approval sheets
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Approval Sheets. Unclassified Foreign National Visits and Assignments. Module 80125 Rev.F1. Reference. FSSF-4211 FSS-4240. Course Objectives. Identifying host responsibilities Requesting an Unclassified Foreign National Visit or Assignment - PowerPoint PPT PresentationTRANSCRIPT
Approval Sheets
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Module 80125 Module 80125 Rev.2Rev.2
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ReferenceReferencePMA SS IS FOR 2135PMA SS IS PRO 2104
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Course ObjectivesCourse Objectives Identifying host responsibilitiesRequesting an Unclassified Foreign National Visit or
Assignment (FNV&A)Processing Unclassified FNV&A of a Sensitive Nature to
the Property Protection Area (PPA) or Limited Area (LA)Processing Unclassified FNV&A of a Non-Sensitive Nature
to Facilities outside the PPA or LA
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Host ResponsibilitiesHost ResponsibilitiesThe host cannot be a foreign national (FN) of a state
sponsor of terrorism.
FN(s) hosting other FNs must be Department of Energy (DOE) contractor employees.
Ensure suspicious activities are reported in accordance with PMA SS PH PRO 2306, Reporting Security Incidents and Conducting Inquiries to Incidents of Security Concern.
Ensure full compliance with the Site Security Plan (SSP) and Unclassified FNV&A Security Plan.
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Host ResponsibilitiesHost ResponsibilitiesProvide the following information to the FNs you are
hosting:
The terms and conditions of access approval, including restrictions and requirements to notify the host of changes in name, immigrant/nonimmigrant status, and other information as required.
The requirement to notify the host of any civil or criminal problems that could affect their status and association with DOE.
That the failure to provide appropriate documentation
when required, or providing fraudulent documentation, will result in suspension of access approval, removal from the site, and possible cancellation of future access.
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Requesting an Unclassified FNV&ARequesting an Unclassified FNV&AHosts should immediately notify the Portsmouth Mission
Alliance, LLC (PMA) Security Office of proposed FNV&A including the following information:
Specific date and times of proposed visit or assignment Specific location(s) (e.g. facility numbers, room numbers,
column numbers) the FN will have access to A copy of all presentation materials and an outline of items
to be discussed Names of all individuals who will be assigned as host/escorts Identify all resources that the person will require access to Modes of transportation (bus, car, van, walking, etc.) Proposed route of travel
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Requesting an Unclassified FNV&ARequesting an Unclassified FNV&AThe Host should coordinate the completion of the PMA SS IS
FOR 2135, Unclassified Foreign Visits Form (UFV&A) with the FN and ensure all information collected is complete and accurate.
If proposing a FNV&A, ensure legal and policy related terms and conditions associated with the proposed visit or assignment are met before approval. These terms and conditions include, but are not limited to, visa status conditions and requirements, right-to-work requirements, and international agreements.
Hosts should submit the completed PMA SS IS FOR 2135, to Security at least eight weeks prior to proposed visit.
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Requesting an Unclassified FNV&ARequesting an Unclassified FNV&AThe host should ensure that, at least 30 days prior to the
beginning of the visit or assignment, they provide the DOE Cognizant Security Authority (CSA) with visit request information to enter into the Facility Access Central Tracking System (FACTS).
All FNV&A must have reviews conducted by the Classification Officer (CO) and appropriate subject matter expert (SME) to determine if the visit will result in access to sensitive information. The SME must inform the PMA Security Office and/or DOE representatives of any concerns they have with the planned visit.
The host should request that information to be discussed and/or presented be approved for release by submitting PMA SS IS FOR 2130, Portsmouth Information Release Approval Request to the PORTS CO.
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Requesting an Unclassified FNV&ARequesting an Unclassified FNV&A PMA Security should ensure a visit specific security plan is developed that
includes, at a minimum. the following information: Purpose of the visit Identity of the FN(s) Buildings/facilities to be visited Escorts and the escort responsibilities Designated routes of travel Access requirements (portal of entry and passport requirements) Security briefing requirements for the escorts and FN Limitations on computer access Documentation of the conduct of security evaluations [Operations Security
(OPSEC), Unclassified Controlled Nuclear Information, Export Controlled Information (ECI)]
Host report requirements Approval by the PMA Security Manager or designee If the visit requires access to leased facilities, a concurrence by the applicable
organizations security representative.
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Requesting an Unclassified FNV&ARequesting an Unclassified FNV&APMA Security should ensure the following reviews are conducted by
the appropriate SME to ensure all identified risks to DOE interests have been evaluated and mitigated. SMEs must document review approval on the PMA SS IS FOR 2136, Foreign Visits and Assignments Approvals form.
OPSEC review of all materials to be presented or discussed
ECI review for nonproliferation sensitive material
Technology transfer review
Counterintelligence (CI)
Cyber security review Technical security review
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Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA
Access requests must be submitted and entered into FACTS at least 30 days before access. Closeout information, including the host report, must be entered into FACTS no later than 15 days following the last date of access.
PMA Security should submit a copy of the security plan and the PMA SS IS FOR 2135, to DOE-Oak Ridge Office (ORO) CI Office and request a CI and intelligence review.
PMA Security ensures the host and escorts have been briefed on their responsibilities involving a FNV&A and have attended a CI briefing.
PMA Security submits the completed PMA SS IS FOR 2135; the visit specific security plan; and the FACTS approval matrix to the DOE Portsmouth/Paducah Project Office (PPPO) for initial approval.
PMA Security forwards a copy of PMA SS IS FOR 2135, and the specific security plan approved by DOE-PPPO to DOE-ORO for entry into FACTS.
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Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA
NOTE: Approval authorities must be a United States citizen.
