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CR 6257 .C6 A9 1984 c.2

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A au • THE AVVARDS AND HONOURS PROGRAM A GUIDE Th 1 AWAMDS

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The Awards and Honours Program A Gu4-di e

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Published by the Communications Branch The Correctional Service of Canada Under authority of the Solicitor General of

Canada

For additional copies or further information about this booklet contact:

Communications Branch The Correctional Service of Canada 340 Laurier Avenue West Ottawa, Ontario K1A OP9

613-995-3031

(c) copyright - Minister of Supply and Services Canada 1984

Catalogue No. JS 82-22/1984 ISBN 0-662-52922-7

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A Guide The Correctional Service of Canada (CSC) is one of the oldest criminal justice organizations in Canada, having roots prior to Confederation.

While the Service motto, Futura Recipere, focuses on the future, we must have an appreciation of past and present achievements in order to enhance professional practice and pride.

The contribution of CSC staff is essential to the functioning of the total criminal justice system and deserves recognition.

This booklet specifies the forms of recognition available, and the related criteria to be considered. It also explains how you can participate and assist

• in the selection of employees who deserve recognition.

1

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Table of Contents Foreword 3 Introduction 4 Components of the Awards and Honours

Program 4 The Commissioner's Awards 5

O Citation for Bravery 6 O Citation for Meritorious Service 6 O Service Commendation 7 O Service Certificate of Appreciation 7 O Retirement Certificate 8 O Honours Memorial 8

The Public Service Incentive Awards Plan 9 O Outstanding Achievement 10 O Resource Management 10 O Merit 11 O Suggestion 12 O Senior Officer Retirement Certificate 13 O Long Service Awards 13

Corrections Exemplary Service Medal 14 Program 10-4 14 Steps in the Awards Process 15 Notes on the Awards Process 16 Merit and Suggestion Award Program

Exclusions 17 Questions and Answers 18 Awards and Honours Program

Coordinators 23 Awards and Honours Committee 24

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A Salute to Outstanding People

Over a hundred years ago, American thinker and writer Ralph Waldo Emerson wrote, "The reward of a thing well done is to have done it." This state-ment is difficult to argue against. However, while virtue is its own reward, we at The Correctional Service of Canada believe that it deserves a more tangible form of recognition. From the time of the laurel wreath awarded by the ancient Greeks, society has recognized that in every field of endeavour some people are outstanding in their particular work, and some people are outstanding simply as people. When we salute outstanding people, we do much more than honour and reward them; we also help set standards of achievement for all to emulate.

The Correctional Service of Canada has a com-prehensive program of awards and honours. Each and every staff member is urged to participate in the program to the fullest extent possible, and to make this a common endeavor of which we can all be proud.

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Introduction

The Awards and Honours Program of The Cor-rectional Service of Canada consists of the Com-missioner's Awards, the Public Service Incentive Award Plan and the Corrections Exemplary Ser-vice Medal. Another program, called Program 10-4, does not provide a tangible award, but is complementary to the Suggestion Award Program.

The Awards and Honôurs Program is designed to improve communications between manage-ment and operational unit staff; to publicly honour and reward the personal or group achieve-ment of employees whose practical suggestions resulted in improved working conditions, in-cluding safety; to honour acts of bravery; and to commemorate staff who lost their lives in the line of duty.

The main components and specific criteria of the program are outlined in this booklet. A series of commonly asked questions and answers is also included .

Awards and Honours are recommended and/or approved by an Awards and Honours Commit-tee of the Service. Depending upon their nature, Awards and Honours are approved either by the Chairman of the Awards and Honours Commit-tee, the Commissioner, Treasury Board, or the Governor General.

The continued success of the Awards and Honours Program depends largely upon the ex-tent of your participation, and the level of com-mitment, support and positive feedback given to your efforts. So don't hesitate, participate!

