Are we Building 32 Silos?

What are the conditions that reinforce silos?

• A view from the outside• A view from the network• What can be done?

Are we Building 32 Silos?

A View From the Outside

• Outside review of DMPs– Consistent topics

Consistent topics

• 1st 12Collaborative effort

• 2dn 12Collaborative effort built on the efforts of the 1st 12

• Last 8 National Data Management Plan

Data Management Plan Topics• Infrastructure And Systems Architecture• Project Management And The Data Life Cycle• Data Management Roles And Responsibilities• Databases• Data Acquisition, Processing, And Reporting• Quality Assurance And Quality Control• Data Documentation• Data Ownership And Sharing• Data Dissemination• Records Management, Data Maintenance, And Archiving• Project Tracking And Documentation• Implementation

A View From the Outside

• Outside review of DMPs– Consistent Topics– Consistent Tables or Lists

A View From the Outside

• Outside review of DMPs– Consistent topics– Consistent Tables or Lists– Consistent graphics

View from the outside

We’re all doing the same thing!!!

So What Conditions Create Silos

Network Evolution

Staggered Network Development

Network Configuration

• Co-located at a park unit• Located at several park units• Co-located at other government agency• Located at independent office• No IT Infrastructure Model(s)

The Checklist

• The document provides file naming conventions and a network directory structure.

File Naming Conventions

• Date, Author, Short Title• Author, Short Title, Date, Version• Subject, Date, Park Code, Series Number• Full Title

• Use of Separators

Directory Structure

• Files Grouped by Function• Files Grouped by Activity• Files Grouped for Security Reasons

Recommended project folder structure:– Data: Current data such as databases, spreadsheets, and/or text files. May include the following

subfolders:• Current: Current version of the data. • Working_Backup: Backup copies made during data entry.

– Reports: Reports generated as part of the project. Includes the following subfolders:• PDF: PDF version of project report(s).• Native_Format: Source files (e.g., Word documents) used to create report(s).

– Protocol: Current version of the protocol. Includes the following subfolders:• PDF: PDF version of protocol.• Native_Format: Source files (e.g., Word documents) used to create protocol.

– Protocol_Review: Current documents associated with operational protocol reviews. – Admin: Administrative documents, e.g., agreements, letters, permits, proposals, etc.– Meetings: Documents related to meetings, such as agendas and presentations.– Support_Docs: Documentation used by the project, e.g., guidance documents.– XYZ_Working_Files: Working area for XYZ staff, e.g., for working documents associated with the

project that are often stored only on an individual’s drive.

The Checklist

• The document provides file naming conventions and a network directory structure.

• Image Management and Image Standards

Image Management and Image Standards

• Image Management– Access Database– ThumbsPlus– Extensis Photo Imaging Suite– Adobe Photoshop Lightroom– NPFocus

Image Management and Image Standards

• Image Standards– Format or File Type– Resolution

Harpers FerryResolutionMetadata – 7 NPS required elements + IPTC Elements

The Checklist

• The document provides file naming conventions and a network directory structure.

• Image Management and Image Standards• GIS Data Standards

Recommended Park GIS Directory Structure

Suggested I&M GIS Directory Structure

Specifications for Geospatial and Other Data Deliverables of GIS and Resource Mapping,

Inventories, and Studies

ANSI INCITS 353:2006ISO 19115

What Conditions Reinforce Silos?

“It’s the Park Service”Chris Dietrich, April 2009

Staggered Network Development.What’s wrong with the way we’ve been doing it?But we’ve always done it this way.To change things now would take too much

time.

What Now?

• Capitalize on the experience of the past 10 years.

• Capitalize on network strengths.• Capitalize on the best of SOPs.– Establish a File Naming standard.– Establish a Common Directory Structure.

Similar to the National Data Management Plan we could look at the existing efforts and capitalize on the best of efforts developed in the silo environment.

If we want something you’ve never had,

We must do something we’ve never done.