april 2010 april 12 th, 2013 maryland state approving agency veterans affinity group meeting howard...
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April 2010 April 2010 April 12th, 2013
Maryland State Approving Maryland State Approving AgencyAgency
VETERANS AFFINITY GROUP MEETING
HOWARD COMMUNITY COLLEGEAPRIL 12, 2013
Trish Gordon-McCownState Approving Agency Director/ VA Coordinator
Brian GibbonsState Approving Agency Senior Analyst
Shawn GroveState Approving Agency Analyst
April 2010 April 2010 April 12th, 2013
Staff DirectoryStaff Directory
Hours of Operation: Monday through Friday 8:30 AM to 4:30 PM
FOR GENERAL INQUIRIES: [email protected]
VA Contact – General Inquiries 1-888-GIBILL-1 (888-442-4551) Monday – Friday 7am – 7pm
Name Position Title Phone Email
Trish Gordon-McCown State Approving Agency Director 410-767-3098 [email protected]
Brian Gibbons Senior Veterans Affairs Analyst – IHL Specialist 410-767-3067 [email protected]
Shawn Grove Veterans Affairs Analyst – NCD Specialist 410-767-3091 [email protected]
NCD/Private Career Schools Only
Amy Kania Education Analyst-Career/Workforce Education 410-767-3296 [email protected]
Stephanie Baker Education Analyst-Career/Workforce Education 410-767-3297 [email protected]
MHEC Switchboard Operator 410-767-3300
April 2010 April 2010 April 12th, 2013
Maryland State Approving Maryland State Approving AgencyAgency
Financial Offset, Tuition Assistance/ Financial Offset, Tuition Assistance/ Sequestration Update – Brian GibbonsSequestration Update – Brian Gibbons
Compliance Survey – Trish Gordon-Compliance Survey – Trish Gordon-McCownMcCown
VRAP – Shawn GroveVRAP – Shawn Grove
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April 2010 April 2010 April 12th, 2013
Maryland State Approving Maryland State Approving AgencyAgency
Financial Offset Tuition Assistance
& Sequestration Update
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April 2010 April 2010 April 12th, 2013
TREASURY OFFEST PROGRAMTREASURY OFFEST PROGRAM
How does an offset occur?
What should I do?
Who should I contact?– Debt Management Center (800) 827-0648
Debt Management Center website: Debt Management Center website: www.va.gov/debtmanwww.va.gov/debtman
– SCO Hotline (855) 225-1159Must have your facility code & file number available
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April 2010 April 2010 April 12th, 2013
DEBT COLLECTION NOTICEDEBT COLLECTION NOTICE
Institution receives a debt collection notice from the Debt Management Center– Do not take action until you receive a Do not take action until you receive a
letterletter
Submit checks to Debt Management Center in Minneapolis– Keep a copy of the transaction in the
student’s VA file
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22ndnd NOTICE NOTICE
If you do not respond, the VA will notify If you do not respond, the VA will notify the Treasury which will pull money from the Treasury which will pull money from
your school’s fundsyour school’s funds
SCO Handbook (Pages 88 – 89)SCO Handbook (Pages 88 – 89)
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REFUNDSREFUNDS
If a student receives a refund during drop/add period:
– Advise the student (preferably in writing) explaining the refund and he/she should expect to repay the VA.
– Keep a copy of the memo/notice in the student’s VA file.
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TUITION ASSISTANCE UPDATETUITION ASSISTANCE UPDATE
Notification from Department of Defense Notification from Department of Defense (DoD) of Tuition Assistance Suspension(DoD) of Tuition Assistance Suspension
Included Marine Corps, Army, Air Force and Included Marine Corps, Army, Air Force and the Coast Guardthe Coast Guard
Navy did not suspend Tuition AssistanceNavy did not suspend Tuition Assistance
Army lifted its suspension on April 10, 2013Army lifted its suspension on April 10, 2013
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CONTACT INFORMATIONCONTACT INFORMATION
DEPARTMENT OF DEFENSE (DoD)DEPARTMENT OF DEFENSE (DoD)WWW.DODMOU.COM
(850) 452-1111, ext. 3175(850) 452-1111, ext. 3175
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April 2010 April 2010 April 12th, 2013
Maryland State Approving Maryland State Approving AgencyAgency
THANK YOU!!!
