approval sheets

23
Approval Sheets 1

Upload: bessie

Post on 25-Feb-2016

53 views

Category:

Documents


0 download

DESCRIPTION

Approval Sheets. Unclassified Foreign National Visits and Assignments. Module 80125 Rev.F1. Reference. FSSF-4211 FSS-4240. Course Objectives. Identifying host responsibilities Requesting an Unclassified Foreign National Visit or Assignment - PowerPoint PPT Presentation

TRANSCRIPT

Page 1: Approval Sheets

Approval Sheets

1

Page 2: Approval Sheets

Module 80125 Module 80125 Rev.2Rev.2

2

Page 3: Approval Sheets

ReferenceReferencePMA SS IS FOR 2135PMA SS IS PRO 2104

3

Page 4: Approval Sheets

Course ObjectivesCourse Objectives Identifying host responsibilitiesRequesting an Unclassified Foreign National Visit or

Assignment (FNV&A)Processing Unclassified FNV&A of a Sensitive Nature to

the Property Protection Area (PPA) or Limited Area (LA)Processing Unclassified FNV&A of a Non-Sensitive Nature

to Facilities outside the PPA or LA

4

Page 5: Approval Sheets

Host ResponsibilitiesHost ResponsibilitiesThe host cannot be a foreign national (FN) of a state

sponsor of terrorism.

FN(s) hosting other FNs must be Department of Energy (DOE) contractor employees.

Ensure suspicious activities are reported in accordance with PMA SS PH PRO 2306, Reporting Security Incidents and Conducting Inquiries to Incidents of Security Concern.

Ensure full compliance with the Site Security Plan (SSP) and Unclassified FNV&A Security Plan.

5

Page 6: Approval Sheets

Host ResponsibilitiesHost ResponsibilitiesProvide the following information to the FNs you are

hosting:

The terms and conditions of access approval, including restrictions and requirements to notify the host of changes in name, immigrant/nonimmigrant status, and other information as required.

The requirement to notify the host of any civil or criminal problems that could affect their status and association with DOE.

  That the failure to provide appropriate documentation

when required, or providing fraudulent documentation, will result in suspension of access approval, removal from the site, and possible cancellation of future access.

6

Page 7: Approval Sheets

Requesting an Unclassified FNV&ARequesting an Unclassified FNV&AHosts should immediately notify the Portsmouth Mission

Alliance, LLC (PMA) Security Office of proposed FNV&A including the following information:

Specific date and times of proposed visit or assignment Specific location(s) (e.g. facility numbers, room numbers,

column numbers) the FN will have access to A copy of all presentation materials and an outline of items

to be discussed Names of all individuals who will be assigned as host/escorts Identify all resources that the person will require access to Modes of transportation (bus, car, van, walking, etc.) Proposed route of travel

7

Page 8: Approval Sheets

Requesting an Unclassified FNV&ARequesting an Unclassified FNV&AThe Host should coordinate the completion of the PMA SS IS

FOR 2135, Unclassified Foreign Visits Form (UFV&A) with the FN and ensure all information collected is complete and accurate.

If proposing a FNV&A, ensure legal and policy related terms and conditions associated with the proposed visit or assignment are met before approval. These terms and conditions include, but are not limited to, visa status conditions and requirements, right-to-work requirements, and international agreements.

Hosts should submit the completed PMA SS IS FOR 2135, to Security at least eight weeks prior to proposed visit.

 

8

Page 9: Approval Sheets

Requesting an Unclassified FNV&ARequesting an Unclassified FNV&AThe host should ensure that, at least 30 days prior to the

beginning of the visit or assignment, they provide the DOE Cognizant Security Authority (CSA) with visit request information to enter into the Facility Access Central Tracking System (FACTS).

All FNV&A must have reviews conducted by the Classification Officer (CO) and appropriate subject matter expert (SME) to determine if the visit will result in access to sensitive information. The SME must inform the PMA Security Office and/or DOE representatives of any concerns they have with the planned visit.

