AQIP Status Report

An Overview and Discussion

Timeline for SJC’s AQIP Journey

• November 2000 AQIP admission• 2002 First action projects

submitted• September 2003 AQIP Portfolio• February 2004 AQIP Feedback• November 2007 new Portfolio due

Strategic Issues

• Lack of a process focus

• Lack of a centralized data collection methodology

• Lack of a leadership development system

Lack of a Process Focus

• Annual operating plan and budget integration• Academic program review• Grants development system• Small facilities needs process• Board policy review system• Program Audits• Work Load definition and documentation

Lack of a Centralized Data Collection System

• Full implementation of Datatel• User groups and training for Datatel• Upgrade to version 18• Implementation of FRX reporting• Established Vice President for

Institutional Research and Planning• Active participation in CQIN

Lack of a Leadership Development Program

• Presidential Leadership Academy• Leadership reading series• Student support services program review

process• Grants program• CTX and Organizational Development• Transcript process for training• Focus in Strategic Plan

Criterion 1Helping Students Learn

• Academic advising center• CSLOs established and used• On-line tutorial models• Welding pilot curriculum• New program approval process• Adjunct faculty development process

Criterion 2 Accomplishing Other Distinctive

Objectives• Improving our advisory committees

• External program accreditation

• LERN and FAS assistance in program improvement

• New facilities Master Plan

Criterion 3 Understanding Student and Other Stakeholder Needs

• Licensure rate achievement rate review• CCSSE and Noel Levitz data use• Lumina and student data use• Focus groups with students and community

Criterion 4 Valuing People

• Strategic plan • Center for Teaching Excellence (CTX)• Office of Organizational Development• FT Technology Trainer• PEARLS• Workload documentation and

clarification

Criterion 5Leading and

Communicating• Use of a Cabinet• Presidential Advisory Committees• Tell it to the President and Vice

Presidents• Learning Leadership Handbook for

Deans• New Employee Orientation

Criterion 6 Supporting Institutional

Objectives• Wide use of data sources• Lumina participation• Performance objectives and

scorecard• State performance targets• Integration of planning

Criterion 7Measuring Effectiveness

• Benchmarking • Online scorecard• Board presentations• Vice President of Institutional Research

and Planning• Achieving the Dream• Quality Council research focus

Criterion 8 Planning for Continuous

Improvement

• New Mexico Performance Objectives

• Quick Quality Checks

• Linkage of all planning and budgeting systems

Criterion 9Building Collaborative

Relationships• Strategic plan focus• Large number of active

partnerships• Placement rates• Employer satisfaction• Support for SJC Foundation

Lessons Learned

• Evaluation needs to feed back into planning

• Systems must be documented• Need a better system for leading the

quality initiatives• Action projects need to be linked and

focused to the strategic plan

Next Steps

• Develop a Quality Champion Team

• Institutionalize and document procedures for annual AQIP portfolio update

• Build sustainability in all systems