CPYHA AUGUST BOARD MEETING AGENDA August 15, 2017

MEETING CALLED BY CPYHA Board of Directors TYPE OF MEETING Monthly Board Meeting FACILITATOR Nate Stulc (President) NOTE TAKER Carolee Peterson (Secretary) TIMEKEEPER Nate Stulc (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER - Nate – 7:05 pm

2) ROLL CALL - CaroleeBoard of Directos NAME

PRESIDENT Nate Stulc

VICE PRESIDENT Debbie Huybers

TREASURER Jason Dvorak

SECRETARY Carolee Peterson

MEMBER AT LARGE Charlie Alm

MEMBER AT LARGE Jason Cordes

MEMBER AT LARGE Jordan Leopold

MEMBER AT LARGE Joe Olson

MEMBER AT LARGE Brad Solomon

PRESIDENT EMERITIUS Wade Gjervold

COMMITTEE NAME

HOUSE CO-DIRECTOR & RECRUITMENT

Greg Linder

HOUSE CO-DIRECTORS Nick Warren

TRAVELING DIRECTOR Bjorn Burnevik

ACE DIRECTOR Kevin Pietsch

CLINICS Open

COACHES SELECTION Open

COMMUNICATIONS Laurie Zahalka

WEBMASTER Lindsey Reil

CONCESSIONS DIRECTOR

Katie Verlo

GOALIE EQUIPMENT Justin Foth

EQUIPMENT Brian Allen

FUNDRAISING DIRECTOR

Julie Walker

CANDY BARS COORDINATOR

Andrea Stone

WREATHS COORDINATOR

Glen & Val Whipple

HEGGIES PIZZAS COORDINATOR

Kari Carlson

GAMBLING Leanne Girard

ICE SCHEDULER Ross Jerpseth

MGR COORDINATOR HOUSE

Becky Maifeld

MGR COORDINATOR TRAVEL

Penny Seymour

REGISTRATION DIRECTOR & SAFETY

Alyssa Senescal

REGISTRATION DIRECTOR

Darren Senescal

JAMBOREE Andrea Weitgenant

JAMBOREE Andrea Rossman

SKATE Jeff Hedlund

SPONSORSHIP Jamie Leopold

TEAM PHOTOS Tom Simonson

VOLUNTEER COORDINATOR

Greg Blodgett

GAMBLING OVERSITE Jashan Eison

GAMBLING OVERSITE Ryan Nelson

Additional Attendees: Lisa Payne,

3) REPORTS

Wade APPROVAL OF MINUTES PRESENTATION All board members were emailed annual minutes from July 2017 to review

approved

CONCLUSIONS A motion was made, seconded and passed to approve the Minutes for July.

Jason Dvorak TREASURER’S REPORT

PRESENTATION

July Revenue • Fall Clinics - $11,000. Misleading, Sports Engine holds deposits for about

a week. July Expenses • $25,600 Ice Forum Fall Ice (3 months earlier than last year) • $1,800 Sports Engine - Website Redesign • $700 yard Signs • $15,800 Tournament Registration

July Net Loss - ($33,000) Fiscal Comp Revenue • ($50,000) Less Gambling • $3500 Increase Fall Clinics

Expense • $25,600 Fall Ice • $15,000 Tournament Registration • $1800 Website • $700 Yard Signs

Will have some weird timing as we've requested and paid some things early, needed to spend Gambling by 6/30, etc. Cash • $55,000 in Bank • Expect $30,000 in August Fall Clinics • Expect $100,000 registration between August and September • Only major expenses are Hockey Tournament registrations, would

expect $25,000 in August. • In good position to start the year.

CONCLUSIONS A motion was made, seconded and passed to approve the treasurer’s report for July.

Leanne Girard GAMBLING REPORT (WADE)

PRESENTATION

Games closed out at 92 – 48 at 5*8 and 44 at Clives. This is down. Clives will start purse bingo the last Monday night of the month. Need to find two bingo callers. Gambling reports are available for anyone to review on demand.

CONCLUSIONS A motion was made, seconded and passed to approve the gambling report for July.

4) COMMITTTE REPORTS

approved

Nate Stulc GAMBLING OVERSITE

Active game audit was conducted at both sites on 8/9/17. One in play/active game was pulled at 5-8 and Clives. Both in compliance and will review their B2 next month. Members include Nate Stulc, Ryan Nelson, Jashan Eison and Leanne Girard. Inspection of storage unit was completed on 8/9/17 by Nate, Ryan, Jashan and Leanne. Everything was in order and checked out. Closed game audit was completed on 8/10/17 by Nate, Jason Cordes, Ryan, and Jashan. 3 games were audited from 5-8 and Clives. All were found to be in compliant.