The host should request that information to be discussed and/or presented be approved for release by submitting PMA SS IS FOR 2130, Portsmouth Information Release Approval Request to the PORTS CO.

9

Page 10: Approval Sheets

Requesting an Unclassified FNV&ARequesting an Unclassified FNV&A PMA Security should ensure a visit specific security plan is developed that

includes, at a minimum. the following information: Purpose of the visit Identity of the FN(s) Buildings/facilities to be visited Escorts and the escort responsibilities Designated routes of travel Access requirements (portal of entry and passport requirements) Security briefing requirements for the escorts and FN Limitations on computer access Documentation of the conduct of security evaluations [Operations Security

(OPSEC), Unclassified Controlled Nuclear Information, Export Controlled Information (ECI)]

Host report requirements Approval by the PMA Security Manager or designee If the visit requires access to leased facilities, a concurrence by the applicable

organizations security representative.

10

Page 11: Approval Sheets

Requesting an Unclassified FNV&ARequesting an Unclassified FNV&APMA Security should ensure the following reviews are conducted by

the appropriate SME to ensure all identified risks to DOE interests have been evaluated and mitigated. SMEs must document review approval on the PMA SS IS FOR 2136, Foreign Visits and Assignments Approvals form.

OPSEC review of all materials to be presented or discussed

ECI review for nonproliferation sensitive material

Technology transfer review

Counterintelligence (CI)

Cyber security review  Technical security review  

11

Page 12: Approval Sheets

Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA

Access requests must be submitted and entered into FACTS at least 30 days before access. Closeout information, including the host report, must be entered into FACTS no later than 15 days following the last date of access.

PMA Security should submit a copy of the security plan and the PMA SS IS FOR 2135, to DOE-Oak Ridge Office (ORO) CI Office and request a CI and intelligence review.

PMA Security ensures the host and escorts have been briefed on their responsibilities involving a FNV&A and have attended a CI briefing.

PMA Security submits the completed PMA SS IS FOR 2135; the visit specific security plan; and the FACTS approval matrix to the DOE Portsmouth/Paducah Project Office (PPPO) for initial approval.

PMA Security forwards a copy of PMA SS IS FOR 2135, and the specific security plan approved by DOE-PPPO to DOE-ORO for entry into FACTS.

12

Page 13: Approval Sheets

Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA

NOTE: Approval authorities must be a United States citizen.

When notified by DOE-ORO the visit has been processed and entered into FACTS, PMA Security will request final approval from the DOE-PPPO and perform the following:

 If the visit is denied, but the reasons for denial can be

overcome with the submission of additional data, request the host obtain the required information and resubmit the request.

If the visit is approved, provide copies of the security plan and the UFV&A Form to the PMA Visitor Control Office, the host, and to Protective Force (PF) supervision.

13

Page 14: Approval Sheets

Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA

Prior to the scheduled visit, PMA Security will conduct a security briefing for the host and all escorts:

The briefing shall include a review of prohibited and controlled articles, escort requirements, discussion topics, and a complete review of the security plan requirements.

A copy of the visit specific briefing and the completion records shall be retained as part of the FNV&A documentation.

If the visitor requires access to a security area, enter visitor information into the Electronic Access Authorization List (EAAL) to be viewed by PF Headquarters, Plant Shift Superintendent, and the designated portal of entry according to PMA SS PH PRO 2302, Entrance Requirements for Site Reservation.

14

Page 15: Approval Sheets

Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA

DOE security badges issued to FN(s) must be done in accordance to DOE O 473.3A, Protection Programs Operations.

PMA Security will provide PF with the required number of temporary DOE FN security identification badges for distribution to the designated portal of entry.

The PMA Security Office will maintain a number of temporary DOE FN security identification badges for use in the X-1000 PPA.

 Prior to entering the security areas, including X-1000 PPA, PMA Security will provide the FN with a security briefing that covers prohibited and controlled items, and escort requirements.

The briefing guide and completion records will be retained by PMA Security as part of the FNV&A documentation.