Components of the Awards and Honours Program

The Commissioner's Awards

1. The Commissioner's Citation for Bravery 2. The Commissioner's Citation for Meritorious

Service 3. The Service Commendation 4. The Commissioner's Long Service Award 5. The Commissioner's Certificate of Ap-

preciation 6. The Honours Memorial

The Public Service Incentive Award Plan

1. The Outstanding Achievement Award 2. The Resource Management Award 3. The Merit Award 4. The Suggestion Award 5. The Senior Officer Retirement Certificate 6. Long Service Awards

Corrections Exemplary Service Medal

Program 10-4

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The Commissioner's Awards

The Commissioner's Awards were created in 1978 to suit the special requirements of The Correc-tional Service of Canada. Initial awards were presented for bravery and meritorious service. However, during the intervening years, additional forms of recognition were developed to show the importance the Service attaches to the efforts and achievements of its employees.

All members of the Service are eligible for Com-missioner's Awards. Others who have made some significant contribution to criminal justice may also be recognized.

Complete details of the Commissioner's Awards can be found in CD 130-6-13 and DI 130-6-13.

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1. The Commissioner's Citation for Bravery: Individual or Group Award

Criteria

O Heroism for an act beyond the normal call of duty.

O Performed in the line of duty. O Placing one's life in danger to save another or

to protect property.

Benefits

O A distinctive decoration. O A Citation inscribed with the recipient's name

and a description of the act of bravery, signed by the Commissioner.

O Possible nomination for a Merit Award under the Public Service Incentive Awards Plan.

O Possible nomination to the Chancellery of Canadian Orders and Decorations.

2. The Commissioner's Citation for Meritorious Service: Individual or Group Award

Criteria

• Outstanding service through a single act of ex- cep tional achievement. Outstanding service through exemplary perfor-mance over a period of time. Contributing significantly to the fulfillment of the aims of the Service. Demonstrating initiative and efficiency of action.

Benefits

O A distinctive decoration. A Citation inscribed with the recipient's name and a description of the meritorious achieve-ment, signed by the Commissioner.

O Possible nomination for a Merit Award under the Public Service Incentive Awards Plan.

O Possible nomination to the Chancellery of Canadian Orders and Decorations.

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3. The Service Commendation: Individual or Group Award

Criteria

O Outstanding service through a single act. Outstanding service through exceptional achievement. Demonstrating consistent, constructive at-titudes and behaviour which powerfully in-fluence others. Outstanding performance contributing to good public relations and an improved image of the Service.

Benefits

O A Certificate of Commendation signed by the Commissioner, with a description of the outstanding contribution.

4. The Service Certificate of Appreciation: Individual Award

Criteria

O A commendable contribution to the Service beyond that which is normally expected, but does not meet the criteria of the other Com-missioner's awards.

O Awarded at the discretion of a Deputy Com-missioner, Region, or a National Headquarters Branch Head.

Benefits

O A Certificate signed by a Deputy Commissioner of a Region, or a Branch Head at National Headquarters.

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5. The Commissioner's Retirement Certificate: Individual Award

Criteria o Automatic on retirement, when 10 years of ser-

vice or more are met.

Benefits

0 A Certificate signed by the Commissioner and the Solicitor General.

6. The Honours Memorial

In honour of a member of the Service who died from criminal violence directly related to the per-formance of duty in the Service.

Three identical plaques inscribed with the deceas-ed's name, name of the institution, and the date of death, are installed at National Headquarters, Regional Headquarters, and the institution where the member last served.

In the early summer of 1983, the Solicitor General obtained approval from the Speaker of the House of Commons to place a Memorial Book com-memorating Police and Corrections Officers killed in the line of duty, in the East Block of the House of Commons. The names of honoured members of the Service are inscribed in The Memorial Book.

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The Public Service Incentive Awards Plan

The Public Service Incentive Awards Plan, in operation for over thirty years, is administered by the Treasury Board through the Incentive Awards Board.

The Board establishes the standards of the Plan and provides for the payment of Awards from Treasury Board funds. All federal government departments can participate in this Plan.

The Correctional Service of Canada is a partici-pant in the Public Service Incentive Awards Plan and is responsible for the administration of the Plan under the direction of the Incentive Awards Board.

The purpose of the Plan is to provide recognition, and in many cases an honorarium, to employees who make extraordinary contributions to the Public Service of Canada.

Complete details of the Incentive Awards Plan can be found in Chapters 365 and 365-B of the Treasury Board Administrative Policy Manual.

