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Aransas County Independent School District

Regular Meeting

Monday, September 13, 2004 6:30 PM

The Board of TrusteesAransas County Independent School District

Rockport, Texas

Regular Meeting

Meeting date, time and place: Monday, September 13, 2004 at 6:30 PM, in the Board Room.

Agenda

The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice.

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

1. Call to OrderCall the meeting to orderPresenter: Joe H. Livingston

2. PrayerStand for PrayerPresenter: Lori Beer

3. PledgeStand for Pledge of AllegiancePresenter: Rebecca Harrington

4. Parents and PatronsHear from parents and patrons

5. Recognitions and PresentationsA. Band Camp

View a short power point presentation concerning Band Camp 2004Presenter: Leland Knapp

6. Consent AgendaThe Superintendent may consolidate items on the agenda summary for possible group action, or any Board member may suggest group action on items to expedite the Board meeting. A request by any trustee shall remove any item from the suggested consolidated action list.A. August Billing

Consider approval of payment of bills for the month of August 2004

6

B. August MinutesConsider approval of minutes for the regular and special meeting August 19, 2004

36

C. Red Ribbon WeekConsider approval of Red Ribbon Week on October 23-31, 2004

39

D. Waiver for TAKSConsider of approval of an expedited waiver for modification of the class schedule on TAKS testing days

40

E. 2004-05 District AppraisersConsider approval of 2004-05 District Appraisers

44

F. Appraiser CalendarConsider approval of 2004-05 Appraisal Calendar

46

G. Second AppraisersConsider approval of Second Appraisers

48

H. Other AppraisersConsider approval of Other Appraisers

49

I. 4-H OrganizationConsider approval of resolutions regarding extra-curricular status of the 4-H Organization and Adjunct Faculty Agreement

50

J. Interlocal Agreement - Roads/Parking LotsConsider of approval of Interlocal Agreement with the County of Aransas for work on roads and parking lots

57

K. Election Judges and ClerksConsider approval of election judges and clerks for the Special Election regarding Chapter 41 on October 9, 2004.

60

7. 2003 FIRSTDiscuss and conduct a public hearing on the 2003 FIRST (Financial Integrity System of Texas) report and Superior Achievement rating

61

Presenter: Kathy Henderson

8. Purchasing WADADiscuss and provide information on the October 9, 2004 Special Election for methods of purchasing WADA (Weighted Average Daily Attendance)Presenter: Ken Wagner

9. Update of Chapter 41 Special ElectionUpdate and discussion on Chapter 41 Special Election process and other related issues.Presenter: Ken Wagner

10. McKinney-Vento Act (Homeless Education)Discussion and presentation on McKinney-Vento Act (Homeless Education)Presenter: Susan Kovacs

11. Superintendent's ReportInformation/updates from Administrative StaffA. Superintendent Report

Presenter: Wayne Johnson1. Update on Auditorium Renovation Project

B. Business Office 69Presenter: Kathy Henderson

C. OperationsTax Maintenance Notes

81

Presenter: Preston Adams

12. Closed SessionClosed session-pursuant to the Texas Open Meeting Act the Board will consider the following section:Presenter: Wayne JohnsonA. 551.074

Personnel matters1. Resignations and Contracts

Discussion of resignations and contracts for new employees

2. Personnel IssuesDiscussion and possible action relating to appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee

13. Open SessionOpen Session-discussion and possible action on closed session:A. 551.074

Personnel matters1. Resignations and Contracts

Discussion of resignations and contracts for new employees

2. Personnel IssuesDiscussion and possible action relating to appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee

14. Comments/RemarksComments/remarks by Board Members and Superintendent

15. AdjournAdjourn meeting

August 19, 2004

The Board of Trustees of the Aransas County Independent School District (ACISD) met in special session on August 19, 2004, in the board room at the Administration Building with the following members present: Joe H. Livingston, President, Rusty Little, Vice President; Julie Pina, Secretary, Sara Walvoord, Jack Chaney and Jim Remley. Also present were: Wayne Johnson, Superintendent of Schools; Victoria Thomas Kennedy, Assistant Superintendent; Kathy Henderson, Business Office Coordinator; Elizabeth Flinn, Director of Human Resources; Preston Adams, Director of Operations; Ken Wagner, Financial Officer, and several ACISD employees, students, and community members.

The meeting was called to order at 6:00 p.m., with a quorum of Board Members present, the meeting having been duly called and notice posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

A public hearing was conducted to discuss the budget and proposed tax rate. A sign-in sheet was available for anyone wanting to address the Board; no signatures were recorded. After noting this, the Board President called for anyone who wished to speak and received no comments. The meeting remained open until 6:30 p.m. for any possible late arrivals and was adjourned at that time on a motion by Remley, seconded by Pina.

___________________________President

Attest

______________________________ SecretaryRead and Approved: _____________

1086

Call to Order

36

August 19, 2004

The Board of Trustees of the Aransas County Independent School District (ACISD) met in regular session on August 19, 2004, in the board room at the Administration Building with the following members present: Joe H. Livingston, President, Rusty Little, Vice President; Julie Pina, Secretary, Sara Walvoord, Jack Chaney and Jim Remley. Also present were: Wayne Johnson, Superintendent of Schools; Victoria Thomas Kennedy, Assistant Superintendent; Kathy Henderson, Business Office Coordinator; Elizabeth Flinn, Director of Human Resources; Preston Adams, Director of Operations; Ken Wagner, Financial Officer, and several ACISD employees, students, and community members.

The meeting was called to order at 6:30 p.m., with a quorum of Board Members present, the meeting having been duly called and notice posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

Rev. Tom Wagstaff opened the meeting with a prayer. Rachel Hornsby led the Pledge of Allegiance.

No comments were made by parents or patrons.

Recognizing local and area newspapers for fair balanced reporting, providing valuable information to the community about public schools, their students, parents and patrons. Those honored were Norma Martinez/Rockport Pilot. Kerry Riley/ Coastal Bend Herald and Jaime Powell/Corpus Christi Caller-Times were unavailable

Motion was made by Chaney, seconded by Pina, duly put and carried, to approve item numbers as listed and recommended under the consent agenda. All votes were yes.

Sam Zapata, Chief of Police for Aransas County ISD gave a Discipline Incident Report for the 2003-04 school year. Some questions were asked and Mr. Zapata was dismissed.

Motion was made by Chaney, seconded by Walvoord, duly put and carried, to approve the order calling for a special election be held within Aransas County District on October 9, 2004, for the purpose of submitting to the voters of the District propositions to authorize the Board of Trustees of the District to (1) purchase average daily attendance credit with District local rax revenues and (2) contract for the education of nonresident students with District local rax revenues, as means to be employed by the District to achieve the qualized wealth level required by Chapter 41 of the Texas Education Code. All votes were yes.

Motion was made by Pina, seconded by Little, duly put and carried, to approve the insurance proposal district wide. There were 5 yes votes and Remley abstained..

Motion was made by Walvoord, seconded by Pina, duly put and carried, to approve the 2004-05 food service, interest sinking, and maintenance and operation budgets. All votes were yes.

Motion was made by Chaney, seconded by Walvoord, duly put and carried, to approve the tax rate for the district. All votes were yes.

Motion was made by Pina, seconded by Walvoord, duly put and carried, to approve the final budget amendments for the 2003-04 school year. All votes were yes.

Motion was made by Pina, seconded by Walvoord, duly put and carried, to approve the renewal agreement with Jackson Benefit Services, Inc. for Section 125 Administrative Services for the period September 1, 2004 through August 31, 2005. All votes were yes.

The Superintendent’s report consisted of Mr. Johnson giving an overview of the attendance for the first three days of the 2004-05 school year. He also noted they had a good start with few problems. Also, since Mr. Johnson and the board would be gone on September 16, the next board meeting date, to attend the TASA/TASB convention, it was suggested they move next month’s meeting to September 13. Reports from Kathy Henderson on items included in the financial information; Preston Adams provided an update on tax maintenance notes.

