apsg orientation 2010 - final
TRANSCRIPT
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Aspire Parent Support Group
Orientation June, 2010
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AGENDA
Review ASPG responsibilities
Provide an overview of team fees Share how you can reduce team fees
How can you get involved
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APSG MISSION STATEMENT
Non-profit organization (501c3) whose charter is :
Support competitive gymnastics and tumbling
programs for youth Foster a healthy and supportive environment for
coaches and athletes Raise funds for the benefit of Aspire competitive
teams Manage the finances relating to team competitions
and events Facilitate fund raising for team members/parents Provide support to Aspire Gymnastics and T&T in
coordination and execution of competitive events
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APSG LEADERSHIP GROUP
BOARD OF DIRECTORS voting membersof the Leadership Team; same value andbenefit except for voting rights
LEADERSHIP TEAM provide support to aspecific event or task; non-votingmembership;
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APSG BOARD OF DIRECTORS
President: Shelly Bodine
Vice President: Staci SmithTreasurer: Kelly HattendorfSecretary: Karen GillianBoys Gymnastics Rep: Lorie Warnock
Girls Gymnastics Rep: Rachelle SchroederTramp & Tumble Rep: Heidi HutchinsVolunteer Coordinator: Sherri MadisonFundraising Coordinator: Melissa Calderon
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APSG LEADERSHIP TEAM
Aspire Ownership: Scott & Dona BarclayBoys Level 4 Asst. Rep: VACANT
Girls Level 4 Asst. Rep: VACANTGirls Optionals Asst. Rep: Karen StrausBoys Optionals Asst. Rep: Georgia WatersT&T Asst. Team Rep: VACANT
Fundraising Asst. Coordinator: VACANTGolf Committee Chair: Craig MadisonRaffle Coordinator: VACANTPrint Coordinator: Karen Straus
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LEADERSHIP GROUP DUTIES
Oversee and facilitate team building opportunities forathletes
Approve/organize/facilitate fundraising activities
Manage and support APSG sponsored events &meets
Organize team banquets & award ceremonies
Attend monthly Board Meetings
Provide leadership to committees and events
Serve as liaison between Board and parent
community
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LEADERSHIP GROUP BENEFITS
Gets you involved in making Aspire a better
place for your athlete! Leadership group status in volunteering
means you can accrue volunteer credits forall activities associated with a fundraising
including: meetings, planning, organizing,etc.
You can plan ahead and pick and chooseyour volunteering options.
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TEAM ASSESSMENT= Cost of running a
competitive team COMPETITION FEES = Cost of entering
competitions
TUITION = Monthly training fee paid to AspireKids Sports Center
TEAM ASSESSMENT + COMPETITION
FEES =$$ YOU WILL PAY THE APSG
APSG TEAM AND
COMPETITION FEES
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ADDITIONAL EXPENSES
These expenses are NOT included in the
APSG Team Fee: Uniforms (if needed)
Travel, meals, lodging for athletes/families atall meets
Team spirit t-shirts
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APSG TEAM ASSESSMENT-
BREAKDOWN
State Athlete Registration $ 1,265 Team Rep Discretionary Fund $ 800 Social Events $ 2,860 Competition expenses* $42,390
* Includes: Coaching, Coaches travel, Team registrations Banquets/awards $ 4,290 Coaches gifts $ 2,400 Professional fees $ 1,830 Coaches education $ 4,240 Coaches Uniforms $ 750 Miscellaneous $ 800 Total $64,345
Total # of Athletes 143 TEAM ASSESSMENT/ATHLETE $ 450
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Meet registration fees vary by individual team and level (i.e.Boys Level 4, Girls Optional, etc.)
If you are a member of the team, then you are expected toattend ALLmeets (at your coachs discretion). YOU WILL BEBILLED FOR ALL MEETS ACCORDINGLY.
Competition schedule may change slightly as we move throughthe season and billing will reflect actual registrations
Refunds will ONLY be given in the event of injury AND if we arereimbursed by host gym
Exception T&T may have athletes who do not compete
APSG COMPETITION FEES
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MEET REGISTRATION FEES BY GROUP
[ESTIMATE ONLY]
GIRLS COMPULSORY $ 730
GIRLS OPTIONAL $ 760 BOYS LEVEL 4 $ 740
BOYS LEVEL 5 $ 900
BOYS LEVEL 6 $ 965
BOYS OPTIONAL $ 915
TRAMP AND TUMBLE 3-5 $ 310 TRAMP & TUMBLE 6-E $ 460
ADD TEAM ASSESSMENT OF $450 + COMPETITION FEE(ABOVE) TO GET TOTAL TEAM FEE
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TOTAL OBLIGATION TO APSG
AssessmentFee
MeetRegistration
Fees
TotalObligation
Girls Comp $450 $730 $1,180
Girls Optional $450 $760 $1,210
Boys 4 $450 $740 $1,190
Boys 5 $450 $900 $1,350
Boys 6 $450 $965 $1,415
Boys Optional $450 $915 $1,365
T&T 3-5 $450 $310 $760
T&T 6-10 $450 $460 $ 910
T&T Elite Additional $450
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$175 per month on the 15th of the month beginning
July 15, 2010 NEW PROCESS: We will require all members to sign
up for automatic ACH deductions from savings orchecking account. If form is not completed thenpayment in full is required. Your athlete will not beregistered for a USAG # if you do not complete ACHform.