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1. The Outstanding Achievement Award: Individual Award

This is the highest award in the Public Service. It is presented annually to career employees of the Service for outstanding accomplishment and distinguished service of national or international significance.

Criteria

O A federal employee occupying a full time executive position in a department, corpora-tion, board, commission or agency that reports to parliament.

O A sustained outstanding performance for a period of three years or more.

O The performance is measurable in such public endeavours as Science and Research, Economics and Finance, Culture, Social Policy, Representation Abroad, Technical and Profes-sional Activities.

Benefits

O A Citation signed by the Prime Minister O Cash honorarium up to a maximum of

$5,000.00.

O Presentation made by the Governor General of Canada in the presence of the Prime Minister.

No person may receive this Award more than once.

2. The Resource Management Award: Individual Award

Criteria

O A federal employee occupying a full time management position in a department, cor-poration, board, commission or agency that reports to parliament.

o Outstanding contribution in personnel, finan-cial, administrative or material management.

Benefits

O A Citation signed by the Prime Minister. O Cash honorarium in the amount of $5,000,00.

This award may be granted only once each year.

10

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Award

Criteria

O A federal employee (or group) in a full-time oc-cupation in a department, corporation, board, commission or agency that reports to parliament.

O Performance al an unusually high level over an extended period of time.

O The successful completion, in a manner beyond what could be normally expected by manage-ment, of a major project, special assignment or research study.

O The performance of duties under abnormal cir-cumstances in a manner which constitutes a contribution of unusual merit to the Public Service.

O Bravery above and beyond the call of duty. O The completion, by a group of five or more

employees, of an assignment, the results of which are of an exceptionally high order of achievement having an impact of natural or regional importance.

O Employees who are part of a pay system which permits management to grant pay increases or bonuses for superior performance may, when approved by the Board, receive a Merit Award which does not include cash. This rule will ap-ply whether or not an actual performance in-crease or bonus has been granted.

Benefits O A Citation, or O A Citation and an amount of $2,500.00 or less,

or O For a group achievement, citations and an

amount of $5,000.00 or less to be shared equal-ly by eligible members of the group.

O Possible nomination for the Service Commen-dation, the Commissioner's Citation for Meritorious Service, or the Commissioner's Citation for Bravery.

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4. The Suggestion Award: Individual or Group Award

Criteria

o A federal employee (or group) in a full time oc-cupation in a department, corporation, board, commission or agency that reports to parlia-ment, except for occupational groups and levels included in the Exclusions. (see p. 17).

0 A practical suggestion for improvement made in respect of the operation of a department or agency that results in: - monetary savings. - increased efficiency or productivity. - conservation of property, energy, material

or other resources. - improved working conditions. - any advantage to the operation of the Public

Service.

The suggestion must be implemented and should not be part of the suggestor's normal responsibilities or duties.

Benefits O A Suggestion Award Certificate signed by the

Commissioner. O A certificate and/or cash honorarium from

$50.00 to $10,000.00. O Cash honorariums exceeding $5,000.00 must

be submitted to Treasury Board for special approval.

O For a group suggestion, certificates and a cash honorarium from $50.00 to $10,000.00 to be shared equally among the suggestors, with ap-proval of Treasury Board.

O A Treasury Board Certificate of Appreciation may be granted to Supervisors who encourag-ed, supported, and actively assisted a suggestor in the implementation of a suggestion.

12

5. The Senior Officer Retirement Certificate: Individual Honour

Criteria

O Must have a minimum of 10 years service. O Must have held the position of deputy head,

assistant deputy head or the equivalent diplomatic rank.

Benefits

O A Senior Officer Retirement Certificate sign-ed by the Governor General.

O Presentation by the Governor General. O Transportation costs, and expenses incurred by

recipients and their spouses while attending the presentation, will be paid by Treasury Board.

6. Long Service Awards: Individual Awards

Criteria

Automatic on: O Retirement after 10 years of service O 25 years of service O Retirement after 35 years of service.

The length of service is based on the total number of years served in all departments and eligible agencies, regardless of breaks in service.

Benefits

O For retirement after 10 years, a Certificate sign-ed by the Prime Minister.

