are you ready? presented by pdg jay saltzman & bette...
TRANSCRIPT
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Are You Ready?Presented By
PDG Jay Saltzman & Bette Hall
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Are you ready for one of the most exciting year’s of your life?
Your incoming District Governor
ELSA GILLHAM
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Who knows the name of the 2014-15 President of Rotary International? ◦ Gary C.K. Huang
Where is he from?◦ Taipei, Taiwan
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Where will the 2015 Rotary International Convention be held?
Sao Paulo, Brazil Dates ◦ June 5 – 8, 2015
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Where is it being held?◦ SYDNEY AUSTRALIA
Who is planning on going? Who has been to a Rotary International
Convention?
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Who knows the theme for Rotary year 2014-15?
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How are you planning to “Light Up Rotary” in your year as President?◦ Examples?
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Every new President’s prayer◦ “Please don’t let it fall apart in MY year!!!!!!!”
How can you avoid the “falling apart”?◦ PREPARE◦ PLAN◦ PRACTICE
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Who has their Board and Chairs already selected? Share with the group
How do you get the right person for the job?◦ Ideas?
Succession planning◦ Ideas?
Problems? Learn from current President◦ Good and bad
Visit other Clubs◦ Learning experience – again, good and bad
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Ready, Set, GOOOOAAAALLL!!!!!! ◦ Have you completed your Club Leadership plan?◦ Due to Rotary Central by PETS◦ How are you going to set your goals? Work with existing and incoming Boards
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Who has a Strategic Plan?◦ https://www.rotary.org/en/strategic-plan
What should be part of your strategic plan?◦ Vision◦ Mission statement◦ SMART Goals
Who can tell me what a SMART goal is? Specific, Measurable, Achievable,
Relevant, Timebound – examples?
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Board meetings ◦ Set dates, stick to them whenever possible◦ Know your Club’s Constitution/By-Laws Don’t have By-Laws – put them in place
Club Assemblies◦ Set schedule – quarterly, monthly◦ Set format◦ Communicate with members on reporting
requirements Communication key◦ How do you communicate with members?
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What is the number one rule?◦ HAVE FUN!!!
Rule 2 – set an Agenda◦ Ask members ahead for Inspirational Moment, Flag
Salute, Four-Way Test Ooops – Speaker No Show – now what?◦ 3x5 cards, extra pens◦ Rotary Quiz◦ Get to Know Your Rotary Neighbor quiz◦ Craft talks
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Be prepared Let members know ◦ Importance◦ When◦ What to expect
Explain protocols◦ When to stand
Gift◦ Suggestion – donation to Rotary Foundation in DG
name
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Take every opportunity to “toot your own horn” Share your story Public Image Chair Website – current, interesting Social Media◦ Twitter, Facebook, Blog, Instagram◦ Others?
Clipboard, sign-in sheet, brochures every event Post photos
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It’s a DATE:◦ PETS February 20-23 2014 – Airport Marriott◦ District Assembly – May 10 2014 – Carson Community
Center ◦ DATE CHANGE – District Conference - May 15-18
Hyatt Regency Indian Wells◦ International Convention – June 01 – 04 Sydney
Australia More to come!!!!!!!!!
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Budgeting very important part of your role Start working with your current President AND
the Treasurer Understand the financial reports Know where the money is, where it is going
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Your responsibility as President to:◦ Ensure your club has an Employer Identification Number
(EIN) ◦ Know the Annual Tax Return Filing Requirements For
Clubs Under RI’s Group Exemption
Where to get answers:◦ ROTARY CLUBS AND THE IRS: FREQUENTLY ASKED
QUESTIONS
◦ Annual return is due every year by 15 November, the 15th day of the 5th month after the close of RI’s tax year on 30 June.
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Risk Management Is your Club event under RI umbrella policy?◦ https://www.rotary.org/myrotary/.../us-rotary-
club... Club Directors and Officers?
Certificate of Insurance
Who you gonna call?◦ Following an incident
Rotary International Risk Management◦ District Chair for current year – DGN Greg O’Brien
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President Elect Readiness Education Program WELCOME 2014-15 Presidents�Test Your Knowledge �Do you know…………..Rotary Convention 2014Rotary 2014-15Shine in Your Year President’s Responsibilities�President Elect Responsibilities �President Elect ResponsibilitiesHow Are You Going To Reach Your Goals?Plan Your YearMeetings Governor’s VisitPublic Image/RelationsMeetings and moreHigh FinanceYour Rotary Club and the IRSPart of Financial ManagementQuestions?