Status of Quarter to Semester ConversionJanuary 27, 2015

Key Project Milestones:

a. Revision and approval of GE programb. Development and approval of semester coursesc. Revision and approval of academic programsd. Creation and implementation of ongoing communication

plane. Creation and development of advising planf. Creation and development of articulation agreementsg. Revision and approval of Faculty Handbookh. Implementation of revised/new Common Management

System (CMS)

Curriculum Completion Report: January 16, 2016

Description Total No.

Need Further Action

EPC Approved

Courses

4,774 16

4,758 GE Courses 433 8 425Programs 401 13 388

Number of Courses and Programs Entered in the CMS:

January 16, 2016

No. of Courses Completed

3376

No. of Programs Completed

120

Course Articulation Timeline

2015March 1

• Articulation course lists finalized.• Simple conversion courses list.• Modified courses list.

• Configuration of CMS for existing articulation rules will begin.June

• Campus Fall 2016 e-Catalog will be completed.• Begin direct communication to our primary feeder community colleges.

2016May

Articulated semester courses will be uploaded into ASSIT NEXT GEN.

Revision and approval of Faculty Handbook

Categories• Policies with Changes Needed Right Away for Conversion

Basic Skills Program, Credit for Transfer Work, RP Grades …

• Policies with More Time to Review Credit for Examinations, Early Entrance Program, Academic Honesty …

Actions• Editorial• Refer to EOC• Refer to Other ( Athletics, Deleted…)• Refer to Provost• Refer to SPC

Creation and Development of Advising Plan

2014December

Appointment-Plus purchased for 14 “centers”.2015January• Training and implementation of Appointment-Plus.• Individualized Advisement Plan (IAP) design completed.• Q2S Advisement Allocations sent to Colleges

Number of majors Requirements for distribution to SSPS and faculty Appointment of Q2S Advisement Coordinator in each

College

Creation and Development of Advising Plan Continued …

2015February• Training of Faculty and SSPs

CMS training – by Registrar GE training – by UAAC and UGS Major Programs training – by Colleges

MarchIAP advisement begins.

IAP advisement strongly encouraged, but not required. Order of roll-out: CBE, ECST, HHS, NSS, A&L, CCOE

Creation and Development of Advising Plan Continued …

2015March

Advisement cohorts Pre-transition undergraduates: After WQ 2015, 110 quarter units earned Pre-transition graduates: All current Transition (IAPs)

Current students with fewer than 110 units earned after WQ 2105Fall 2015 first-time freshmen and transfersWQ 2016 transfersSPQ 2016 transfers

AprilAll templates for the CAAR (degree audit) reports completed.

Creation and Implementation of Ongoing Communication Plan

Presentations and Events Approx. 35 reaching over 6,000 current students and high school and

community college counselors

2014• Summer Orientation (Approx. 5,000 Freshmen and Transfers)• Outreach Postcards (Admissions) • Transition Guides (Brochures)• Conversion Plus Posters, Fall Faculty Day (CETL)• Campus Wide Email (Public Affairs)• Q2S Video (Golden Eagle Television)• TV Screen Promo (U-SU)• Banners• Conversion Reception with President and Provost• Student Ambassadors

Creation and Implementation of Ongoing Communication Plan

2015• Advisement Center Locations (Faculty and UAAC)• Student Organizational Meeting (U-SU)• Pledge to Students & Advisor Information (University Times)• Meet & Greets (ASI and Colleges) • University Orientation (Approx. 5,000 Freshmen and Transfers)• Q2S Social Media Day (Public Affairs)• Q2S Advising Video• Campus Wide Email (Public Affairs)• Conversion Cookout

Promotion Appointment Plus & Waitlist Capability (Public Affairs) Clothing and Publicity Items (Reprographics)

Ongoing Communications Websites (Semester Conversion, Cal State LA, and ASI) Transition Guides (Associate Deans Offices and Centers) University Orientation Social Media (Weekly Posts) Banners