O For 25 years of service, a Plaque inscribed with the signatures of the Commissioner and the Prime Minister.

O For retirement after 35 years, a Certificate sign-ed by the Prime Minister, and a Silver Medallion.

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The Corrections Exemplary Service Medal

A Corrections Exemplary Service Medal is available to federal, provincial, and territorial cor- rections service employees. It is a very prestigious medal which has been approved by Her Majesty the Queen.

Criteria

O Must be an employee of Canadian federal, pro- vincial, or territorial corrections services.

O Must have completed a minimum of twenty years of full-time paid service, not necessarily continuous, with one or more Canadian cor-rectional services, 10 years of which must be service in an institution or parole office, of such good standard as to warrant an award.

O A person who has been awarded the Correc-tions Exemplary Service Medal is eligible for a Bar for each 10-year period of full-time ser-vices with one or more Canadian correctional service following the 20-year period when he/she was awarded the Medal, if that service is of such good standard as to warrant an award.

Benefits

O A distinctive Medal bearing the Royal Cipher. O A Bar. O Presentation may be made by the Governor

General, or by the Commissioner on behalf of the Governor General.

Program 10-4

Program 10-4, meaning Message Received and Understood, is currently being introduced. Check with your Regional Manager of Communications.

Program 10-4 will enable you to ask questions, voice comments, or submit ideas directly to management, and receive a confidential mailed reply to the address of your choice.

If you submit an idea through Program 10-4, and if your idea is accepted and implemented, you will be able to submit it to the Treasury Board Sug-gestions Award Program to become eligible for a cash award. The idea element of Program 10-4 is therefore a forerunner to the Treasury Board Suggestions Award Program.

Although Program 10-4 does not in itself provide tangible awards, it should provide intangible benefits such as "feeling good" about the fact that your question, comment, or idea prompted someone to take action which resulted in improv-ed communications between management and operational staff and a better and safer working environment.

14

Executive Secretary Awards and Honours Programs

Warden/Superintendent District Director

Executive Director Director, Staff College

Nominator

Branch Head ,

Personnel

Awards Committee

Chancellery of Canadian Orders and Decorations Presentation

1

Treasury Board

Commissioner

Presentation

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Steps In The Awards Process

For the Regions For National Headquarters

Nominator

I Regional Coordinator

Personnel

I Regional Coordinator I

I Regional Deputy Commissioner

National Coordinator Awards and Honours Programs

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Notes on the Awards Process

Suggestion Awards

Suggestion Awards may be submitted directly from the Suggestor to Regional Coordinators (in regions), or to the National Coordinator of the Awards and Honours Program (at national head-quarters), if the suggestor wishes to remain anonymous. This provision is made through the Regulations of the Treasury Board Suggestion Award Program. If the suggestion is approved for a monetary award, the suggestor must disclose his/her identity to Treasury Board for payment.

The Treasury Board Suggestion Award Program is the only one for which anonymity, up to a point, is provided. To avoid duplication of effort and delays, all other submissions must go through the process shown on page 15.

The Outstanding Achievement and Resource Management Awards

The Commissioner is notified annually by the Treasury Board Incentive Award Board that it is seeking nominations for this Award. Senior executives of the Service are also expected to sub-mit nominations to the Commissioner.

The Senior Officer Retirement Certificate

The Treasury Board is responsible for submitting the names of retired officers to the Governor General. Automatically one year after retirement, senior officials are invited to receive their Cer-tificates from the Governor General during the presentation of Outstanding Achieve-ment/Resource Management Awards.

The Commissioner's Retirement Certificate, and The Public Service Long Service Awards

Twice per year, the names of eligible employees will be provided by Personnel and forwarded to the National Coordinator of Awards and Honours Program who will request certificates, plaques, and medallions on behalf of employees.

The Corrections Exemplary Service Medal

Requests for this Award are made once a year.

The Commissioner's Certificate of Appreciation

A Deputy Commissionner, Region, or Branch Head is not required to make a submission to the Awards and Honours Committee for a Certificate of Appreciation. Nonetheless, for purposes of record-keeping, the Executive Secretary of the Awards and Honours Committee should be notified at all times.