The President declared the Board in closed session at 7:01 p.m. pursuant to the following sections of the Texas Open Meetings Act: 551.074 Personnel matters, a. Discussion of resignations and contracts for new employees. b. Discussion and possible action relating to appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Board returned to open session at 7:12p.m.

Motion was made by Pina, seconded by Remley, duly put and carried, to accept the Superintendent’s recommendation to accept Non-Probationary Term Contracts for the 2004-05 school year. All votes were yes.

Motion was made by Pina, seconded by Walvoord, duly put and carried, to accept the Superintendent’s recommendation to accept the Probationary Term Contract for the 2004-05 school year. All votes were yes.

Motion was made by Pina, seconded by Walvoord, duly put and carried, to accept the Superintendent’s recommendation to accept the Auxiliary (Non-Chapter21) Term Contract for the 2004-05 school year. All votes were yes.

Motion was made by Pina, seconded by Walvoord, duly put and carried, to accept the Superintendent’s recommendation to the accept the Probationary Dual Term Contract for the 2004-05 school year. All votes were yes.

Motion was made by Pina, seconded by Remley, duly put and carried, to accept the Superintendent’s recommendation to accept Resignations/Retirement. All votes were yes.

1087

Call to Order

Prayer & Pledge

Parents/Patrons

Recognitions &Presentations

Consent Agenda

Discipline Report

Chapter 41 Election

Insurance Proposal

2004-05 Budget

Tax Rate

Final BudgetAmendments

Jackson BenefitServices

SuperintendentReport

Closed Session

Non-ProbationaryTerm ContractProbationary Term Contract

Auxiliary TermContract

Dual TermContract

Resignations/ Retirement

37

Motion was made by Chaney, seconded by Pina, to adjourn the meeting at 7:15 p.m.

___________________________President

Attest

______________________________ SecretaryRead and Approved: _____________

Adjourn

38

RED RIBBON WEEK

RECOMMENDATION: The Superintendent recommends the Board approve Red Ribbon Week as October 23-31, 2004.

RATIONALE: The Board approves all Resolutions.

IMPACT: There is no impact to the general fund.

DISCUSSION: By passing the proclamation, the Board shows its support for the Texas War on Drugs.

Respectfully submitted,

Wayne Johnson

Resource Person: Victoria H. Kennedy

39

WAIVER FOR TAKS TEST DAY ATTENDANCE

RECOMMENDATION: The Superintendent recommends that the Board approve an expedited waiver for TAKS test day attendance.

RATIONALE: The Board must approve all waivers.

IMPACT: There is no impact to average daily attendance.

DISCUSSION: This expedited waiver requests that “non-test takers attend only after tests are administered (but not later than noon) and receive full ADA provided attendance is taken for all students at a uniform time of day.”


Wayne Johnson

Resource Persons: Victoria H. KennedyC.E. Chachere

Rockport-Fulton High School Site-Based Decision Making Committee

40

DISTRICT APPRAISERS2004-2005

RECOMMENDATION: The Superintendent recommends the Board approve the attached list of appraisers listed by campus.

RATIONALE: State and local board rules require that campus appraisers be appointed by the Superintendent from a list approved by the local Board of Trustees.

IMPACT: There is no impact to the budget.

DISCUSSION: Board policy requires teachers be appraised by certified Professional Development Appraisal System appraisers.


Wayne Johnson


44

ARANSAS COUNTY ISDDISTRICT APPRAISERS

2004- 2005

Rockport-Fulton High SchoolC.E. Chachere, PrincipalGreg Nelson, Assistant PrincipalTisha Piwetz, Assistant Principal

Alternative Learning CenterScott McNeely, Principal

Rockport-Fulton Middle SchoolKim James, PrincipalJames Pieper, Assistant PrincipalMelonie Stutzman, Assistant Principal

Fulton Learning CenterDoris Villarreal, PrincipalDavid Low, Assistant Principal

Live Oak Learning CenterPatricia Nelson, PrincipalBetty Williams, Assistant Principal

Little Bay PrimaryKathryn Stephenson, Principal

45

APPROVAL OF APPRAISAL CALENDAR2004-2005

RECOMMENDATION: The Superintendent recommends the Board approve the attached Appraisal Calendar for 2004-2005.

RATIONALE: State and local board rules require that the local Board of Trustees approve the Appraisal Calendar.


DISCUSSION: An official appraisal calendar must be distributed to each teaching professional.


Wayne Johnson


46

APPRAISAL CALENDAR2004- 2005

APPRAISAL PERIOD

September 20 through May 6

• No Appraisals *• October 19-22• February 22-25• April 5• April 19-22• May 17

*No Appraisals during TAKS, TAAS, and Final Exam Weeks

47

APPROVAL OF SECOND APPRAISERS2004-2005

RECOMMENDATION: The Superintendent recommends the Board approve Victoria Kennedy and Bill Barr as “Second Appraisers” for the district.

RATIONALE: State and local board rules require that second appraisers be appointed by the Superintendent from a list approved by the local Board of Trustees.


DISCUSSION: The second appraisers will be assigned to conduct a second appraisal when a second appraisal is requested by a teacher. The second appraiser will be assigned to conduct a second appraisal according to their experience and expertise.


Wayne Johnson


48

APPROVAL OF OTHER APPRAISERS2004-2005

RECOMMENDATION: The Superintendent recommends the Board approve Victoria Kennedy, Kenneth Wagner, and Bill Barr as “Other Appraisers” for the district.

RATIONALE: State and local board rules require that other appraisers be appointed by the Superintendent from a list approved by the local Board of Trustees.


DISCUSSION: The other appraisers will be assigned to campuses according to their areas of experience and expertise if and when a need arises.


Wayne Johnson


49

Resolution Regarding Extracurricular Statusof 4-H Organization

RECOMMENDATION: The Superintendent recommends the Board approve the recommendation to sanction 4-H as an extracurricular activity and county extension agents as having adjunct faculty status.

RATIONALE: The Board approves resolutions.

IMPACT: There is no direct impact to the budget.

DISCUSSION: Many of the students of ACISD are very involved with the 4-H organization. Since the club has been sanctioned by the Board as an ACISD extracurricular activity, the students benefit by being under the umbrella of the "10 day rule." The district will benefit by additional ADA because the students would not be counted absent. An adjunct faculty status for the county extension agents does not affect ACISD fiscally or as a liability.


Wayne Johnson


50

Interlocal Agreement – Road/Parking Lots

RECOMMENDATION: The Superintendent recommends the Board approve the Interlocal Agreement between the County of Aransas and the Aransas County Independent School District regarding roads/parking lots.

RATIONALE: The Board approves all interlocal agreements and contracts.

IMPACT: As in the past, all charges for work approved and performed for the school district will be based on materials and labor only. Please reference #2 of the agreement for extensive explanation.

DISCUSSION: This is a standard interlocal agreement regarding roads/parking lots that Aransas County ISD enters into with the county each year. This agreement solidifies the joint working relationship of county and school district.


Wayne Johnson

57

ELECTION OFFICIALS

Recommendation: The Superintendent recommends the Board approve the election judges and clerks for the October 9, 2004 election as presented:

Pam Roe, Election JudgeTrish Wilson, Early Voting JudgeFrances Watkins, Early Voting Clerk

Rational: At a regular meeting, the Board must approve election officials.

Impact: $3000 has been budgeted for 2004-05.

Discussion: This process is done in accordance with the Texas Election Code.