Nick Powell CHAMPLIN ICE FORUM/CITY

Not in attendance

Greg/Nick (Jordan) HOUSE COMMITTEE

Working on fall clinic and taste of hockey.

approved

Bjorn (Joe) TRAVELING COMMITTEE

Boys

Almost registered for all tournaments – Shelia has done a great job with this. Most likely will have a PW C team. May have to go to district 3 3 Bantam, 4 PW, 3 Squirt

Girls B Peter working on co op agreement. Will be 3 10U, 2 12U and 2 15U

Greg (Charlie) VOLUNTEER COORDINATOR

Nothing to report

Katie (Jason D) CONCESSIONS

Katie is asking when we should open the concession stand – we have discussed whether or to open during clinic. Will get back to her but thinking during the weekends of clinic for

Julie (Brad) FUNDRAISING

Glen & Val Whipple will be the wreath coordinator.

Jamie (Jordan) SPONSORSHIP

Tim Hortons donated 500 pucks and helmet decals. Donating all mite jerseys.

Alyssa/Darren (Carolee) REGISTRATION

approved

Numbers are still low 68 total – 27 traveling and 41 house. 12 first time players

Becky/Penny (Debbie) MANAGER COORDINATORS

House Any updates for house need to be sent to Becky.

Travel Penny is working on the traveling manual.

Dave Brown (Jordan) CLINICS

271 skater are enrolled in clinics.

(Nate) COACHES SELECTION

Bantam AA/A: Dave Brown Bantam B1: Travis Parks Bantam B2: Parent/TBD

Peewee AA: Head - Bud Williams, Assist: Jace Reed Remaining PeeWee teams: Parent/TBD

Squirt A: Andy Disch ($1250/$500) Remaining Squirt teams: Parent/TBD

approved

Justin/Brian (Charlie) EQUIPMENT

Alm/Foth went through goalie gear at Champlin Athletic. Lots of extra jeseys that need to be gotten rid of.

Ross (Jason C) ICE SCHEDULER

Fall ice finalizedBelow is the breakdown of hours. Will send Dvorak the summary of the hours sold for him to invoice the appropriate people. A Taste of Hockey 3 Bantam Clinic 15 CPHS Boys HS Clinic (will invoice Boys Booster Club 12

CPHS Girls HS Clinic 15 Developmental 20 GIRLS 10U/12U/14U Clinic 15 Goalie Clinic 6 Little Wild 4 Mite Clinic 12 Pee Wee Clinic 15 Squirt Clinic 15 Sold (to Gentry Academy, Northland Hockey) 28

Grand Total 160 Ice from BP Contract Signed (by Wade in May) 390.25 Hours (381 hours last year) BP has sent additional available hours that we could buy. Most hours seem to be on weekends in which we don't need ice. Very few week night ice hours, and most are late hours (starting at 9pm or later). I will review and present my recommendation to the board. Ice from CP (ex. 160 Fall Clinic hours) Need to sign contract 892 Hours (911.5 hours last year) Opportunity to buy more ice on "no school days" during day, in addition to the daytime hours on those days. I will review and present my recommendation to the board.

Joe PLAYER DEVELOPMENT

approved

Nothing at this time

Greg L (Joe) RECRUITMENT

CPYHA signs were put out and then removed. City of Champlin will not allow on public space.

Alyssa (Debbie) SAFETY

Nothing at this time.

Jeff (Brad) SKATE

Nothing at this time.

Andrea W/Andrea R (Brad) MITE JAMBOREE

Date needs to be set for 2018.

Debbie PARENT RELIEF NIGHT

approved

Nothing at this time

Tom (Jason) TEAM PHOTOS

House – Novemeber 2 Traveling – December 7

Carolee BY-LAWS/HANDBOOK

Carolee is working with committee leads to get handbook updated and published.

5) OLD BUSINESS - none

6) NEW BUSINESS -none

7) ANNOUNCEMENTS - Lockbox was added to the side of the mailboxes. This will be used for any payments that need to be collected. Some of the fall open ice will be used as developemental ice.

8) ADJOURNMENT Nate to call time – 8:11 pm

approved