The Honours 1VIemorial

Names are put forward by the Commissioner, the Inspector General, or Deputy Commissioners, Regions.

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Exclusions - Merit and Suggestion Award Program

Employees in the following groups and levels are not eligible for cash awards tinder Merit and the Suggestion Award Programs. They are however eligible for a Merit or Suggestion Award Certificate.

AC-3 ED EDS-6 MD MSP-3 DE-2 LA-3 TR-6

AG-6 ED EDS-7 MT-9 DE-3 MA CST-1 UT-4

AI-8 EN ENG-6 0M-6 DE-4 MA CST-2 UT-5

AI-9 EN ENG-7 PC-5 DS-6 MA SRS-1 UT-6

AI-10 EN ENG-8 PC-6 DS-7 MD MOF-1 UT-7

AO EN SUR-6 PE-6 DS-8 MD MOF-2 VS-5

AR-6 EN SUR-7 PE-7 EX-1 MD MOF-3 VS-6

AR-7 EN SUR-8 PC-6 EX-2 MD MOF-4 WP-7 AR-8 ES-6 PC-7 EX-3 MD MOF-5 AR-9 ES-7 PH ADR-4 EX-4 MD MSP-1 AS-7 ES-8 PM-7 EX-5 MD MSP-2 AS-8 FI-6 PM-MCO AU-6 FI-7 P5-5 AU-7 F0-5 SE REM-1 BI-6 FS-3 SE REM-2 CH-5 F5-4 SE REM-3 CH-6 FS-5 SE SCA(SA) C0-3 GS-5 SC-9 C0-4 CT-8 SC -10 CS-5 HR-5 SI-8 CS-6 IS-7 SM CS-7 LA-2 TI-9

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Questions and Answers

1. Who is eligible for the Commissioner's Awards?

Answer All CSC employees and in special cases, members of the public.

2. Who is eligible for Awards under the Public Service Incentive Awards Plan?

Answer Most federal employees, including those in The Correctional Service of Canada, and former Canadian Armed Forces and Royal Canadian Mounted Police members.

3. Are there exceptions to eligibility criteria for Commissioner's Awards?

Answer No.

4. Are there exceptions to eligibility criteria for awards under the Public Service Incentive Awards Plan?

Answer Yes. Employees occupying occupa-tional groups and levels included in the Ex-clusions will not receive cash awards for im-plemented suggestions but may receive recognition by means of an Award Cer-tificate, (refer to page 17).

5. Are there reasons for this?

Answer Yes. It is based on the understand-ing that senior employees have unique responsibilities toward the development of an improved Public Service and therefore should not be financially compensated for sugges-tions which support that objective.

6. Who can nominate an individual for a Com-missioner's Award or a Public Service Award?

Answer Any supervisor or manager, at any level of the Service.

7. If I perform an act of bravery, or feel that I'm eligible for a Meritorious Service Award, what actions should be taken to recognize my achievements?

Answer Your immediate supervisor should bring your achievement(s) to the attention of the Head of your Operational Unit who should submit a nomination on your behalf through the established procedure (see p. 15). If your Supervisor neglects to do this, you should discuss the matter with her/him.

8. Can I receive more than one Award for the same accomplishment?

Answer Yes. The Awards and Honours Committee assesses cases for either or both Commissioner's and Public Service Awards.

9. Can I receive a higher award than the Com-missioner's Bravery Award?

Answer Yes. Commissioner's Bravery Award submissions are assessed for a Gover-nor General's Award for Bravery and/or for the Merit Award under the Public Service In-centive Awards Plan.

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10. If a person is eligible for a bravery award under the Merit Award Program can he/she also be considered for a Governor General's Award for Bravery?

Answer Yes, in fact, the initial step in the process is a submission to the Chancellery of Canadian Orders and Decorations for possi-ble nomination for one of Canada's highest awards for bravery. If the nomination is re-jected, the person is still eligible for recogni-tion under The Treasury Board Merit Award Program.