15

Page 16: Approval Sheets

Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA

PMA Security/PF should perform the following:Request the FN present his or her passport for identification.Ensure the name and passport number matches the information

shown on the EAAL.If discrepancies in the spelling of the name or the passport

number exist, contact the PMA Security Office.If discrepancies exist in the visitor’s information, resolve issues

with the DOE-PPPO. Request written approval for the tour/visit to continue based on corrected information. Only the DOE-PPPO approving authority may approve a modified tour/visit.

If no discrepancies are found, require the FN to complete the Visitor Log and process the FN according to approved access control procedures.

 

16

Page 17: Approval Sheets

Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA

PMA Security/PF will retrieve the temporary DOE FN badges from PF at the completion of the tour/visit, or have them turned into the PMA Security Office.

 PMA Security will maintain documentation of all approved and denied FNV&A requests. Documentation will include a copy of the approved PMA SS IS FOR 2135, the visit/assignment specific security plan, and a copy of all training documentation.

The host will submit a completed host-report to the PMA Security Office within 1 day following the completion of the visit and/or assignment.

PMA Security will provide the completed host-report to DOE-ORO within 5 days of completion of the visit and/or assignment and request the closeout information be entered into FACTS within 15 days of the last access.

17

Page 18: Approval Sheets

Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA

Access requests must be submitted and entered into FACTS no later than the first day of access. Closeout information must be documented in FACTS within 15 days of the last day of access.

PMA Security submits a copy of the visit specific security plan and the PMA SS IS FOR 2135, to DOE-ORO CI Office for review.

 PMA Security ensures the host and escorts have been briefed

on their responsibilities involving a FNV&A and have completed a CI Briefing.

 PMA Security submits the completed PMA SS IS FOR 2135, the

visit specific security plan, and the FACTS approval matrix to the DOE–PPPO for approval.

18

Page 19: Approval Sheets

Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA

When approved by DOE-PPPO, PMA Security forwards a copy of the PMA SS IS FOR 2135, and the DOE-PPPO approved visit specific security plan to DOE-ORO for entry into FACTS.

When notified by DOE-ORO the visit has been processed and entered into FACTS, PMA Security requests final approval from the DOE-PPPO and performs the following:

  If the visit is denied, but the reasons for denial can be

overcome with the submission of additional data, request the host obtain the required information and resubmit the request.

If the visit is approved, provide copies of the security plan and the PMA SS IS FOR 2135, to the host and to PF supervision.

19

Page 20: Approval Sheets

Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA

The host or escort will notify PF or the PMA Security Office of the date and location of the visit, and if the individual will be entering the PORTS DOE Site.

A copy of the visit specific briefing and the completion records shall be retained by PMA Security as part of the FNV&A documentation.

Prior to the scheduled visit, PMA Security will conduct a security briefing for the host and all escorts. The briefing shall include a review of prohibited and controlled articles, escort requirements, discussion topics, and a complete review of the visit specific security plan requirements.

 Upon arrival to the visit location, PMA Security will provide the FN with a security briefing. The FN will be met by the host and PMA Security. Once met, the FN will be under positive escort control in accordance with the SSP.

20

Page 21: Approval Sheets

Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA

PMA Security will require the FN to present his/her passport for identification.

PMA Security verifies the passport number matches the information shown on the Visitor Log and performs the following:

If no discrepancies are found, require the FN to complete the Visitor Log and process the FN according to approved access control procedures.

If discrepancies exist in the visitor’s information, resolve issues with the DOE-PPPO. Request written approval for the tour/visit to continue based on corrected information. Only the DOE-PPPO approving authority may approve a modified tour/visit. 

21

Page 22: Approval Sheets

Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA

The host submits completed host-report to the PMA Security Office within 1 day following the completion of the visit and/or assignment.

PMA Security submits the completed Host Report to DOE-ORO within 15 days of the completion of the tour/visit.

PMA Security maintains documentation of all approved and denied FN visits-requests. Filed documentation will include a copy of the approved PMA SS IS FOR 2136, the visit specific security plan, briefing/training documentation, and the host report.

22

Page 23: Approval Sheets

ExaminationPlease prepare for exam

23