Wayne JohnsonSuperintendent

Resource Person: Wayne Johnson

60

Aransas County ISD Superintendent's Report Business Office Month Ended August 31, 2004

Page 1 Tax Collection Report

Page 2 Interim Statement of Revenues & Expenditures-General Fund

Page 3 Comparison of General Fund Revenue

Page 4 Interim Statement of Revenues & Expenditures-Debt Service

Page 5 Interim Statement of Revenues & Expenditures-Capital Projects Fund

Page 6 Capital Projects Fund Report

Page 7 Investment Report

Page 8 Staffing Report

Page 9 Cafeteria Report

Page 10 Summary of Utility Expenditures

Page 11 Attendance Report

69

Aransas County Independent School DistrictTax Report

For Month Ending August 31, 2004

--------------------FY03-04--------------------General Debt Service Memo FY02-03

Description Fund (M&O) Fund Total Y-T-DCurrent Month

5711-Taxes, Current Year Levy $67,976 $4,210 $72,186 na5712-Taxes, Prior Years 45,620 2,881 48,501 na5719-Penalties/Interest/Other 41,403 2,497 43,900 na5749-Miscellaneous Revenue 450 0 450 na

Total Revenue Realized for Month $155,449 $9,588 $165,037 na

Year-To-Date (YTD)

Total Revenue Realized $20,230,168 $1,305,456 $21,535,624 naTotal Budgeted Tax Revenue $20,036,549 $1,321,250 $21,357,799 naPercentage of Total Budgeted Tax Revenue Collected 100.97% 98.80% 100.83% na

Current Year Taxes Collected $19,141,228 $1,222,083 $20,363,311 $18,266,074Current Year Taxes Budgeted $19,040,452 $1,250,000 $20,290,452 $18,349,260Percentage of Current Tax Revenue Realized to Budget 100.53% 97.77% 100.36% 99.55%

Total Tax Levy, Current Year $19,846,111 $1,266,773 $21,112,884 $19,014,160Total Adjusted Tax Levy, Current Year $19,781,304 $1,262,637 $21,043,941 $18,985,120Percentage of Current Tax Revenue Realized to Levy 99.67% 99.67% 99.67% 99.85%

Current Tax Rate $1.48000 $0.09000 $1.57000 $1.61000

Percent collected of current year taxes to Levy 96.77% 96.27%

70

Aransas County Independent School DistrictInterim Statement of Revenues and Expenditures, Resources and Uses, and Fund Balance

General FundFor the Month Ended August 31, 2004

-------------------------FY03-04-------------------------Official Y-T-D

Amended Y-T-D Actual to Percent of FY02-03Code Description Budget Actual Budget Budget Audited

Revenues:5700 Local $ 20,259,044 20,480,511 -221,467 101.09% 18,378,3695800 State 4,110,476 3,873,178 237,298 94.23% 3,929,1105900 Federal 173,003 177,477 -4,474 102.59% 184,0585030 Total Revenue 24,542,523 24,531,166 11,357 99.95% 22,491,537

Expenditures:11 Instruction 11,263,633 10,707,623 556,010 95.06% 11,472,40412 Instructional Resources and Media Services 396,008 360,402 35,606 91.01% 353,33513 Curriculum and Instructional Staff Development 144,609 123,796 20,813 85.61% 118,03421 Instructional Leadership 294,038 286,928 7,110 97.58% 284,87923 School Leadership 1,203,627 1,184,890 18,737 98.44% 1,220,67931 Guidance, Counseling and Evaluation Services 896,813 848,442 48,371 94.61% 965,49933 Health Services 214,381 209,616 4,765 97.78% 197,15934 Student Transportation 846,903 823,820 23,083 97.27% 840,32335 Food Services 0 0 0 0.00% 036 Co-Curricular/Extracurricular Activities 854,120 801,335 52,785 93.82% 745,04141 General Administration 1,310,080 1,251,190 58,890 95.50% 1,136,38951 Plant Maintenance & Operations 3,350,905 3,222,740 128,165 96.18% 3,250,67552 Security and Monitoring Services 159,512 139,069 20,443 87.18% 139,88053 Data Processing Services 392,231 384,534 7,697 98.04% 69,35761 Community Services 104,303 89,359 14,944 85.67% 75,69571 Debt Service 145,500 144,631 869 99.40% 219,28481 Facilities Acquisition & Construction 500,000 189,342 310,658 37.87% 550,47091 Contracted Instr'l Svs Btw Public Schools 0 0 0 0.00% 092 Incremental Costs Associated with WADA Purchase 0 0 0 0.00% 093 Payments to Fiscal Agent/Member Districts 0 0 0 0.00% 095 Payments to Juvenile Justice AEP Programs 0 0 0 0.00% 0

6050 Total Expenditures 22,076,663 20,767,717 1,308,946 94.07% 21,639,103

Other Resources and (Uses):7060 Other Resources 0 0 0 0.00% 08060 Other Uses 531,887 531,885 2 100.00% 0

7X & 8X Total Other Resources and (Uses) -531,887 -531,885 -2 100.00% 0

1200 Excess of Revenues & Other ResourcesOver (Under) Expenditures & Other Uses 1,933,973 3,231,564 -1,297,591 167.09% 852,434

Fund Balance and Reserves:Beginning Fund Balance, 9/1/03

3410 Reserve for Investment in Inventories 127,419 127,419 0 100.00% 125,4150100 Fund Balance 1,550,590 1,550,590 0 100.00% 1,632,204

Total Reserve and Fund Balance/Equity 1,678,009 1,678,009 0 100.00% 1,757,6193000 Prior Period Adujstments 0 0 0 0 -932,0443000 Ending Fund Balance, 08/31/04 $ 3,611,982 4,909,573 -1,297,591 135.92% 1,678,009

71

Aransas County Independent School DistrictComparison of General Fund Revenue

For the Month Ended July 31, 2004

Revenue Percentage Remaining FINAL FINALAmended Revenue of Revenue Revenue Revenue

Ref. Budget Realized Revenue To Be Realized RealizedAccount Description Code FY03-04 FY03-04 Realized Realized 2002-03 2001-02

Local Revenue:Taxes, Current Year Levy 5711.00 $ 19,040,452 19,125,452 100.45% -85,000 17,052,183 15,150,879Taxes, Prior Year 5712.00 560,000 647,252 115.58% -87,252 585,762 552,523Taxes, Other (e.g., P & I) 5719.00 436,097 449,990 103.19% -13,893 431,970 440,224Services Rendered to Othr Sch Dist 5729.00 0 0 0.00% 0 0 0Tuition & Fees 5739.00 0 0 0.00% 0 13,000 21,215Earn from Temp Deposits & Investments 5742.00 60,000 82,826 138.04% -22,826 74,203 99,505Rent 5743.00 7,000 7,008 100.11% -8 4,871 1,495Gifts & Bequests (Undesignated) 5744.00 810 810 100.00% 0 56,289 50,816Insurance Proceeds 5745.00 0 0 0.00% 0 24,426 60,068Other Revenue Fm Local Sources 5749.00 45,000 55,331 122.96% -10,331 37,888 19,041Athletic Activities 5752.00 98,820 100,184 101.38% -1,364 71,408 67,824Extracurr/Cocurr Activity (Non Athletic) 5753.00 0 0 0.00% 0 0 0CED Revenue 5761.00 0 0 0.00% 0 11,412 20,099Misc. Revs Fm Intermed. Sources 5769.00 10,865 11,658 107.30% -793 14,957 9,228

Total Local Revenue 20,259,044 20,480,511 101.09% -221,467 18,378,369 16,492,917

State Revenue:Per Capita Apportionment 5811.00 985,746 1,051,882 106.71% -66,136 1,154,088 731,199FSP Act Entitlements 5812.00 2,119,792 1,993,490 94.04% 126,302 1,881,030 3,925,277Other FSP Act Revenues 5819.00 0 0 0.00% 0 0 0State Program Distribution Distr by TEA 5829.00 4,191 4,191 100.00% 0 15,912 16,246TRS/TRS Care - On-Behalf Pmt 5831.00 1,000,000 822,868 82.29% 177,132 877,297 914,523State of TX Gov't Agencies 5839.00 747 747 100.00% 0 783 22,247