11. Is there a difference between the Commis-sioner's Meritorious Service Award and the Merit Award?

Answer Yes. A cash award is possible under the Merit Award. Cash is not provided for the Commissioner's Meritorious Service Award. The Meritorious Service Award was introduced by the Commissioner to recognize his own employees on a more personal and Service- wide level, whereas the Merit Award was introduced to recognize all federal employees on the broader government-wide level. A submission under either of these two award categories is assessed for eligibility for both.

12. Who can submit an application for a Sugges-tion Award?

Answer Anyone, either an individual or group of individuals whose suggestion has been adopted or will be adopted within the prescribed time frame.

13. Is there a time limit to apply for a Sugges-tion Award after the suggestion has been implemented?

Answer Yes. The application should be sub-mitted within 90 days of the adoption of the suggestion or following a reasonable trial period.

14. Who is responsible for making the applica-tion for a Suggestion Award?

Answer You are, if you are an employee of the CSC.

15. Will I always receive a cash award for im-plemented suggestions?

Answer Yes, provided the suggestion results in savings to the department, and/or intangi-ble benefits, is submitted within the prescrib-ed time frame and provided the Suggestor does not belong to the Exclusion category. See Page 17. Otherwise it is recognized by a Treasury Board Suggestion Award Certificate.

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16. Is there a difference between the Service Cer-tificate of Appreciation and the Treasury Board Certificate of Appreciation?

Answer Yes. The Service Certificate of Ap-preciation is presented at the discretion of a Deputy Commissioner, Region or Branch Head, (see p. 7). The Treasury Board Cer-tificate of Appreciation is primarily for Super-visors who promote and encourage par-ticipation in the Suggestions Award Program, support and assist their staff in getting sug-gestions implemented, and generally show a positive attitude toward the efforts and par-ticipation of their staff in the Suggestions Award Program. The Treasury Board Cer-tificate of Appreciation is also given for the reason stated in Answer 15.

17. Who should sponsor a Supervisor for a Treasury Board Certificate of Appreciation?

Answer One or a group of his/her employees, colleagues, or supervisor.

18. If I have a good idea, what should I do?

Answer Submit it in writing to your Super-visor, or, if you wish, to the Regional Coor-dinator. At national headquarters, submit it to your Branch Head.

19. If my idea is implemented, what should I do?

Answer If the results of implementation meet the criteria for a Suggestion Award (see p. 12), submit it to the Suggestion Award Program through the established procedures (see p. 15). Remember, a suggestion must be implemented to be eligible for a Suggestion Award.

20. What happens to evaluated suggestions which cannot be implemented, or have been turned down by the Awards and Honours Committee?

Answer Non-approved suggestions are pro-tected and held on file for a period of 12 months from the date you were informed of the decision. After twelve months, the onus is on you, the suggestor, to safeguard your interest.

21. What does safeguarding my interest mean?

Answer It means making sure nobody copies and submits your suggestion. If you have done everything you possibly can to safeguard your interest, and someone else still submits your suggestion, the Coordinator is responsible for identifying it and informing the other suggestor that a similar suggestion has already been made within the protective period.

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22. If my suggestion is implemented during the 12-month protective period, is my interest still safeguarded?

Answer Yes. Your suggestion application is considered active and is treated in the same manner as a new suggestion application.

23. Can I remain anonymous on a submission to the Suggestion Award Program?

Answer Yes, up to a point. You may elect to remain anonymous and identified by number only until an award is approved and payment confirmed by Treasury Board. Then you must disclose your identity otherwise you cannot receive a monetary award.

24. Is it important to know the exact date on which my suggestion became implemented?

Answer Yes, it is extremely important because the cash honorarium is calculated from the date your suggestion was implemented.

25. Is there a special formula for calculating the amount of cash honorarium for a suggestion? Answer Yes. The amount of the honorarium is based on (1) a percentage of the estimated or actual first year savings, less implementation costs prorated over 5 years and (2) a percentage of the actual second year savings provided that they are over $1,000.00. Intangible benefits from $50.00 to $450.00 may be applied to first year savings only, and are defined as "noted im-provements that cannot be measured in ab-solute terms."

26. Are deductions made from Cash Awards?

Answer Yes. Income tax deductions are automatically deducted, in accordance with Treasury Board guidelines, on all cash awards. Canada Pension Plan (CPP) is also deducted in cases where earnings are below allowable maximum earnings on which CPP contributions are made.

