Archiving for E-Discovery and Retention Management

Theodore S. Barassi, Esq.

Group Product Manager

E-Discovery and Information Risk

2E-Discovery and Retention Management

FRCP Changes and their Relevance to Archiving

• Areas Requiring Changes for E-Discovery

– Early attention to issues relating to electronic discovery Rule 16(b); Rule 26(a) & (f); Form 35

– Treatment of discovery of information that is “not reasonably accessible” (Rule 26(b))

– Form(s) of production Rule 34

– Protection from judicial sanction of ESI lost as a result of “routine operation of a computer system” (Rule 37(f))

Suggested Protocol for Discovery of Electronically Stored Information (“ESI”).

3E-Discovery and Retention Management Presentation Identifier Goes Here 3

E-Discovery Reference Model

4E-Discovery and Retention Management

Zagat’s Guide to E-Discovery

$Notification and manual holds

Freeze tape recycling

$Notification and manual holds

Freeze tape recycling

$$Tape restores, laptop imaging

and manual collection

$$Tape restores, laptop imaging

and manual collection

$$$$Document review

($300/hr!)

$$$$Document review

($300/hr!)

$$$De-duplication, imaging,

password cracking

$$$De-duplication, imaging,

password cracking

5E-Discovery and Retention Management

MANAGE DISCOVERSTOREDatabasesDatabases

SAPSAP

BloombergBloomberg

Encrypted Mail Encrypted Mail

API’s

Enterprise Vault- Based Model for E-Discovery

End-User End-User SearchSearch

End-User End-User SearchSearch

Compliance Compliance AcceleratorAcceleratorCompliance Compliance AcceleratorAccelerator

Discovery Discovery AcceleratorAcceleratorDiscovery Discovery

AcceleratorAccelerator

Classification

Archive Archive StoreStore

Archive Archive StoreStore

Analytics / Disc.Analytics / Disc.

ECM / RMECM / RM

ExchangeExchangeExchangeExchange

PSTs, ACPSTs, ACPSTs, ACPSTs, AC

Domino, SMTPDomino, SMTP Domino, SMTPDomino, SMTP

SharePointSharePointSharePointSharePoint

File SharesFile SharesFile SharesFile Shares

LCS, other IMLCS, other IMLCS, other IMLCS, other IM

6E-Discovery and Retention Management

Archiving - Manage and Discover

6

Collect Process ReviewRetain

Preserve

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Typical Customer Timelines

• Integrated legal hold and search– Journaling for key custodians, mailbox archiving for all users

– DA legal holds and searches

• “Legacy” discovery and storage savings– PST migration and disablement

– Tape migration and cycle shortening

• Reduced retention– Short retention for “inbox”

– (Retention folders or UCE) and ACE for records

• Proactive policy management– Active surveillance

– Active enforcement

• Other content sources (files, IM, etc.)

8E-Discovery and Retention Management 8

Message Review Screen

9E-Discovery and Retention Management 9

Legal Hold