Total State Revenue 4,110,476 3,873,178 94.23% 237,298 3,929,110 5,609,492

Federal Revenue:Distribution by the TEA 5929.xx 29,300 35,104 119.81% -5,804 31,704 26,896Sch Hlth and Rel Svs - SHARS) 5931.00 41,540 38,178 91.91% 3,362 55,429 27,650Medicaid Adm Claiming Pgm - MAC 5932.00 21,240 21,240 100.00% 0 10,561 37,385WildLife Refuge 5949.00 80,923 82,955 102.51% -2,032 86,364 92,497

Total Federal Revenue 173,003 177,477 102.59% -4,474 184,058 184,428

Total Revenue 24,542,523 24,531,166 99.95% 11,357 22,491,537 22,286,837

Other Resource :Sale of Real and Personal Property 7912.00 0 0 0.00% 0 0 0Loan Proceeds (Non current) 7913.00 0 0 0.00% 0 0 0Operating Transfers In 7915.00 0 0 0.00% 0 0 0Special Items 7918.00 0 0 0.00% 0 0 0Extraordinary Items 7919.00 0 0 0.00% 0 0 0Other Resources 7949.00 0 0 0.00% 0 0 0

Total Other Resources 0 0 0.00% 0 0 0

Total Revenue & Other Resources $ 24,542,523 24,531,166 99.95% 11,357 22,491,537 22,286,837

72


Debt Service FundFor the Month Ended August 31, 2004

-------------------------FY03-04-------------------------Official Y-T-D

Amended Y-T-D Actual to Percent of FY02-03Code Description Budget Actual Budget Budget Audited

Revenues:5700 Local $ 1,323,750 1,309,480 14,270 98.92% 1,275,2125800 State 0 801 -801 0.00% 05900 Federal 0 0 0 0.00% 05030 Total Revenue 1,323,750 1,310,281 13,469 98.98% 1,275,212

Expenditures:11 Instruction 0 0 0 0.00% 012 Instructional Resources and Media Services 0 0 0 0.00% 013 Curriculum and Instructional Staff Development 0 0 0 0.00% 021 Instructional Leadership 0 0 0 0.00% 023 School Leadership 0 0 0 0.00% 031 Guidance, Counseling and Evaluation Services 0 0 0 0.00% 033 Health Services 0 0 0 0.00% 034 Student Transportation 0 0 0 0.00% 035 Food Services 0 0 0 0.00% 036 Co-Curricular/Extracurricular Activities 0 0 0 0.00% 041 General Administration 0 0 0 0.00% 051 Plant Maintenance & Operations 0 0 0 0.00% 052 Security and Monitoring Services 0 0 0 0.00% 053 Data Processing Services 0 0 0 0.00% 061 Community Services 0 0 0 0.00% 071 Debt Service 1,687,766 1,687,741 25 100.00% 1,258,87381 Facilities Acquisition & Construction 0 0 0 0.00% 091 Contracted Instr'l Svs Btw Public Schools 0 0 0 0.00% 092 Incremental Costs Associated with WADA Purchase 0 0 0 0.00% 093 Payments to Fiscal Agent/Member Districts 0 0 0 0.00% 095 Payments to Juvenile Justice AEP Programs 0 0 0 0.00% 0

6050 Total Expenditures 1,687,766 1,687,741 25 100.00% 1,258,873

Other Resources and (Uses):7060 Other Resources 531,887 531,885 2 100.00% 08060 Other Uses 0 0 0 0.00% 0

7X & 8X Total Other Resources and (Uses) 531,887 531,885 2 100.00% 0

1200 Excess of Revenues & Other ResourcesOver (Under) Expenditures & Other Uses 167,871 154,425 13,446 91.99% 16,339


3410 Reserve for Investment in Inventories 0 0 0 0.00% 00100 Fund Balance 19,356 19,356 0 100.00% 3,017

Total Reserve and Fund Balance/Equity 19,356 19,356 0 100.00% 3,0173000 Prior Period Adujstments 0 0 0 0 03000 Ending Fund Balance, 08/31/04 $ 187,227 173,781 13,446 92.82% 19,356

73


Capital Projects FundFor the Month Ended August 31, 2004

-------------------------FY03-04-------------------------Y-T-D

Official Y-T-D Actual to Percent of FY02-03Code Description Budget Actual Budget Budget Audited

Revenues:5700 Local $ 0 18,506 -18,506 0.00% 05800 State 0 0 0 0.00% 05900 Federal 0 0 0 0.00% 05030 Total Revenue 0 18,506 -18,506 0.00% 0

Expenditures:11 Instruction 0 0 0 0.00% 012 Instructional Resources and Media Services 0 0 0 0.00% 013 Curriculum and Instructional Staff Development 0 0 0 0.00% 021 Instructional Leadership 0 0 0 0.00% 023 School Leadership 0 0 0 0.00% 031 Guidance, Counseling and Evaluation Services 0 0 0 0.00% 033 Health Services 0 0 0 0.00% 034 Student Transportation 0 0 0 0.00% 035 Food Services 0 0 0 0.00% 036 Co-Curricular/Extracurricular Activities 0 0 0 0.00% 041 General Administration 0 0 0 0.00% 051 Plant Maintenance & Operations 0 0 0 0.00% 052 Security and Monitoring Services 0 0 0 0.00% 053 Data Processing Services 0 0 0 0.00% 061 Community Services 0 0 0 0.00% 071 Debt Service 0 0 0 0.00% 081 Facilities Acquisition & Construction 2,507,640 966,623 1,541,017 38.55% 091 Contracted Instr'l Svs Btw Public Schools 0 0 0 0.00% 092 Incremental Costs Associated with WADA Purchase 0 0 0 0.00% 093 Payments to Fiscal Agent/Member Districts 0 0 0 0.00% 095 Payments to Juvenile Justice AEP Programs 0 0 0 0.00% 0

6050 Total Expenditures 2,507,640 966,623 1,541,017 38.55% 0

Other Resources and (Uses):7060 Other Resources 2,549,195 2,549,195 0 100.00% 08060 Other Uses 41,555 41,555 0 100.00% 0

7X & 8X Total Other Resources and (Uses) 2,507,640 2,507,640 0 100.00% 0

1200 Excess of Revenues & Other ResourcesOver (Under) Expenditures & Other Uses 0 1,559,523 -1,559,523 0.00% 0


3410 Reserve for Investment in Inventories 0 0 0 0.00% 00100 Fund Balance 0 0 0 0.00% 0

Total Reserve and Fund Balance/Equity 0 0 0 0.00% 03000 Prior Period Adujstments 0 0 0 0 03000 Ending Fund Balance, 08/31/04 $ 0 1,559,523 -1,559,523 0.00% 0

74

Aransas County Independent School DistrictCapital Projects Fund Report

For the Month Ended August 31, 2004

Total Total-----2003-04----- Total % Expended & Estimated Loan Authority

Prior ---Current School Year-- Expended Expended Estimated Encumbered $ Amount Interest and InterestFiscal Years Expended Encumbered Encumbered Encumbered Costs to & Estimated of Loan Earnings & Earnings &

Code Project Description Expended YTD YTD H-T-D H-T-D Complete Costs Authority Other Rev. Other Rev.