When notified by DOE-ORO the visit has been processed and entered into FACTS, PMA Security will request final approval from the DOE-PPPO and perform the following:
If the visit is denied, but the reasons for denial can be
overcome with the submission of additional data, request the host obtain the required information and resubmit the request.
If the visit is approved, provide copies of the security plan and the UFV&A Form to the PMA Visitor Control Office, the host, and to Protective Force (PF) supervision.
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Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA
Prior to the scheduled visit, PMA Security will conduct a security briefing for the host and all escorts:
The briefing shall include a review of prohibited and controlled articles, escort requirements, discussion topics, and a complete review of the security plan requirements.
A copy of the visit specific briefing and the completion records shall be retained as part of the FNV&A documentation.
If the visitor requires access to a security area, enter visitor information into the Electronic Access Authorization List (EAAL) to be viewed by PF Headquarters, Plant Shift Superintendent, and the designated portal of entry according to PMA SS PH PRO 2302, Entrance Requirements for Site Reservation.
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Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA
DOE security badges issued to FN(s) must be done in accordance to DOE O 473.3A, Protection Programs Operations.
PMA Security will provide PF with the required number of temporary DOE FN security identification badges for distribution to the designated portal of entry.
The PMA Security Office will maintain a number of temporary DOE FN security identification badges for use in the X-1000 PPA.
Prior to entering the security areas, including X-1000 PPA, PMA Security will provide the FN with a security briefing that covers prohibited and controlled items, and escort requirements.
The briefing guide and completion records will be retained by PMA Security as part of the FNV&A documentation.
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Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA
PMA Security/PF should perform the following:Request the FN present his or her passport for identification.Ensure the name and passport number matches the information
shown on the EAAL.If discrepancies in the spelling of the name or the passport
number exist, contact the PMA Security Office.If discrepancies exist in the visitor’s information, resolve issues
with the DOE-PPPO. Request written approval for the tour/visit to continue based on corrected information. Only the DOE-PPPO approving authority may approve a modified tour/visit.
If no discrepancies are found, require the FN to complete the Visitor Log and process the FN according to approved access control procedures.
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Processing Unclassified FNV&A of a Sensitive Processing Unclassified FNV&A of a Sensitive Nature to the PPA or LANature to the PPA or LA
PMA Security/PF will retrieve the temporary DOE FN badges from PF at the completion of the tour/visit, or have them turned into the PMA Security Office.
PMA Security will maintain documentation of all approved and denied FNV&A requests. Documentation will include a copy of the approved PMA SS IS FOR 2135, the visit/assignment specific security plan, and a copy of all training documentation.
The host will submit a completed host-report to the PMA Security Office within 1 day following the completion of the visit and/or assignment.
PMA Security will provide the completed host-report to DOE-ORO within 5 days of completion of the visit and/or assignment and request the closeout information be entered into FACTS within 15 days of the last access.
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Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA
Access requests must be submitted and entered into FACTS no later than the first day of access. Closeout information must be documented in FACTS within 15 days of the last day of access.
PMA Security submits a copy of the visit specific security plan and the PMA SS IS FOR 2135, to DOE-ORO CI Office for review.
PMA Security ensures the host and escorts have been briefed
on their responsibilities involving a FNV&A and have completed a CI Briefing.
PMA Security submits the completed PMA SS IS FOR 2135, the
visit specific security plan, and the FACTS approval matrix to the DOE–PPPO for approval.
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Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA
When approved by DOE-PPPO, PMA Security forwards a copy of the PMA SS IS FOR 2135, and the DOE-PPPO approved visit specific security plan to DOE-ORO for entry into FACTS.
When notified by DOE-ORO the visit has been processed and entered into FACTS, PMA Security requests final approval from the DOE-PPPO and performs the following:
If the visit is denied, but the reasons for denial can be
overcome with the submission of additional data, request the host obtain the required information and resubmit the request.
If the visit is approved, provide copies of the security plan and the PMA SS IS FOR 2135, to the host and to PF supervision.
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Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA
The host or escort will notify PF or the PMA Security Office of the date and location of the visit, and if the individual will be entering the PORTS DOE Site.
A copy of the visit specific briefing and the completion records shall be retained by PMA Security as part of the FNV&A documentation.
Prior to the scheduled visit, PMA Security will conduct a security briefing for the host and all escorts. The briefing shall include a review of prohibited and controlled articles, escort requirements, discussion topics, and a complete review of the visit specific security plan requirements.
Upon arrival to the visit location, PMA Security will provide the FN with a security briefing. The FN will be met by the host and PMA Security. Once met, the FN will be under positive escort control in accordance with the SSP.
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Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA
PMA Security will require the FN to present his/her passport for identification.
PMA Security verifies the passport number matches the information shown on the Visitor Log and performs the following:
If no discrepancies are found, require the FN to complete the Visitor Log and process the FN according to approved access control procedures.
If discrepancies exist in the visitor’s information, resolve issues with the DOE-PPPO. Request written approval for the tour/visit to continue based on corrected information. Only the DOE-PPPO approving authority may approve a modified tour/visit.
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Processing Unclassified FNV&A of a Non-Sensitive Processing Unclassified FNV&A of a Non-Sensitive Nature to Facilities outside the PPA or LANature to Facilities outside the PPA or LA
The host submits completed host-report to the PMA Security Office within 1 day following the completion of the visit and/or assignment.
PMA Security submits the completed Host Report to DOE-ORO within 15 days of the completion of the tour/visit.
PMA Security maintains documentation of all approved and denied FN visits-requests. Filed documentation will include a copy of the approved PMA SS IS FOR 2136, the visit specific security plan, briefing/training documentation, and the host report.
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ExaminationPlease prepare for exam
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