Approval System (Workflow)

Tender Information System

Bid Selection Tool

Pre-Qualification Portal

Vendor Mgmt System

Tendering Software

Risk Mgmt System

SIR Portal

Tender MIS

P&M portal

Purchase

Taxation

Insurance

Finance

EDRC

Customer Interface (CRM)

Project team (CeMa)

Tendering End to End IT-enablement Roadmap

Work in progress Planned System already exists To be planned Interface to be built

Tender Management Information System is an

organized assembly of input form and procedures

which helps the user in processing data’s and

taking proper decision prior to preparation and

quoting of tender .

It also serves as a decision-support tool allowing

decision makers to evaluate, rate, and compare

different alternatives

4

Tender Database

Tender in hand, Status, Win-loss, strike

rate etc.

Project SpecificBid Selection, Review Sheet, SIR, ROCE Caln.

etc.

MPCST0 to T10

Tender MIS

Estimation Software

Earlier

Portal (EIP)One portal based format to be filled

Now

This will make tendering related information like the following readily available to the Top management through portal:

• Current Status of any tender• Tenders-in-hand report

• Strike rate data

• Win-Loss analysis

• Bid Selection report

• Tender Review sheet

Less Efforts, Better Knowledge

Management

Click Click

ClickClick

Step 1 : Enter your username and password to login

Step 2 : Choose Tender from the Menu to proceed

Step 3 : Choose Region / Sector / BU / Business Line Data will be displayed based on the access

rights you possess

Step 4 :

Choose Tender Code to proceed working with modules of

Tender MIS

Step 5: Relevant Information will be displayed from Tender Code

Creation module.Update * marked fields and click

on workings to proceed

Step 5: Bid Evaluation Tool can be

invoked by clicking on Workings button

Unique BET Code is displayed for reference.

Step 5: SIR can be invoked by clicking on

Workings button Unique SIR Code is displayed for

reference.

  Favorability / Feasibility              

This scale evaluates the bid on all the factors which directly affect the success of the bid or the project.    

All parameters that affect our chances of winning the project  

All parameters that affect our chances of completing the project in the required time & cost and of meeting the revenue / profitability targets                                    

  Strategic Desirability                 This scale evaluates the

bid on its effect on the future prospects of the Business unit.    

Whether doing the project in question is in line with business plan of the Business unit  

Whether doing the project in question can help the BU generate more revenue / profits in the future

Key questions:

How will this project affect BU’s future?

What and how much is the strategic value that the project will create for the BU?

What is the trade-off between strategic value created and operational risks?

Parametric bid selection evaluates a bid broadly on two axis - strategic and operational/tactical keeping in cognizance the business and industry realities

Key questions:

What results will the project yield?

Can the project deliver minimum required Revenue / Profit / ROCE ?

How confident is the BU of delivering the project successfully (scope/time/cost/quality)?

Financial favorability

Customer favorability

Capability to execute

Critical Contractual Clauses

Risks that Matter

Project Characteristics

Strategy Market desirability

Line of Business

desirability

Customer desirability

Technology know how desirability

Strategic Parameters Operational / Tactical Parameters

Parametric bid selection evaluates a bid across strategic and operational parameters keeping in cognizance the business and industry realities

Customer Desirability

Market Desirability

Technological know-how Desirability

Line of Business Desirability

This parameter evaluates the strategic nature of customer.

Customer desirability will be high if doing the current project

ensures substantial future revenue from the customer

This parameter evaluates how important is the market for meeting

strategic targets of the business unit.

Market desirability will be high if doing the current project

ensures substantial future revenue from the market or any other

related market

This parameter evaluates whether the project enables the

business unit to gain know-how in a strategically identified

technology. This score will

be high if doing the current project will enable the business to gain

know how in a technology which can be used to earn substantial

revenue in future.This parameter evaluates if the project belongs to a line of

business in which the business unit wants to operate in future.

This score will be high if doing

the current project enables the business unit to establish itself in

the line of business in question.

Parametric bid selection evaluates a bid across strategic and operational parameters keeping in cognizance the business and industry realitiesProject Characteristics

Financial favorability

Customer favorability

Capability to Execute

Critical Contractual Clauses

Risks that MatterRisks that may arise from design variations, customer end variability and etc are evaluated

Risks that may arise from stringent contractual clauses like LD, Arbitration, Force Majeure and etc are evaluated

This parameter evaluation calls for an insight into the execution strategy of both the tender submission and the project itself. Evaluation of parameters like availability of resources, skill set, technology and etc

Customer profile, track record and relationship summary are evaluated here

Details like expected project profitability, return on capital and expected revenue are evaluated vis-à-vis the firm’s strategic objectives

The nature of the project, win probability, possible schedule and cost variance evaluation are the key parameters to be evaluated.

SIR is the tool to capture all site investigation data through EIP thus creating ready to use database for quick reference for future bids.

After completion of Site Investigation, The investigating Team has to update all Project specific information (Viz,

Reality check, battery limits, risk assessment, area for

enabling works etc. ) in the portal for review and use by the Tendering Team

The Common data ( viz, basic LMP rates) to be maintained centrally in each BU with the help of Regional Project Team.

As a Contractor , we have to submit our Offer to Client for Construction of Projects

To submit our Offer we should know What it will Cost us , based on the Terms and

Conditions laid down by the Client What we will Earn in this Project

The System exactly does this TASK