MEMO TOTAL OF MAINTENANCE TAX AUTORITY

610 Little Bay Primary SchoolProfessional Services $0 $21,834 $0 $21,834 37.01% $0 $21,834 21,834 - $21,834Construction/Improvements 0 1,723 0 1,723 2.92% 0 1,723 1,723 - $1,723FF&E 0 35,438 0 35,438 60.07% 0 35,438 35,438 - $35,438Technology 0 0 0 0 0.00% 0 0 - - $0Other 0 0 0 0 0.00% 0 0 - - $0

Sub Total $0 $58,995 $0 $58,995 100.00% $0 $58,995 $58,995 - $58,995

620 Live Oak 1-3 Learning CenterProfessional Services $0 $6,464 $1,495 $7,959 22.02% $0 $7,959 7,959 - $7,959Construction/Improvements 0 28,178 0 28,178 77.98% 0 28,178 28,178 - $28,178FF&E 0 0 0 0 0.00% 0 0 - - $0Technology 0 0 0 0 0.00% 0 0 - - $0Other 0 0 0 0 0.00% 0 0 - - $0

Sub Total $0 $34,642 $1,495 $36,137 100.00% $0 $36,137 $36,137 - $36,137

630 Fulton 4-5 Learning CenterProfessional Services $0 $69,329 $7,756 $77,085 80.94% $0 $77,085 77,085 - $77,085Construction/Improvements 0 4,594 0 4,594 4.82% 0 4,594 4,594 - $4,594FF&E 0 1,974 11,590 13,564 14.24% 0 13,564 13,564 - $13,564Technology 0 0 0 0 0.00% 0 0 - - $0Other 0 0 0 0 0.00% 0 0 - - $0

Sub Total $0 $75,897 $19,346 $95,243 100.00% $0 $95,243 $95,243 - $95,243

640 Rockport-Fulton Middle SchoolProfessional Services $0 $4,842 $0 $4,842 86.26% $0 $4,842 4,842 - $4,842Construction/Improvements 0 771 0 771 13.74% 0 771 771 - $771FF&E 0 0 0 0 0.00% 0 0 - - $0Technology 0 0 0 0 0.00% 0 0 - - $0Other 0 0 0 0 0.00% 0 0 - - $0

Sub Total $0 $5,613 $0 $5,613 100.00% $0 $5,613 $5,613 - $5,613

650 Rockport-Fulton High SchoolProfessional Services $0 $44,232 $31,796 $76,028 53.09% $0 $76,028 76,028 - $76,028Construction/Improvements 0 24,577 8,074 32,651 22.80% 7,164 39,815 26,302 - $26,302FF&E 0 36,362 0 36,362 25.39% 4,505 40,867 40,867 - $40,867Technology 0 0 0 0 0.00% 0 0 - - $0Other 0 0 0 0 0.00% 0 0 - - $0

Sub Total $0 $105,171 $39,870 $145,041 101.29% $11,669 $156,710 $143,197 - $143,197

660 District-WideProfessional Services $0 $173,304 $12,353 185,657 8.42% $39,563 $225,220 223,004 - $223,004Construction/Improvements 0 39,808 0 39,808 1.80% 579,203 619,011 1,126,315 - $1,126,315FF&E 0 308,103 1,245 309,348 14.02% 214,658 524,006 510,950 - $510,950Technology 0 165,093 0 165,093 7.48% 0 165,093 165,093 - $165,093Other 0 41,555 0 41,555 1.88% 0 41,555 41,555 - $41,555

Unallocated-Contingency 0 0 0 0 0.00% 0 0 138,898 18,506 $157,404Sub Total $0 $727,863 $13,598 $741,461 33.61% $833,424 $1,574,885 $2,205,815 18,506 $2,224,321

Total Cost for bond series 2003F $0 $1,008,181 $74,309 $1,082,490 42.53% $845,093 $1,927,583 $2,545,000 $18,506 $2,563,506

75

Aransas County Independent School District

For the Month Ended August 31, 2004All Funds Combined

---------- Current Period ----------Cusip Buy Maturity -----------------Beginning of Period 08/01/04------------------------------Securities Securities ------------------End of Period 08/31/04------------------------------Buy

ID-Fund Description Number Date Date Face Amount Book Value Market Value # Matured/Sold Purchased Face Amount Book Value Market Value Yield* WAM

MONEY MARKET FUNDS AND INVESTMENT POOLSxxxxx-General TexPool N/A 08/01/04 08/31/04 $2,900,587.52 $2,900,587.52 $2,900,587.52 $300,000.00 $198,597.24 $2,799,184.76 $2,799,184.76 $2,799,184.76 1.4121 1xxxxx-Debt TexPool N/A 08/01/04 08/31/04 195,887.01 195,887.01 195,887.01 38,640.00 3,205.17 $160,452.18 $160,452.18 $160,452.18 1.4121 1xxxxx-Capital Projects TexPool N/A 08/01/04 08/31/04 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 1.4121 1xxxxx-General TexStar N/A 08/01/04 08/31/04 1,789,108.85 1,789,108.85 1,789,108.85 0.00 32,093.12 $1,821,201.97 $1,821,201.97 $1,821,201.97 1.3767 1xxxxx-Debt TexStar N/A 08/01/04 08/31/04 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 1.3767 1xxxxx-Capital Projects TexStar N/A 08/01/04 08/31/04 1,761,960.31 1,761,960.31 1,761,960.31 207,000.00 1,981.20 $1,556,941.51 $1,556,941.51 $1,556,941.51 1.3767 1xxxxx-General MBIA N/A 08/01/04 08/31/04 2,535,657.15 2,535,657.15 2,535,657.15 1,385,000.00 52,220.67 $1,202,877.82 $1,202,877.82 $1,202,877.82 1.3500 1xxxxx-Debt MBIA N/A 08/01/04 08/31/04 277,730.41 277,730.41 277,730.41 275,000.00 9,116.18 $11,846.59 $11,846.59 $11,846.59 1.3500 1xxxxx-Capital Projects MBIA N/A 08/01/04 08/31/04 590,926.69 590,926.69 590,926.69 8,000.00 674.38 $583,601.07 $583,601.07 $583,601.07 1.3500 1Subtotal $10,051,857.94 $10,051,857.94 $10,051,857.94 $2,213,640.00 $297,887.96 $8,136,105.90 $8,136,105.90 $8,136,105.90 1.3796 1

TREASURY SECURITIESTreasury Bills $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

Treasury Notes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0Subtotals: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

AGENCY SECURITIESAgency Discount Notes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

Subtotals: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

Agency Coupon Securities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0000 0Subtotals: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

CORPORATE SECURITIESCommercial Paper $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

Subtotals: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0000 0

SUMMARY: Face Amount Ledger Balance Market Value Matured/Sold Purchased Face Amount Ledger Balance Market Value Buy Yield WAMMoney Market Funds and Pools 10,051,857.94 10,051,857.94 10,051,857.94 2,213,640.00 297,887.96 8,136,105.90 8,136,105.90 8,136,105.90 1.3796 1Treasury Securities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0000 0Agency Securities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0000 0Corporate Securities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0000 0Total Portfolio $10,051,857.94 $10,051,857.94 $10,051,857.94 $2,213,640.00 $297,887.96 $8,136,105.90 $8,136,105.90 $8,136,105.90 1.3796 1

* Note: The TexPool, TexStar and MBIA yields are based on the following "simple basis" calculation -- daily interest posted to pool divided by daily invested balance multiplied by 365 days. TexPool and TexStar are compounded monthly, while MBIA compounds interest daily.

#Market value figures as of August 31, 2004 were not available on date of reporting.

The approved Investment Officers of Aransas County ISD acknowledge that this report on investment activities for the period stated above is substantially in compliance with the district's investment policy, the Public Funds Investment Act, and Generally Accepted Accounting Principles (GAAP).