QUESTIONS & ANSWERS
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April 2010 April 2010 April 12th, 2013
Compliance surveys are conducted in order to ensure that schools and training establishments, and their approved courses, are in compliance with all applicable provisions of the laws administered by VA.
(Public Law 111-377, Section 3673)
Assist the school and beneficiaries in understanding laws as they apply to VA beneficiaries
Verify and assure the correctness of VA educational benefit payments
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WHY COMPLIANCE WHY COMPLIANCE SURVEYSSURVEYS
April 2010 April 2010 April 12th, 2013
Academic Records
– Application for Admissions
– VA applications and Certificates of Eligibility (COE)
– All Enrollment Certifications & Change in Student Status
Forms
– Students Unofficial Transcripts
– Registration Information
– Drop/Add Slips
– Prior Credit Evaluation• Proof of an evaluation process, documentation and/or waiver(s)
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REQUIRED DOCUMENTS & REQUIRED DOCUMENTS & RECORDSRECORDS
April 2010 April 2010 April 12th, 2013
Student Catalog(s) and Schedule of Classes – For the survey period time
Student Payment Records – Schedule of Tuition & Fees
Tuition & Fees Payment Ledger– Full payment ledgers including all
transactions– Clearly detail VA transactions
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REQUIRED DOCUMENTS & REQUIRED DOCUMENTS & RECORDSRECORDS
April 2010 April 2010 April 12th, 2013
Documents Verifying compliance with the 85-15% ratio
– Number of total students enrolled and number of VA students by Chapter
School’s Advertising Materials
The following items may not apply to all institutions:
VA Tutorial Assistance VA Work Study Yellow Ribbon Program
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ADDITIONAL ITEMS FOR REVIEWADDITIONAL ITEMS FOR REVIEW
April 2010 April 2010 April 12th, 2013
KEY PLAYERSKEY PLAYERS
SCHOOL CERTIFYING OFFICIAL(S)
REGISTRAR – BUSINESS OFFICE MANAGER
FINANCIAL AID DIRECTOR/REPRESENTATIVE
DEAN/DIRECTOR OF EDUCATION
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WHAT TO EXPECT WHAT TO EXPECT DURINGDURING THE VISIT THE VISIT
Entrance Interview Tour of the facility Records Review
– Enrollment Certifications• Reporting of changes in student status• Termination/Graduation of student
– Transcript Review– Payment Ledger Review– Review of advertising materials,
student catalogs, handbooks
Exit Interview
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WHAT TO EXPECT WHAT TO EXPECT AFTER THE THE VISITVISIT
SAA Finalizes the Compliance Survey Reports & identifies corrections needed
Compliance Summary Letter sent to School Officials
Compliance Survey is sent to ELR/VA Regional Office
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April 2010 April 2010 April 12th, 2013
Maryland State Approving Maryland State Approving AgencyAgency
THANK YOU!!!
QUESTIONS & ANSWERS
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Maryland State Approving Maryland State Approving AgencyAgency
VRAPApril 12th 2013
Shawn GroveState Approving Agency – VA Analyst
April 2010 April 2010 April 12th, 2013
Benefit Payments
Fulltime payment rate under Montgomery GI Bill
$1,564 Monthly (Effective October 1st, 2012)
Application submission deadline is October 1, 2013
No payments for attendance after March 31st, 2014
VA determines fulltime status*
* Refer to page 55 in SCO handbook (2nd Edition)
April 2010 April 2010 April 12th, 2013
Rate of Pursuit
Must attend fulltime
Non-Standard Terms
VA determines fulltime status
April 2010 April 2010 April 12th, 2013
CertificationAccuracy
Academic Probation
Graduations, Withdrawals, and Dismissals
VA determines fulltime status
April 2010 April 2010 April 12th, 2013
Maryland State Approving Maryland State Approving AgencyAgency
THANK YOU!!!
QUESTIONS & ANSWERS