APSG PAYMENT SCHEDULE
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SAMPLE INVOICE w/ DEBIT BALANCE
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SAMPLE INVOICE w/ CREDIT BALANCE
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BENEFITS OF FUNDRAISING
Keeps team fee down
Fosters community among team parents Supports our athletes in competition
Enables us to host competitions. We couldnot do it without volunteers!
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FUNDRAISING OPPORTUNITIES
APSG Events: Sun Devil Classic
Jammie Jam
Golf Tournament
Group specific fundraisers: Frys Card
Bake Sale, Jamba Juice, etc
Individual fundraisers: Gold Canyon Candles
VIP Cards
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APSG VOLUNTEER POLICY
Profit earned at APSG sponsored events (meets, golf tournament,etc.) is shared among the volunteers who work the event
Receive credit to your team account based on profitability offundraiser and how many hours you worked (example on nextslide)
Hourly credit capped at $10.00 per hour
Leadership Group status: You may included planning time (i.e.
meetings, solicitation of sponsors, etc.) in your reported volunteerhours.
Volunteer who are not part of Leadership Group may only reporthours worked at the event.
All volunteers MUST complete a Form W9 & submit to Treasurer
If you receive more than $599 during a CALENDAR year, thenyou will receive a Form 1099 from the APSG
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APSG VOLUNTEER EXAMPLE
Jammie Jam meet grosses $7,000
$1,000 goes to pay for expenses (concession food, prizes, raffles)
$6,000 is net revenue to split: 40% general fund ($2,400)
60% volunteer credits (or $3,600)
Total volunteer man-hours tabulated by volunteer coordinator: 400hours
Credit fund ($3,600) divided by man-hours (400) = individual credit
rate: $9.00/hour Jane Doe works 10 hours (2 sessions/5 hours each)
Jane Does account is credited $90.00
Since we are crediting accounts based on volunteer hours, eachvolunteer is responsible for signing-in, signing-out and double-checking that their time has been logged by the volunteer
coordinator.
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FRYS CARD FUNDRAISER
Frys will pay some of your team fees!!
You purchase a $5 Frys gift card from APSG
Reload your gift card and use it for your grocery purchases at Frys Frys will pay us up to 5% of the amount loaded on your gift card(s)
twice per year (Feb and Aug)
The Frys proceeds will be divided evenly among the athletes whoparticipate (participation defined as spending at least $100 duringreporting period)
Top Spender for each team (Boys, Girls, T&T) will receive anadditional $100 credit
Frys cards work at all Kroger stores nationwidepurchase one for outof town family & friends!!
Frys paid out $13K to APSG for 2009-2010 season!
APSG Contact for Frys cards: Karen Straus - [email protected]
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APSG SCHOLARSHIP PROGRAM
We will offer scholarships if our fundraising
goals are met Criteria on which scholarships are awarded:
Financial hardship
Familys involvement with APSG
Present and future commitment of athleteto Aspire
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AVAILABLE LEADERSHIP
POSITIONS
Boys Level 4 Asst. Rep: VACANT
Girls Level 4 Asst. Rep: VACANT
T&T Asst. Team Rep: VACANT
Fundraising Asst. Coordinator: VACANT
Raffle Coordinator: VACANT
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ENROLLMENT CONTRACT
We must receive a signed Enrollment Contractbefore your athlete is placed on the competitive team
We must receive a completed ACH Withdrawal form
If you choose not to complete an ACH form, then youmust pay IN FULL by July 15, 2010
Failure to complete ACH form or payment in full will
result in your athlete being held out of practice until itis completed.
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APSG THANKS YOU!
We will stick around as long as necessary to
answer any questions.
Thank you!
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2010/2011 PAYMENT CONTRACT
I, ____________________________________________, as parent/guardian of [listathletes]_______________________________________________________________,Hereby agree to abide by the financial obligations as stated in this June 2010 orientationpackage.
I understand that membership on a competitive Aspire Team comes with the expectationthat my athlete will participate in all team meets and events at his/her coachs discretion,and I will be billed for all meets. I also acknowledge that refunds will only be made in theevent of injury AND the host team returns the registration fee.
I have completed an ACH withdrawal form and authorize the Treasurer of the Aspire Parent
Support Group, Inc. To initiate monthly withdrawals until my total obligation is met. Or
I choose not to utilize the ACH Withdrawal process and my payment in full is attached.
Signature: _________________________________________ Date: __________________
Print name of parent/guardian: ___________________________________________________
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ACH FORMAthlete Name(s):___________________________
Account type:
CheckingSavings
Name (as it appears on the account):______________________________
Routing Number:_________________
Account Number:_________________
I hearby authorize Aspire Parent Support Group, Inc. to process amonthly deduction of $175 per athlete from the above namedaccount until my total obligation for the 2010-2011 has been met.
Signature________________________ Date____________
Please complete the informationbelow OR attach a voided check.Sign and date. Return to APSGbox.