Prepared By ___________________________________________Kathy Henderson Wayne Johnson Ken WagnerInvestment Officer Investment Officer Investment Officer

76

Aransas County Independent School DistrictComparison of Authorized to Filled Staffing Positions in FTEs

For the Month Ended August 31, 2004

FTEs FTEs FTEs2003-04 2003-04 Over Percent of 2003-04 2003-04 Over Percent of 2003-04 2003-04 Over Percent ofOfficial FTEs (Under) Auth FTEs Official FTEs (Under) Auth FTEs Official FTEs (Under) Auth FTEs

By Function Budget Filled Budget Employed Budget Filled Budget Employed Budget Filled Budget EmployedInstruction

11-6119 Teachers, Other Professionals 221.84 221.22 -0.62 99.72% 21.16 20.16 -1.00 95.27% 243.00 241.38 -1.62 99.33%11-6129 Paraprofessional & Support 29.60 27.60 -2.00 93.24% 27.86 25.36 -2.50 91.03% 57.46 52.96 -4.50 92.17%

Instructional Resources and Media Services12-6119 Librarians 3.00 3.00 0.00 100.00% 1.00 1.00 0.00 100.00% 4.00 4.00 0.00 100.00%12-6129 Paraprofessional & Support 3.00 3.00 0.00 100.00% 2.00 2.00 0.00 100.00% 5.00 5.00 0.00 100.00%

Curriculum and Instructional Staff Development13-6119 Teachers, Other Professionals 1.00 1.00 0.00 100.00% 2.00 2.00 0.00 100.00% 3.00 3.00 0.00 100.00%13-6129 Paraprofessional & Support 0.00 0.00 0.00 0.00% 1.00 1.00 0.00 100.00% 1.00 1.00 0.00 100.00%

Instructional Leadership21-6119 Asst. Supt. & Other Professionals 2.00 2.00 0.00 100.00% 0.00 0.00 0.00 0.00% 2.00 2.00 0.00 100.00%21-6129 Paraprofessional & Support 3.00 3.00 0.00 100.00% 0.00 0.00 0.00 0.00% 3.00 3.00 0.00 100.00%

School Leadership (Site-Based Management)23-6119 Principal and Asst. Principals 11.50 11.50 0.00 100.00% 0.00 0.00 0.00 0.00% 11.50 11.50 0.00 100.00%23-6129 Paraprofessional & Support 18.65 17.65 -1.00 94.64% 0.00 0.00 0.00 0.00% 18.65 17.65 -1.00 94.64%

Guidance, Counseling and Evaluation31-6119 Counselors and Assessment Staff 14.78 12.90 -1.88 87.28% 4.00 4.00 0.00 100.00% 18.78 16.90 -1.88 89.99%31-6129 Paraprofessional & Support 2.00 2.00 0.00 100.00% 0.00 0.00 0.00 0.00% 2.00 2.00 0.00 100.00%

Health Services33-6119 Nurses 1.00 1.00 0.00 100.00% 0.00 0.00 0.00 0.00% 1.00 1.00 0.00 100.00%33-6129 Paraprofessional & Support 5.00 5.00 0.00 100.00% 0.00 0.00 0.00 0.00% 5.00 5.00 0.00 100.00%

Pupil Transportation Services34-6119 Director 1.00 1.00 0.00 100.00% 0.00 0.00 0.00 0.00% 1.00 1.00 0.00 100.00%34-6129 Paraprofessional & Support 23.34 23.50 0.16 100.69% 0.00 0.00 0.00 0.00% 23.34 23.50 0.16 100.69%

Child Nutrition Services35-6119 Director/Supervisors 0.00 0.00 0.00 0.00% 1.00 1.00 0.00 100.00% 1.00 1.00 0.00 100.00%35-6129 Paraprofessional & Support 0.00 0.00 0.00 0.00% 31.50 30.91 -0.59 98.13% 31.50 30.91 -0.59 98.13%

Co-Curricular Activities36-6119 Director/Supervsors 2.75 2.75 0.00 100.00% 0.00 0.00 0.00 0.00% 2.75 2.75 0.00 100.00%36-6129 Paraprofessional & Support 1.64 1.64 0.00 100.00% 0.00 0.00 0.00 0.00% 1.64 1.64 0.00 100.00%

Governance and General Administration41-6119 Supt. & Business Manager 3.00 3.00 0.00 100.00% 0.00 0.00 0.00 0.00% 3.00 3.00 0.00 100.00%41-6129 Paraprofessional & Support 10.00 10.00 0.00 100.00% 0.00 0.00 0.00 0.00% 10.00 10.00 0.00 100.00%

Plant Maintenance and Operations51-6119 Director/Safety Officer/Technicians 1.00 1.00 0.00 100.00% 0.00 0.00 0.00 0.00% 1.00 1.00 0.00 100.00%51-6129 Paraprofessional & Support 55.00 55.00 0.00 100.00% 0.00 0.00 0.00 0.00% 55.00 55.00 0.00 100.00%

Security and Monitoring Services52-6119 Director/Safety Officer/Technicians 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%52-6129 Paraprofessional & Support 3.75 3.75 0.00 100.00% 0.00 0.00 0.00 0.00% 3.75 3.75 0.00 100.00%

Data Processing Services53-6119 Manager & Other Professionals 2.00 2.00 0.00 100.00% 0.00 0.00 0.00 0.00% 2.00 2.00 0.00 100.00%53-6129 Paraprofessional & Support 5.00 5.00 0.00 100.00% O 0.00 0.00 0.00 0.00% 5.00 5.00 0.00 100.00%

Community Services61-6119 Director/Supervior 1.00 1.00 0.00 100.00% 0.00 0.00 0.00 0.00% 1.00 1.00 0.00 100.00%61-6129 Paraprofessional & Support 0.00 0.00 0.00 0.00% 1.00 0.00 -1.00 0.00% 1.00 0.00 -1.00 0.00%

TOTAL 425.85 420.51 -5.34 -1.25% 92.52 87.43 -5.09 -5.50% 518.37 507.94 -10.43 -2.01%FTE -- Means "full time equivalent staff."

General Fund FTEs Special Fund FTEs All Funds FTEs

77

ACISD CAFETERIA REPORTAugust 31, 2004

% of YTDREVENUE: Current Month Year to Date Current Budget Revenue 8-31-03Cash Sales 35,013.65 442,256.69 450,000.00 33.81% 461,979.67Reimbursements 48,376.00 788,444.00 777,904.00 60.28% 723,835.00Miscellaneous Income 140.99 570.39 1,000.00 0.04% 740.07State Matching Funds 0.00 11,573.00 11,573.00 0.88% 10,152.00USDA Donated Commodities 0.00 65,146.24 65,000.00 4.98% 53,139.67

TOTAL REVENUE $83,530.64 $1,307,990.32 $1,305,477.00 1,249,846.41

EXPENDITURES:Payroll *** 18,777.71 602,138.13 645,706.00 46.04% 612,112.06Contracted Services 2,550.40 13,014.04 15,840.00 0.99% 22,868.04Food and Supplies 36,777.20 637,893.90 608,060.00 48.77% 579,807.11Other Expense 563.72 4,721.09 4,800.00 0.36% 4,399.30

TOTAL EXPENDITURES $58,669.03 $1,257,767.16 $1,274,406.00 1,219,186.51

Revenue less expense $24,861.61 $50,223.16 $30,659.90

COST PER MEAL:YTD COST PER MEAL $2.36 $2.37

PARTICIPATION - STUDENTSThis Year:

Breakfast 8,479 160,341Lunch 24,760 372,649

Total Students 33,239 532,990

Last Year:Breakfast 5,329 154,863Lunch 15,781 358,955

Total Students 21,110 513,818

*** Current month expenditures is adjustment for actual expense over estimated accruals

78

Aransas County Independent School DistrictSummary of Utilities Expenditures

Utilities - Water Utilities - Electricity

----------Year Ended---------- ----------Year Ended----------2000-01 2001-02 2002-03 2003-04 2000-01 2001-02 2002-03 2003-04