27. Can I delay in submitting my suggestion for a cash award past the 90-day time frame?

Answer Yes, if the suggestion is pending the results of a trial period that took longer than the prescribed 90 days, or if the suggestion was submitted for patent and took longer than anticipated for a ruling.

28. What is a patent?

Answer A patent is a grant by the Govern-ment of Canada giving a patentee the right to exclude others from making, using or sell-ing his or her invention within Canada.

29. What is a patentable invention?

Answer A patentable invention is any new and useful process, machine, manufacture or composition of matter or any new and useful improvement thereof, which shows inventive ingenuity.

30. How long is a patent effective?

Answer Seventeen years from the date on which it is issued.

1_73

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31. Who may obtain a patent?

Answer Any inventor, or any person who derives title in the invention from the inven-tor, may obtain a patent by complying with the requirements of the Patent Act.

32. May the right to a patent application be sold or transferred by the inventor?

Answer Yes. The inventor may sell all or part of his or her interest in his or her patent or application by assignment. The applica-tion must give the name of the inventor and must include the document assigning the in-vention to the new owner.

33. Are there different kinds of nominating forms used in the Program?

Answer Yes. There are two. A Blue Nomination Form for use in the Regions and a Buff Nomination Form for use at National Headquarters.

34. Where can I obtain the nominating forms?

Answer From your Supervisor. If not, from the Regional Coordinator, or al: National Headquarters, from the National Coor-dinator of the Awards and Honours Program.

35. How am I notified about the outcome of a submission?

Answer Normally, you will be notified in writing whether the award is granted or re-jected. If granted, and if there is not sufficient mailing time before presentation date, you will be notified by telex or telephone.

36. Who malces the applications for Long Service Awards, Commissioner's Retirement Cer-tificates or Exemplary Service Medals?

Answer The Regional and National Co- ordinators on behalf of eligible employees.

37. Do Long Service Awards benefits apply to part-time or seasonal employees who have completed the required number of years of service?

Answer Yes, it may, at the discretion of the Department. Cases are determined on an in-dividual basis.

38. Does leave without pay count towards the Long Service Awards Program?

Answer No, not for this purpose.

39. What should I do if I receive a certificate, plaque, or medallion that has to be amended?

Answer Send it to the Regional or National Coordinator, depending on your location, and specify exactly what has to be amended.

If you have further questions, please contact the Regional Coordinator in your region, or, for Na-tional Headquarters staff, the National Coor-dinator of the Awards and Honours Program.

Our Strength Is Our People

22

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Pacific Region

Regional Manager, Communications 32315 South Fraser Way P.O. Box 4500 Abbotsford, B.C. V2T 4M8 (604) 543-2536

Prairies Region

Regional Manager, Communications 2002 Quebec Avenue P.O. Box 9223 Saskatoon, Saskatchewan S7K 3X5 (306) 665-5014

Québec Region

Regional Manager, Communications 3 Place Laval, 2nd Floor Chomedey, Laval, Québec H7N 1A2 (514) 328-3351

Awards and Honours Program Coordinators

National Coordinator

Awards and Honours Program Communications Branch 340 Laurier Ave. West Ottawa, Ontario KlA OP9 (613) 992-7988 (613) 996-6437

Regional Coordinators

Atlantic Region

Regional Manager, Communications Terminal Plaza Bldg. 1222 Main Street 2nd Floor Moncton, N.B. H1C 1H6 (506) 388-6312

Ontario Region

Regional Manager, Communications 440 King Street West P.O. Box 1174 Kingston, Ontario K7L 4Y8 (613) 547-4309

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LO eeedz iJ JE1iir Cavireffitee

The Correctional Service of Canada Awards and Honours Committee

Chairman Senior Deputy Commissioner (613) 995-9672

Executive Secretary Senior Policy Advisor Communications Branch (613) 996-2775

Members Deputy Commissioner, Communications (613) 995-0114

Deputy Commissioner, Offender Programs (613) 995-7002

Assistant Deputy Commissioner, Security (613) 593-4877

Inspector General (613) 593-7581

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