lunch counts in TAC.


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My Lunch Counts

My Lunch Counts displays fields for a teacher to enter the total number of students who will be buying a specific lunch option. The My Lunch Counts pane will not display on the My Home page if the school chose not to use this option. When entering lunch counts, enter the total value; for example, if the count indicated that 5 students were buying Hot Lunch and 1 more student needed to be added to the count, a 6 would need to be entered for Hot Lunch. Click Save to save changes.

My Lunch Counts Setup

Select Registration Center > Setup > Lunch Types then enter the various lunch types that the district would like counts on.

The Takes Lunch Counts box must be checked for any teacher that is to take lunch counts in TAC (Select Registration Center > Staff Information then go to the Staff Building Information page).

Note: An eSchoolPlus user can add the Lunch Counts dashboard to the content of the My Home page. The dashboard will display the daily lunch counts entered by teachers on the current date for the building selected. A Missing lunch counts field displays the number of staff members who have not yet submitted today's counts for the building selected. See the eSchoolPlus General Information Training Guide for more detail on the Lunch Counts dashboard.


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Missing Submissions Missing Submissions checks to determine which teachers have not submitted any grade or attendance data. Two types of email reports are created if at least one teacher has not submitted the data. A report listing all teachers with missing submissions is emailed to administrators and individual teachers can be notified by email that they have missing submissions. If all teachers have submitted data, no emails are sent. The user who creates the Missing Submission schedule will receive the Missing Submission report under the My Reports section of their My Home page. Note: It is not recommended to set up a schedule for IPR and/or RC Missing Submissions but instead to run the report as needed. See the Mark Reporting Guides for running the Missing Submissions reports.

Adding a Missing Submission Schedule

1. In eSchoolPlus, select Mark Reporting Center > Setup > Missing Submissions OR Attendance Center > Setup > Missing Submissions

2. Click the tab corresponding to the type of schedule to add (Attendance, Report Cards, or Interim Progress Report).

3. Click New, then enter the appropriate information in the Missing Submissions Schedule Detail section fields (below is example of the Attendance Add Page).

Attendance

4. Once all necessary information has been entered, click Save located at the top and bottom of the page.

Note: Administrators and secretaries must be entered in Staff Information with a valid district email address in order to receive the report.


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Updating a Missing Submission Schedule

1. In eSchoolPlus, select Mark Reporting Center > Setup > Missing Submissions OR Attendance Center > Setup > Missing Submissions

2. Click on the appropriate tab depending on the item to be updated (Attendance, Report Cards or Interim Progress Reports).

3. Click on the link of the item that needs updated.

4. Make the necessary updates then click Save located at the top and bottom of the page.


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Deleting a Missing Submission Schedule

1. In eSchoolPlus, select Mark Reporting Center > Setup > Missing Submissions OR Attendance Center > Setup > Missing Submissions.

2. Click on the appropriate tab depending on the item to be deleted (Attendance, Report Cards or Interim Progress Reports).

3. Place a checkmark in the checkbox under the Delete column.

4. Click on the Delete button located at the top and bottom of the page. Note: A Missing Submission schedule may also simply be Disabled by using the ‘Disable’ option. This is recommended during the summer months and when school is not in session.

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