Campus/Department Actual Actual Actual Y-T-D * Campus/Department Actual Actual Actual Y-T-D *High School 41,526 42,832 37,820 41,149 High School 167,099 168,124 202,595 200,963Middle School 8,772 5,383 5,513 15,880 Middle School 255,242 170,913 101,933 102,181Fulton Elem 10,014 10,729 11,577 10,779 Fulton Elem 58,026 50,268 72,724 51,122Live Oak Elem 5,456 7,255 13,382 16,720 Live Oak Elem 61,588 44,880 65,740 69,461Little Bay 23,496 15,670 9,610 8,520 Little Bay 38,983 24,841 31,724 35,278Rockport Elem (1) 12,212 10,219 0 0 Rockport Elem (1) 50,258 40,515 0 0Auditorium 1,601 2,104 3,847 3,604 Auditorium 19,234 18,047 18,860 22,090Central Office 2,037 492 723 729 Central Office 7,290 5,676 7,996 7,552Maintenance/ Other (2) 0 0 4,167 4,672 Maintenance/ Other (2) 14,508 10,957 29,722 28,889Total Cost 105,114 94,684 86,639 102,053 Total Cost 672,228 534,221 531,294 517,536Total Usage 108,814 80,467 74,575 79,579 Total Usage 5,846,299 6,257,124 5,869,028 5,676,335Cost Per Gallon 0.966 1.177 1.162 1.282 Cost Per Kilowatt 0.115 0.085 0.091 0.091

* Year-To-Date as of August 31, 2004 * Year-To-Date as of August 31, 2004Note 1 - School closed in 2002-03. Note 1 - School closed in 2002-03.Note 2 - For FY01 & 02, maint. dept was a part of high school. Note 2 - For FY01 & 02, maint. dept was a part of high school.

Utilities - Telephone Utilities - Natural Gas

----------Year Ended---------- ----------Year Ended----------2000-01 2001-02 2002-03 2003-04 2000-01 2001-02 2002-03 2003-04

Campus/Department Actual Actual Actual Y-T-D * Campus/Department Actual Actual Actual Y-T-D *High School 17,901 17,401 20,600 20,080 High School 14,570 12,849 17,871 12,278Middle School 9,792 9,850 11,723 11,106 Middle School 15,320 5,170 3,566 3,434Fulton Elem 5,558 5,814 7,959 8,016 Fulton Elem 1,515 937 959 760Live Oak Elem 4,272 5,268 7,759 7,441 Live Oak Elem 2,257 1,316 3,669 2,249Little Bay 4,213 5,400 7,017 6,949 Little Bay 103 116 342 162Rockport Elem (1) 6,141 6,618 0 0 Rockport Elem (1) 5,737 2,965 0 0Central Office (3) 0 0 17,352 16,996 Central Office 433 292 295 259Maintenance/ Other 24,104 29,153 8,244 9,694 Maintenance/ Other (2) 2,118 811 3,053 3,708Transportation 12,707 6,058 3,338 2,448 Total Cost 42,053 24,456 29,755 22,850Special Ed 982 403 1,031 948 Total Usage 13,643 36,694 30,357 23,157Total Cost 85,670 85,965 85,023 83,678 Cost Per 100 Cubic Foot 3.082 0.666 0.980 0.987Total Number of Lines N/A N/A N/A 179Cost Per Line N/A N/A N/A 467.47 * Year-To-Date as of August 31, 2004Monthly Cost Per Line N/A N/A N/A 38.96 Note 1 - School closed in 2002-03.

Note 2 - For FY01 & 02, maint. dept was a part of high school.* Year-To-Date as of August 31, 2004 Note 3 - invoices not received in time for July accounts payableNote 1 - School closed in 2002-03.Note 3 - For FY 01 and FY02, included in mant.dept.

Utility - WaterActual

0

20000

40000

60000

80000

100000

120000

2000-01 2001-02 2002-03

Year

Do

llar

Am

ou

nt

Utility - TelephoneActual

84400

84600

84800

85000

85200

85400

85600

85800

86000

86200

2000-01 2001-02 2002-03Year

Do

llar

Am

ou

nt

Utility - ElectricityActual

0

100000

200000

300000

400000

500000

600000

700000

800000

2000-01 2001-02 2002-03

Year

Do

llar

Am

ou

nt

Utility - Natural GasActual

05000

1000015000200002500030000350004000045000

2000-01 2001-02 2002-03

Year

Do

llar

Am

ou

nt

79

CAMPUS TOTAL ADAPERCENTAGE OF

ATTENDANCE

TOTAL 2003-2004

ADA 2003-2004

PERCENTAGE OF ATTENDANCE 2003-

2004EE Pre-K K 1 2 3 4 5 6 7 8 9 10 11 12

Little Bay ElementaryWithdrawals 0 1 1 2 New Entries 0 2 1 3

Week of Aug 30-Sept 3, 2004 **3 *94 *222 319 262.90 97.08% 303 250.51 94.44%Week of August 23-27,2004 **3 *93 *222 318 259.40 96.68% 299 251.8 96.25%Week of August 17-20, 2004 **3 **90 *217 310 256.13 98.51% 297 253 99.15%

Live Oak ElementaryWithdrawals 2 1 1 4New Entries 1 1 1 3

Week of Aug 30-Sept 3, 2004 232 *232 229 693 668.40 96.34% 692 669.75 96.92%Week of August 23-27,2004 233 *232 229 694 675.80 97.49% 689 677 98.40%Week of August 17-20, 2004 230 *230 229 689 680.00 99.23% 686 677.67 99.41%

Fulton ElementaryWithdrawals 1 3 4New Entries 0 1 1

Week of Aug 30-Sept 3, 2004 234 255 489 473.17 96.60% 535 516.25 96.36%Week of August 23-27,2004 235 257 492 480.20 97.60% 538 527.2 98.03%Week of August 17-20, 2004 232 256 488 479.50 99.02% 536 527.87 98.94%

Middle SchoolWithdrawals 2 3 2 7New Entries 1 0 0 1

Week of Aug 30-Sept 3, 2004 +297 281 271 849 816.80 96.07% 828 789.5 95.35%Week of August 23-27,2004 +298 284 273 855 831.80 97.47% 829 806.4 97.69%Week of August 17-20, 2004 +295 285 272 852 834.50 99.11% 815 806.33 99.67%

High SchoolWithdrawals 1 2 0 1 4New Entries 5 4 3 0 12

Week of Aug 30-Sept 3, 2004 292 260 259 215 1026 967.60 94.55% 1016 967.75 95.30%Week of August 23-27,2004 288 258 256 216 1018 973.80 96.19% 1015 969.6 96.00%Week of August 17-20, 2004 277 257 254 212 1000 956.50 98.15% 998 969 98.31%

Total District MembershipWithdrawals 21New Entries 20

Week of Aug 30-Sept 3, 2004 3376 3188.87 95.84% 3374 3193.76 95.75%Week of August 23-27,2004 3377 3221.00 97.04% 3370 3232 97.27%Week of August 17-20, 2004 3339 3206.63 98.79% 3332 3233.67 99.05%

GRADE LEVEL

80

Maintenance Tax Note ProjectsAs of 9/8/2004

By Preston Adams

Bleacher Repair Budget - $20,000

Date Repair or Service Status Cost to Date

11/4/03Repaired Middle School bleachers’ chain drive system on East side and converted chain drive on West side to manual system.

Complete $2613

12/3/04Repaired and serviced High School Green Gym undercarriage.

Complete $4000

12/4/04Repaired and serviced High School Gold Gym undercarriage.

Complete $1800

4/2/04Installation of safety handrails in the High School Green Gym.

Complete $4800

Final Total ProjectComplete

$13,213

Technology Relocation Budget - $35,000

Date Repair or Service Staff Labor Costs

Status Cost to Date

4/2/04

Remodeling South White Wing at Rockport Elementary for work area, storage and offices fortechnology dept.

$8,462.24 Complete $26,051

4/2/04 Electrical Contractor Complete $8,435

5/6/04 Paint Contractor Complete $3,545

Final Total ProjectComplete

$38,031

Flooring Replacement Budget - $105,000


7/1/04

Fulton Elementary: Replacement of carpet in the Fulton Elementary School hallways with tile, the replacement of carpet & tile in the Teacher Workroom with tile, the replacement of carpet in twelve classrooms, replacement of carpet in the library and the replacement of carpet with tile in two classrooms.

Carpet has been removed from hallways & Library. Encapsulating tile in old

building hallway. Should start laying tile on Friday

7/2.

Little Bay Primary: Replacement of carpet in the Teacher Workroom with tile, replacement of carpet in eight classrooms, and repair of tile in hallways.

104,697

81

Live Oak Elementary: Replacement of tile in the office reception area and replacement of carpet in the Teacher Workroom area with tile.

Rockport-Fulton High School: Replacement of carpet with tile in the drama room.

Asbestos tile has been removed, mastic will be

encapsulated.Rockport-Fulton Alternative Learning Center:Replacement of carpet with tile in threeclassrooms, replacement of carpet in office with carpet and tile.

Little Bay Elementary – Unforeseen replacement of water damaged tile in P.E. classroom $4,970

Total to date Project Complete $109,667

Roofing Project Budget - $182,057


6/7/04

1. Rockport-Fulton High School Echo Gym2. Rockport-Fulton High School Gold Gym3. Rockport-Fulton High School E-Hall4. Rockport-Fulton High School East Kitchen5. Rockport-Fulton High School West

Hallway6. Live Oak Learning Center Office Area7. Fulton Learning Center Hall and Awning8. Fulton Learning Center Library


Locker Repair Budget - $15,000


Repaint and repair student lockers on East Campus and West Campus at High School.

Completed. $10,495


HVAC Replacement Budget - $280,000

Date Repair or Service Estimate Staff Labor Costs

Status Cost to Date

12/9/03Replace 11 rooftop HVAC units at Little

$40,000 $3,991.78 Complete $36,467

82

Bay Primary

Replace 3 rooftop HVAC units on Little Bay Cafeteria

$10,000

Pending completion of higher priority

projects.

12/29/03

Replace non-functioning heating system with 2-120,000 b.t.u. radiant gas heaters in H.S. Green Gym.

$2,000 $432.48 Complete $1,175

2/5/04

Replace heater units for teachers’ workroom Fulton asst. principal’s offices

$2,000 $435.60 Complete $1,974

Replace systems on main building/library at Fulton Elementary

$58,000

Working ondesign of new

system. Looking at possibly using

a small chiller system.

Replace 10 wall hung units on portables at Fulton Elementary.

$15,000Will replace as

needed.

Repair units as needed District wide

$6,000 $4225

Replace window units with rooftop units on A,C,D Halls and a/c hallways on High School East Campus.

$60,000

Replace old units and window units on High School West Campus.

$65000

Replace window units on white wings with rooftop units at Rockport Elementary.

$22,000 Complete $21,817

Total to date $65,751

Sprinkler/Well Repair Budget - $20,000


3/11/04Replace pump & Controls - Well – N. of Tennis Courts

Complete $1406

4/2/04Repair tanks and pumps – 2 wells – N. of Stadium

Complete $1843

6/7/04 Repair Fulton pumps and pump houses Roofs repaired. $193

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Pump repair in progress

7/14/04 Repair M.S. well, add tank Complete $1968


Fencing Budget - $15,000


1/27/04 Replacement of bus driveway gates at Live Oak Complete $1,266

6/29/04Replacement of South playground fence at Fulton

Complete $7,756

6/7/04 Installation of bus loading fence at Live OakWaiting on

completion of awning.


Gym Siding Repair Budget - $36,100


6/7/04Replace siding, gutters & cover windows & fascia

Should be completed by September 17th. $8,883


Awning Repair & Replacement Budget - $28,000


6/29/04Replace awnings at Live Oak, Fulton

Old rusted awnings have been removed and new material has been installed at

Live Oak.$20,502

6/29/04 Fulton awning is complete. $2,279

8/11/04 Working on bus awning.


Alternative Campus Renovation Budget - $31,000


6/7/04 Renovate classrooms, & office Complete except for

installation of new doors and some electrical.

14,711

6/7/04 Fence campus Complete 4,591


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Painting Budget - $32,000


Summer

Fulton - library and hallways. Live Oak - 3rd grade portable restrooms & north wing Paint restroomsMiddle School - Room 609 & touch up hallwaysHigh School - West main hall & classrooms 103, 104, 115, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125, 164, 206, 212, 218, 219, 232

Complete 13,741


Sidewalk Repair Budget - $12,000

Date Repair or ServiceStaff Labor

Costs StatusCost to

Date

7/19/04

Replacement/raising elevation of sidewalks in flooding areas at Live Oak.

Completed $5,108

8/25/04

Replacement/raising elevation of sidewalks in flooding areas at Little Bay.

Completed $2,200


Restroom Repair Budget - $40,000

Date Repair or ServiceStaff

Labor Costs

StatusCost to

Date

Four restrooms on the High School East Campus and four on the West Campus need extensive repair,including floor paint or repair, replacement of fixtures and hardware, replacement of plumbing and stall partition replacement. Renovations also include relocation of some fixtures and handicap equipment to meet accessibility standards. Four restrooms at Fulton Learning Center need some fixtures and some partitions replaced. Student restrooms at Little Bay need faucets replaced

Replacedurinals at Live

Oak. New restroom

faucets for Little Bay restrooms. Commodes

have been reset in restrooms on

HS West Campus.

$5,752

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because of the difficulty the students are having turning on faucets when washing their hands. Five student restrooms at Live Oak need partitions and fixtures replaced and tile repair.


Drinking Fountain Replacement Budget - $4,000

Date Repair or Service Staff Labor Costs

Status Cost to Date

8/9/04

Ten drinking fountains on Live Oak, Little Bay, Rockport, Fulton and High School campuses, are in need of replacement or repair.

Fountains have been ordered.

$3,250


Home Economics Classroom Renovation Budget - $40,000


9/7/04Renovate ceiling, floors, cabinetry, lighting.

Demolition of old cabinets, ceiling and flooring has begun.

Total to date

Door & Entry Replacement – High School Budget - $55,000


9/8/04Remove and replace doors, transoms & sidelights on various entrances to high school campus.

Contractor is getting quotes.

Total to date

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New Project:Recently, legal issues involving handicapped parking and access to the stadium have

been raised. This is an issue relating to Americans with Disabilities Act and we need to address it as soon as possible. The area in question is the North entrance to the stadium where the pavement is in poor condition. The handicapped parking is on the grass adjacent to this area. The concern is that it is very difficult to maneuver a wheelchair from the parking area, across the potholes in the pavement, to the concrete walkway at the stadium entrance. The best remedy for this is to pour a concrete handicapped parking area and extend the concrete driveway from the parking lot to the concrete walkway at the entrance. (See the drawing below)

At this time, we have not received the quote for the cost of this project, but we will have it by the board meeting on Monday. We have enough funds available in the Maintenance Tax Notes, from money we’ve saved on projects and from undesignated grounds improvements to cover this cost.

Capital ProjectsCATE Building

As of today the shell of the building has been completed. The rollup doors are scheduled to be installed in the next few days. Interior work should start next week.

The contractor has done an excellent and expedient job on this project. The original intent was to have the students in the shop classes finish out the interior of the building. However, considering the quality of work the contractor has done and the extended length of time it will require for the students to finish out the project, we’re asking Centennial to quote us a price on a turnkey job. This way the students will have full use of the facility in much shorter time.

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